TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
APRIL 11, 201
Selectboard Present: Jamie Teague (Chair); Chas Street, Whitney Aldrich
CALL TO ORDER: Mrs. Teague called the Selectboard meeting to order at 6:04 PM in the Walpole Town Hall with five people present in the audience.
These are unapproved Minutes.
PUBLIC BUSINESS:
SOUTHWEST REGIONAL PLANNING COMMISSION: J.B. Mack, Planner at the SWRPC, and Cheryl Mayberry, the Town’s representative to the SWRPC Transportation Board and also a Commissioner for the North Walpole Village District, were present to follow-up on a previous meeting that Ms. Mayberry had with the Selectboard a few weeks ago. Mr. Mack reported that the SWRPC provides input into the State’s Ten Year Plan that is reviewed every two years and approved by the Governor and the Legislators. The SWRPC continues to advocate for the Vilas Bridge and the Route 12 Project in Charlestown. They are dealing with 24 projects at this time. Population is looked at as that is where the growth is but consideration is also given to maintenance. A statistical analysis on the most dangerous and worst areas in the State is conducted.
Tonight he is here to talk about two locations of concern in the Town. They are the intersection at the North Meadow Plaza and Route 12 plus the intersection at Route 123 and the Walpole Road. The NH Department of Transportation has safety funds so these areas are worth looking into. Mr. Terrell explained that the State did look at the Route 123 and Walpole Road intersection and as a result some new signage was put up. They were looking into getting money to shave the bank down but there were no records of accidents so that did not occur. Mr. Mack noted that they would have to complete a Road Safety Audit. It is getting people with different expertise to look at the intersection to gather data and having recommendations on what can be done to make improvements. They would look at short term cost improvements. The Town would be a part of the planning as the Department of Transportation will not move forward without the support of the Town. The last average traffic count that was done in 2010 showed 2,000 vehicles a day on the Upper Walpole Road. Mrs. Teague suggested that a video could be made of the traffic flow during a busy time of the day; perhaps it could be made on a Saturday to observe the traffic going to the Recycling Facility. Mr. Mack suggested that, as a first step, they talk to the Police Department and Sheriff’s Department to get some accident data from them on both locations. SWRPC will do a traffic count and put the application together. Ms. Mayberry will be the liaison between SWRPC and the Town.
Mr. Terrell noted that the State has the control over the curb cuts along Route 12. There was a consensus of the Selectboard to add Mr. Terrell to the check list for his input on Building Permits for commercial buildings. He already approves Driveway Permits for residential units.
Mr. Mack and Ms. Mayberry left the meeting at 6:50 PM.
NON-PUBLIC SESSION:
Mr. Street moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (a) Personnel. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved.
The regular meeting resumed at 7:04 PM. No announcements were made.
HIGHWAY DEPARTMENT – Jim Terrell: Mr. Terrell reported that the basketball hoop for the Drewsville Common is coming on Monday. He felt they should have direction from somebody in that area when it is time to put it up. The Selectboard recommended that he contact Kerry Pickering.
Mr. Terrell advised that there is a Liberty Elm tree that was planted on the Drewsville Common but it is not growing. They were thinking about digging it up and planting it someplace else on the Common to try to save it. It is now close to the store but between some bigger trees. The Selectboard suggested that he contact Sue Hunkler to assist in finding an appropriate place to move it to.
RECYCLING FACILITY – PAUL COLBURN: Mr. Colburn reported that this has been a slower month than usual. The next WRAP Committee meeting will be next Thursday. They are looking to get permission to send out letters to the school coordinators. There is a Northeast Regional Resource Association convention in June. TransCanada has asked that the Recycling Facility can invoice them. They have a person that is doing community service so he has done a lot of catch-up work like raking and painting. They had trouble with the waste oil heat today but they diagnosed it, had the part for it so it was repaired and is working. A new “Welcome” banner was needed so they got one on e-bay. Mr. Colburn distributed copies of paperwork on the “Daily Weight Report and 5 Year to Date Comparison”, a “2013 Summary Quarterly Comparison – 1st Quarter Ending March 31, 2013”, “2013 Summary Monthly Comparison – 3 Month ending March 30, 2013”and a chart on “A Safety Issue is Brought Forward”. To bring in more money the employees and volunteers are breaking-down the various units that come in, like air conditioners. On February 22nd a load of 2,855 pounds was sent out and the Town was reimbursed $2,569.50.
Earth Day will be observed on Saturday, April 20th. Everyone will meet at the Recycling Facility. Tara Sad is in charge of this project. She contacted Mr. Terrell about where the areas are that need the clean-up the most. There will be a representative present from the company that provides the bags.
RECESS SELECTBOARD MEETING: Mr. Aldrich moved to recess the Selectboard meeting. The Selectboard will enter into a Hooper Trustees Meeting. Seconded by Mr. Street. With all in favor, the motion was approved. The time was 7:26 PM.
Mrs. Teague called the recessed Selectboard meeting back to order at 8:06 PM.
ACCOUNTS PAYABLE:
Mr. Street moved to approve the Accounts Payable check register and manifest in the amount of $515,525.95. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
It was noted that $483,288.72 of the above amount is a monthly payment to the Fall Mountain Regional School District.
Mr. Street moved to approve the voided check register for check No. 60950. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
PAYROLL:
Mr. Street moved to approve the payroll voucher for the week ending April 6, 2013, for checks dated April 12, 2013, for gross wages in the amount of $18,010.02. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Street moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,130.18. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
SELECTBOARD MINUTES:
SELECTBOARD NON-PUBLIC SESSION – March 28, 2013: Mr. Street moved to approve the Minutes of the Selectboard Non-Public Session of March 28, 2013, as printed. The Minutes will remain sealed. Seconded by Mr. Aldrich. With Mr. Street and Mr. Aldrich in favor, the Minutes were approved. Mrs. Teague abstained as she was not present at this meeting.
SELECTBOARD MEETING – April 4, 2013: Mr. Street moved to approve the Minutes of the regular Selectboard meeting of April 4, 2013, as printed. Seconded by Mrs. Teague. With all in favor, the Minutes were approved.
SELECTBOARD NON-PUBLIC SESSION #1 – April 4, 2013: Mr. Street moved to approve the Minutes of the Selectboard Non-Public Session #1 of April 4, 2013, as printed. The Minutes will remain sealed until the end of January 2014. Seconded by Mrs. Teague. With Mr. Street and Mrs. Teague in favor, the Minutes were approved. Mr. Aldrich abstained as he was not present during this session.
SELECTBOARD NON-PUBLIC SESSION #2 – April 4, 2013: Mr. Street moved to approve the Minutes of the Selectboard Non-Public Session #2 of April 4, 2013, as printed. The Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.
COMMITTEE REPORTS:
The Selectboard received and reviewed the following meeting Minutes:
- Planning Board Workshop Session – March 26, 2013;
- Hooper Study Committee Meeting – March 18, 2013; and
- Conservation Commission Meeting – April 1, 2013.
BUILDING PERMIT:
HARRINGTON, Westminster Street, Map & Lot # 020-012-000: Mr. Street moved to grant Building Permit #2013-08 for Jeffrey & Laurie Harrington to “Construct a 36’ x 28’ 2 Story Garage” at 76 Westminster Street, as submitted. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
ELDERLY EXEMPTIONS:
MACK, Rogers Lane, Map & Lot #020-037-000: Mr. Street moved to grant an Property Tax Elderly Exemption for Verna Mack. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
NOTICE OF INTENT TO EXCAVATE:
COLD RIVER MATERIALS: Mr. Street moved to approve the Notices of Intent to Excavate for Cold River Materials at the following locations, as submitted:
1) Whitcomb Road, Map & Lot #014-013-000 – No. 13-461-01;
2) Whipple Hill Road, Map & Lot #003-002-000 – No. 13-461-02; and
3) Whitcomb Road, Map & Lot #015-011-000 – No. 13-461-03.
Seconded by Mr. Aldrich. With all in favor, the motion was approved.
GRAVES, Wentworth Road, Map & Lot #001-016-000: Mr. Street moved to approve the Notice of Intent to Excavate for George Graves, as submitted. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
TIMBER TAX WARRANT & CERTIFICATION OF YIELD TAXES ASSESSED:
HUBBARD, Levi Lane, Map & Lot #010-019-000 – Cut #12-461-18: Mr. Street moved to approve the Certification of Yield Taxes Assessed in the amount of $125.94 for Dale Hubbard. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
SHAW, Old Keene Road, Map & Lot # 016-013-000 – Cut #12-461-23: Mr. Street moved to approve the Certification of Yield Taxes Assessed in the amount of $80.46 for Charles Shaw. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
BEER, Old Keene Road, Map & Lot #016-014-000 – Cut #12-461-21: Mr. Street moved to approve the Certification of Yield Taxes Assessed in the amount of $577.82 for Josiah Beer. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
WARRANT TIMBER TAX LEVY: Mr. Street moved to approve the Original Warrant for Timber Tax Levy, dated April 11, 2013, for the State of New Hampshire in the amount of $784.22 for Dale Hubbard, Charles Shaw and Josiah Beer. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
GRAVEL TAX WARRANT:
GRAVES, Wentworth Road, Map & Lot #001-016-000 – Cut #12-461-06: Mr. Street moved to approve the Excavation Tax Assessment per RSA 72-B in the amount of $244.05 for George R. Graves. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
COLD RIVER MATERIALS: Mr. Street moved to approve the Excavation Tax Assessment per RSA 72-B for Cold River Materials as follows:
1) Whipple Hill Road, Map & Lot #003-002-000, Cut #12-461-05 – $0.00;
2) Whitcomb Road, Map & Lot #014-013-000, Cut #12-461-03 – $89.94;
3) Whitcomb Road, Map & Lot #015-011-000 – $2,152.88.
Seconded by Mr. Aldrich. With all in favor, the motion was approved.
WARRANT GRAVEL TAX LEVY: Mr. Street moved to approve the Original Warrant for Gravel Tax Levy, dated April 11, 2013, for the State of New Hampshire in the amount of $2,486.88 for George R. Graves and three for Cold River Materials. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
NEW BUSINESS:
NOTICE FROM THE TOWN OF WESTMORELAND: A notice was received from the Town of Westmoreland, Zoning Board of Adjustment, that there will be a hearing on Wednesday, April 27, 2013, at the Westmoreland Town Hall concerning a request by Graves Trucking, Inc. for a Special Exception. The applicant proposes to excavate bedrock at the property located off Old Route 12 North, Map 17, Lots 28/29 in the Commercial/Industrial and Rural Residential zones.
LETTER FROM SULLIVAN COUNTY ATTORNEY: The Selectboard acknowledged receipt of a letter from the Sullivan County Attorney, David S. Park, bestowing gratitude on Officer Justin Sanctuary for his generous cooperation and assistance regarding a bail revocation matter in their court on April 2, 2013. Mr. Aldrich requested that a copy of this letter be attached to the Minutes and that it be filed in Officer Sanctuary’s personnel file.
MS-2: Mr. Aldrich moved to approve and sign the MS-2 (Report of Appropriations Actually Voted) for the State of NH. Seconded by Mr. Street. With all in favor, the motion was approved.
OLD BUSINESS:
ARTICLE IN KEENE SENTINEL: The Selectboard acknowledged receipt of a copy of the recent article in the Keene Sentinel. They would like to make it known that the Building Permit they approved for the Avanru Development Group was for the first approved project of 48 – two bedroom units.
HIGHWAY SAFETY PROJECT APPROVAL: The Selectboard received a copy of the letter from the NH Highway Safety Agency to Police Chief Paquette advising that their contract for “Walpole Enforcement Patrols” has been officially approved by them.
EMPLOYEE MANUAL: The Selectboard will be reviewing the revisions to the Employee Manual and plan to sign it during their meeting on April 25th following a review by the Town Attorney. It will be distributed to the employees on May 1st.
COMMITTEE APPOINTMENTS:
Hooper Institute Committee: Mr. Aldrich moved to re-appoint Jacqueline Kensen, Rebecca Sethi and Nick Zachary to the Hooper Institute Committee for three year terms. Seconded by Mr. Street. With all in favor, the motion was approved.
Conservation Commission: Mr. Street moved to re-appoint Peter Palmiotto as an alternate member on the Conservation Commission for a three year term. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
NON-PUBLIC SESSION:
Employee Evaluations: Mrs. Teague moved to table the employee evaluations for one week. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
ADJOURNMENT:
Mr. Street moved to adjourn this meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved. The time was 9:19 PM.
Respectfully submitted,
Regina Borden, Recording Secretary
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Jamie J. Teague, Chair
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Chas G. Street
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Whitney R. Aldrich
(Note: These are unapproved Minutes. Corrections, if necessary, will be found in the Minutes of the April 18, 2013, Selectboard meeting.)
The Walpolean 
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