Category Archives: Uncategorized

Worship Service – 1/21/18

Worship Service at Walpole Unitarian Church, 10 AM Sunday Jan 21st:

The UU Response to Black Lives Matter movement:  “Fulfilling the Promise and the Practice of Our Faith for Black Lives of Unitarian Universalism”. 

Unitarian Universalism promises inclusion, acceptance of both diversity and of  all individuals. – And yet we have not succeeded in fulfilling that promise.

“Our worship service this morning is uniquely prophetic: it calls to us who identify as white to listen, humbly and perhaps with some discomfort, to [the voices expressing] the lived reality of black Unitarian Universalists in our midst. This discomfort is both a gesture of hospitality to voices that have not been heard enough, and a sign that we’re growing in the right direction.”

1000 Books

Found this on the weekly notes from Julie Rios. As a retired educator, it struck a note with me! Thank you Justine and Library staff. Not sure who had the idea, but I love it! – Lil

1,000 Books Before Kindergarten Program begins!  The concept is simple, read a book (any book) to your newborn, infant, and/or toddler. The goal is to have read 1,000 books (yes you can repeat books) before they start kindergarten. Does it sound hard? Not really if you think about it. If you read just 1 book a night, you will have read about 365 books in a year. That is 730 books in two years and 1,095 books in three years. If you consider that most children start kindergarten at around 5 years of age, you have more time than you think!  There are prizes for kids and families along the way.  Our Kick-Off Party is Saturday, 1/27, at 10 am.  If you can’t make the party, no worries.  Contact the library for more information.

Clarion Deadline – 1/22/18

Hard to believe as time rolls along so quickly, but the closing date for the February issue of THE WALPOLE CLARION is approaching. Please get your submissions, announcements, articles, advertisements, images, etc. to me by this coming Monday, 22 January. Thank you, yours, RAY

Hooper Trustees Meeting Minutes – 1/4/18

Hooper Trustees Present:  Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

Call to Order:  Mrs. Pschirrer called this Hooper Trustees meeting to order at 6:55 PM.

HOOPER TRUSTEES MINUTES:

Hooper Trustees Meeting – December 28, 2017:  Mr. Dalessio moved to accept the Minutes of the Hooper Trustees meeting of December 28, 2017, as submitted.  Seconded by Mrs. Pschirrer.  With Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.  Ms. Mayberry abstained as she was not present at this meeting.

NON-PUBLIC HOOPER TRUSTEES SESSION – December 28, 2017:  Mr. Dalessio moved to accept the Minutes of the Non-Public Hooper Trustees Session of December 28, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mrs. Pschirrer.  With Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.  Ms. Mayberry abstained as she was not present at this meeting.

Hooper Mansion:  Mrs. Pschirrer and Ms. Boccelli were scheduled to take furniture out of the Mansion on January 8th but Ms. Boccelli is concerned with the weather forecast.  They postponed the removal until January 16th.  Mrs. Pschirrer got a list of the furniture Mr. Sheehan wants to buy.

Hooper Institute:  Mr. Dalessio will bring the Hooper Institute Board up-to-date on the sale at their next meeting.  The Trustees should have an approved budget from the Board on January 9th.

ADJOURNMENT:

Mr. Dalessio moved to adjourn this Hooper Trustees meeting.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the meeting was adjourned at 7:08 PM.

Respectfully submitted

Regina Borden, Recording Secretary

(Transcribed from Recorder)

Selectboard Special Meeting – 1/5/18

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

FMRSD: Superintendent, Ms. Lori Landry and Business Manager. Mr. Jim Fenn

Staff Present: Rich Kreissle, Sarah Downing

Public: Cheryl and Leroy Watson

CALL TO ORDER:  Mrs. Pschirrer called this Special Walpole Selectboard meeting to order at 2:05 PM in the Walpole Town Hall.  The Fall Mountain Region School District Superintendent, Ms. Lori Landry and Business Administrator, Mr. Jim Fenn requested a meeting to review their proposed 2018-2019 Budget.  The Walpole Selectboard requested this meeting be held before the budget is officially adopted by the FMRSD Board.  The format will be that Ms. Landry and Mr. Fenn will make their presentation first and that will be followed by questions from the Selectboard and the public.  There will be final comments from Ms. Landry and Mr. Fenn.

Ms. Landry explained the purpose of their request was just to have a general conversation on their proposed budget and to answer any questions regarding the budget.  They start their budget process by meeting with the school principals and have met with their Finance Committee. They have published a great deal of information on their FMRSD website. They previously forwarded copies of their State & Local Ed Tax Comparison Schedule.

Mr. Fenn advised they put together a budget that they felt meets the needs of the students. The budget was originally a 2+% increase over their previous budget and that was presented to their Board.  They were concerned with the impact on two of their towns, in particular, Alstead and Charlestown, who got hit hard.  Therefore they went back and trimmed their proposed budget to these new numbers.  The report distributed at this meeting is the general operating budget supported by taxes and is a decrease from the current year’s budget (Article 1).  Article 1 is what he had highlighted in yellow plus the other funds of the Food and Grants Program.  Those have to be combined in Article 1.  Mr. Dalessio noted that last year Article 1 was $29,636,262 and now this year it is $30,258,708. The general operating fund has gone up.  Mr. Fenn explained Article 1 last year plus Articles 2 and 3 last year (collective bargaining agreements) become a part of the base budget comparison going forward.  He had explained the different appropriations and how they have changed.  The other articles are separate.  Ms. Landry explained in the calculations there are certain things they include by law.  They include the collective bargaining agreements and contractual agreements which includes the teachers and other personnel which had to be added into this year’s default budget.  That is how they end up with the default budget of $30,292,413.  Ms. Landry displayed these calculations of the default budget on her laptop computer in accordance with the RSA.  Mr. Fenn said what they propose is $92,000+/- of what was approved last year.  What they are experiencing is even though their budget is down.  The amount of money that needs to be raised by taxes is up over $300,000 from last year.  That is because of two major components: 1) they lost State aid funds of $169,718; Charlestown will be losing $110,000/year. Walpole will be losing less. Because they had over the fund balance last year, every town got a portion of their $263,000 back. This comes back to the towns during the tax rating process and it is included in their non-tax revenue and off-set by the amount the towns need to give them.  It reduces the amount the towns end up paying during the next year.  This is on the FMRSD form MS-24R which Mr. Fenn submits to the Department of Revenue Administration as a part of the tax rate setting process.  These forms are on the DRA website.  In the big formula it is approved and calculated by the DRA.

Mrs. Landry went over staffing changes that appear in the budget.  They removed a half-time custodial position at the High School. By doing that, they will restore a half-time person back at the High School.  They are also going to remove one teacher at their Alternative Ed Program as they no longer need two people in this program.  They need to add one para-professional at the Alstead Primary School.  Other personnel changes were mentioned. Replying to a question from Mrs. Pschirrer, Mr. Fenn said it is eliminating the position depending on seniority and rules within the union.  We may have somebody else leave or retire to enable them to move a position.  He would have to look at each one individually.  Their goal is not to lay off or terminate someone; they work within natural attrition.  Mrs. Pschirrer asked how big the budget is for Special Education Services.  Mr. Fenn said it is $6,700,000. About $1,000,000 is out-of-district. Ms. Landry would have to check on the number of students in Walpole but probably less than 20.  Mrs. Pschirrer noted the Selectboard would like to know how many students Walpole has in the High School, elementary and pre-school.  Mr. Fenn will provide those numbers.  Mr. Fenn noted that “504” was originally started for accommodations for Vietnam Veterans for colleges but then the scope got broadened.  They deal with medical issues and food allergies all the time; special diets are addressed in all the schools every day.

Mr. Dalessio asked what is driving the school board numbers so high.  Mr. Fenn said they did a Wage and Salary Study this last summer/early fall for the non-union positions.  The recommendation was they need to step-up some people in different categories for about $60,000.  Ms. Landry and Mr. Fenn worked on a three-year proposal that they have not as yet presented to the Board.  Some is legal costs.  Ms. Landry said they have to negotiate the support staff agreement next year.  It is a separate line under School Board.  They negotiated a three-year contract with the teachers this year; it will be on the warrant in March.  The secretaries are unionized except for Ms. Landry’s secretary.  None of the other administrative staff is unionized.  Mr. Fenn moved unemployment insurance over to Board; it had been buried under facilities.

Mr. Dalessio asked what the current thinking is on the FM Regional Middle School.  Mr. Fenn read Warrant Article 3; it is to form a Research Committee.  Ms. Landry said right now it is just an idea/ thought.  Mr. Fenn noted they would look at this educationally first and then financially.  Mrs. Pschirrer and Mr. Dalessio mentioned the Hooper Trust that applies to Walpole students only.  It is to study soils, botany, agriculture, and forestry. Environmental studies were added in 1995.

Mr. Watson had some questions that will deal with his new position as the School District Moderator.

He referenced Article 3: First there are two questions: “shall there be a study” and “shall they appropriate the money to fund that study”.  At the Deliberative Session, they have the authority to adjust the money amount, but do they have the authority to vote down the idea of having a study during this session?  Ms. Landry would ask the attorney first but she believes they can adjust the money. Mr. Fenn will have to clarify the wording because that is a good question.  The School Board can do the study committee without voter approval. They are asking the voters if they want to do this and/or pay a little towards it.  The Board can do this in the budget without voter approval but the Board does not want to do it on their own.  Mrs. Pschirrer said they could break this down into two Articles: 1) Should they form a Research Committee; and 2) are they willing to fund it?

Mr. Watson referenced Article #8 that deals with Walpole; funding and Capital Reserves.  Are they going to make available fund balances?  Mr. Fenn replied they are now in this version.  The Walpole Capital Reserve Fund as of June 30, 2017, had $204,834.01.  Mr. Watson noticed Article #10 which is to “raise and appropriate up to $500,000 to be placed in the district’s Capital reserve funds with the breakdown” and it lists percentages to be distributed, for example, Acworth and the High School have more money going in. They are all spending more out of their capital reserve accounts than is going in.  Mr. Fenn is happy to share the plan that shows how the funding is being raised and the plans.  This year Walpole will be spending more than will be going in because they are doing two major roof projects.  They build up the savings and then do a major project.  Mr. Watson’s concern is four towns will say more money is going out than is coming in; what do they do about it.  That could lead to someone wanting to make an amendment.  Article #10 is listed in both percentage allocation and dollar allocation. What authority does a Deliberative Session have in terms of amendments related to the allocation?  Mr. Fenn said they could do a separate warrant article to put any amount of money into a Walpole reserve fund to raise and appropriate those funds.  They cannot give a town 50% unless they paid in the 50%.  There are two things going on.  First, it has been the case that if we do not have the revenues to fund this warrant article then they distribute what they have depending on the percentages.  That is why the percentages and dollar amounts are there.  Mr. Fenn noted they could not change percentage figures in this warrant article but could bring in either a new article or petitioned warrant article to do a site specific for Walpole. Mr. Fenn said they would have to reword it because now it says “and 50% for up to $250,000 to be placed in the High School Capital Reserve Fund”. Mr. Fenn said they would have to amend that as that motion to be legitimate and legal.  It is a good question.

Mr. Watson mentioned that for Article 1 there is a lot of information on the website.  How far into the available data can you go in to propose an amendment?  Mr. Fenn replied you can go in and say you would like to reduce $50,000 because he does not believe this function of the Superintendent’s Office needs to be going forward.  It is the School Board’s decision whether they are going to use the funds for the purpose it is being asked for.  Someone can change a budget but they cannot say where it will come from.

Mr. Kreissle had a question about the MS-24.  Can he log in to get the information?  Mr. Fenn said he could go into that website but to use the MS-24R as it is the revised copy approved by the DRA.

Ms. Landry talked about some budget cuts.  The SRO officer at the High School; they would like to reduce it from a year-round to a nine-month school year hire.  Right now they have a full-time SRO officer.  The Early Learning Center; they are proposing to start bringing in three-year olds into the Pre-K program. They will eliminate one teacher in this program and move the three-year olds into the regular Pre-K programs in the schools. They have put together a fantastic four-year old universal program.  Mr. Fenn said they are ready to bring the three-year olds back into their home schools.  This will save them about $100,000/year going forward.  Mr. Dalessio reported the Walpole Police Department feels the safety officer is an important position.  Going to a nine-month position sounds reasonable.

Mr. Fenn mentioned they are starting to see growth in their student population after an almost 20-year decline. As the older generation is moving out of their homes, they are starting to see a younger population with children moving back into the communities.

Mr. Fenn noted they are in their three-year cycle of Homeland Security coming in and doing updates on their buildings.  As a result there are things they can do to improve safety in the buildings.  There are grants available for safety, security and some building work. For Charlestown he wrote a grant for some asbestos abatement.  District-wide he wrote some grants for security access to the buildings.  The local Police and Fire Departments pretty much know where the rooms are but the out-of-town emergency service providers do not know where the rooms are.  Through Homeland Security they discovered their intercoms do not always work in all hallways.  He wrote a grant to enhance all the intercoms in the district so they can put speakers outside the buildings.  He has about $400,000 of grant applications in; he would like all of them but will be happy with half.  Ms. Landry noted they are also looking at their Emergency Management Program and will be meeting with local officials soon.  Mr. Fenn feels it is important to coordinate their work with the district towns and emergency services.  Some towns have the railroad, we are close to Int. 91, etc.  He is impressed with the good plans they have.  Their plans need to be updated every year and sent to Homeland Security.  They plan to do a skills assessment with all employees.  They are almost finished with the first draft of their Master Plan but need to work on the “holes”.  They then plan to invite police chiefs and fire chiefs in to give them their perspectives on it.  After that they will meet with all the Police and Fire Departments and ask them to review the draft plan.  They want to include the uniqueness of the five towns into their Master Plan.  It is a lot of work.  One of the new things that is coming is looking to use social media/cell phones to put out the right message.

Mrs. Pschirrer summarized by saying the Selectboard appreciate all their time to discuss these important issues with them.  The FMRSC Board will present this budget on Wednesday, January 10th at 5:30 PM at the High School.

ADJOURNMENT:  Mrs. Pschirrer declared this meeting adjourned at 3:08 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Selectboard Meeting Minutes – 1/4/18

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:25 PM in the Walpole Town Hall. She advised this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were no members of the public in attendance.

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $198,346.02 for checks dated January 5, 2018.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The above amount includes a payment in the amount of $81,879.00 to Primex for insurances.

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending December 30, 2017, in the amount of $24,434.45 for checks dated January 5, 2018.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,465.27 for the week ending December 30, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – December 28, 2017:  Mr. Dalessio moved to accept the Minutes of the Selectboard meeting of December 28, 2017, as submitted.  Seconded by Ms. Pschirrer.  With Mr.Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.  Ms. Mayberry abstained as she was not present at this meeting.  

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• North Walpole Village District Commissioners – December 19, 2017.

VETERANS’ TAX CREDIT:

MAP and LOT# 028-129-000:  Ms. Mayberry moved to grant the name change for this Veterans’ Tax Credit for Map and Lot #028-129-000.  This requires an updated form per the Department of Revenue Administration.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

BLIND EXEMPTION:

MAP and LOT# 010-043-001:  Ms. Mayberry moved to grant the Blind Exemption for Map and Lot #010-043-001 as this property owner meets the Department of Revenue Administration requirements.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

Stoddard Forest Fire Report/Bills: Mr. Dalessio moved to re-sign the Stoddard Forest Fire Report for the NH Division of Forests and Lands.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Pole Licensing Agreement:  This agreement was approved last week but one form needs signatures.

2018 Town Budget:  Mr. Rich Kreissle had printed out 2018 Town Budgets for the Selectboard to review.

Mr. Dalessio moved to accept the 2018 Town Budget in the amount of $3,714,942.00 without Warrant Articles. Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Mr. Kreissle will forward this to the Department of Revenue Administration as soon as possible.

NEW BUSINESS:

Wayne Wallace: Mr. Wallace is not coming in tonight to discuss water issues on North Road due to the storm however he may attend the meeting next week.

Bellows Falls Village Corp. Letter:  Ms. Mayberry moved to approve and sign the letter to the Bellows Falls Village Corporation regarding the Wastewater Agreement.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

DOT Notice re: Aldrich Brook Bridge Closure:  Mrs. Pschirrer spoke with Mr. Rau about this brook; the bridge goes across into Westmoreland.  The Town of Walpole only has one side of the Bridge #222-063 Bypassed Historic over Aldrich Brook.  The bridge inspectors found the bridge closed signs are missing from both sides of the bridge and the north approach barricade is insufficient.  Mr. Rau was asked to send the Department of Transportation (DOT) a letter with a picture and to notify the other half of the bridge is the responsibility of Westmoreland.  Ms. Mayberry suggested Walpole put up two signs facing each direction on the Walpole side of the bridge.

Labor Law Compliance Training: Mrs. Downing would like to attend the Labor Law Compliance training seminar on Tuesday, February 13, 2018 in Concord, NH.  The three Selectboard members approved this request.

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mr. Dalessio seconded the motion and, on a roll call vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 6:42 PM.

The regular Selectboard meeting resumed at 6:54 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of January 4, 2018, will be sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

RECESS SELECTBOARD MEETING:  Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:08 PM.

OLD BUSINESS:

North Walpole Sidewalks:  Ms. Mayberry spoke with the Commissioners about the Church Street sidewalk problem.  It was suggested that the rocks/granite/concrete pieces could be thrown on the sidewalk by passing trucks or maybe by State plow trucks.  Mrs. Pschirrer has a picture and will forward it on to Ms. Mayberry who will show it to the Commissioners.  They debris appears to be found in the same block.   Chief Paquette suggested the next time something is found on the sidewalk that it not be moved. The Highway Dept. is to contact the Police Department who will investigate.

Fall Mountain Region School District:  The Selectboard will be meeting with Superintendent Lori Landry and Business Administrator, Jim Fenn, on Friday, January 5th at 8:00 AM to discuss the FMRSD proposed 2018-2019 budget.

ADJOURNMENT:  Ms. Mayberry moved to adjourn this Selectboard meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 7:20 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

(Transcribed from Recorder)

Walpolean Planning Board Meeting Minutes – 1/9/18

Present: Chair Jeff Miller, Co-chair Robert Miller, James Aldrich secretary, Jason Perron, Dennis Marcom, Jeff White, Cheryl Mayberry, Selectboard Representative. Alternate: Joanna Andros. Absent: Ed Potter.

Recording: Marilou Blaine. These minutes are unapproved and will be reviewed at the regular February 2018 meeting for corrections, additions and/or omissions.

Roll Call: Mr. J. Aldrich called the meeting to order at 7 pm. All board members were present so no alternate was needed to fill in.

Minutes:

Correction: In the December minutes an email that was cited by Selectboard Chair Peggy Pschirrer sent to Selectboard member Steve Dalessio was inappropriately mentioned in reference to the discussion the Board was having about an amendment to the Zoning Ordinances. While Ms Pschirrer sent the email, she wrote in another email to the secretary that it had “absolutely nothing to do with the subject under discussion” in the December meeting. Also a correction on page 1 should change Joanna Miller to Joanna Andros.

A motion by Mr. R. Miller was made to accept the minutes as amended. The motion was seconded and approved by the entire Board.

Old Business:

Public Hearing: No 1. Liberty Utilities. Cutting on scenic road. Farnum Road. Jeff Carney spokesperson. Statute 231-158.

Mr. Carney, Program Manager Vegetation and Inspections for Liberty Utilities, sent a letter to the Planning Board outlining what his team was going to do on Farnum Road, which is a designated scenic road. The scheduled maintenance follows Public Utilities Commission (PUC): 307.10 Pruning Standards.

Mr. Carney said that under the Statute 300.1 the PUC has made changes so that all utility companies are now mandated to follow the same regime for pruning near utility areas. The main changes are in minimum for clearances and cutting has changed from a four-year cycle from a five-year cycle. Liberty Utilities has 900 miles of regular maintenance.

The Commission shortened the cutting cycle by a year and tried to achieve greater clearances, Carney said. It is called called the 300 rule for the electric side of PUC. PUC never had a rule about clearances. The Commission used to let every company decide what the clearances would be. But over the last couple of years it’s been difficult, especially for communities that have more than one supplier that have widely different standards for clearance.

So PUC passed this 307.10 rule that requires specific clearances for cutting overheard, on the side and underneath the wires. At the same time PUC recognizes that on designated scenic roads a company isn’t going to get exactly the same amount of clearance. The Commission also recognized that a property owner may restrict the amount of pruning and that customers could refuse permission to cut anything on their property.

So in order to get to what the PUC asks the plan is to look at the size of the tree, its structure, how much room there is to work with, or lack of room, and the changes since the last time cutting took place. There is also a lot of branch reduction.

Also utility companies are using contracted foresters to inspect the work and make recommendations and sometimes the forester does the work.

Previously Liberty Utilities had different clearances for different areas, such as rural areas or if in front of someone’s house. Now there is one standard.

Mr. Marcom asked about the clearance standards now.

Mr. Carney said it is 15 feet overhead, 8 feet from the side and 10 feet underneath.

In talking about maintenance Mr. Carney said it’s important not to defer maintenance. If you do, you loose your clearances and it takes more time and money to get it back to the way it was.

In a previous letter, Mr. Carney had presented a plan for Farnum Road and he said he was at the meeting to get approval from the Board.

The pruning plan was:

“10 feet from conductors.

“8 feet to the side of the nearest conductor and 15 feet above the conductors, at time of pruning.

“Utilities shall implement measures such as mid-cycle reviews to identify and mitigate elevated risk from tree exposure on circuits or sections of circuits that are significantly and/or continually experiencing tree-related interruptions, where it is practical to do so.

“Utilities shall not be required to prune to the clearance standards specified in (a) of this section where:

The landowner has refused or restricted permission to prune.

A municipality or other local governing body, by ordinance or other official means, has refused or restricted permission to prune; or

Pruning to the standards specified in subpart (a) would be detrimental to the health of the tree, in which the utility shall adhere to the guidelines provided in ANSI a300 Part 1 – 2008 Edition, available as noted in Appendix B.

“Trees under the 15-inch circumference limit and brush capable of growing into the energized conducts will be cut with the landowner’s consent.

“Tree to be removed, based on risk assessment performed by Liberty Utilities and qualified foresters from Environmental Consultant, Inc (EDI) have been marked with red of pink flagging stapled to the trees. Removals are noted in the enclosed details as “Rvm and Diameter Class”

by land type Unmaintained (UM) Roadside (R) and (M) Maintained.”

There being no other questions, Mr. J. Miller closed the Public Hearing. Mr. Perron made a motion to approve the cutting on Farnum Road and Mr. R. Miller seconded the motion. The motion was approved by the rest of the Board.

Public Hearing No. 2. Zoning Ordinance Amendment

The town will vote on the following article in March. The Board will vote to recommend or not recommend the amendment the article be placed on the warrant.

Article IV   General Provisions

Add Section N

Authority to assign section numbers. The Planning Board has the authority to assign such section numbers to the Zoning Ordinance as it may deem appropriate provided that no substantive change to the ordinance shall occur as a result of this renumbering.

The purpose of this warrant article is to allow the Planning Board to make small corrections to current ordinances when there is no change in the intent of the ordinance.

Mr.Marcom asked if the Selectboard has the authority to name new streets according to E911, does it have to be in the ordinance. Mr. Miller said no that the Selectboard already has the power to name new streets. However, if the article passes, Selectmen can decide to change a street name that is currently mentioned in the zoning ordinances without the Planning Board going to the town.

Mr. Marcom noticed that in the Zoning Ordinances, which was updated in March 2016, the letter N was used to add an ordinance for recycling and transfer stations. Therefore, this article will now be called Section O.

Mr. Marcom made a motion to recommend passage of the change to the Zoning Ordinances. Mr. Aldrich seconded the motion and board agreed unanimously.

New Business

Surveyor Joe DiBernardo requested two Public Hearings for February, each for a two-lot subdivision.

Sam McNeil Talmadge, 211North Road, Map 10, Lot 24-2, rural/agricultural. One lot 18.8 acres, Lot 2 is 7 acres that is L-shaped. Lot 1 road frontage 762.99 feet, Lot 2 292.26 feet.

Greg Macri, 10 Macri Lane, Map 7, Lot 20, Residential. Lot 1 9.89 acres, Lot 2 3 acres. it’s the lower field in front of his house. Road frontage  Lot 1 465.91, Lot 2 289.89. This subdivision requires state permitting, which is underway.

Mr. Aldrich made a motion to hold the Public Hearings next month. Mr. R. Miller seconded the motion and it passed unanimously.

Complete Streets Update

Mr. J. Miller met with the Selectboard to discuss the recommendations made by the Board at the last meeting. He said that the Selectboard was very warm to several of the projects the Board recommended and that the town can do the work including painting a sidewalk around Jake’s, signage at the library crosswalk, painting of the arrows around the fountain and sharrows on the road for bicycle traffic.

He also noted that the Southwest Regional Planning Commission received $100,000 from an donor for a grant for towns who had completed the Complete Street projects. After a talk with Mari Brunner of SWPC, Miller said the project for a walkway from the school to the fire station probably would not qualify because it would be way over the cost.

She suggested another way to proceed was by going to another organization for seed money because in order for the Board to proceed on this project, there must be a preliminary engineering study. Also, it must be known how wide an area does the town already owns already and if there isn’t enough land to widen the should, do you ask an abutter for 10 feet of land.

The walkway would be on one side of the road, probably the Hubbard side. It may not be a sidewalk  but a wide shoulder marked for safety. After you get to the Mill Pond from the school it becomes quiet narrow and any property above that would probably need a retaining wall, which would cost quite a bit of money.

Ms. Mayberry said the town could apply for a transportation grant in which the town has to put up 20 percent of the money. Mayberry also said that the town would not be asking the highway department to do the project and even if it cost a lot of money, the town would only be responsible for 20 percent.

If it’s to enhance Complete Streets, we could get letters of support from other people, Ms. Mayberry said. Mr. Miller said Mari Brunner was offering ways to find assistance.

Mr. Miller said he might get in touch with Mike Rau and he might know how wide the right of way is and the highway department might have lots of information about that area. Mr. Rau might be able to put some rough estimate together about what were thinking about. In order for this to go through, the price tag has to be low, Mr. Miller said .

Ms. Mayberry said that’s true but you had to remember the town would only be paying 20 percent of the total cost.

Mr. Marcom said the road and shoulder area by Hubbard already is in terrible shape and needs repair anyway so maybe there’s money in the budget for road repair in that area and the two projects could be done together. There are holes there and you notice it if you’re riding a bike, Marcom said.

Last month, Ms. Mayberry recommended that to keep townspeople aware of Complete Streets it might become some part of the site plan. It should be a consideration in the application, she said. It may not apply to all projects but people should be aware of it on the checklist and the Board could ask questions if there were any sort of impact on the ideas of Complete Streets.

This will be a matter to discuss at the next Board meeting, Mr. Miller said. Any kind of amendment to the site plan review, the Board can do that with just a Public Hearing. It doesn’t need a town vote.

Integrating Complete Streets into the Site Plan Review will be a topic of discussion at the February meeting.

Hazardous Mitigation Committee: Mr. R. Miller has volunteered to represent the Planning at the meetings of the Hazardous Mitigation Committee for the year 2018. The Committee meets four time a year a the fire station.

Mr. Aldrich made a motion to adjourn. Mr. Marcom seconded the motion and it was passed by the rest of the Board.

Respectfully submitted,

Marilou Blaine

Secretary

There will be no workshop this month.