Planning Board Meeting Minutes – 12/12/17

 

Walpole Planning Board

December 12, 2017

Town Hall

7 pm

 

Present: Chair Jeff Miller, James Aldrich secretary, Jason Perron, Dennis Marcom, Cheryl Mayberry, Selectboard Representative. Alternate: Joanna Andros. Absent: co-chair Robert Miller, Jeff White, alternate Ed Potter.

Recording: Marilou Blaine. These minutes are unapproved and will be reviewed at the January 2018 meeting for corrections, additions and/or omissions.

Roll Call: Mr. J. Miller called the meeting to order at 7:00 pm. There were four board members present so alternate Joanna Miller was asked to fill in for Jeff White.

 

Minutes: Mr. Marcom made a motion to accept the minutes of the regular November meeting as written. Mr. Aldrich seconded the motion and it was and approved by the Board.

 

Old Business:

Public Hearing: No 1. Liberty Utilities. Cutting on scenic road, Farnum Road. Jeff Carney spokesperson. Because of the snow storm and because Mr. Carney had a long way to travel, he could not make the meeting. A motion was made, seconded and approved by the Board to continue the Public Hearing until the January 2018 meeting.

Public Hearing No. 2. Emicor LLC/Bensonwood Woodworking Co., Inc.  – Site plan for a 389 square-foot shed to be added to the timber-frame building and also amend the site plan. Mr. Tom Olsen represented Bensonwood. Mr. Marcom recused himself from voting because he is an employee of Bensonwood.

The 389-square-foot shed would go onto the southeast corner of the timber-frame building and will house a new joinery machine for heavy timber components. It is similar to a heavy milling machine the company has had in place. The new machine is called Robot.

Because of the way the buildings are splayed, because the shed is low (about 12 feet off the ground) and because of the landscaping, the new shed is minimally visible from Blackjack Crossing, Mr. Olsen said. The shed is 389 square feet and the timber-frame shop, which includes most the building, and is about 15,000 square feet. So the shed is 2.6 percent of the larger building.

Mr. Olsen asked if there were any questions. Mr. Miller did the same. Being none, the hearing was closed. Mr. Aldrich made a motion to accept the site plan as presented. Ms. Mayberry seconded the motion and the board voted in the affirmative.

 

New Business:

An article regarding minor changes to zoning ordinance was discussed. Mr. Miller said that the Selectboard had a discussion about street names. The topic came up because the Zoning Board wants to be able to change street names that are in the zoning ordinance to the reflect the designated names given during the 911 update. Mr. Miller said he felt it was an administrative function and the Selectboard could already do that. The selectmen already have the responsibility for naming new streets and the names must conform to the 911 system.

So Selectman Steve Dalessio emailed the New Hampshire Municipal Association and Mr. Stephen M. Buckley, Legal Services Counsel for the NHMA, emailed back his thoughts. Mr. Buckley said in a November 29, 2017 email to Mr. Dalessio “ Going strictly by the language of the statute governing the adoption and amendment of a zoning ordinance, RS 675.3 any amendment must get full zoning amendment treatment with a planning board hearing and placement on the official ballot for adoption by the town meeting. That being said, what you might want to do is adopt a provision that permits the planning board to make non-substantive changes, such as changing section or paragraph numbers or substituting street name changes.”  Mr. Bucklely added that the recommendation is to take this opportunity to pass a provision that is similar to one that Merrimack did. This following is the Merrimack article.

So the recommendation is:

“13.02 – Authority to assign section numbers

“The Planning Board has the authority to assign such section numbers to the Zoning ordiance and Building Code as it my deem appropriate provided that no substantive change to the ordinance shall occur as a result of this renumbering.”

Mr. Miller said the Town doesn’t have a Building Code so the ordinance would eliminate those two words. The Walpole ordinance would be:

“Proposed Zoning Amendment:

“Article IV General Provisions

“Add section N

“Authority to assign section numbers: The Planning Board has the authority to assign such section numbers to the Zoning Ordinance as it my deem appropriate provided that no substantive change to the ordinance shall occur as a result of this numbering.”

Basically, this means that the Planning Board can make corrections without going to the Town for a vote each time it needs to make a correction to the ordinance.

Ms. Mayberry said this came about because a road was referenced to be changed in the Zoning ordinance because it was changed due to 911.

Mr. Miller said, “If you had a road that was referenced in the zoning ordinance that was named something else, I would think the Selectboard could do this.”

 

According to Chair of the Zoning Board, Myra Mansouri, the purpose of the article was to change small things and not change the intent of the ordinance. For example, Ms. Mansouri referenced the name Hitchcock Road in Drewsville, which was changed to Alstead Center Road when road names were changed and tied into 911. Hitchcock Road is still the name in the zoning ordinances and she would like to see it corrected.

Ms. Mansouri proposed another possible ordinance. “To see if the Town of Walpole will authorize the Zoning Board of Adjustments to revise the Walpole Town Ordinances to reflect the 911 list of streets and roads as needed.

“The purpose of this article is to allow the Zoning Board to correct curent ordinances to acurately eflect street names when E911 went into effect without coming to the voters to approve small corrections when there is no change to the intent of the ordinance.”

Mr. Aldrich said Alstead Center Road starts at the Drewsville Common and goes to the Alstead town line. Ms. Mansouri said that is correct. But in our ordinance it says the road name is Hitchcock Road. Mr. Aldrich said, “Just scratch that name off there and put in Alstead Center Road.”

“That’s what I want to do,” Ms Mansouri said, “but I can’t because any changes have to be approved by the Town.”

“But this isn’t a change,” Aldrich said, “it’s a correction.”

Ms. Mansouri said, “That’s what I wanted to do, but I was told I couldn’t do it.”

Mr. Aldrich said, “I don’t think we need to bring it to the voters of the Town.” Mr. Aldrich didn’t think that the zoning amendment that Ms. Mansouri presented was necessary but Ms. Mansouri said that’s what was needed a few years ago when there was a change from a portion of Prospect Hill to Watkins Hill Road.

Mr. Miller read an email from Mr. Dalessio to Mr. Buckley. “It was discovered in a review of our Zoning Ordinance that  several street names were never updated as a result of the 911 upgrade made several years ago. We would like to update the document with the correct information. This is just an administrative change and no change to zones or requirements. Do we need to place this on the March ballot following standard RSA’s for zoning changes or can we treat this as a minor correction and just update the zoning ordinance the same way as a misspelled word?”

Selectboard chair Peggy Pschirrer wrote back to Mr. Dalessio that “the DRA (Department of Revenue Adminstration) tells us that we have to have a special meeting to adopt a provision allowing the SB (Selectboard) to use CRF (Capital Reserve Fund) emergencies. They have no record at DRA that (the) Town every voted (the) Selectboard that authority when CRF were established and so far we haven’t found it in past minutes either.”

Mr. Buckley’s point was, Mr. Miller said, that in order for the zoning board to do these administrative changes in the zoning ordinance, there has to be a provision in the zoning ordinance to allow this to happen.

Mr. Perron wanted to know what the section numbers had to do with street names or anything else.

Mr. Miller said that the ordinance would go under General Provisions and there are already items under that heading from A to M. The N would just be the next or new item under General Provisions. So if we have to change a street name, under this item we could just do it and make a copy and not have to go to the Town to ask for the change.

The whole point of this, Mr. Marcom said, is to get in sync with 911.

Also, it means if there are any non-substantive changes, we can do that, Mr. Miller said. He also said we have to have a Public Hearing.

He asked the Board if they were in favor of a Public Hearing. A board member said so moved, that was seconded and all those present said “aye.”

 

Complete Streets grant. SWRPC has received an anonymous $100,000 to support one or more Complete Streets projects in communities that have adopted a Complete Streets policy. Walpole did just that at a Public hearing in November. The Planning Board spent a good deal of workshop time this year discussing Complete Streets and came up with several recommendations.

Mr. Miller suggested if selectmen are considering applying for a grant Mr. Miller said he would be glad to act as a liaison if they want our advice.

A few Board members began talking about the sidewalk around Jake’s as a project. Mr. Aldrich mentioned there was an accident there recently with a pedestrian. If there were a sidewalk, it’d be raised a little and maybe make a person more aware.

But Mr. Miller recommended making a safe walking pathway from Maplewood or the fire statton to the school. The shoulder should be widened and repaired. More people would be able to walk down by the Mill Pond, said a Board member. Mr. Perron said it would tie in with Healthy Monadnock.

The crosswalk at the library was menitoned. Mr. Aldrich said that crosswalk starts by Walpole Grocery and goes all the way across to the library. You’ve got that bullhorn or circle there and cars parked, he said.  Drivers are coming from Westminster Street and turning right as well as drivers coming from the north on Main Street. And the drivers are going too fast, added Ms. Mansouri.

So it was agreed that recommendation No. 1 to the Selectboard would be to make a safe pathway from the fire station to the school and No. 2 would be paint a yield or figure in the road by the library crosswalk or add more signage near the crosswalk to make it safer.

Then Ms. Mayberry recommended that in order to make the public more aware of the items on Complete Streets that it become part of the site plan. It might go on the checklist or be referred to or attached to the application.

Mr. Aldrich thought that was a good idea. Mr. Miller did as well. He suggested it become the topic of the Board’s first workshop in 2018 of how to make the public more aware of cars, pedestrians, cyclists.

 

Mr. Aldrich made a motion to adjourn. Mr. Marcom seconded the motion and it was approved by the entire Board.

 

Respectfully submitted,

Marilou Blaine

 

Merry Christmas and Happy New Year to all!

 

Next regular meeting Tuesday, January 9, 2017

 

 

Conservation Commission Meeting Minutes – 12/4/17

Minutes for the Regular Meeting of the
Walpole Conservation Commission
December 4, 2017

Members Present:
John Peska (Vice Chair), Jackie Kensen, Peggy Pschirrer (Selectboard Representative), Lew Shelley,
Kelli Wilson, Laura Hayes,
Alternates Present:
Elaine Heleen, Gary Speed, Myra Mansouri, Peter Palmiotto
Others Present:
Steven Dumont (Recording Secretary)
Call to Order: Mtr. John Peska, Vice Chair, called the meeting to order at 7:33.
Seating of Alternates: As a quorum of regular members was present, no seating of Alternates was
required.

Review and approve minutes – November 6, 2017. Corrections; It was noted that Laura Hayes’s name was spelled incorrectly on page one and Steven Dumont’s name was spelled incorrectly on page 2. Later in the meeting, it was also noted that Mrs. Pschirrer did not “find” the information regarding what costs the WCC should cover in terms of fees for conservation easements. She wrote the memo herself. Mr. Shelley moved to approve the minutes as corrected. Mrs. Mansouri seconded. With all members in favor, the minutes were approved as corrected.

Public Business:

1. Treasury/Budget Report: Mr. Peska reported that he did not receive an accounting statement for
the account the PDIP funds went into. This will be followed up with next month. The forestry account has a balance of $64,592.34. The Conservation Fund has $148.87. A copy of the bank statements were passed around for review.

2. Correspondence:
a. Letter from the Robert Hubbard Conservation Commission Conservation Fund: the
charitable distribution rate will be lowered from 4.24% to 4% for 2018. Peter will follow up to ask why rate is being lowered, considering how well the stock market is doing.
b. The Connecticut River Conservancy is asking for donations. The Walpole Conservation Commission (WCC) has not previously donated.
c. The NH DES “Supply Lines With The Source” newsletter was distributed. Included is a profile on Mark Houghton.
d. The Monadnock Conservancy Fall/Winter newsletter was passed around.
e. NH DES Wetlands Bureau: the WCC received a letter from them denying a permit for a small culvert repair project. The project will be put off until next year.

New Business:
1. Land Donation – Bill Callahan: The selectboard has completed the two hearings and two letters
required for the selectboard to vote to accept the property. The vote will take place on December
14th. If approved, the Conservation Commission would cover the cost of the legal and survey fees
with funds from the Fanny Mason Trust Fund. The property abuts the Fanny Mason Forest.
2. Recording Secretary: Steven Dumont was introduced as the new recording secretary for the
WCC.
3. Mrs. Pschirrer introduced a memo she wrote outlining the potential policies of the WCC in
regards to the distribution of conservation monies. Mrs. Pschirrer recommends that the policies of
other Conservation Commissions be looked into as well. The memo was distributed.

Old Business:
1. Reservoir Dam: Mr. Peska visited S&W Soils in Charlestown. They are not interested in putting
together a proposal for the dam engineering work. Mrs. Flemmia sent Mr. Peska a list of
engineering firms that do this type of work. Mr. Peska will contact them. The goal is to get two or
three proposals. The funds for the repair of the dam would be taken from the Forestry Fund. Mr.
Peska spoke with Mark Houghton, who has been unable to contact Brian Fletcher, to clear the
trees/brush along the dam. It would be preferable to have Mr. Fletcher do the work in lieu of Mr.
Houghton’s crew. Mr. Speed will contact Mr. Fletcher to see if he is interested. It was mentioned
that the town of Walpole’s highway department has a new piece of equipment that may be able to
do most of the work. Mrs. Kensen proposed that the WCC fund the brush cutting of the dam, by
either the Walpole Highway Department, or rMr. Fletcher. Mr. Shelley seconded the motion. With all in favor, the motion passed.
2. Antioch University Internship: Ms. Hayes & Mr. Palmiotto noted that there has not been any
interest, but a new cycle of students is coming. If Ms. Hayes does the work, as she is on the
WCC, there will not need to be office personnel with her. Ms. Hayes may be interested but needs
to check her schedule and give it further thought.
3. Monadnock Conservancy/Neerie Easement: Mr. Peska would like to move forward and resolve
the outstanding request of $9,000 from the Monadnock Conservancy (MC) to cover costs for the
easement. It was noted that Alstead donated $4,000. It was also noted that Mr. Neerie is donating
$4,000 of his own money. Mr. Peska believes that $9,000 is a high amount for this easement. Mr.
Shelley spoke with Ryan from the MC. Ryan said that $7,500 is the flat fee, and $1,500 is for
special building rights. ⅔ of the $7,500 will be invested in the stewardship fund, and ⅓ will go
into the enforcement fund. Mrs. Pschirrer mentioned that the fees are real and based upon real
needs. Mr. Shelley made a motion to pay the $9,000 the MC is requesting. Ms. Hayes seconded
the motion. Mr. Peska noted that he thinks the full amount is excessive, and he would like to see
no more than half of that. Mr. Speed said in his opinion, $7,500 is reasonable, and that he doesn’t
believe the special building rights is the responsibility of the WCC. With Mr. Shelley’s motion
still on the table, Mrs. Kensen made an amendment to the motion to pay $7,500 to the MC. Mrs.
Wilson seconded the amendment. Mr. Shelley, Ms. Hayes and Mr. Peska approve. With all in
favor, the amendment to give $7,500 to the Monadnock Conservancy passed.
4. ARM Grant: Mr. Peska noted that the ARM Grant funding is limited due to the upcoming Route
12 expansion, and it is not worth pursuing funding for the repairs of the deficient reservoir dam.
5. Garland Lumber: Mr. Peska spoke with Mr. Speed. It seems that the cutting work that Garland
Lumber did was not cleaned up properly. They left some downed rotting trees. It was noted that
although it is unsightly, it is good for wildlife. Mr. Dumont asked if the specifications in the
forestry contract covers cleanup procedures. Mr. Peska noted that Walpole has recently switched
the Town Forester.
6. Town Forests – Long View Forest: Mr. Shelley noted that Long View Forest would like to
schedule a Rapid Forest Assessment of the Hooper Forest with members of the WCC, and would
like to hear back from members by Friday Dec. 8th. Date of the walk TBD.
7. Trail Work Volunteers: Mr. Shelley is in charge of organizing volunteers for trail work. He would
like to reschedule for March. He noted he also needs to finish the mapping. Mr. Peska has not yet
contacted the High school for volunteers. The WCC will sponsor a student from Walpole for
conservation camp. Mr. Shelley will come up with a March date next meeting for the trail work.
8. Fanny Mason Feasibility Study: Mr. Shelley is holding off until January.

Adjournment: Meeting unofficially adjourned at 8:55.
Next Meeting: Monday, January 8, 2018 at 7:30.

Respectfully submitted; Steven Dumont, Recording Secretary
Note: These are unapproved minutes. Corrections, if any, will be found in the minutes of January 8, 2018

Zoning Board Agenda – 12/20/17

Agenda for Zoning Board of Adjustment

Wednesday,  December 20, 2017

Walpole Town Hall

7:30 pm

Roll Call: Appointment of alternates if needed.

Minutes: Review minutes.

New business:

Kim Mastriani – Walpole Co-op

Old Business:

Possible Warrant Article

Irving sign

Next meeting Wednesday, January 17, 2018

Merry Christmas and a Happy New Year

Clarion Deadline Coming

JANUARY 2018 CLARION – DEADLINE APPROACHING

by Ray Boas

I am a tad earlier than usual with this reminder of the CLARION deadline for the next issue — January 2018.  But with all the holiday pressures I thought the sooner I remind you, the better.

Closing date, due to the the holidays, is a week from WednesdayDecember 20.  Please get your articles and notices (and any advertisements) to us as soon as possible. If you have any questions at all, feel free to contact me at any time.  Thank you, yours, RAY

Spread the Word

Many might consider this political and take offense. However, I sincerely believe that everyone should have health insurance so I am willing to take the heat! If this letter from our Senator applies to you, please take note. – Lil

Dear friend,

So far, nearly 20,000 Granite Staters have signed up for healthcare insurance during the open enrollment period for the Affordable Care Act. It’s important to note that one week from today – on December 15th – the 2018 open enrollment period ends. I want to make sure that if you need healthcare coverage, you’ve had an opportunity to review your options. You can do that now by going towww.healthcare.gov/get-coverage/.

The Trump administration has been trying to keep Granite Staters in the dark about this important signup period by slashing open enrollment advertising funding by 90 percent, cutting the open enrollment period in half, and defunding support staff that assist folks with signing up. So, friends, it’s up to each of us to get the word out to family members and friends.

In the Senate, I continue to be focused on bipartisan efforts to bring down premiums, stabilize the healthcare marketplaces, and restore funding for enrollment ads and outreach. Thanks to the Affordable Care Act, nearly 94,000 Granite Staters have gotten individual health coverage through the healthcare marketplace, and nearly 50,000 have gotten coverage thanks to the Medicaid expansion. The Affordable Care Act has been a critical tool in our fight against the opioid epidemic, enabling 11,000 individuals with substance use disorders to get treatment for the first time. These gains are extremely important for the people of our state and I’m determined to not go backwards.

Selectboard Meeting Minutes – 11/30/17

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

NOVEMBER 30, 2017

 

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

 

CALL TO ORDER: Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  She advised this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were two members of the public in attendance.

 

PUBLIC BUSINESS:

NORTH WALPOLE VILLAGE PARK – Bill Gallagher:   Mr. Gallagher reported since his last visit he talked to Mr. Mark Houghton who made some suggestions but a few questions came up.  The building at the end of Center Street that covers the tunnel has a junction box on it with breakers; it does not take much to get power on but they do not know who owns the building.  At one time he was told either the Town or Village was responsible for its maintenance.  There would be power for the north end of the park.  Mr. Houghton does not think there will be power there for the Christmas tree this year. Mrs. Pschirrer advised the Selectboard will follow-up with Mr. Houghton and look at the deed. Mrs. Downing had done research at one time.  She had a folder of documents; Mrs. Pschirrer noted it would take some time to read all of them.  The building could be owned by the Boston and Maine Railroad. Mr. Houghton was wondering if the Town would put up two street lights, as there are existing poles; it could be included with the street light program.  Going down Center Street between the last house and the tunnel structure there is one pole with only one electric wire on it that goes to the breaker box so if that pole could be moved across the street they possibly could get power to the south side.  Mrs. Pschirrer summarized the Selectboard has some work to do and as soon as they have answers they will contact Mr. Gallagher.

 

FALL MOUNTAIN REGIONAL SCHOOL DISTRICT – Tom RonningMr. Ronning is on the Fall Mountain Regional School Board and they are working on the budget.  The Fall Mountain Regional School Board has begun developing a long term strategic plan.  Mr. Ronning distributed copies of an informational form and a brochure.  In an effort to collect input from the Fall Mountain community, people are asked to fill out these forms that will advise the School Board on key issues concerning education and the region.  The questions directly tie to the Board Goals of ENGAGE and PROTECT which are focus points for the 2017-18 school year.  Building relationships between the Town and School would be helpful.  He explained the six questions on the back of the form and asked the Selectboard to complete the form at their convenience and return it to the FMRSD.  They are looking at Engagement for those students that have lost interest; the School Board is committed to connecting with students that are disengaged and making changes that keep learners interested in school.  Protect the public’s investment in our schools.  The taxpayers trust them to be efficient and maximize their investment in the local schools.  They believe the current system must be redesigned to meet the demands of the 21st century for students while taking into account the public’s ability to pay.  There was discussion relative to how this questionnaire would be distributed among community residents.  Mr. Ronning replied it will be readily available, widely distributed and will be on their web-site.  At this time the proposed budget is up 1.8%.  Mr. Dalessio stated the FMRSB has to understand the tax payers can no longer afford the amount of money they are asking for.  They have to take some steps to do something about it; it needs to be controlled.  The test scores do not reflect this kind of investment.  Each of the five towns is faced with infrastructure projects that are costly but need to be done and equipment needs to be replaced.  Mrs. Pschirrer mentioned the Selectboard will publicize the FMRSD meeting dates on the budget hoping more taxpayers will attend.  Walpole does value education and routinely passed the budgets but taxpayers are upset with the continued increases.  Mr. Ronning offered to come back to pick up the questionnaires and plans to attend more Selectboard meetings.

 

 

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $60,093.34 for checks dated December 01, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending November 25, 2017 in the amount of $23,006.59 for checks dated December 01, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,898,73 fo the week ending November 25, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – November 22, 2017:  Ms. Mayberry moved to accept the Minutes of the Selectboard meeting of November 22, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – November 22, 2017:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of November 22, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

 

ABATEMENTS – PROPERTY TAX:

ABATEMENT: Map and Lot # 025-012-001:  Ms. Mayberry moved to grant an Abatement in the amount of $1.319.00 for property taxes on Map and Lot #025-012-001.  This is an unproductive lot that should not have received a tax bill.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

OLD BUSINESS:

Water and Sewer Receipts: The Water/Sewer Receipts To Date 11/30/2017 was received from Mrs. Daigle.  Today was the deadline for this billing period.  Total Receipts for Fall 2017 Billing is $155,039.52 or 65%.  The last day for getting information for liens to Mrs. Sandra Smith, Tax Collector, is December 14th, 2017.  Water and Sewer users who have payment agreements but did not pay this current bill will receive a reminder phone call from the office.

Town Hall Rental Recommendations:  The Selectboard received recommendations from Mrs. Downing and Mrs. Daigle to improve the rental process for the Town Hall.  One suggestion was to have a point person who is in charge of clean-ups; a checklist will be posted on the kitchen refrigerator.  It was agreed to raise the deposit from $100 to $150.  Deposit checks will be held but that check will be returned if the Town Hall is left in clean, satisfactory condition after the event.

Warrant ArticlesMrs. Pschirrer advised they started working on some Warrant Articles but are waiting for some information from the Town Treasurer.  The four preliminary articles were reviewed and a few revisions were mentioned.  There was discussion relative to amending the language in some previously voted on Warrant Articles and to see if the Department of Revenue Administration (DRA) will allow it.

Dental CoverageMs. Mayberry talked with Mr. Steve Varone to advise that Mrs. Margaret Palmer is interested in administering the Dental coverage. He will contact her.

 

NEW BUSINESS:

Avitar 5-Year Contract:  The Selectboard received a new Multi-Year Assessing Agreement from Avitar Associates of New England, Inc.  This multi-year agreement locks in the assessing costs for the 5 year period and removes any unknown cost increases.  It gives the Selectboard more options than the previous agreement.  One option is to do cycled inspections as this helps them spread their workload out over a number of years.  After looking through the agreement there was a consensus of the Selectboard to ask for clarification on several items and costs.  Does the Town get hit with a full evaluation at the end of the five years?  She would like Avitar to send a break-out of how this works out based on the five-year agreement; they see the break-out of the $168,420 but what makes up those three five-year numbers.  How does the $177,000 fit into the box?  Ms. Mayberry will take a copy of the Avitar worksheet, clarify the numbers and email her worksheet to Mrs. Pschirrer and Mr. Dalessio.  The Selectboard is in favor of the cycled inspections and of signing a Five-Year Agreement with Avitar after clarification of the numbers.

Vachon Clukay & Company Representation Letter:  Mr. Dalessio moved to sign the representation letter from Vachon Clukay & Company.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved .

Large Tax Card Purchase Request:  Following a request from Antonia at the Galloway Real Estate office for copies of the tax cards, Mrs. Downing recommended they use Avitar as a vendor.  There are 2,000+ cards.  Access to the town’s tax cards looks very reasonable.  An electronic version of the cards on a flash drive is not possible since software is needed to produce the cards.  The Selectboard recommended they buy the service from Avitar as it will be much cheaper.

Town’s Computer SystemMr. Dalessio asked Mrs. Downing to check with Primex to see if the Town has cyber insurance.  He would like Primex to confirm this coverage.  Mr. Dalessio has not yet seen any contracts for next year from TrueNorth.  He just wants to be sure the Town is covered.

Next Selectboard Meeting:  The next Selectboard meeting has been rescheduled from Thursday, December 7, 2017 at 6:30 pm to Wednesday, December 6, 2017 at 8:00 AM.

 

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (b) Hiring.  Mr. Dalessio seconded the motion and, on a roll call vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:52 PM.

The regular Selectboard meeting resumed at 7:56 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of November 30, 2017, remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

 

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:00 PM.

 

ADJOURNMENT:

Ms. Mayberry moved to adjourn this meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:02 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

Hooper Trustees Meeting Minutes – 11/30/17

TOWN OF WALPOLE

HOOPER TRUSTEES MEETING

NOVEMBER 30, 2017

 

Hooper Trustees Present:  Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

 

Call to Order:  Mrs. Pschirrer called this Hooper Trustees meeting to order at 7:56 PM.

 

HOOPER TRUSTEES MINUTES:

HOOPER TRUSTEES MEETING – November 22, 2017:  Mr. Dalessio moved to accept the Minutes of the Hooper Trustees meeting of November 22, 2017, as submitted.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the Minutes were approved.

 

Hooper Property Sale:  Mrs. Pschirrer contacted Attorney Hockensmith about the potential sale of the Hooper property and asked him to prepare all the appropriate paperwork.  Tomorrow she will be opening the Mansion to let a contractor in to evaluate windows and other sections of the building.  Two other contractors were also contacted by Mr. Sheehan to do an evaluation.  All contractors were given the same list of areas to be evaluated.  Mrs. Pschirrer talked with Mr. Kevin Healy about getting another person to help him clean-up the mattresses and other items after they get a dumpster from DeCamp Trucking.   She will still be selling some furniture and remaining items.

 

Adjournment:

Ms. Mayberry moved to adjourn this Hooper Trustees meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:00 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary