Zoning Board Meeting Minutes – 6/21/17

Zoning Board of Adjustment

Town Hall –  Walpole, NH

Wednesday,  June 21, 2017

 

Present: Board Members: Chair Myra Mansouri, Vice-Chair Jan Galloway-Leclerc, Mary Therese Lester, Tom Murray, Judy Trow.  Alternates: Ernie Vose and Pauline Barnes.

Recording: Marilou Blaine. These minutes are unapproved and will be reviewed at the July 2017 meeting for corrections, additions or omissions.

Roll Call: Ms. Mansouri called the meeting to order at 7:32 pm. A full Board was present so an alternate was not needed to fill in.

 

Minutes: Ms. Barnes made a couple of corrections. On page 1, last paragraph, anybody was changed to anybody’s. On the second page first paragraph, the word on is used twice. And in the third paragraph on page 2, it reads “did Ernie ever get an answer to his question as to whether there was another sign 100 feet away?” The answer was yes. There is another sign near the current drive-up teller spot.

Ms. Lester made a motion to pass the minutes as correct. The motion was seconded by Ms. Leclerc and the Board voted in the affirmative.

 

Old Business:

Public Hearing: Special exception for Mascoma Savings Bank, 53 Main Street, Map 20, Lot 47, commercial district  – Signage – Article IV, Part D-6. Sign must be 100 feet from another sign.

Mr. Bill Barnard was representing Mascoma in place of Mr. Moore. He said the sign would be illuminated with LED lights and would be behind the letters. It would say Mascoma Savings Bank and the purpose of the sign is to show where the entrance to the drive-thru is. The bank needs a Special Exception because it was within 100 feet of another sign. The other sign is on the side of the bank near the current drive-thru and there is another free-standing sign close to that. The drive-thru sign is 12.5 square feet.

Mr. Kimball asked, “How many signs can you have? The bank already has five.” There is no ordinance that limits the amount of signs a business can have. Ms. Mansouri said some of the others were preexisting. “So I could have seven signs on my property.” “If that was what you wanted,” Ms. Mansouri answered.

Ms. Mansouri asked if the sign would be illuminated like the one in the front of the building. Mr. Barnard said yes. Ms. Mansouri said she thought it was extremely bright because she could see it from her house on High Street. Mr. Barnard said that sign could be put on a dimmer and the one at the drive-thru could have a dimmer as well. Both Ms. Barnes and Ms. Mansouri thought it was a great idea.  Mr. Barnard said it would be done.

Then Ms. Leclerc read the ordinance for the commercial district – Article IV No. 9 in the commercial district reads “Special Exceptions. Signs of six (6) square feet may be placed between 10 (10) and sixty (60) feet of traveled roadway and between twenty (20) and one-hundred feet (100) feet of another sign by Special Exception from the Board of Adjustment when the Board is satisfied that the provision of Article IV will be met and that the sign as place will not have any adverse effect on abutting properties.” It was determined that the bank would need a Variance to approve a sign of this size because there were a couple of signs already larger than 6 (six) square feet. Mr. Barnard said he was not aware of this part of the ordinance.

The Board voted to postpone a vote on the Special Exception until next month and decide on the Special Exception for a sign within 100 feet of another sign and a Variance for the size of the sign at the same time.

 

Public Hearing: Special exception for Robert Kimball, 311 Main Street, commercial district, Map 24, Lot 10.  Signage – Article IV, Part D-6. Sign must be 100 feet from another sign.

Ms. Trow recused herself from this hearing and Mr. Vose was asked to take her place.

Mr. Kimball changed the size of his sign from 32 inches by 36 inches to 36 inches by 24 inches to adhere to the six square foot rule. He said one 94-inch-by-20-inch sign would be on the peak of the garage facing north. The sign would be the same sign that is at his current office. The second sign would be placed near the driveway, facing Main Street and parallel to the road.

Mr. Vose asked if Mr. Kimball was going to own the building. Mr. Kimball the building would be in his LLC. There were no further questions from the Board. Mr. Murray made a motion to accept the request to reduce the size of the sign and approve the Special Exception for the sign.

 

New Business:

Seth or Tyler Quail, Quail Financial Group, 42 Main Street, commercial, Map 20, Lot 12, Signage. Across the street from Post Office. Former Mortenson Insurance building.

Both Mr. Seth and Mr Tyler Quail were in attendance. It was pointed out that there had been a sign there before and the Quail sign would be added to an existing sign between two posts. The Quail request conformed to the zoning ordinance so it was approved. They will fill out a sign form and return it with a photograph after the sign is installed.

 

Ms. Snow Frye – signage at 40 Main Street, signage. Ms. Frye was at the April meeting and received permission from the ZBA to place a sign for her business in the green space in the front of the building, near the driveway. There is a sign there now but the post is rotten. The sign will be replaced in the same space with two posts and three signs of equal size: one for Dr. Steven Pena, Chiropractor, One for the Walpole Wellness Center, which provides yoga classes and massage,  and either a blank one or one for Mazziott Bakery. Ms. Frye said that this is what the owner of the building wanted. The Board approved the three signs.

 

Enokido/Crouse Detached Accessory Dwelling Unit, March Hill Road Mr. Barry Bellows of Bellows Construction was at the meeting at the request of the Selectboard regarding the number of parking spaces for the project. Mr. Bellows pointed out that there were up to 7 spaces around the circle in front of the house, another 4 are planned below the structure and two cars can fit in the space in front of the garage doors.

The Board agreed that there was more than enough space for parking and it more than fulfilled the conditions for the principal unit and the detached dwelling according to the DADU ordinance.

 

Bylaws – The Board looked over the Bylaws and made no further changes.

 

Special Exception form – After looking at the introduction to the Special Exception form and the actual Application it was decided that the written ordinances regarding Special Exception in the Zoning Book should be included with the application. As it is now, if an applicant fills out a Special Exception form, the person has to also check what the ordinance is in the Zoning Booklet, but it doesn’t state that on the form.

 

Food vending trucks – A person has received permission from the Selectboard to park her food vending truck, called Phat Racks, near the middle bay of the former RN Johnson building on Main Street. It was decided that there was plenty of parking and customers could pull off the road without causing a problem.

The Board discussed whether or not the Board should think about writing an ordinance about food trucks. The final decision was that the Board would not do anything now but might consider it later if needed.

 

Respectfully submitted,

 

 

Marilou Blaine

Secretary

Selectboard Meeting Minutes – 6/15/17

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JUNE 15, 2017

 

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:05 PM in the Walpole Town Hall.  She advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were six people in attendance.

 

POLICE DEPARTMENTMr. Dalessio has seen several emails over a period of time between the Finance Office and Police Department. He thought it best to get Mr. Rich Kreissle, Mr. Tom Goins, Mrs. Janet Clough, Police Chief Michael Paquette and Sgt. Justin Sanctuary together to discuss the most efficient way to process paper work between the Police Department and Finance Department.  Everybody has done a good job to try to make it smoother but they have to make these processes simpler and work more efficiently.  Mrs. Clough wanted to know what the Police Department could do to help this office.  She has worked a lot with Mr. Kreissle this past week on several things. Mr. Dalessio said nobody should guess at anything.  A purchase order should have all the information on it otherwise it should be sent back to the department for clarification.  All invoices should have the purchase order number on them.  It needs to be made clear where something should be deposited, charged to, etc.  Mr. Kreissle mentioned sometimes there is confusion with transferring paperwork between each other so they set up a system whereby they will communicate weekly.  Ms. Mayberry saw three separate issues: accuracy of time sheets and payroll, where to send funding/deposits and making sure purchase orders were done.  Mrs. Clough noted there is a Purchase Order Policy. When a department orders something, the purchase order is to be sent to the Manager of Finance that same day.  Some days it is difficult for her to bring that PO to the office. Therefore she has been scanning a copy to Mr. Kreissle. This creates the possibility of duplication.  Chief Paquette noted another problem is getting mail.  He would like everything to come to their station.  Ms. Mayberry said if mail goes to them, it should be put in their box for them to process to avoid duplication.  Mr. Dalessio asked Mr. Kreissle to work out an internal procedure for all departments.  Mr. Goins and Mrs. Clough worked out a procedure for the disbursement side involving the Revolving Fund.  She makes sure they have sufficient funds to cover the purchase.  After Mr. Goins has all the Revolving Fund paperwork and gets approval from the Selectboard, he gets a bank check to the vendor.

 

NON-PUBLIC SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations.  Ms. Mayberry seconded the motion and, on a roll call vote with Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved at 6:28 PM.

The regular Selectboard meeting resumed at 6:59 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of June 15, 2017, be sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

ACCOUNTS PAYABLE:  Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $573,203.79 for checks dated June 16, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

This amount includes the monthly payment in the amount of $535,300.00 to the Fall Mountain Regional School District.

 

 

PAYROLL: Ms. Mayberry moved to accept the Payroll Register for the week ending June 10, 2017 in the amount of $22,541.91.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $2,525.70 for the week ending June 10, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – June 8, 2017:  Ms. Mayberry moved to accept the Minutes of the regular Selctboard meeting of June 8, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

 

BUILDING PERMITS:

WILLIAM and LYNNE REED, 60 Main Street, Map and Lot #021-046-000:  Ms. Mayberry moved to grant Building Permit #2017-12 for William and Lynne Reed to “Build a 7’ x 3’6” Covered Entry” at 60 Main Street.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

WILLIAM and ELIZABETH SILVERSTEIN, 70 Reservoir Road, Map and Lot #010-033-000:  Ms. Mayberry moved to grant Building Permit #2017-13 for William and Elizabeth Silverstein to “Build a 24’ x 32’, 1.5 Story – Timber Frame Barn” at 70 Reservoir Road.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

VETERANS TAX CREDIT:

MAP and LOT #008-028-000:  Ms. Mayberry moved to grant the Veterans Tax Credit for Map and Lot #008-028-000.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

OLD BUSINESS:

Police Department Revolving Fund Request:  This Agenda item was put on-hold at the last meeting.  Mr. Dalessio spoke to Chief Paquette.  The Walpole Police Department is the only one in the county that does not have laptops in police vehicles. Laptop computer purchases will come through a different source of grant money.  This request is to purchase laptop cradles, mounting hardware and antennas for Walpole fleet cruisers plus installation for the amount is $5,834.29 from their Revolving Fund.  It is a safety issue.

Mr. Dalessio moved to approve this request as submitted.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Beer and Wine Endorsement with Additional PermissionsMrs. Pschirrer advised the Selectboard had given permission to Chris and Caitlin Casserta to obtain a beer and wine license for their Eat Well Culinary Group, LLC, d/b/a The Hungry Diner.  They are now asking if they can serve beer and wine in their court yard.  When the Liquor Department representative was there they discussed adding a fenced-in area in front of the building on the lawn that abuts NH Rt. 12.  Some shrubbery will add screening from the road.  A covered pavilion area has been approved for building at a future date within this same area.

Mr. Dalessio moved to approve the expansion endorsement of the Eat Well Culinary Group, LLC, d/b/a The Hungry Diner to serve beer and wine in their court yard.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved. 

Mailbox Issue Response:  The Selectboard acknowledged receipt of a response letter from Mr. Lewis with reference to his mailbox.

Brewery Road Health IssueMr. Dalessio reported that the Brewery Road health issue still exists.  They need to clarify the assessing issue on the dwellings/buildings.  Mrs. Pschirrer will check to see if the property taxes are being paid.

Old Drewsville RoadMrs. Pschirrer mentioned that last night at a meeting she was reminded that a property on the Old Drewsville Road was still in need of a clean-up.  There are unlicensed vehicles on the property.  Would this be considered a Junk Yard?  She will draft a letter to the owner and bring it back to the next meeting for review.

Arch Bridge LightsMs. Mayberry was at the North Walpole Commissioners meeting on Tuesday.  They would like the Selectboard to consider keeping two lights on the bridge because it is a safety issue.  They would like to continue the discussion with the Selectboard. She suggested they put their request in writing.  Mr. Dalessio feels the State should turn off the lights first so the past bills will go away.  The Selectboard would like to keep the lights on.  After the lights go off the Selectboard can decide if and how to get them turned back on.

 

NEW BUSINESS:

Water and Sewer:  Mr. Kreissle generated a copy of the aging report for water and sewer.  It was reviewed and will go to Mr. Mark Houghton.  This report includes everybody who owes anything.  Mr. Dalessio would like it re-run with information on 90 days and over; prior to May 30, 2017.       

Health Trust Visit:  Mrs. Downing noted the Health Trust representatives are open to setting a date to visit during July or August.  They will talk about changes in coverage and benefits.  Mr. Dalessio recommended it be scheduled when all employees can attend.  Mrs. Downing was asked to find a week when employees were not on vacation and schedule it then.

Warrant Article:  Mr. Dalessio discussed the Warrant Article with Chief Paquette as they would like to use some of the Warrant Article funds to get needed work done on their building.  He will remind them to process a purchase order.

Walpole LibraryMrs. Pschirrer mentioned the Library Board had voted to hire Dan Scully, architect, to do the schematics on this building.  They have a $10,000 donation from an estate and will use some of their own money. He is anxious to do this work.

 

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess the Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:36 PM.

The regular Selectboard meeting resumed at 7:54 PM.

 

OTHER BUSINESS:

Auditors:  When Mrs. Pschirrer met with the auditors she also told them about the Town’s lawsuits but she did not believe there would be financial impacts.  They also talked about Current Use.  The auditors said we are not recording it properly because Current Use is based on collection. Therefore when something is billed in 2015, but is not collected until 2016, we should not be recording it in 2015.  After the audit is over, Mr. Dalessio would like to talk to Mr. Kreissle about separating the water and sewer funds out of the general fund and separate the PDIP account into smaller sub-accounts.  Mrs. Pschirrer advised the auditors will be finished tomorrow.

 

ADJOURNMENT:

Ms. Mayberry moved to adjourn this meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 7:58 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

Walpole Staff Meeting – 6/15/17

TOWN OF WALPOLE

STAFF MEETING

JUNE 15, 2017

 

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio, Cheryl Mayberry

Staff Present:               Sarah Downing (Manager of Administration), Rick Kreissle (Manager of Finance); Michael Rau (Road Agent), Police Chief Michael Paquette and Sgt. Justin Sanctuary (Police Department); Sandra Smith (Town Clerk/Tax Collector); Paul Colburn (Recycling Center); Justine Rogers-Fafara  (Librarian); Justin Cassarino (Director Recreation Department); Eloise Clark (Hooper Institute); Jodi Daigle (Water/ Sewer and Administrative Assistant)

Call to Order:  Mrs. Pschirrer called this Staff meeting to order at 5:00 PM in the Walpole Town Hall and welcomed everyone.  She advised this meeting is being recorded.

Mrs. Pschirrer reported we are almost six months into the 2017 Budget so we have updated material from Mr. Kreissle.  By September 1st the Selectboard would like to see the first draft for their 2018 Budget in addition to any proposed warrant articles.  On July 6th at 8:30 am she will be meeting with those who met and worked on the new Personnel Manual to do a review.

 

Recreation Department Mr. Cassarino provided the following report:

Pool:

  • Pool is clear and they are starting to clean the pool house;
  • Staff is in the process of getting drug tested;
  • Hired Aqua Blue to assist with the pool last week as Mr. Cassarino did not have any guards available to help open the pool. The Recreation Committee agreed it was a good idea with all of the events coming up next week – Field Day, Graduation, 6th and 7th grade swim, and Old Home Days;  Filters needed to be cleaned at least twice a day;
  • He only has ten lifeguards so is still looking to add two more; it is posted on the Town web-site and on the Recreation Department Facebook page.
  • They will be open no later than Friday, June 23rd.

Basketball:

  • 74 total players, which is more than last year;
  • Started practices this week;
  • Received 4 sponsors to purchase the kids uniforms; Chroma Technology, Applied Bolting, Jancewicz and Son, and Bowman Dental;
  • Games start on June 26th.

Other:

  • Need to get their “No Smoking” signs put up; Mr. Rau will do this.
  • Purchasing equipment for the pool to make it look more updated and easier access for guests to get equipment;
  • Looking into helping North Walpole purchase a volley ball net for their park. There has been vandalism at the park.  People have worked really hard to clean it up and make improvements; it looks nice.  They just did some flower beds. Mr. Dalessio felt if about 30-40% of the youth in North Walpole participate in the Recreation Department activities Mr. Cassarino should be able to use some Revolving Fund money.  Cassarino felt the percentage is at least 30-40%.  Mr. Dalessio recommended a meeting of Mr. Cassarino, Chief Paquette, Mr. Mike Rau and himself to discuss what can be done to help with the vandalism problem.  He feels the area looks great.

 

 

Highway Department:  Mr. Rau submitted the following report for May 15, 2017 to June 15, 2017.

Culverts were done on Walpole Valley and Cheshire Turnpike.  They have done more culverts in a month than were done in an entire year in the past.  They have been paved in.  They have been measuring and are trying to get the roads back to where they were so no pavement is being wasted.  Mr. Rau rented an excavator for the month.  The new loader is here; it will work out well.

  • Cold patched;
  • Serviced trucks and equipment;
  • Graded Old Drewsville Road;
  • Replaced 23 culverts;
  • Cleaned-up trees from wind storm;
  • Paved-in cuts for new culverts;
  • Opened the fountain;
  • Mowing;
  • Fixed backhoe’s wrist cylinder;
  • Met with CLD Engineering for culvert repair on Alstead Center Road; they will do a proposal.
  • Swept roads to be paved;
  • Cleaned-up tree debris behind Town Hall;
  • Crushed dumpsters at Recycling Center;
  • Painted crosswalks and parking areas including Middle Street and Main Street; Chief Paquette mentioned they can now starting giving out “No Parking” tickets.
  • Paving preparations;
  • New 9-1-1 maps were received Tuesday. They went through Town and checked everything.  A lot of new things were added.  He has a copy for the Selectboard Office and Fire Station.  Pschirrer thought the Police Department should have a copy as well. The last update was in 2007.

There will be an informational meeting on the Route 12 Project by the Department of Transportation on Wednesday, June 28th at 7:00 PM at the North Walpole School.  Mrs. Pschirrer asked Mr. Rau to attend.  Ms. Mayberry also plans to attend.

 

Town Clerk/Tax Collector Mrs. Sandy Smith submitted the following report:

They have been very busy during the last month.  They executed tax liens in May.  They processed the intent to Deed properties.  They only had to Deed one property; it has been abandoned for years.  Mrs. Smith made phone calls to remind property owners of the deadlines and everyone paid except the one owner.  These properties were three years behind in their taxes and are charged 18 percent interest.  They pay costs for the certified notices that they have to send.  They also pay for searching the Registry for outstanding mortgages and notification of the mortgagees.  This procedure is also done for the delinquent properties that they executed a “Lien” on this year.  Both procedures are now completed.  They do this every year and some of the same properties are always on the list.  Sometimes, they do not even have a mortgage.

They mailed a couple of gravel tax bills.

Sarah completed work on the warrant early! She did a great job.  This is the earliest that they have ever received it!  The Selectboard signed May 11th.  State law says they should receive it by May 15th.

They could not start work on the spring taxes until they had finished the deed procedure on Wednesday, May 17th.  As soon as they executed their deed, they started work on the billing.

With the assistance of Terry Jo, they imported the warrant, printed the bills and were able to mail them on Friday, May 19th.  She wanted this done as soon as possible, as some people pay as soon as they receive their bill.  This was a wild couple of days.  Meghan was kept very busy tending the phone, registering vehicles and fielding questions. She also assisted in stuffing the bills when she was not busy.

Taxes will be due Monday July 3rd.  They have collected $1,224,004.59.  The warrant is for $5,611,877.00.

The Town Clerk Department has collected approximately $51,985.00. This includes $369.99 in dog licenses and $212.44 in boat registrations. Auto registrations were $49,958.00.  Meghan has been sending letters reminding people to license their dogs.

They are closed on Wednesday to attend the spring workshop for City and Town Clerks held in Jaffrey.

 

Recycling CenterMr. Paul Colburn submitted five sheets of data.

He explained the “5 Year Comparison to Recyclables”.  They are up from last year and almost up to two years ago.  They have done real well with revenues.  The furniture factory brought in about 30 mattresses which brought in a lot of money.  If the mattresses are able to come apart they capture the steel but the rest goes into the trash.  It is a quick process; not a lot of time is spent doing this.  Mr. Kreissle did the Recycling Revenue figures as of June 14, 2017.  Some months they do more than others.  Another graph shows the categories; what was budgeted and the actual to-date.  The total budget was estimated at $166,350.00; the Actual to-date is $74,672.23.  Metals will be up next month as they just made a shipment; they are waiting to ship plastics.

An open-top container that had been missing for months was found. It will be painted before it is returned and the vendor has given them a container to use in the meantime.  The Department attended the NRRA conference for continued education and a better understanding about how Walpole is connected to other areas.  Their computer was serviced; it was not done is almost four years. They took compost to the North Walpole Park for their flower beds.  They will have five (5) Hooper kids this summer.  Relative to the Walpole Clean-up they collected 155 pounds of metal; 53 TVs, 7 tires, 1614 pounds of trash for a total of 78 bags.  After that, people cleaned-up by the dam by the river and collected another 13 pounds of metal plus other items.  Because they collected some Sure Pack, they were able to fill in some potholes. Chip Wood dropped off less than a cord of wood to be given out. The intent was that the wood be given to someone who needs it.  They need to remove ash from the burn pit.

 

Police DepartmentPolice Chief Michael Paquette distributed copies of their report for the period of May 15 through June 14, 2017.  The number of calls for service was 371.

  • Public Safety Calls:

Emergency Calls – 49              Administrative – 34                 Citizen Assists – 41

  • Motor Vehicle Calls:

Accidents – 7                           MV Stops – 124                       Traffic Safety – 20

  • Criminal Investigations:

Drugs/Alcohol – 20     Crimes Against a Person – 54  Crimes Against Property – 22

Sgt. Sanctuary reported that some calls were medical calls.  Pistol permits can still be issued but now citizens do not need them so the Administrative number is down.  Drugs and Alcohol is up.  There is a lot of property damage and thefts.  Chief Paquette spoke at the Senior Lunch about Senior Identity Fraud.  They will post this on their web-page and Facebook page.  Mrs. Pschirrer recommended something be put in the Clarion again.  Sgt. Sanctuary mentioned that Drug Take-Back was held at the Fire Department; they collected over 60 pounds;  so it went well.  Chief Paquette said someday they hope to have a box at the Police Station.  There was discussion about drugs and the kinds/ mixtures being found in this area.  Packaging keeps changing. Law enforcement is getting attacked; officers could be put in a life threatening situation. Mrs. Pschirrer thanked them for the hard and dangerous work they are doing.

 

Selectboard OfficeMrs. Sarah Downing submitted the following report:

Water and Sewer:

  • Jodi Daigle has joined the Selectboard Office as the Water and Sewer Clerk and Administrative Assistant as of Tuesday, May 30th.
  • Meter readings were completed very quickly by Bryan Wetherby of EE Houghton and were downloaded into AccuFund on Wednesday, May 31st.
  • Ongoing training on AccuFund billing processes has been occurring;
  • Water and Sewer invoices were posted in the mail on Tuesday, June 13th.
  • Payments are beginning to be received and deposited.
  • Water and sewer user calls are occurring due to the effect of rate increases, usage increases due to late billing and the sewer bond fee. A Question and Answer (Q & A) Sheet for water and sewer inquiries has been created and is being distributed.

Assessing Update:

  • Letters were sent by Avitar to property owners who missed internal inspections of their homes/buildings. Appointments were scheduled and visits were made in May through early June.
  • For those who missed making an appointment for an internal inspection or have questions, will have another opportunity to meet with Avitar Assessors. In August, draft property cards will be available online to view and download.  Additionally, dates for making appointments with Avitar assessors will also be featured in the letter.  Dalessio encouraged all owners to look at their property cards for accuracy and if discrepancies are discovered notify the Selectboard Office.
  • The Department of Revenue Administration (DRA) visited on May 26th to gather information for auditing property exemptions and credits.

Town Hall Facilities:

  • The Town Hall has been very busy with various functions. It will be off-line for rentals while the Walpole Players production is occurring in June.

Appreciation Gathering for Town Employees and Volunteers:

  • A date and type of get together is needed so that planning can move forward with reserving a space and hiring a caterer. Feedback from the Selectboard and Department Managers is being sought. Mrs. Pschirrer suggested setting a date at the next meeting.  Last year it was a BBQ.

 

Hooper Institute:  Mrs. Eloise Clark provided the following report.  It is time to change from the schools back to the Institute.  Mrs. Clark reported they will be finish up at the schools on June 23rd.  They will be finishing up the winter part of the garden and aim for fall crops for the students so they can harvest them when they return in September. It is time to move into their Summer Programs.  About 80 kids from K through 8th Grade signed up.  They will be working on farms and some will be at the Recycling Center.  They are paid minimum wage.  Mentors like Mr. Paul Colburn help them learn job skills.  In addition they learn about plants and animals and work on how to manage their money.  The Hooper Institute is not supported by taxpayer dollars. They had a successful fundraiser and businesses in Town sponsor them.  They received a generous donation from the NH Charitable Trust.  A workday was held on May 13th with Mr. Lew Shelley; a new trail was created on the northwest side of the hill.  Mr. Dalessio asked Mrs. Clark to send a copy of their Bi-Annual Report to Mrs. Downing so it can be distributed.  It would be good for people to see the great work they are doing in the schools.

 

Manager of FinanceMr. Rich Kreissle had distributed copies of his monthly reports.  The auditors will be here this week.  It is going well.

 

LibraryMrs. Justine Rogers-Fafara distributed copies of their Summer Reading 2017 at the Walpole Town Library entitled “Build a Better World”.  It lists dates, activities and times.  Lots of exciting things are planned for this summer. In May of 2017 they were:

  • Open 26 days;
  • Served 1503 people;
  • Circulated 2211 materials;
  • Offered 35 programs which served 372 people.

Their average daily people served has gone down from last May by about 5 people and average daily circulation has gone up by about 8 items daily.

Last May, they were circulating fewer Videos (20% of circ) and more Non-Fiction (10% Adult, 4% Kids) but otherwise percentages are very similar.

The Library Board of Trustees is working diligently on an expansion plan.  At their meeting Tuesday night they voted to hire an architect, Dan Scully, to best use their space and land they own.

The Library will have a table at Old Home Days on Saturday.  They will be passing out library brochures as well as summer reading information and book sale/sorting information.

The Friends Book Sale is scheduled for October 27-29th.  They are accepting donations and sorting has started.  They have two bays beside the old R.N. Johnson building.  Sorting and drop off is Wednesday mornings 9-10am and Thursday afternoons 3-4pm.

One of the 7th & 8th grade teachers sent his reading list over so they can be sure to have those books available.  They are working on a display for them so they are easy to see when someone first walks in.

Mrs. Pschirrer mentioned the Library is a busy place; there are lots of people plus kids who are sometimes doing their homework.

 

In conclusion, Mrs. Pschirrer advised the Selectboard appreciates every employee and the hard work they do.  The next meeting will be on Thursday, July 20th at 5:00 PM.

 

Adjournment:  Mrs. Pschirrer closed this meeting at 6:00 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

 

Women of Walpole (WOW) Fundraiser – 6/24/17

Be sure to visit the Women of Walpole on the Common during Old home Days this Saturday!
It will be our major fundraiser to secure funds for all the worthy projects we support for the coming year in Walpole.
There is a very special silent auction waiting for your bids.
A 7 course, gourmet dinner for 6 people to be held at formal table in a significant, Walpole historic home on a date of your choosing. What a great opportunity for friends or family to celebrate a special event, holiday or simply an elegant evening together. This dinner will be expertly prepared and served by members of Women of Walpole and it includes dinner wines and after dinner drinks.
Stop by and learn all that this group does for Walpole and peruse the mouth-watering menu for this silent auction. Opening bid is $150 and there are sure to be many bidders for this one of a kind event.
As always, we welcome new members so speak with us on Saturday about joining our hard working and convivial group.

Opening Artist’s Reception – 7/3/17

Details:
Artist Exhibit
July 3rd – July 31, 2017
Mary’s, Mermaids & More
Featuring a collection of mosaics, watercolors, oil pastels & mixed media.
By Barbe Tarantino
Opening Artists Reception
July 3rd 4:00-6:00 PM
Free & Open to the Public
10% of show sales will be donated to the Sharlene Beaudry Fund.
Location:
Burdick’s
47 Main Street
Walpole, NH. 03608

Selectboard Meeting Minutes – 6/8/17

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JUNE 8, 2017

 

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  She advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three members of the public in attendance.

 

PUBLIC BUSINESS:

High Street:  Mr. Phil Shaw has a concern about the traffic flow on High Street.  The first 50-feet are one- way between the lawyer’s office and florist shop.  Cars come down the street and when they get that far, they either continue to go through the one-way area or back into his driveway to turn around.  His driveway is starting to show the extra traffic; it has cracks.  He asked if the Selectboard could put something up to alleviate this.  People do not understand what a “No Outlet” sign means.  There are other signs on the street as well.  Mrs. Pschirrer felt they could put up a sign that says “Do Not Use This Driveway” and put up another sign that says “Do Not Enter”.  Mr. Shaw recommended replacing the “No Outlet” signs with “No Enter” signs.  Mrs. Pschirrer will speak to Mr. Rau about this and they will tour the area.  More signs will be put up to try to resolve this problem.

 

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $50,586.05 for checks dated June 9, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending June 3, 2017 in the amount of $24,352.18 for checks dated June 9, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,466.14 for the week ending June 3, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – June 1, 2017:  Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of June 1, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – June 1, 2017:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of June 1, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • Walpole Conservation Commission – May 1, 2017;
  • North Walpole Village District Board of Commissioners – May 9, 2017;
  • North Walpole Village District Board of Commissioners – May 16, 2017;
  • North Walpole Village District Commissioners – May 30, 2017.

 

Ms. Mayberry invited the North Walpole Village Board of Commissioners to the “Coffee with a Senator” to meet Senator Jay Kahn.  She gave Senator Kahn the Commissioners names and how to contact them.

 

ABATEMENTS – WATER/SEWER:

Water Abatement for Map and Lot #024-014-003Mr. Dalessio advised this is the Day Care Center.  The Day Care Center, mobile home and house are all owned by the same company.  Mr. Houghton worked out an engineering plan that they agreed to.  During a conversation the owner asked how he could get the water bill reduced on the mobile home that is abandoned.  All mobile homes get charged $200.00/month for water because they cannot put meters in.  Mr. Houghton is recommending when a mobile home becomes abandoned or is not being used they be charged the minimum amount.  When a property is not occupied that does not mean the minimum charge goes away.  It is only when it is disconnected from the system the charge goes away.  This will be one of the new procedures written soon.  Ms. Mayberry said it is up to the property owner to let them know when a home or mobile home is not occupied.

Ms. Mayberry moved to approve the Abatement in the amount of $1,288.80 for water for Map and Lot #024-014-003   Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

OLD BUSINESS:

Colonial Drive:  Mrs. Pschirrer mentioned the new home being built on Colonial Drive will be connected to the Town’s sewer system.  Ms. Howard is responsible for this connection.  Work will begin next week.  They will go up the middle of Colonial Drive therefore this will be the last street on the paving schedule.

Banking Forms Mrs. Pschirrer pointed out that multiple signatures of the Selectboard are needed on the Government / Municipal Public Fund Banking Resolution.

Ms. Mayberry moved to approve and sign the Municipal Funds Banking Resolution where their signatures are needed and for the Chair to sign all the forms as needed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Lights on Arch Bridge: The Selectboard acknowledged receipt of a letter from the Department of Transportation advising they are turning off the lights on the Arch Bridge as of today even though the Selectboard appealed their decision.  Ms. Mayberry will share this letter with the North Walpole Commissioners.

Legal Counsel Engagement Letter:  Mr. Dalessio moved to approve and sign the legal counsel engagement letter with Drummond Woodsum for Attorney Laurel McClead.   Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

 

NEW BUSINESS:

Police Department Revolving Fund Request: A letter was received from Sergeant Justin Sanctuary with a request to withdraw funds currently held in the Walpole Police Revolving Fund to purchase Laptop cradles, mounting hardware and antennas for Walpole fleet cruisers for the sum of $5,834.29.  Mr. Dalessio recommended holding this over until the next meeting to allow time to talk with Police Chief Paquette to obtain more details.

Election Equipment Purchase Request:  Mrs. Sandra Smith, Town Clerk/Tax Collector, learned some ballot counter machines that have been recommissioned are available.  She would like to buy one for $750.00.  There is money in her budget.  It would give us “peace of mind” having a back-up machine.

Ms. Mayberry moved to approve the purchase of a back-up ballot counting machine for $750.00.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Mail Box:  Ms. Mayberry moved to approve and sign the letter to Mr. Andrew Lewis regarding his mail box that was knocked off the post by the snowplow this winter.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Air Conditioning for Walpole Players:  Mr. Dalessio had a call from Mr. Eric Merklein who is looking into running a portable air conditioner to the second floor of the Town Hall.  He is also looking into the cost.  Mr. Dalessio reminded him it needs to come before the Selectboard.  He would prefer they are on the back side of the building rather than the Common side.

Non-Service Dogs in Restaurants and Food Stores:  The Selectboard acknowledged receipt of an email from Mr. Jennison regarding the presence of non-service dogs in Shaw’s Supermarket.  Mrs. Pschirrer read a portion of the RSA, Dogs and Cats.  Mr. Dalessio suggested a letter be written to the Manager of Shaw’s advising that an email had been received about the presence of non-service dogs in the store along with a copy of RSA 466-44.  Mrs. Pschirrer will draft the letter.

Burdick’s:  Mr. Dalessio explained this is still an open issue.  Mrs. Pschirrer mentioned the Town owns the small space in front of the grocery store on the corner of Main Street and Westminster Street but the rest of the space including parking spaces belongs to Burdick’s and Burns.  They are considering selling hot dogs and beer on the Saturday of Old Home Days.  Burdick’s has not yet submitted a proposal to the Selectboard therefore no decision is needed at this time.

Time Sheets:  Mrs. Pschirrer reported they have been working on time sheets for the office.  It would be to find out how much time is spend on each specific category; water/sewer, assessing, etc.  Mr. Dalessio feels this is a great tool but wants to be sure Mr. Kreissle is kept informed of the tracking information.

2018 BudgetMrs. Pschirrer has been talking to Mr. Kreissle about the 2018 budget.  She would like to make an announcement at the Staff Meeting next week that they will expect the first draft of each Department’s proposed budget by September 1st along with any Warrant Articles.  At the end of September they can begin to look at the proposed budget.  She wants to hold a meeting on Wednesday, July 6th at 8:30 AM with all the people she worked with on the Personnel Policy.

SeminarMs. Mayberry will be attending a seminar that is geared toward making changes in water and sewer systems.  How do they approach the public?  How do they market it publicly?  The ladies doing the presentation talk about the tools that enter into these conversations. This year it is in Merrimack.  Ms. Mayberry is bringing another North Walpole Commissioner with her.

Southwest Region Planning Commission:  Mrs. Pschirrer will attend the SWRPC dinner on June 20th.

New Hampshire 4-H Dairy Endowment Fund:  Mrs. Pschirrer moved to make a donation in memory of Mrs. Sharlene Beaudry to the NH 4H Dairy Endowment Fund.  Seconded by Ms. Mayberry.  With Mrs. Pschirrer, Ms. Mayberry and Mr. Dalessio in favor, the motion was approved.

North Walpole Board of CommissionersMs. Mayberry said the Commissioners were wondering when they would receive the water invoices.  Mrs. Downing replied that they are working on them and they might be ready tomorrow.

SWRPC:  Ms. Mayberry went to the Transportation Meeting last Monday on Route 12.  Information can be accessed on the SWRPC web-site.  It will be discussed at the DOT meeting on June 28th at the North Walpole School.

Mr. Tim Murray mentioned the GACIT meetings will be coming up.  He asked if the Selectboard will support the Vilas Bridge.  Projects have gone on-and-off the Ten Year Plan but it is important to keep the conversation going and to advocate for their project.  They could eventually come back on the plan as a viable project.  Ms. Mayberry also brought this up to the North Walpole Commissioners.  She plans to attend the GACIT meetings as it is important to attend and asked the Commissioners to write a letter in support.  Ms. Mayberry offered to write a letter, on behalf of the Walpole Selectboard, in support of renovating the Vilas Bridge and getting it back on the Ten Year Plan. The GACIT meetings usually start in September but the schedule is still not available.

Walpole Conservation Commission:  Ms. Mayberry attended the WCC meeting on June 5th.  They elected a new Chair who is Mrs. Alicia FlammiaMr. John Peska agreed to be the Vice-Chair.   Mr. Alex Barrett from Long View Forest in Westminster attended.  At the last meeting they were voted in as the new Town Forester.  Ms. Mayberry asked Mr. Barrett to submit all the questions/things he asked about in writing and submit them so the members would know exactly what his questions were.  He agreed to do this.  There was discussion about having a sub-committee work with the Forester to look at the properties to get the process started.  She volunteered as it would be a good way to learn more about the Town’s conservation lands.  It was a long but a productive meeting.  There is a lot of work to be done.

Mr. Peska was going to talk to Mr. Mark Houghton about the Reservoir Dam.  Mr. Duncan Watson suggested they talk to an engineer about looking at the property.  Mrs. Pschirrer would like them to look at the Hooper land that abuts the Reservoir land.  It has not been timbered in many years.

Highway DepartmentMrs. Pschirrer mentioned that Mr. Mike Rau has an engineer from the CDL Company coming to look at the Alstead Center Road.  The culvert needs to be replaced.  Mr. Rau is waiting for a written proposal.

Ruggiero Processing Facility Mr. Dalessio attended the Hearing on June 2nd on the Ruggiero Processing Facility.  He briefed the Selectboard members.

Congratulations:  Mrs. Pschirrer and Ms. Mayberry congratulated Mr. Steve Dalessio who was named the Granger of the Year last Tuesday night.  He has worked on the Selectboard, with the Boy Scouts, the Grange and Leadership Academy plus other groups/organizations.

 

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:52 PM.

The regular Selectboard meeting resumed at 7:56 PM.

 

OTHER BUSINESS:

Coffee with a Senator:  Ms. Mayberry will be unable to attend.  Mrs. Pschirrer and Mrs. Downing will set-up for the meeting with State Senator Jay Kahn.

 

ADJOURNMENT:

Ms. Mayberry moved to adjourn this meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:06 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

Selectboard Meeting Minutes – 6/1/17

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JUNE 1, 2017

 

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  She advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were no members of the public in attendance.

 

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $218,727.52 for checks dated June 02, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

It was mentioned the above amount includes the first lease payment on the loader and $125,000.00 went to the Capital Reserve Fund for the Fire Department.

 

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending May 27, 2017 in the amount of $22,405.47 for checks dated June 02, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,956.80 for the week ending May 27, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – May 25, 2017:  Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of May 25, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – May 25, 2017:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of May 25, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

 

ABATEMENTS – WATER/SEWER:

Sewer Abatement for Map and Lot # 012-012-006:  Ms. Mayberry moved to grant the Sewer Abatement in the amount of $560.56 for Map and Lot #012-012-006.  Pete’s Farm Stand was using the Pomasko’s water for garden and nursery watering; there was no sewer usage.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

OLD BUSINESS:

John Deere Loader Purchase Order:  The Selectboard signed the Purchase Order for the Lease Agreement on the John Deere Loader that had previously been approved.  Mr. Dalessio would like Purchase Orders to indicate they were approved by Warrant Article.  Ms. Mayberry felt it should also include the year of the Warrant Article.

Fund Balance Policy: Mr. Dalessio advised this is a new procedure.

Ms. Mayberry moved to approve and sign the Fund Balance Policy.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Complete Streets Demonstration Project:  Ms. Mayberry reported at the last Planning Board Workshop the SWRPC asked them to come back with some alternatives for implementation.  Copies of the Preferred Design: Sharrows & Traffic Calming; Alternate 1: Bike Infrastructure Near School; and Alternate 2: Intersection Improvements were distributed.  Mr. Dalessio was in favor of the Bike Lanes but not sure about the islands.  Mrs. Pschirrer had talked with Mr. Mike Rau about line-of-sight for the crosswalk.  She asked Mr. Rau to re-do the crosswalk before Old Home Days; he will also do the parking lines on Middle Street.  The Highway Department will re-do all the parking lines on Main Street.  Ms. Mayberry explained this is all temporary for the demonstration.  Mr. Dalessio pointed out that drivers do not know what direction should be used to go around the fountain.  Mrs. Pschirrer said people go to the left because it is safer for visibility.  Ms. Mayberry explained the “Bump Outs” are for visibility because the road is narrowing down.  There was a consensus to do the bike lanes, island and sidewalk (Alternate One).

Letter of ThanksMr. Dalessio moved to approve and sign the thank you letter to Mr. Terry Holcombe.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

MAST Bike Racks: Mrs. Pschirrer mentioned the Bike Racks have arrived and are at the Highway Department.  They need to have concrete bases.  The Highway Department cannot do this until the fall due to a tight schedule.  They also do not have money to pay for all the materials.  Mr. Dalessio will look at the bike racks with Mr. Rau to see if there are any alternatives for the bases before making any decisions.  Six pads will be needed.

Water and Sewer Billing Update Mrs. Downing will be meeting with the software representative tomorrow at 10:30 AM.  There are multiple review steps to go through before bills are actually printed.  It will take up to Friday to get all the work done.

 

NEW BUSINESS:

Letter of Congratulations:  Adam Terrell will become an Eagle Scout on June 11th.  He did the work on the beginning part of the Mill Pond Trail.

Ms. Mayberry moved to approve and sign the Letter of Congratulations for Adam Terrell on his accomplishments.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved..

Thank You Letter from Southwest Community Services:  The Selectboard acknowledged receipt of the thank you letter from Southwestern Community Services for the Town’s donation and for participating in their programs.

Open Container Request:  A request was received from Burdick’s Restaurant to host Bastille Day on July 14th and Oktoberfest event on September 29th and 30th.   The activities will be contained to the parking lot in an area in and around the 20×40 tent located in front of the restaurant entrance at 47 Main Street.  The events will be started no earlier than 11:30 am and will end no later than 9:00 pm.  They are requesting approval, in writing, from the Selectboard to be able to serve alcohol (beer and wine) outside to be consumed under the tent.

Mr. Dalessio moved to approve waiving the Open Container Policy for Burdick’s Restaurant on Bastille Day on July 14th and the Oktoberfest event on September 29th and 30th in accordance with the above stipulations.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry asked that Mrs. Janet Clough at the Police Station be made aware of these events and waiver.

Mailbox Damage Complaint:  A letter was received from Mr. Andrew Lewis regarding his postal box being uprooted and damaged by a town snow plow last winter.  Mr. Rau has talked with Mr. Lewis several times and will be going back again.  The Highway Department did not totally knock the post box but rather partially.  Mr. Lewis feels he installed it in accordance with Postal Department specifications but his mail box is in the Town’s right-of-way; the problem is it is not high enough.  Mr. Rau is going to give him a diagram stating how high it should be. Mrs. Pschirrer will write a letter to Mr. Lewis.

Village of Bellows Falls Bond PaymentsMr. Tom Goins had submitted a memo regarding the Special Assessment and Sewer Bond Payment Examples.  He proposes that in 2017 two payments be made in the amount of $50,000/each.  Right now there is $80,000 in the budget.  The Selectboard reviewed the proposed 2017 Budget for Bond Payment, a Recommended Bond Payment and an Alternate Bond Payment.  Mr. Dalessio is in favor of the $90,000/year.  The next bills will reflect a 20% increase in sewer, an increase in water plus a Special Assessment.  For this five month period the Selectboard discussed the Bond Payment of $90,000 which results in a Special Assessment of $70.36.  It will be revaluated after this first cycle.

Mr. Dalessio moved to include the Bond Payment of $70.36 per sewer usage.  Seconded by Ms. Mayberry.  Mrs. Pschirrer added an Addendum to this motion  that they will re-consider the assessment for the next billing cycle.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion and Addendum were approved.        .

Walpole Fire DepartmentMr. Dalessio reported that Mr. Mark Houghton is looking for storage space for medical equipment and supplies.  The Walpole Fire Department is taking over a program to supply items such as wheel chairs, walkers, crutches, etc. when needed.  Mrs. Downing mentioned there is a room in the downstairs of the Town Hall that could be used or other space will be found.

 

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (c) Reputations and (e) Pending Claims or Litigation.  Mr. Dalessio seconded the motion and, on a roll call vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:18 PM.

The regular Selectboard meeting resumed at 7:50 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of June 1, 2017, be sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

RECESS SEKECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:55 PM.

 

OTHER BUSINESS:

Walpole GrangeMr. Dalessio mentioned the Walpole Grange will have a Community Awards night on June 6, 2017 beginning at 7:00 PM in the Town Hall.  There will be food and entertainment.

Coffee-With-A-Senator:  Senator Jay Kahn will be in Walpole for “Coffee-With-A-Senator” on Saturday, June 10th from 10:00 AM to Noon.

Fall Mountain Region School District:  The Selectboard was invited to attend a dinner and meeting at the Fall Mountain Region School District at the High School by the Board members on June 14th.

Selectboard Office Mrs. Downing reported they are almost ready to do water bills.  There is a temporary person working in the office until the end of next week.  Mrs. Downing will be out of the office on July 3rd and 5th.  The other days she will be off were approved and will be marked on the calendar. Mr. Kreissle and Mrs. Naigle will be in the office.

Mrs. Pschirrer advised that Mrs. Downing received two letters of comment.  One letter is from a new family in Town who thanked her for all the help she gave to them for their municipal requests.  The family wanted the Selectboard to know that she has been outstanding in her performance and her help (signed – Chuck Wise).  Another note was received from Jasmine Bresland who is moving her salon business from Keene into her home.  It states we are all so lucky to live in a great Town like this.

 

ADJOURNMENT:

Mr. Dalessio moved to adjourn this Selectboard meeting.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the meeting was adjourned at 8:00 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary