Staff Meeting Minutes – 7/21/16

If you sometimes wonder just what our town employees do, these notes from the last Staff Meeting describe it well.  i, for one, would like to thank them all! – Lil

TOWN OF WALPOLE

STAFF MEETING

JULY 21, 2016

 

Select Board Present:  Steven Dalessio (Chair); Peggy Pschirrer; (Joseph Aldrich – late)

Staff Present:               Sarah Downing (Executive – Manager of Administration); Rich Kreissle (Executive – Manager of Finance); Justin Cassarino (Recreation Department); Michael Rau (Road Agent); Paul Colburn (Recycling Center); Sergeant Justin Sanctuary (Police Department); Justine Rogers (Librarian)

Staff Absent:               Sandra Smith (Town Clerk/Tax Collector); Eloise Clark (Hooper Institute)

Call To Order:  Mr. Dalessio called this Staff meeting to order at 5:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded.

Employee Appreciation PicnicMr. Dalessio noted that in past years the Employee Appreciation Dinner was held in December. He asked if the Department Heads want to continue with a dinner in December or have a picnic in the summer?   Mrs. Downing and Mrs. Smith are busy with tax bills and payments in December.  Mr. Rau mentioned that quite often the Highway Department cannot attend the dinner in December due to a storm.  Mr. Kreissle said people quite often have cabin fever in the middle of winter; we could have something then.  Most employees are busy with the holiday season.  Mr. Dalessio suggested having a picnic at the pool area from 5:30 to 8:30 pm.  He put this in Mrs. Downing’s hands to form the committee and work out the details.  Mrs. Pschirrer recommended that it be catered.  Suggestions were a pig roast plus a variety of other options including vegetarian options.  The pool will be open plus there will be badminton, croquet and other fun activities.

Job Descriptions For Salary Survey: Mr. Dalessio thanked everybody for getting in their job descriptions.  This gets the Select Board closer to their goal of doing a salary study this year.

Health Trust Benefit Review – October 21, 2016Mrs. Downing reported that the Health Trust is coming in on Friday, October 21st at 1:00 PM in the Town Hall and they will bring in packets for everyone.  The Select Board would like 100% attendance; all eligible employees should try to come in.  Even people that are not covered are welcome to attend.  Mrs. Downing had brochures on the “Spice of Life” and “Wellness” flyers.

Credit Card Use GuidanceMr. Kreissle had been asked to develop a Credit Card Policy that was handed out at this meeting.  It includes the responsibility of using and documenting the information.  They were doing a lot of this but it was not written down.  This will insure that the credit cards are being used properly and that documentation is being provided to him on a timely basis.  If there is a dispute the responsible person for resolving that is the Department Head themselves.  Mr. Kreissle would not know the particulars of that purchase.  He continued to explain the terms/conditions in the policy.  He talked about the issue they had recently developed with the First National Bank of Omaha and how it was resolved.  The Town’s limit is $10,000 spread out over six cards.  The program allows the Town to maintain controls over amounts and types of purchases.  Mr. Dalessio explained that the purpose of the credit cards was so the Department Heads would not have to use their personal credit cards and then have to wait to be reimbursed if there was an emergency on a week-end or they needed to purchase supplies at a grocery store where the Town did not have an account.  They were not meant for everyday purchases.

Safety Committee Meeting – August 18th at 4:00 (Just Before Staff Meeting):  Mrs. Pschirrer advised that there is a Safety Committee meeting on Thursday, August 18th at 4:00 PM before the Staff Meeting.

Staff Reports:

Walpole Police DepartmentSgt. Justin Sanctuary provided the monthly status report for the period June 16, 2016 to July 21, 2016.

Department Business:

  • They appreciate all the Community Support they have been receiving considering the police issues happening throughout the country. People have sent in emails telling the officers how much they appreciate them and they have dropped off coffee and donuts.
  • Security cameras have been partially installed; they are up-and-running.
  • Received permission from North Walpole Commissioners for the perimeter fence; this will start in August;
  • Westminster Bridge project has been pushed out, possibly this fall, no start date yet;
  • They did a walk through the Abenaki Spring Building. It was good to get the lay-out of the land.

Calls / Investigations:

  • Calls for service: 308;
  • They have water safety equipment in the cruisers; it is good to have that available. Recently there was an incident with a kayaker.
  • Request for speed enforcement, primarily on the newly paved sections of road;
  • Worked with US Marshalls capturing wanted subject;
  • There were two commercial burglaries;
  • Warrants were issued for theft and driving offenses.

Training:

  • Conducted annual Stop-Stick training.

Questions:

  • Purchase Order Procedures? Kreissle replied that they need to work on that.

Handicap Parking Sign Posting (265:73-a):

  • Sanctuary pointed out that there are two handicapped spots; the one by the Town Hall has a sign but the second one by the church does not have a sign. They cannot enforce who parks there unless there are signs.  Mr. Rau will put the missing sign up.  It was noted that by St. John’s Church they also need two signs as the markings are just on the street.

Mr. Dalessio would like to look over the pie-chart before it goes to the Clarion for publication.

 

Highway Department – Mr. Rau submitted the Walpole Highway Department report for the period June 16, 2016 to July 21, 2016.

  • Did Cold Patching;
  • Serviced trucks and equipment;
  • Cleaned catch basins;
  • Crushed dumpsters for Recycling Center;
  • Did Mowing;
  • Worked on Pleasant Street;
  • Paved the Police Impound area;
  • Paved the Wentworth Road Cut;
  • Fixed Truck-5 – Water Pump and Broken Ramp;
  • Put bridge closed signs up on Seward Road and several other signs; he will take pictures that need to be sent to the State;
  • Fixed the dam on East Street in North Walpole to avoid leaking;
  • Fixed loader steering column;
  • Worked on chloride spraying system;
  • Paved 6 miles of road in North Walpole and Walpole combined.

 

Mr. Rau was asked to do a Road Paving Evaluation.  Following is his report:

The last time the roads were paved in North Walpole was in the late 80s to early 90s when the sewer was put in.  He would estimate that the roads will not have to be paved again for 15 years.

In Walpole they paved several different roads.  Some have been paved within the last 7-to-10 years.  Drewsville Road and Phipps Road should last 6-to-8 years.  North Road should be paved in 4-to-6 years due to the heavy traffic.

Meetinghouse Road and Wilson Road were paved about 15 years ago.  These are low traffic roads that should last 10 years, possibly more.

Most of the roads in Town do not have a good road base so that affects the surface.  By paving the way they we’re just trying to preserve what we have and maintain safe travel because to rebuild the road from the bottom up would cost a considerable amount of money.

They have around 60 miles of paved roads in Walpole and North Walpole combined; they try to pay about 6-or-7 miles a year but that can fluctuate with the cost of asphalt.  It would take them at least 10 years or so to pave every road in Town.  This year he hopes to do about 8-miles due to the low cost of asphalt.

It is hard to predict how long a road will last due to the different traffic counts and patterns that change over the years.  Weather and other factors are also considered; if we have a considerably bad winter roads are affected in different ways.

Mr. Rau wanted to acknowledge the help they have been receiving from the Town of Alstead and Town of Westmoreland with the use of their trucks to help pave.  This has worked out well.

Mr. Rau also submitted an “Equipment Evaluation”.  It includes information on the Make, Model, Year, Miles/Hours and Replacement date.    Responding to a question by Mr. Dalessio, Mr. Rau replied that he will look into if there is a certain way they can determine a way to keep their trucks/equipment for a certain length of time.

Mr. Rau advised that they will be starting their roof repair; they will be able to add-on with the less expensive quote.  Mr. Dalessio said to make sure they have the roofer’s Certificate of Insurance.

 

Recreation Department – Mr. Justin Cassarino provided the following report:

Pool:

  • Staff and committee members helped clear the broken canopy frames;
  • They were able to get one new canopy top under the warranty;
  • Purchased three small canopies to put around the pool;
  • Lifeguards participated in a training with Mr. Mark Houghton and the Fire Department last Thursday. The staff practiced the proper way to remove patrons from the pool under certain circumstances, CPR, etc.  This will be run by the Head Lifeguards and supervised by Mr. Cassarino.  Staff is required to attend at least half of these for the rest of the summer. Mr. Cassarino will be holding situation training for the staff every Sunday at 6:00 pm; this will be run by him.
  • Pool has been VERY busy and everyone has been expressing how clean the pool and facility is looking;
  • Continuing to do employee of the week to push the staff to go above and beyond;
  • Thank you to the Highway Department for cleaning up the inside part of the pool area and taking the fallen tree branch.
  • Wanted to thank the Recycling Department for coming in every Thursday to take away all the recycling and trash, etc. They continue to give them more bins, as needed.
  • Need to get signs for the handicap parking. Cars are just driving all around the park, which makes it unsafe for the kids that are running around that area.  More directional signs are needed because folks see it as a big loop.  Roping off the area was suggested by Mr. Rau.  Sanctuary felt they could check the area periodically.
  • Tennis players would like handicapped parking by the courts.

Basketball:

  • This is going great; they had 75 participants;
  • Full of excited kids, coaches and fans.
  • August 12th is Championship night (pizza, music, games);
  • Possibly doing a movie night to go along with the Championship night.

Mr. Alex Fafara did a great job with their chart; different categories have been separated.  They have been extremely busy.  Their money from fees, food and beverages is going into the Revolving Fund.

 

Selectboard Office – Mrs. Downing provided the following report:

  • 5 Year Requalification of Veterans’ Tax Credits and Elderly and/or Disabled Exemption: A mailing to approximately 50 veterans requesting DD214 or other discharge forms was sent with high response from 6/23-30/16.  There are 7 veterans who have yet to submit all forms; final reminder sent.
  • A meeting with a NH Dept. of Revenue Administration – Municipal & Property Division auditor is to occur on Friday, August 12th at 9:00 am.
  • The Timber Tax Appraiser visited the Selectboard Office on Friday, 7/15. A review of the Timber Intent, Report and Tax Warrant process was conducted.  They were cleaning up the 2015 reports.
  • Town Hall Facilities. Two large microwaves were donated by the Women of Walpole (WOW) to the Town Hall kitchen.  This will be a feature in the Clarion.  The dishwasher will be installed at a later date.  The search for bids related to gazebo and entrance ramp repairs continues.  A request to adopt donated file cabinets in the basement has been given.  Do any departments need additional metal filing cabinets?
  • Cemetery Lot Sales: Have been brisk with Linda Edkins processing 5 deeds within a two week period (6/30 – 7/14/16).
  • Tri-fold flyer: Several drafts and proofs of a flyer listing contacts for town departments, boards, committees and civic organizations have occurred. We are asking department managers to review the flyer to ensure a thorough proofing before we print copies for public distribution.  Mayberry mentioned that they do not have the Selectboard meetings on the schedule.  Ms. Rogers pointed out that the Boy Scouts and Cub Scouts are on the flyer but the Girl Scouts are not.  They will be added. Mr. Dalessio recommended that Mrs. Downing check to be sure the contact people are correct.  Also the Library Staff Meetings do not need to be on the flyer; it will free up space for something else.
  • Health Trust: The Benefits and Wellness advisors visited the Select Board Office on Monday, 7/18/16.  The following has been proposed and agreed to at the Personnel Meeting:  “One hour presentation on October 21st beginning at 1pm in the Town Hall to explain health care benefits that are available to Town employees.  ** All full-time employees are expected to attend**
  • Primex: A 1.5 hour training is being scheduled for all (part and full-time) employees to attend in early November or December. The training will cover all forms of harassment.  **Attendance is expected with an RSVP being required**.  Dalessio noted that a sign-up sheet will be required.  Mrs. Pschirrer said to schedule it on a Friday in November or December.
  • Staff Meeting Handouts: Going forward, department reports that are received on or by noon the Wednesday before a Thursday Staff Meeting will be sent as a pdf for attendees to print or view on their mobile devices.
  • Manager of Finance: Will be reviewing the draft Town of Walpole Credit Card Use Policy.

 

Library – Ms. Justine Rogers submitted the following report:

  • Summer Reading: Going strong! 60 kids are participating by keeping track of time spent reading and earning prizes.  Some programs have been well attended, like our traveling maker space program, and others not so well attended, but that’s a norm for summer.
  • Summer Program: Today they had a Wildlife Encounters  program today.  About 63 kids and 20 adults attended.  The Walpole Village School brought in their students; their theme for the week was Exploring the Jungle so this program was perfect for them.
  • Cook Book Challenge Group: Our first lunch last month was a hit! They had 12 chefs and a delicious meal.  Their next lunch is the 26th at 11:30 am and they will be doing a dinner in August.
  • New Library Cards: Voting for the photo contest ends today (the 21st). They had 14 submissions.  They will count up the votes tomorrow morning and announce a winner.  Rogers will order the new cards on Monday and hopefully they will have them in a few weeks.  They are also working on a brochure to hand out to patrons with their new cards that explains some of their services and programs.
  • Web-Site: Their web-site is up and running but still a work-in-progress.  In June 3 people got from the Town’s web-site to the Library web-site.
  • Book Sale: The Book Sale will be on Halloween week-end.  They will happily take books, videos, etc. but no encyclopedias.  They are sorting on Wednesday mornings from 9-10:00 am.

Stats:

June 2015: 26 days open, 1233 people, 2138 circ, 25 programs, 205 people for programs;

June 2016: 26 days open, 1639 people, 2316 circ., 42 programs, 501 people for programs;

Jan-June 2015 average: 84 circs per day and 47 people per day;

Jan-June 2016 average: 86 circs per day and 60 people per day;

June 2016 North Walpole: 30 hours open, 72 people, 246 circ.

June 2015 North Walpole: 68 people, 210 circ.

 

Recycling Center – Mr. Paul Colburn submitted the following report:

Mr. Colburn reported that this was an average month.   He referenced the “Daily Weight Report and 5 Year to Date Comparison”; the total year-to-date is 32.78/tons.  Although they have been declining this month indications are that the percentage is less than in the past.  They used to have tubes from LenTex but there is not a good market so they stopped taking that in.  Mr. Dalessio noted that it is declining because of the change in the market.  With reference to the “Five Year Comparison on Recyclables” Mr. Colburn advised that electronics is up.  They took in just under $1,600 on fluorescent lights; most of this came from Hubbard’s.  Commercial is a big part of what they do with Revenue and Recyclables.  There has been an increase in cardboard; metals hit a plateau but they are going up a bit.  Hopefully the trend will turn around.

 

They had visitors from Cypress; one from the Turkey side and the other from the Greek side.  He gave them a tour and they did some recycling as they are interested in recycling.  They have two Hooper Institute youth; they each have 100 hours.  Hopefully the building repairs will start next week.  They have access to fire proof file cabinets; if anyone needs any contact Mr. Colburn.  (Mr. Aldrich came into the meeting).  It is vacation time.  The baler does not like the heat so they are looking at putting a cooler on it.  Compost has been selling at about $15/cubic yard; total to-date is about $200.00.

 

Tax Clerk / Tax CollectorMrs. Sandra Smith was sick and unable to attend but submitted the following report:

They are still trying to catch up.  Taxes were due July 1st, bills are still being paid.  They are still answering questions, a few people did not notice the due date, and therefore, their payments were not correct.  They are sending letters to let them know the outstanding balance.

From June 16th to July 19th, they collected $3,337,594.50 on our Spring Warrant.  They have $400,527.45 outstanding – which is very low!  Our 2015 Tax Lien has an uncollected balance of $208,092.57.  Year to date they have collected $5,472,332.83 in taxes and $62,334.63 in interest!

The Town Clerk has collected $78,267.53 since our last staff meeting.  $75,647.41 for registration fees, $168.12 in boat registrations, $400.50 in dog license fees.  Vital records $52.00.  They processed 5 marriage licenses, the town received $35.00 and the State of NH will receive $215.00.  The Town’s share is $7.00 and the State receives $43.00 of each Marriage License, approx.. 45 minutes for each license.

Working on Job descriptions, took quite a bit of time.  She had samples from other towns and modified theirs.  They kept our descriptions to two to four pages as other towns have done.

Meghan has sent out new dog registration reminders; these are new dogs to Walpole.  We receive copies of Rabies Certificates from the NH vets and Meghan is keying into our system and following up with letters.  They are still receiving calls regarding deceased dogs and other dogs that no longer reside in Walpole.

They are already working on the upcoming elections.  They will have Election Law Training, Thursday, August 11th here in Walpole.  Meghan is working on absentee ballots for Servicemen.  There are two Saturdays that they have to be in the office to check on e-mail requests from UOCAVA voters, these are Military personnel and oversea citizens.

Adjournment:  Mr. Dalessio adjourned this Staff Meeting at 6:15 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

 

Selectboard Meeting Minutes – 7/21/16

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 21, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  Prior to this meeting the Selectboard had a monthly meeting with the Staff.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $85,014.20 for checks dated July 22, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending July 16, 2016, in the amount of $24,987.00 for checks dated July 22, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $5,260.34 for the week ending July 16, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 14, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of July 14, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – July 14, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of July 14, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • North Walpole Village District Board of Commissioners – July 12, 2016;
  • North Walpole Village District Board of Commissioners – June 28, 2016.

REFUND – PROPERTY:

DUNCAN WATSON, 594 Cold River Road, Map & Lot #025-012-000:  Mr. Aldrich moved to approve the Property Tax Refund in the amount of $3,482.00 for Duncan Watson.  This is the result of a double payment.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

DUNCAN WATSON, Cold River Road, Map & Lot #025-012-001:  Mr. Aldrich moved to approve the Property Tax Refund in the amount of $470.00 for Duncan Watson.  This is the result of a double payment.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

REFUND – WATER and SEWER:

DENNIS PELLIGRINO, 40 Main Street, Map & Lot #021-013-000:  Mr. Aldrich moved to approve the Refund for Water in the amount of $50.00 and Sewer in the amount of $50.00 for Dennis Pelligrino.  This is the result of an overpayment.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

 

OLD BUSINESS:

Town Directory Tri-fold:  The Selectboard had reviewed the draft of the Town Directory Tri-fold during the Staff Meeting.  This will be kept on the Agenda.

South Entrance Handicap Access Railing Repair: One quote was received from Keene Commercial Construction in the amount of $950.00.  Mr. Dalessio pointed out that they tried to get more than one quote but they were unable to do so.

Mrs. Pschirrer moved to approve the quote from Keene Commercial Construction to repair the South Entrance Handicap access Railing Repair in the amount of $950.00.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Gazebo Repairs: Two quotes were received as follows:  1) Peter Kenney in the amount of $3,722.00 and 2) Keene Commercial Construction in the amount of $3,950.00.  Mr. Dalessio suggested that they offer Keene Commercial Construction the projects for the Gazebo repairs and the South Entrance Handicap Access Railing Repair for the total amount of $4,500.00.

Mrs. Pschirrer moved to offer Keene Commercial Construction the two jobs for a total of $4,500.00.  Should they reject this offer he will be asked to only do the South Entrance Handicap Access Railing Repair.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio pointed out that they still need to find an on-call handy-man for small projects.

Pool Deposit Procedure and Draft Office Deposit ProcedureMrs. Downing reported that this procedure is still being worked on.  Copies will be emailed to the Selectboard when it is finished.  Mr. Dalessio can come in to test the procedure when complete.

Leases and ContractsMr. Dalessio asked Mrs. Downing to email out a memo to Department Heads asking if they have any leases and/or contracts and, if so, when will they expire.  A copy should be provided to the Selectboard office.  He asked that either Mr. Kreissle or Mrs. Downing find out if the Town is allowed to do a multi-year lease.  The voters approve the budget at the Annual Town Meeting.  It could be a non-lapsing article.  The Selectboard would like to know what they have to do if a decision is made to pursue a lease-purchase agreement.

Clarion AdvertisingMrs. Pschirrer wants to be clear as to what is advertising and what is considered Town news.  Mrs. Downing will contact Mr. Ray Boas on his return.

Revised Town Hall Rental Information and Rental AgreementMrs. Pschirrer advised that Mrs. Edkins has the forms and is working on them.  It should be finished by next week.

Boston Post Cane Article: The article on the Boston Post Cane will be in next month’s Clarion.  A decision on the recipient will be the first week in September.

Employee Policy Handbook Update: Mrs. Pschirrer advised that the committee met on July 19th but they did not finish the things they wanted to talk about.  They will meet again on September 20th.  One issue they looked at was the holidays.  They want to continue to list the holidays but there was discussion about a floating holiday.  The group decided they would like to take off Martin Luther King Day / Civil Rights Day.  Some departments feel they do not have equal treatment because the federal government has mandated all these holidays on a Monday.  There are budget implications for some departments.  Mr. Dalessio noted that at the beginning of each year the Selectboard sets the floating holiday for that year.  It could be the Friday after Thanksgiving Day.  He recommended asking other towns for their holiday schedules for comparison purposes.  Mrs. Pschirrer suggested to the Department Heads that the Selectboard Office would be putting out a calendar, probably in December; it will indicate when these holidays would fall.  It would also include the dates for committee meetings, etc.  Meetings are always subject to change but they would have a guideline.  Mrs. Pschirrer will deliver this message to the Department Heads on September 20th.

Town of Walpole DOT Drug Testing PolicyMrs. Pschirrer is working on this Drug Testing Policy.

NEW BUSINESS:

Authorization to Approve Abatements Under $100 to Manager of AdministrationMrs. Pschirrer moved that the Manager of Administration be given permission to approve Abatements under $100.00 and in her absence the permission is given to the Manager of Finance.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Welfare Report from Janet Clough of Edson Grout, LLCMr. Dalessio expected that Mrs. Clough would be present at this meeting to submit a Welfare Report.  Mr. Dalessio talked to her and Mrs. Edkins and they feel there is an increase in applications.

Building and Demolition Permit Application Information and FormMr. Dalessio has no issues with the changes that were made to the Building and Demolition Permit application to get it up-dated to current standards.  He is uncomfortable with having the water rates in the Building Permit.  Mrs. Pschirrer agrees in that it is not applicable.  There could be a separate sheet with this information, include sprinkler systems, water and sewer hook-ups, etc.  Mrs. Pschirrer feels the water and sewer rates should be posted in the hallway.  Mr. Dalessio recommended that the document state that all commercial buildings are subject to the Planning Board Site Plan Review before a Building Permit will be issued.

Town Seal: Mrs. Downing found a Town seal.  Mr. Rau found an old Town decal in the garage.  Mr. Dalessio asked if it has to go through the State; is there a process for establishing a Town seal or can they just be made up by the Town.  Mrs. Pschirrer suggested having a contest similar to the Library; people voted on various pictures.  Local artists could submit something.  Mrs. Downing was asked to set up a contest.  She will check with Mr. Boas to see if he can find something in the past history of the Town about a Town seal.

Sexual Harassment TrainingMrs. Downing mentioned that Primex asked if they are requesting this training because of some kind of history.  Mrs. Pschirrer replied that the Personnel manual states this will be done every year.  It will be on general harassment and will be mandatory for all employees to attend.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved at 7:22 PM.

The regular Selectboard meeting resumed at 7:32 PM.

OTHER BUSINESS:

Cemetery Lot Sales:  Mrs. Pschirrer pointed out that the 2016 budget still indicates $2,000 for the Cemetery Lot sales yet the Selectboard had approved several sales of cemetery lots earlier this year.     Mr. Dalessio asked Mrs. Downing to bring Mr. Kreissle and Mrs. Edkins together to ask if all the vouchers for the Cemetery Deeds have been posted since the first of the year.    

CHANGE DATE FOR NEXT SELECTBOARD MEETING:

The Selectboard agreed to change the date for their next Selectboard meeting from Thursday, July 28, 2016, to Wednesday, July 27, 2016, at 6:30 PM.  This is due to a conflict with another meeting.

Mrs. Pschirrer will be unable to attend the Selectboard meeting on August 11, 2016.   There will be no Public Business at this meeting.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:45 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

YMCA Alumni Reunion

Reaching Out to Over 13,000 Former Campers & Staff

The final Family Night of Meeting Waters YMCA’s 2016 Y Day Camp season will double as an Alumni Reunion for its more than 12,500 former campers and hundreds of former staff. The event will take place on Thursday, August 11th from 7:00-8:30 PM at the Y’s Lewis Day Camp facility on Route 5/Missing Link Road in Springfield.

This is the 52nd consecutive summer of the regional Y’s day camp. In the 60s, 70s and 80s, when camp took place on loaned space in Gageville and Saxtons River, it was known as Camp Weetomp. The name of the camp changed in the late ‘80s when Meeting Waters YMCA was donated 52 acres of land in Springfield, VT on which the camp has taken place since. At that time, the camp was named Lewis Day Camp to honor the several decades of leadership of Samuel Lewis, the former CEO of Robertson Paper. A few years ago, the name of the camp program was changed to Y Day Camp to emphasize the value of it being a YMCA program while the facility itself retained the name Lewis Day Camp.

Whether one attended or worked at the program as Camp Weetomp, Lewis Day Camp, or Y Day Camp, all are invited to reconnect with other former campers and colleagues as well as with the activities that have been central to the camp programming for 52 years.

“Sue and I have only been here for a little over one-third of all the years our Y has provided enriching summer experiences for area youth and teens,” said Steve Fortier, the Y’s Executive Director. “But, when we think about the number of lives that have been impacted by our Y’s camps over the past 52 years, it is very fulfilling. We, and our Board leaders, are hoping that hundreds of former campers and camp staff will join us to celebrate the rich history that we’ve created together.”

For more information about the Camp Alumni Reunion event, call the Y administrative office at (802) 463-4769 or email info@meetingwatersymca.org.

Meeting Waters YMCA is a charitable, social service organization founded in 1895. Its programs and services focus on youth development, healthy living, social responsibility and family strengthening throughout the Fall Mountain, Bellows Falls, Springfield and Brattleboro regions.

 

Good News from Alyson’s

Are you craving Peaches, Blueberries & Raspberries?

Alyson’s Orchard will have PEACHES available starting today, July 30th.  Due to the extreme cold temperatures this past February Alyson’s, as well as many other orchards in New England, suffered a total peach crop loss. The peaches that we will have available will be from Pennsylvania.

Don’t forget about our $2.00/ lb. PYO Blueberry special!! The bushes are loaded and it’s easy picking!  PYO Raspberries are also still available this weekend.

Farm stand hours are 9am-5pm 7 days a week.

This morning the 20 page issue of the August issue of THE WALPOLE CLARION went to the printer, Village Printers in Bellows Falls, VT, and should be at the post offices for mailing on Friday, July 29. But you can scoop your neighbors and read it now on line, posted on the CLARION website.

Head to the home page — https://thewalpoleclarion.com – click on the image to Page One, and you will bring up a PDF of the entire issue.

And, tell your friends to “sign up” to receive notices of postings from THE WALPOLE CLARION – simply provide your email address on the spot on the lower right hand side to “Follow this Blog.” Catch you next month, yours, RAY – Publisher, The Walpole Clarion

Don’t forget, you can also click the BlogRoll on The Walpolean Home Page and get there as well. – Lil

Selectboard Meeting Minutes – 7/7/16

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 7, 2016

 

Selectboard Present:  Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $16,310.95 for checks dated July 8, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending July 2, 2016, in the amount of $27,914.97 for checks dated July 8, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,806.48 for the week ending July 2, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – June 30, 2016: Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of June 30, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – June 30, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of June 30, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

OLD BUSINESS:

North Street Visit: Mrs. Pschirrer made the following report on the Selectboard visit to North Street:

“Town of Walpole

Select Board

Notes, July 6, 2016

 

Present:  Steve Dalessio, Chair, Joe Aldrich, Peggy Pschirrer, Mike Rau, Road Agent, and Roland Caskins, resident of 14 Colonial Drive, Walpole.

The Select Board along with Mike Rau, Road Agent, viewed the property of Roland Caskins, 14 Colonial Drive, Walpole to assess water issues on the property.

The group made the following observations: washout of driveway, evidence that water from the hillside is pushing inward the house foundation which is concrete block and some natural trenching made by water flow from up and behind the house location.

The group discussed the following options: removing soil from the sloping hillside above what appears to be a water induced natural small trench, adding large, almost boulder size rock in several layers, digging a ditch lined with rock which would direct water down a ditch alongside the driveway.

At the end of the driveway the culvert already there would be increased in size at the end of the driveway and water would be directed toward a larger gulley across Colonial Drive.

Road Agent was to develop estimates for materials and the time needed to do each of the two options under discussion.

The Question remains: may we work on private property; is there a safety issue involved.

Peggy Pschirrer”

Relative to the rotted tree near the Johnson property, Mr. Dalessio noted that it is in the Town’s right-of-way but it is not leaning toward the road.  It is a small tree.  The Select Board is waiting for Mr. Rau to get some numbers to remove it and then they will address this tree issue.

Pleasant Street Signage and StripingMr. and Mrs. Neary were unable to attend this meeting.  Mr. Dalessio will draft a letter to finalize the Pleasant Street Signage and Striping.  He recommended they purchase a sign that states “Shared” to be posted at the end of the roadway.

Draft Thank You Letters for Summer Rec Sponsors:  Mrs. Pschirrer moved to approve the Thank You letter to Mr. John Watson for his efforts in clearing the pool water.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Downing will contact Mr. Cassarino for names and addresses for the other Summer Rec sponsors.

South Entrance Handicap Access Railing Repair:  The Selectboard is waiting for recommendations from Mr. John Davis of Diversified Precast.

Town Hall Kitchen Dishwasher UpdateMr. Mark Houghton would like to delay installing the kitchen dishwasher until after the summer due to his work schedule.  Mr. Dalessio just wants it installed before the end of this year.  Mrs. Pschirrer reported that the microwaves will be in the Town Hall next week.

Gazebo RepairsMrs. Downing is waiting for estimates from two people she had contacted.

Boston Post Cane:  An email was sent to Mr. Ray Boas to ask that he put an ad in the Clarion for the oldest Walpole resident. However, he has not yet responded.

Employee Policy Handbook Update Mrs. Pschirrer continues to work on this handbook update.

Town of Walpole DOT Drug Testing Policy: Mrs. Pschirrer continues to work on the Drug Testing Policy.

Town Directory Tri-fold:  Mrs. Downing had a rough draft of a Tri-fold Town Directory for the Selectboard to review and provide feedback.  This is a work in-progress.  Mrs. Pschirrer suggested the organizations be listed with a contact.  Put some color in it.  Mrs. Downing will continue to work on it and bring it back for another review.

 

Draft Pre-Deposit Procedure for Town Pool Monies:  Mrs. Downing presented a draft for a procedure to handle the Town Pool monies.  Mr. Goins makes the deposits.  Mr. Dalessio suggested that at the top of the form it should state that the person working with it should have knowledge of Microsoft Excel.       

Revised Town Hall Rental Information and Rental Agreement: Mrs. Downing and Mrs. Edkins have been working on revising the Town Hall rental information and Rental Agreement.  The deposit was changed from $50 to $200.  Mr. Dalessio recommended that when it is finalized it needs to be sent to Primex for a review as they want an Event/Rental Policy for every renter.  Primex will have an issue with alcoholic beverages in the Town Hall.  Their focus is prevention.  Anytime a renter enters into a Rental Agreement Primex wants to see that agreement in advance of the rental.  Renters can go on the Primex web-site to print out information on their Event/Rental Policy as they will need their own insurance.  Mrs. Pschirrer mentioned her changes to the Gazebo/Band Stand.  Some language was added under alterations; if this is not adhered to, the renter will lose their deposit.  Mr. Dalessio said groups that are recognized as Town organizations will be listed on the Town insurance policy.  There should be an approved list of non-profits in Town who can use the Town Hall at no charge but everybody else should pay.

NEW BUSINESS:

Paul Beliveau Eagle Scout Letter:  Mrs. Pschirrer moved to approve the letter of congratulations to Paul Beliveau for reaching his accomplishment of Eagle Scout.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PLT Workers’ Compensation Open Loss Run Report:  The Selectboard reviewed the PLT Workers’ Compensation Open Loss Run Report.

Walpole Grange Leadership AcademyMr. Dalessio advised that there is a National Contest to create a new promotion.  Mr. Leo Watson volunteered to put that together.  Last night he video-taped some of the Leadership meeting.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (e) Pending Claims or Litigation.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:26 PM.

The regular meeting resumed at 7:41 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of July 7, 2016, will be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:57 PM.

OTHER BUSINESS:

ClarionMr. Dalessio mentioned that the Town is beginning to consume a lot of space in the Clarion.  Mr. Boas had been giving us free space but it is costing him money for an extra page so it is time to start paying.  Mr. Dalessio asked Mrs. Downing to meet with Mr. Boas to see how he wants to handle it.

Contracts and Leases:  Mrs. Pschirrer recommended that they start making a list of contracts and leases so they can anticipate what will be coming up in the future.

Traffic PatternsMrs. Pschirrer would also like them to think about traffic patterns.  The Selectboard will be hearing from the Mascoma Bank as they start to change things.  Westminster Street is often blocked by big delivery trucks.  Mr. Dalessio will ask Police Chief Paquette to have an officer check the area during the day; it is a safety issue.  Chief Paquette will be asked to make a recommendation.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:08 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

 

Zoning Board Meeting Minutes – 7/16/16

 

Walpole Zoning Board of Adjustment

Minutes: July 16, 2016

Walpole, Town Hall

7:30 pm 

 

Present: Board Members: Chair Myra Mansouri, Bob Anderson, Judy Trow. Alternate: Tom Murray. Absent: Vice-Chair Jan Galloway Leclerc, Mary Therese Lester,

Recording: Marilou Blaine. These minutes are unapproved and will be reviewed at the August 17, 2016 meeting for corrections, additions and/or omissions.

Roll Call: Ms. Mansouri called the meeting to order at 7:30 pm. There was a quorum of three board members and an alternate. 

Minutes:  Five corrections were made, mainly typos or an extra wood.  Ms. Trow made a motion to accept the June minutes as corrected. Mr. Anderson seconded the motion and the board approved the motion.

Old Business:

            Public Hearing:Special Exception:: The Savings Bank of Walpole – Signage, Ames Plaza, map 12, Lot 55-3, commercial district. Zoning Ordinance Article IV. Special Exceptions are required if there are signs within 100 feet of one another. The sign will be 32-square feet, two-sided, free standing, up-lit and perpendicular to Route 12.

Martha Curtis was representing the Savings Bank of Walpole.  Although the bank has been there for 30 years, Ms. Curtis said there are still some people who didn’t know where the bank is. That’s the reason for the sign.

In addition to the above, she added that the lights would be LED, the sign would be close to the banks own driveway to satisfy the state requirement about the distance from to the center line of Route 12 and near where the generator is. The reason there is no sign on the Ames Plaza Board is that the bank owns its own property.

Mr. Anderson thanked Ms. Curtis for taking pictures of where the sign will be with the Ames sign in the background. Ms. Trow asked if the sign on the building was staying. The answer was yes. It is 63 feet from the new sign. The Ames sign is 120 feet away.

The Public Hearing was closed. Mr. Anderson made a motion to grant the Savings Bank of Walpole a Special Exception to put up a new sign. The motion was seconded by Ms. Trow and approved by the Board.

            Public Hearing 2: Expansion of a Non-conforming Use: Lynne and William Reed, 60 Main St., Map 20, Lot 46, the lot is a non-conforming lot. The Reeds wish to put a 3-foot-6- inch-by-7-foot roof over the entrance at the northwest side of the house. It is 17 feet from the nearest abutters.

Mr. Reed said that this would be a new entrance and the principal entrance on that side with the cars parked in front of it. It will be a concrete platform with a roof to provide protection from inclement weather and maybe add interest to that side of the building. It would be one step off the ground.

Abutter Ms. Peggy Pschirrer said she wanted to speak in support of their application of a non-conforming use. She said the addition will be consistent with all of other “excellent redesign work” they have done to that house and will enhance the neighborhood. It will add value to that house as well as abutting property.

Mr. Charlie Frye said it seems a good thing for the neighborhood and for the town and add value to the town.

Mr. Anderson asked if people parked in front of the house. Mr. Reed said there was room for three cars, but not on the street.

Ms. Trow asked if there was any historic evidence it may have had a roof over it. It looks like it belongs there, she said. The Reeds said no. Mr. Reed said it was a window and, he added, the second floor had been added.

Ms. Mansouri said it used to be the law offices of Manning and Carr.

Ms. Pschirrer said that at one time the building, as well as her house, was going to be torn down, but it was turned into the first historical society. The building where the Reeds were living was the gift shop. And at one time Guy Bemis owned them both.

Ms. Trow made a motion to approve the Expansion of a Non-conforming Use. Tom Murray seconded the motion and the Board agreed.

He was asked to send pictures of the improvement when it was completed. Mr. Reed agreed to do so.

 

            Public Hearing 3: Special Exception. Fuzzy Brothers LLC. 15 Sawmill Lane, Map 13, Lot    34-5. The Fuzzy Brothers want to use the barns and property to store and repair heavy equipment. Article VIII. Part C.

Mr. Ben Northcott represented the Fuzzy Brothers LLC and he passed out pictures of the area with a view from the road. Mr. Northcott said he was there for a change of use of the property that was Charlie Welch’s saw mill. The building he was most interested in using was the red building, the one closest to the road, which is Cheshire Turnpike.

There’s a pasture land used by the Fall Mountain High School and hay field on one side and that will remain the same. The small building that was an office at one time will be storage area for equipment. And same with the area behind the big red building.

The red building has garage doors on the front but the equipment will actually enter from the back and the front doors will not be used. The area in back of the building would be used for parking and storage. He would plant some trees in front of the red building and there are some breaks in the trees along the same side that need to be filled in, Mr. Northcott said.

He doesn’t expect to do much to the exterior of the building except paint it, replace a few rotten boards and broken windows. They are going to update the electrical system inside.

Mr. Anderson asked about a fence. Mr. Northcott answered that the Planning Board thought the trees would look better than a fence. Ms. Mansouri agreed.

How many pieces of equipment will be parked on the property? Ms. Trow asked. Mr. Northcott said in the winter maybe two trailer trucks, five excavators, several bucket trucks and a couple of rock crushers. In the winter there would be probably be three employees.

Ms. Mansouri asked about the tenant who was there. The tenants would move to a house on the property. The apartment would become the office.

There would be no sign. He is not looking to repair any other equipment than his own. The loudest noise would probably come from an air wrench.

Ms. Mansouri said that the Special Exception is subject to the Planning Board’s recommendation.

The Public Hearing was closed.

Mr. Anderson moved that the Special Exception be granted with three conditions:

  1. That the repair work be only on the Fuzzy Brothers equipment.
  2. That trees be planted so the equipment cannot be seen from the road.
  3. That the Planning Board recommend the Special Exception.

Ms. Trow seconded the motion and it unanimously was agreed to by the rest of the Board.

 

            Signage: Jack Franks: Future Home of Cold River Brewing Co.

Mr. Jack Franks of Avanru Development came to ask if he could replace the current sign advertising Top Soil for Sale on Route 12 near Red Barn Lane be replaced with a sign saying “Future Home Of Cold River Brewing Co……Office/Retail/Suites Available.” The telephone number and web site are included. There may be a picture of the building on the sign.

The sign will remain where it is to satisfy state requirement and be the exact same size, 32-square feet..

Ms. Mansouri said that she saw no problem with that and the Board agreed.

 

The Matrix discussion was put off for a month. Then the Board went into executive session after a motion was made by Ms. Trow, seconded by Mr. Anderson. The Board came out of executive session about 15 minutes later and the Board adjourned.

 

Respectfully submitted,

Marilou Blaine

 

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