There’s a lot of reading here since I combined the 5 meetings I received from Janet Clough. Thought it would be better than 5 separate posts, however. Will try to keep them from piling up in the future. – Lil
TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
JULY 10, 2013
Selectboard Present: Jamie Teague (Chair); Chas Street; Whitney Aldrich
CALL TO ORDER: Mrs. Teague called this meeting to order at 3:00 PM in the Walpole Town Hall with seven people present in the audience.
These are unapproved Minutes.
PUBLIC BUSINESS:
CURT CONGDON: Mr. and Mrs. Curt Congdon explained their on-going drainage problems on Carpenter Hill Road. They displayed pictures of the damage on their property. Over the years Mr. Congdon has done a lot of the clean-up work and kept the culvert running but it is getting more difficult for them to do it. Mr. Terrell advised that the Town has done a lot of work on that road and on top of the hill. Roads get washed-out in these big storms; it is an act of nature. He went over some of the work that has been done over the years to alleviate this problem in that area. They cannot control a force of water. Mr. Terrell does not have a solution. This is the second wettest season on record.
RECESS SELECTBOARD MEETING: Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Street. With all in favor, the motion was approved. The time was 3:19 PM.
The regular Selectboard meeting resumed at 3:46 PM.
JIM TERRELL: Mr. Terrell reported that he met with a representative from FEMA and Hazard Mitigation yesterday. The Town had about $100,000 of damage all over Town. County Road, North Road and Wentworth Road got hit twice. North Walpole had no substantial damage. The Town of Hancock sent some trucks to help them with the repairs. This moved their paving schedule back.
Mr. Terrell left a sheet entitled “Information for Owners of Flood-Damaged Property” that was issued by the NH Department of Safety / Division of Homeland Security and Emergency Management. It states that “New Hampshire is seeking a Presidential Disaster Declaration for Cheshire, Grafton and Sullivan counties because of damage caused by heavy rain and flooding that started June 26, 2013. The primary purpose of this federal disaster assistance is to pay for repairs to public property and infrastructure, such as roads, bridges and culverts.”
Mr. Terrell advised that the trees in North Walpole will be coming down tomorrow and then they will do the stumps. He did not notify people in that area because in this case the trees were dangerous and this needed to occur. Next year they will do the sidewalk in that section. Mrs. Teague requested that in the future he leave a note on the door of the neighbors when trees are being taken down because it is a shock to the people when they are not aware of it happening.
POLICE CHIEF MICHAEL PAQUETTE: Chief Paquette got a call from the electric company that they were ready to take down the poles and lights that the State of NH declared they were no longer willing to pay for. The three locations are by Malnati’s Farm, by the old Jiffy Mart and across the street from Aumand’s Furniture Store. They wanted to be sure that the Town was aware of this.
Mrs. Teague is working on the break-down of the figures for the Special Detail rates and anticipates having them ready for review at the next meeting.
ACCOUNTS PAYABLE:
Mr. Street moved to approve the Accounts Payable check register and manifest for checks dated July 03, 2013, in the amount of $47,542.44. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Street moved to approve the Accounts Payable check register and manifest for checks dated July 12, 2013, in the amount of $39,226.11. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
PAYROLL:
Mr. Street moved to approve the payroll voucher for the week ending June 29, 2013, for checks dated July 05, 2013, in the amount of $24,785.48. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Street moved to approve the payroll voucher for the week ending July 06, 2013, for checks dated July 12, 2013, in the amount of $25,046.19. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Street moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,750.94 for the week ending June 29, 2013. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Street moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,915.71 for the week ending July 06, 2013. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – June 26, 2013: Mr. Street moved to approve the Minutes of the regular Selectboard meeting of June 26, 2013, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.
NON-PUBLIC SELECTBOARD SESSION – June 26, 2013: Mr. Street moved to approve the Minutes of the Non-Public Selectboard Session of June 26, 2013. The Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.
COMMITTEE REPORTS:
The Selectboard received and reviewed the following meeting minutes:
North Walpole Village District Board of Commissioners – July 02, 2013.
BUILDING PERMITS:
GAFFNEY, Wentworth Road, Map & Lot #008-027-000: Mr. Street moved to approve Building Permit No. 2013-20 for Patrick Gaffney to “Construct a 22’ x 22’ 1 Story Garage” at 199 Wentworth Road, as submitted. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
TUTTLE, Upper Road, Map & Lot #012-030-001: Mr. Street moved to approve Building Permit No. 2013-21 for David & Lynn Tuttle to “Construct a 28’ x 24’ 1 Story Garage” at 244 Upper Road, as submitted. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
NEW BUSINESS:
DEPUTY FOREST FIRE WARDEN: Mr. Street moved to approve the appointment of Jeffrey Vose as a Deputy Forest Fire Warden for the Town of Walpole as recommended by William Houghton, Forest Fire Warden. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
MONADNOCK FARM & COMMUNITY COALITION REQUEST: The Selectboard acknowledged receipt of the letter and invitation from the Monadnock Farm and Community Coalition to send one Selectman to their upcoming forum.
COLD RIVER LOCAL ADVISORY COMMITTEE APPOINTMENT: Acknowledgement was made of receipt of a letter from the NH Department of Environmental Services confirming the appointment of Kim Lewis to a three-year term on the Cold River Local Advisory Committee. The Selectboard was pleased to hear of this appointment and thanked Ms. Lewis for volunteering to serve on this committee.
WALLACE LETTER: Mr. Aldrich acknowledged receipt of the letter regarding drainage issues from Ivan Wayne Wallace and Brenda Wallace. A copy of this letter will be forwarded to Jim Terrell, Highway Superintendent.
PLANNING BOARD: Mrs. Borden advised that during the Planning Board meeting last Tuesday a vote was taken to forward the proposed Amendment entitled “Changes and Alterations in an Approved Site Plan” to Attorney Hockensmith to be sure that the wording is legal. The Selectboard was in agreement with this decision.
NON-PUBLIC SESSION:
Mr. Street moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved. The time was 4:35 PM.
The regular meeting resumed at 4:51 PM. No announcements were made.
ADJOURNMENT: Mr. Aldrich moved to adjourn this meeting. Seconded by Mr. Street. With all in favor, the motion was approved. The time was 4:52 PM.
Respectfully submitted,
Regina Borden, Recording Secretary
TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
JULY 18, 2013
Selectboard Present: Whitney Aldrich, Chas Street; (Absent: Jamie Teague)
CALL TO ORDER: Mr. Aldrich called the meeting to order at 3:02 PM in the Walpole Town Hall with six people present in the audience.
These are unapproved Minutes.
PUBLIC BUSINESS:
MR. IVAN WALLACE: Kristin Wallace, on behalf of her parents, Ivan Wallace, and Jody Caskin-Bruzgis, on behalf of her parents, Roland and Maureen Caskin, were present. Ms. Wallace explained that on July 3rd there was extensive flooding damage to both properties at 150 North Road and Colonial Drive. She advised that her mother has periodically asked if the drainage could be moved to the other side of the road, right straight down the road, because it is coming down more and more often. It is getting worse. Mr. and Mrs. Caskin had their driveway repaired as they could not drive on it otherwise. They received a recommendation to put a culvert on the other side and run the water right down into the cow field. They are wondering if it is something that the Selectboard would consider. Mr. Aldrich explained that in accordance with the RSAs the Town would be unable to divert the water onto another property without an agreement therefore, if it is considered, it would require research. Mr. Aldrich felt they should talk to Mr. Terrell first and he is expected to come into this meeting shortly. This has been such a wet season; the ground is saturated.
MR. JIM TERRELL: Mr. Terrell reported that the drainage on North Road worked like it was supposed to; there are three culverts going down the hill and they had been cleaned but in downpours it does not take long for the debris to fill them up again. He plans on going back to work on the other ditches on the hill by digging out the ditches and putting stone in the ditch line after they finish up the other wash-out damage in Town. The Caskin yard only has one place for the water to go and that is down their driveway. They try to continue the flow of water as it traditionally flows; they cannot change the flow without more problems down the road. Ms. Wallace pointed out that her parents want to fix up the yard to avoid another mud problem. She displayed pictures of the damage. She feels there has to be a way to protect her parent’s house and the Caskin’s property. Mr. Terrell advised that he would like to help them but hesitates to even make recommendations because, as a representative of the Town, the Town might be liable if he recommended something and it did not work.
Mr. Terrell advised that yesterday the Governor signed a request for Disaster Relief which will open up FEMA monies. State-wide there was over $6,000,000 of damage. There was a lot of damage on Wentworth Hill and repairs are taking a long time. He talked to the Hazard Mitigation people. There could be some money for a new drainage system at least for the first level. A pavement would bring in more mitigation money. The Town crew could do the work but it would then be September before they get into the paving therefore he asked the Selectboard if he could get three quotes in the next week. In his budget he could use about $48,000 toward the project. Right now he purchased about $16,000 of materials. Leasing the excavator would be about $3,800. The Town of Hancock had two trucks here for five days but that is reimbursable by FEMA. Wentworth Road was on the paving schedule for next year. He could postpone some other paving work to do Wentworth Road instead. They also need to put in curbing on the upper part. The only piece of the project that he does not have the money for is the contractor who will to do the work. FEMA did close out the amount for the big snow storm so the Town should be getting about $24,000 back for that damage. Mr. Street and Mr. Aldrich gave Mr. Terrell approval to get the quotes.
BOY SCOUT: Paul Beliveau was present to observe this meeting as he is working for another Boy Scout badge. The Selectboard said they would explain the Agenda topics as the meeting progressed and encouraged him to come again.
ACCOUNTS PAYABLE:
Mr. Street moved to approve the Accounts Payable check register and manifest for checks dated July 19, 2013, in the amount of $543,100.27. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
The above amount included a monthly payment in the amount of $483,288.72 to the Fall Mountain Regional School District.
PAYROLL:
Mr. Street moved to approve the payroll voucher for the week ending July 13, 2013, for checks dated July 19, 2013, in the amount of $23,876.79. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Street moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,508.58. Seconded by Mr. Aldrich. With all in favor, so voted.
SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – July 10, 2013: Mr. Street moved to approve the Minutes of the regular Selectboard meeting of July 10, 2013, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.
NON-PUBLIC SELECTBOARD SESSION – July 10, 2013: Mr. Street moved to approve the Minutes of the Non-Public Selectboard session of July 10, 2013, with one edit that was made. The Minutes will be sealed indefinitely. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.
COMMITTEE REPORTS:
The Selectboard received and reviewed the following meeting minutes:
North Walpole Village District Board of Commissioners – July 09, 2013; and
North Walpole Village District Board of Commissioners – July 16, 2013.
BUILDING PERMIT:
SPICER & CONNELLY 2001 TRUST, Hillside Acres, Map & Lot #016-010-000: Mr. Street moved to approve Building Permit No. 2013-22 for Spicer & Connelly 2001 Trust and Pat Spicer to “Construct a 10’ x 12’ 1 Story Garage” at 46 Hillside Acres. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
NEW BUSINESS:
STATE OF NH DRA PA-28 FORM: Mr. Street moved to send the PA-28 form back to the Department of Revenue Administration to advise that the Town of Walpole will not be using the PA-28 Inventory of Taxable Property Form for 2014. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
CONSERVATION COMMISSION REQUEST: The Selectboard acknowledged receipt of the letter from John W. Peska requesting consideration for appointment to the Walpole Conservation Commission.
Mr. Street moved that this letter be forward to the Chair of the Conservation Commission for action. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
RECESS SELECTBOARD MEETING: Mr. Street moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Aldrich. With all in favor, the motion was approved. The time was 4:29 PM.
Mr. Aldrich called this recessed Selectboard meeting back to order at 4:41 PM.
NON-PUBLIC SELECTBOARD SESSION:
Mr. Street moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved. The time was 4:42 PM.
The regular Selectboard meeting resumed at 4:49 PM. No announcements were made.
ADJOURNMENT:
Mr. Street moved to adjourn this meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved. The time was 4:51 PM.
Respectfully submitted,
Regina Borden, Recording Secretary
Whitney R. Aldrich
(Note: These are unapproved Minutes. Corrections, if necessary, will be found in the Minutes of the July 25, 2013, Selectboard meeting.)
TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
JULY 25, 2013
Selectboard Present: Jamie Teague (Chair); Chas Street; (Absent: Whitney Aldrich)
CALL TO ORDER: Mrs. Teague called this meeting to order at 3:36 PM in the Walpole Town Hall with five people present in the audience.
These are unapproved Minutes.
RECESS SELECTBOARD MEETING:
Mr. Street moved to recess the Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mrs. Teague. With all in favor, the motion was approved.
Mrs. Teague resumed the recessed Selectboard meeting at 4:53 PM.
PUBLIC BUSINESS:
JIM TERRELL: Mr. Terrell talked to one of the mitigation representatives about County Road where they had to put in another culvert. Since Wentworth Road is all torn up and they have put some work into it already he felt that the best thing to do for the future is to put drainage on the second hill. He priced the materials that will be needed. He asked three companies to submit quotes to do the work; he showed them all the same plans: Bazin Bros decided not to submit a quote; Hodgkins & Sons put in a quote for $27,436.00 and the Fuzzy Brothers put in a quote for $19,100.00. There was a consensus to award the project to the Fuzzy Brothers for $19,100. The project costs are: Installation of the drainage is $19,100, drainage materials will be a little over $16,500 and paving about $56,000 for a total of approximately $91,600. From his budget he can take all the materials and the excavator plus paying for the assistance from the Town of Hancock; approximate cost $16,500. He also has enough funding for the storm related damage in the other areas. He does not have enough for the paving and installation. Some of these costs will come back to the Town if it is determined that the State meets the requirements for FEMA reimbursement. The Town is waiting for reimbursement of about $24,000 from the snow storm damage.
Mr. Street moved to Petition the State of New Hampshire to allow us to withdraw $75,000 from the Reserve Fund to pay for the recent damage to the Town’s infrastructure. Seconded by Mrs. Teague. With all in favor, the motion was approved.
Mr. Terrell reported that Mr. Britton contacted him about a road wash-out on Scovill Road that is a Class 6 road. He cannot do anything about it but he can give Mr. Britton permission to make the repairs. We have already lost some sections of the Town’s Class 6 roads due to the storms. With all the rains they will continue to deteriorate. Mr. Terrell asked the Selectboard to consider this an emergency lane so he could put minimum repairs into it. It will take about a day to repair it. Mrs. Teague suggested that this be brought to the Conservation Commission’s attention to see if they would take care of the repairs. She asked Mr. Terrell to draw up a cost estimate.
Mr. Terrell advised that Valley Road is on the paving schedule for this year. Today he got a call from the State as they are going to start to work on Route 123 in Alstead and want to run over Valley Road. He will hold up on the paving until next spring if the State moves forward with their project.
Mr. Terrell is working with the engineer to obtain the permit from the State to work on the Wentworth Road Bridge.
ACCOUNTS PAYABLE:
Mr. Street moved to approve the Accounts Payable check register and manifest for checks dated July 26, 2013, in the amount of $18,263.65. Seconded by Mrs. Teague. With all in favor, the motion was approved.
PAYROLL:
Mr. Street moved to approve the payroll voucher for the week ending July 20, 2013, for checks dated July 26, 2013, in the amount of $22,400.02. Seconded by Mrs. Teague. With all in favor, the motion was approved.
Mr. Street moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,157.01. Seconded by Mrs. Teague. With all in favor, the motion was approved.
SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – July 18, 2013: The minutes of both the regular and the non-public meetings of July 18, 2013, are pending until a quorum is present.
COMMITTEE REPORTS:
The Selectboard received and reviewed the following meeting minutes:
Zoning Board of Adjustment – July 17, 2013;
Planning Board – July 9, 2013; and
Hooper Institute – July 17, 2013.
ABATEMENTS:
WATER & SEWER: ABINGTON SPARES, South Street, Map & Lot #018-006-000: Mr. Street moved to grant the Abatements for Water in the amount of $308.61 and Sewer in the amount of $268.36 for Abington Spares. This is due to a meter reading error. Seconded by Mrs. Teague. With all in favor, the motion was approved.
WARRANTS:
LAND USE CHANGE TAX WARRANT and LAND USE CHANGE TAX FORM A-5: Mrs. Teague moved to approve the Tax Collector’s Land Use Change Tax Warrant and Form A-5 to the Department of Revenue Administration in the amount of $5,250.00 for Mona-Rae Living Trust Agreement / Mona-Rae Hall, Trustee. Seconded by Mr. Street. With all in favor, the motion was approved.
TIMBER TAX WARRANT: WIERZBOWSKI, Taggard Road, Map & Lot #005-041-000: Mr. Street moved to approve the Original Warrant Timber Tax Levy to the State of NH and the Certification of Yield Taxes Assessed in the amount of $71.30 for George & Wendy Wierzbowski. Seconded by Mrs. Teague. With all in favor, the motion was approved.
GRAVEL WARRANTS: HODGKINS & SONS, Map & Lot #012-073-000, Industrial Park Drive and Map & Lot #001-010-000, Old Drewsvillr Road: Mr. Street moved to approve the Original Warrant Gravel Tax Levy to the State of NH in the amount of $93.60 for Hodgkins & Sons, Inc. for the two properties. Seconded by Mrs. Teague. With all in favor, the motion was approved.
NEW BUSINESS:
PLANNING BOARD – ALTERNATES:
Mr. Street moved to appoint Edward Potter as a Planning Board Alternate for a term of three years, March 2013 through Town Meeting, March 2016. Seconded by Mrs. Teague. With all in favor, the motion was approved.
Mrs. Teague moved to appoint Jeffrey White as a Planning Board Alternate for a term of one year, March 2013 through Town Meeting, March 2014. Seconded by Mrs. Teague. With all in favor, the motion was approved.
OLD BUSINESS:
NH DRA FORM MS-2: Mrs. Teague reported that they are working on balancing some of the tax forms that have been filed at the State Department of Revenue Administration.
LETTER FROM DANA HEMENWAY: The Selectboard acknowledged receipt of the letter from Dana Hemenway. Mrs. Teague suggested that they schedule in a field trip with Mr. Terrell to look over the area on the Old Keene Road.
NON-PUBLIC SESSION:
Mr. Street moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations. Mrs. Teague seconded the motion and, on a roll call vote with all in favor, the motion was approved. The time was 4:55 PM.
The regular meeting resumed at 5:24 PM. No announcements were made.
VENDORS ON THE COMMON: Mr. Street was approached by a resident who questioned him about the gentleman that was given permission by the Selectboard to sell ice cream on the Common during the Sunday Band Concerts. Her concern is that they are opening up the door to anyone wanting to sell food. There was discussion about this being comparable to the Farmers’ Market. It was noted that the person selling ice cream is a Walpole resident and no one else was selling ice cream. However a decision was made by the Selectboard to explore this further with the Local Government Center.
ADJOURNMENT:
Mr. Street moved to adjourn this meeting. Seconded by Mrs. Teague. With all in favor, the motion was approved. The time was 5:41 PM.
Respectfully submitted,
Regina Borden, Recording Secretary
TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
AUGUST 1, 2013
Selectboard Present: Jamie Teague (Chair); Chas Street; Whitney Aldrich
CALL TO ORDER: Mrs. Teague called this meeting to order at 6:02 PM in the Walpole Town Hall with six people present in the audience.
These are unapproved Minutes.
PUBLIC BUSINESS:
MR. PAUL COLBURN – Recycling Center: Mr. Colburn brought in the newspaper article that was in the Eagle Times on Wheelabrator closing. Walpole went there therefore he is calling around to check with other possible sites and with other towns to see how they will be handling this. The biggest problem is that they only have about five weeks as Wheelabrator will close the doors on September 16th. No doubt it will entail more trucking and higher tipping fees. By State Statute they can only store trash for a week.
Mr. Colburn distributed copies of the “2013 Summary Monthly Comparison for the Month Ending July 31, 2013”. He reviewed the figures and percentages with the Selectboard.
Mr. Colburn advised that his anniversary date is coming up soon. He requested that the Selectboard authorize him to carry over 80 hours but he will use 40 hours in September. In addition, he has 12 other hours that he will take as soon as possible. Tom Fitzgerald also has 40 hours that he would like to carry over.
Mr. Street moved that Mr. Colburn, Supervisor of the Recycling Center, be allowed to carry over 80 hours of vacation time with the intent that he use 40 hours in the Fall. In addition, Mr. Fitzgerald is allowed to carry over 40 hours of vacation time. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
MR. RED SMITH: Mr. Smith asked if the Town was to receive a check to buy a piece of property that was improved at no expense to the Town would they acquire it. He explained that it would be the Westberg property where the building was demolished. The Walpole Foundation would retain the small red building on the property but it could be used for additional parking spaces for the Town. Mr. Smith pointed out that the existing parking area is quite often full. At times vehicles that do not have a handicapped parking plaque park in the handicapped parking spaces because everything else is full. The Selectboard expressed an interest in pursuing this further provided it is not a hazardous waste site. Mr. Smith will try to get something in writing from the EPA stating that it is not.
NON-PUBLIC SESSION #1:
Mr. Aldrich moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (a) Personnel. Mr. Street seconded the motion and, on a roll call vote with all in favor, the motion was approved. The time was 6:38 PM.
The regular meeting resumed at 6:57 PM. No announcements were made.
PUBLIC BUSINESS (Continued):
MYRA MANSOURI: Mrs. Mansouri and Mrs. Pschirrer from the Zoning Board of Adjustment were present. They discussed up-dating their ordinances from 2010 as some changes were made in 2011 and 2012 therefore they need to be re-typed plus they are in the process of up-dating the ordinances for 2013. Mrs. Clough advised that before Ms. Aslinger left in 2010 she emailed the ordinances to Selectboard Office therefore she will email them to Ms. Blaine who will do the up-dating for the ZBA.
ACCOUNTS PAYABLE:
Mr. Street moved to approve the Accounts Payable check register and manifest for checks dated August 02, 2013, in the amount of $88,017.21. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
PAYROLL:
Mr. Street moved to approve the payroll voucher for the week ending July 27, 2013, for checks dated August 02, 2013, in the amount of $25,357.06. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Street moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,709.59 for the week ending July 27, 2013. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – July 18, 2013: Mr. Street moved to approve the Minutes of the regular Selectboard meeting of July 18, 2013, as submitted. Seconded by Mr. Aldrich. With Mr. Street and Mr. Aldrich in favor, the Minutes were approved. Mrs. Teague abstained as she was not present at this meeting.
NON-PUBLIC SELECTBOARD SESSION – July 18, 2013: Mr. Aldrich moved to approve the Minutes of the Non-Public Selectboard Session of July 18, 2013, as submitted. The Minutes will remain sealed. Seconded by Mr. Street. With Mr. Aldrich and Mr. Street in favor, the Minutes were approved. Mrs. Teague abstained as she was not present at this session.
SELECTBOARD MEETING – July 25, 2013: Mr. Street moved to approve the Minutes of the regular Selectboard meeting of July 25, 2013, as submitted. Seconded by Mrs. Teague. With Mr. Street and Mrs. Teague in favor, the Minutes were approved. Mr. Aldrich abstained as he was not present at this meeting.
NON-PUBLIC SELECTBOARD SESSION – July 25, 2013: Mrs. Teague moved to approve the Minutes of the Non-Public Selectboard Session of July 25, 2013, as submitted. The Minutes will remain sealed. Seconded by Mr. Street. With Mrs. Teague and Mr. Street in favor, the Minutes were approved. Mr. Aldrich abstained as he was not present at this session.
COMMITTEE REPORTS:
The Selectboard received and reviewed the following meeting minutes:
Conservation Commission – July 1, 2013; and
North Walpole Village District Board of Commissioners – July 23, 2013.
Mrs. Teague mentioned that some residents in North Walpole are questioning why the Town did the sidewalk on both sides of Ash Street and Pine Street because they are so narrow. Why not pull one side to make the road wider. She felt this is something that should be taken under consideration.
ABATEMENT:
SEWER: BURTCO, Route 123, Westminster, VT.: Mrs. Clough explained that Mr. Houghton has been working on this account as BURTCO is billed different in that this meter gave gallons used rather than cubic feet.
Mr. Street moved to grant the Abatement for Sewer in the amount of $179,068.76 for BURTCO, Inc., as submitted. This is to correct an incorrect reading in cubic feet rather than gallons. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
NEW BUSINESS:
Notification of Inspection: The Town received a Notification of Inspection from the New Hampshire Department of Labor. The date is August 27, 2013. Mrs. Clough is in the process of obtaining the information that is being requested.
OLD BUSINESS:
Conservation Commission Appointments: Mr. Street moved to appoint Seth Andrews to a one year term and Alicia Flammia to a three year term on the Conservation Commission to fill current vacancies as recommended by Tom Beaudry, Chair of the Conservation Commission. Seconded by Mr. Aldrich; with great reluctance. Mrs. Teague abstained from the vote.
NH DRA Form MS-2: Mrs. Clough advised that the Selectboard will need to schedule a Public Hearing. The new MS-2 form needs to be signed by the Selectboard as there were a number of changes made. The new MS-2 form will be accompanied with a letter to the Department of Revenue Administration to explain that an error was made. In addition, the Emergency Expenditure Revenue Source Form for the Town’s request in the amount of $75,000 to enable Mr. Terrell to fix the roads that were damaged will be forwarded to the DRA.
Mr. Street moved to approve and the amended MS-2 form. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Street moved to have a Public Hearing on Thursday, August 29, 2013, at 2:00 PM to raise and expend $401,237.00 to include the Water and Sewer Revenue and Expenditures in the Town’s Operating Budget which was excluded from the Operating Budget originally voted in Warrant Article No. 3 on March 5, 2013. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
DETAIL RATE: Mr. Street moved to change the hourly Detail Rate for the Police Department to $65.00/hour. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
RECESS SELECTBOARD MEETING: Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Street. With all in favor, the motion was approved. The time was 7:56 PM.
Mrs. Teague called the recessed Selectboard meeting back to order at 8:04 PM.
SELECTBOARD MEETINGS – AUGUST SCHEDULE:
The Selectboard set the following schedule for the remaining meetings in August:
August 15, 2013 – 2:00 PM – Non-Public Session With Regular Meeting to Follow;
August 22, 2013 – 6:00 PM;
August 29, 2013 – 2:00 PM – Special Meeting With Regular Meeting to Follow.
NON-PUBLIC SESSION #2:
Mr. Aldrich moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (a) Personnel. Mr. Street seconded the motion and, on a roll call vote with all in favor, the motion was approved. The time was 8:09 PM.
The regular meeting resumed at 8:14 PM. No announcements were made.
RECESS SELECTBOARD MEETING: Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a Non-Public session as the Hooper Trustees pursuant to RSA 91-A:3 II to discuss (c) Reputations. Mr. Street seconded the motion and, on a roll call vote with all in favor, the motion was approved.
Call To Order: Mrs. Teague called this recessed Selectboard Meeting back to order at 8:30 PM.
ADJOURNMENT:
Mr. Street moved to adjourn this meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved. The time was 8:31 PM.
Respectfully submitted,
Regina Borden, Recording Secretary
(Note: These are unapproved Minutes. Corrections, if necessary, will be found in the Minutes of the August 8, 2013, Selectboard meeting.)
TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
AUGUST 8, 2013
Selectboard Present: Jamie Teague (Chair); Chas Street; Whitney Aldrich
CALL TO ORDER: Mrs. Teague called the meeting to order at 6:00 PM at the Hooper Mansion with twelve people present in the audience.
These are unapproved Minutes.
PUBLIC BUSINESS:
MR. BRUCE LaBELLE: Mr. LaBelle lives on County Road and he has been watching a culvert, above his property, for about 20 years as he is worried that it will wash out again. It has always over-flowed. Mr. Terrell, Road Agent, reported that it washed-out last year and they put gravel back in. This is the second time so they put in a stone ditch and made an agreement with Mr. LaBelle that if he bought a driveway culvert the Highway Department would put it in. This time the water backed up to the stone wall so he got permission from those owners to remove a portion of the stone wall that should help resolve the wash-outs. Mr. Terrell will be sure to watch it the next time there is a heavy rain. Mrs. Teague advised that the Selectboard talked to a few other residents that had wash-outs in various parts of the Town because of the heavy rain. It is their intent to set a date to look at the properties. They would like to let Mr. Terrell get caught up first and then make the appointments. Mr. LaBelle will be notified as to the date and time when they will look at his property. He expressed a willingness to wait.
ATTORNEY TOM HANNA: Attorney Tom Hanna and Jim Phippard from Brickstone Land Use Consultants were present. They were representing Steven Rudek the present owner of the “Potato Barn property”, Tax Map #024, Lot #006. Attorney Hanna distributed copies of his letter to the Selectboard dated August 8, 2013. Mr. Rudek is seeking the Selectboard’s support and assistance to restore the Potato Barns and develop a business center with vehicular access from Route 12. The letter outlined some history and the improvements that have recently been made on this property. Mr. Rudek is interested in preserving the Potato Barns as a historical landmark and revitalizing the site. At the Annual Town Meeting in 1998 the voters approved Article 17: “To see whether the Town will vote to advise the Board of Selectmen to lay out a new Town road off Route 12 just south of the old ‘Potato Barn’. This dead-end road would provide access to the proposed parking lot of the Barn, would be engineered, constructed and maintained by the Barn’s developer, and would not be built until financing for the Barn project had been assured.” However the owner of the property at that time was unable to go forward with her efforts to provide access to the site from Route 12 or to restore the barns. Attorney Hanna referenced page 2 of his letter and the paragraph that states: “It will be necessary for the Town to maintain the road so that the road qualifies as a Class V highway. The expense of maintenance, however, will be borne by Steven Rudek, who will reimburse the Town for maintenance as billed. Mr. Rudek will also post security for payment of maintenance expenses. The amount of the security may be based upon the Selectmen’s estimate of annual maintenance expenses for the road, or some other amount that the Selectmen deem reasonable under the circumstances. We can discuss this with the Board.” It was noted that basically they cannot get a curb cut without the Town’s approval. They are requesting the Selectmen’s endorsement for laying out the new road. Mr. Terrell pointed out that he does not feel there are any problems with the maintenance agreement. Mrs. Teague advised that the Selectboard has the letter and would like to consult with the Town attorney. Mrs. Clough will contact the Local Government Center for a legal opinion. They will try to have an answer for the meeting next week.
JACK FRANKS: Mr. Franks wanted to bring some concerns that he has with the Planning Board to the attention of the Selectboard. Due to comments made by certain PB officials in the past he hopes that before any new amendments / legislation are approved that they will be forwarded to the Town Attorney for a legal opinion to be sure they are unbiased and the language is legal.
MR. MO BIRON – Old Drewsville Road: Mr. Biron, Mr. John Carpenter, Mrs. Holly Gowdy and two other residents on the Old Drewsville Road were present to voice their concerns regarding safety conditions on this road. How can an accident be prevented? Mr. Biron advised that the Police Department and the Highway Department do a good job on that road however there are no restrictions as to what type vehicles can travel on it. Many of the vehicles speed. They have all experienced many close calls. It used to be a 4-wheel drive road. Mr. Carpenter put reflective tape on the trees to help mark the edges of the roadway. Mrs. Gowdy stated that they have to walk their animals across the road but they always worry about their safety. Is there any way of slowing down the traffic? Could the speed be reduced to 25 MPH? Mr. Terrell noted that the traffic continues to increase. Mrs. Gowdy asked if the Selectboard could talk to Police Chief Paquette about having a police cruiser more visible especially as school starts. Mrs. Teague stated that they can talk to Chief Paquette about the concerns. She thought they could put some part-time officers in that area for visibility. They could also have a conversation with the kids in the school. They will follow-up on this safety issue.
RECESS SELECTBOARD MEETING:
Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Street. With all in favor, the motion was approved. The time was 7:21 PM.
Mrs. Teague resumed the recessed Selectboard meeting at 7:49 PM.
ACCOUNTS PAYABLE:
Mr. Street moved to approve the Accounts Payable check register and manifest for checks dated August 9, 2013, in the amount of $121,623.20. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
PAYROLL:
Mr. Street moved to approve the payroll voucher for the week ending August 3, 2013, for checks dated August 9, 2013, in the amount of $25,423.34. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Street moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,779.18. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – August 1, 2013: Mr. Street moved to approve the Minutes of the regular Selectboard meeting of August 1, 2013, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.
SELECTBOARD NON-PUBLIC SESSION #1 – August 1, 2013: Mr. Street moved to approve the Minutes of the Non-Public Selectboard Session #1 of August 1, 2013, as submitted. The Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.
SELECTBOARD NON-PUBLIC SESSION #2 – August 1, 2013: Mr. Aldrich moved to approve the Minutes of the Non-Public Selectboard Session #2 of August 1, 2013, as submitted. The Minutes will remain sealed. Seconded by Mrs. Teague. With all in favor, the Minutes were approved.
BUILDING PERMIT:
SHEPPARD FAMILY TRUST, Maplewood Circle, Map & Lot #024-035-000: Mr. Street moved to approve Building Permit No. 2013-23 for the Sheppard Family Trust / Dale I. Sheppard to “Construct a 12’ x 8’ 1 Story Mudroom” at 12 Maplewood Circle. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
COMMITTEE REPORTS:
The Selectboard received and reviewed the following meeting minutes:
North Walpole Village District Board of Commissioners – August 6, 2013.
NEW BUSINESS:
Land Use Study Committee: The Selectboard acknowledged receipt of an email from Steven Dalessio regarding a decision to hold off for a while before moving forward with the Land Use Study Committee. This is due to the fact that the recent change in zoning required that two other land use ordinances are under review and are being updated by the Zoning Board of Adjustment and the Well Head Protection Committee. There was a consensus of the Selectboard to invite Steve Dalessio and Jeff Miller from the Planning Board to attend their meeting on August 22nd for further discussion.
Walpole Leadership Academy: An email was received from Steven Dalessio to request that the Walpole Leadership Academy that is sponsored by the Walpole Grange and the Walpole Foundation be allowed to use the Town Hall for some of their sessions.
Mr. Street moved to allow the Walpole Leadership Academy to use the Town Hall for some of their sessions subject to coordinating the dates, times and locations with Mrs. Clough. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
American Heritage Tour: A request was received for permission to use the Town Hall on September 15th for a Pancake Breakfast from the American Heritage Tour for a fundraiser. There was a consensus of the Selectboard to have them pay the $50.00 deposit that will be refundable after their event provided they have taken care of the clean-up, etc.
NON-PUBLIC SELECTBOARD SESSION:
Mr. Street moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved. The time was 8:07 PM.
The regular Selectboard meeting resumed at 8:28 PM. No announcements were made.
ADJOURNMENT:
Mr. Street moved to adjourn this meeting. Mr. Aldrich seconded the motion. With all in favor, the motion was approved. The time was 8:30 PM.
Respectfully submitted,
Regina Borden, Recording Secretary
Whitney R. Aldrich
(Note: These are unapproved Minutes. Corrections, if necessary, will be found in the Minutes of the August 15, 2013, Selectboard meeting.)
The Walpolean 
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