TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
OCTOBER 30, 2013

Selectboard Present: Whitney Aldrich, Chas Street, (Absent: Jamie Teague, Chair)

CALL TO ORDER: Mr. Aldrich called this meeting to order at 6:00 PM in the Walpole Town Hall with eight people present in the audience. He noted that Mrs. Teague was not present. Mr. Aldrich advised that this meeting is being tape recorded therefore asked anyone wishing to speak to identify themselves.
These are unapproved Minutes.

PUBLIC BUSINESS:
MR. TIM HAYES: Mr. Hayes lives on 73 Hayes Road. He explained that they are having issues on the Class 6 part of that road where it dead-ends at the end of his driveway. He has talked to Mr. Terrell many times about the water bar. The Town has put a water bar in numerous times but a neighbor runs a skidder up and down that road with loads of wood and knocks it down. The neighbor also has a driveway at the end of the Class 6 road, he was able to get a Driveway Permit, even though Mr. Hayes was unable to get one for his driveway in that area. The neighbor has a culvert and the Highway Department drains the water into that culvert that goes down that side of the road. Mr. Hayes driveway is right across from it. Because the neighbor runs that skidder up and down the road so many times it changed the flow of the water; it used to have a good slope to it but now only has a slight slope to it. The Highway Department fixes that culvert but the neighbor runs over it after they leave. The culvert now sticks up. They changed the way snow is plowed. They now back into the Hayes driveway. When he put in his driveway, Joe Smith who was the Road Agent at that time, told him that the driveway had to be so wide and so far back. He does not see that happen anywhere else in Town but it made sense because the Town trucks needed a place to turn around. Mr. Terrell told him he had researched the water bar and Mr. Madden has his driveway on the Class 6 road so a part of the reason was that he was to maintain that water bar. Mr. Hayes said the neighbor is not going to maintain that water bar. It still is washing out his driveway. Mr. Hayes runs a small business so needs to get in-and-out of his driveway. Mr. Hayes went to see Mr. Terrell many times late winter because with the weird rainy weather he was starting to have problems. Mr. Terrell told him they could not do much with the frost in the ground but they would go up and do something. After he stopped in several times to see Mr. Terrell he appeared to get upset with him. He finally came up at the end of one day and said “yea, it looks pretty bad here”; he brings up a load of stone and puts it in the driveway. It was not much longer when the thaw came and he promised he would come up to take care of it. He also said he would send the Madden’s a letter saying if they did not take care of it from now on he would pull their culvert and the Town would take care of it. He never came up and someone got stuck in his driveway, it got worse, Mr. Hayes did what he could with his equipment, it helped but still no Town. He is looking at the weather report, saw what was going to happen so he went out the day before and dug a healthy water bar. He was there the night of that storm; his road was getting washed out. If he was not out there nobody else was going to take care of it. He has been out there three times to fix that culvert / water bar, he did not see the Town until a week ago when they graded the road and graded that water bar right out of there and made a smooth road. All summer he goes up and down his road and there is a over-hanging tree there that hits his vehicles every time he goes by there. The Town never comes up to do anything so he trims it. Almost a month ago something happened in the Madden driveway as one of his vehicles rolled out and hit a bush that was still there. When they graded they pushed the bush back. He has lived in this Town a long time and this Highway Department was the best. They grade the roads twice a year. He wants some answers. He no longer wants the Town to turn around in his driveway until they fix this problem right. That road was always a one lane road, laid out as wide as the first culvert, which is above the Bingham’s place. That road is too wide for what it was laid out for. There used to be a nice stone wall all up and down that road but 90% of it is buried now. Mr. Aldrich noted that stone walls are not supposed to be touched. That road is not 50-feet wide. This week he is going to dig another trench across that road so his road does not get washed out. He asked the Selectboard to help him out if they can. Mr. Hayes did not like being told that Mr. Terrell would be up there when the ground thawed in the spring but we are now almost into November. It is a Class 5 road until just past Hayes when it turns into a Class 6 road. Mr. Hayes would like answers from Mr. Terrell; he asked if Mr. Madden is responsible for that water bar. Mr. Madden will not maintain it so either the Town has to maintain it and bills Mr. Madden for it or else Mr. Hayes will maintain it and bill the Town who in turn should bill Mr. Madden. Mr. Terrell responded that Mr. Madden is responsible and he will speak to him. Mr. Terrell did the best he could during the winter when Mr. Hayes contacted him. Mr. Terrell went up there when the ground thawed and the water was running as it was supposed to. When he got the time to go up there to address it again he found Mr. Hayes had already dug the water ditch across the road. He felt that was good for now. About a week ago they talked about getting the backhoe up there because where the ditch was they were not able to turn around. When they graded the road the operator came back to tell Mr. Terrell that he slanted the road and put in a water bar. He has a call into Mr. Madden. The culvert is on Mr. Madden’s side of the road; it was put in before Mr. Terrell’s employment with the Town. This provides access to another lot. Mr. Terrell pointed out that nobody is responsible for maintaining the road except for the Town. Mr. Hayes stated he has a right to protect his property. If the Town is not going to do that then he has to. The water bar right now is insufficient. The Town allowed Mr. Madden to change the slope of that road. Now the Town plows up just past the new Madden driveway but they never plowed that far before. They bring gravel up for Mr. Madden but take Hayes away. Mr. Aldrich asked if there is any documentation on the culvert and, if so, he would like to see a copy. Mr. Terrell explained it is in the Driveway Permit. The water bar is in the notes. Mr. Terrell said he was not involved in this until last winter when Mr. Hayes came to him; as Road Agent when they did any work there it was done as regular maintenance. Mr. Hayes has about 10 hours of work on that road already; he will do the work but charge the Town for it. The Town is trespassing on his property. If they do what they say they are going to do then they are more than welcome to turn around in his driveway otherwise turn around in Mr. Madden’s driveway. Mr. Hayes felt it would be good for the Selectboard to look at Hayes Road. He wants a water bar. Mr. Terrell will stay in touch with Mr. Hayes and Selectboard to let them know what is happening.

NON-PUBLIC SELECTBOARD SESSION:
Mr. Street moved to enter into a Non-Public Selectboard Session #1 pursuant to RSA 91-A:3 II to discuss (d) Acquisition, Sale or Lease of Real or Personal Property. Mr. Aldrich seconded the motion and, in a roll call vote with all in favor, the motion was approved. The time was 6:28 PM.
The regular meeting resumed at 6:47 PM. No announcements were made.

RECESS SELECTBOARD MEETING:
Mr. Street moved to recess the Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved. The time was 6:48 PM.
The regular Selectboard meeting resumed at 7:20 PM. No announcements were made.

NON-PUBLIC SELECTBOARD SESSION:
Mr. Street moved to enter into a Non-Public Selectboard Session #2 pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved.
The regular meeting resumed at 8:05 PM. No announcements were made.

OLD BUSINESS:
MILL POND BRIDGE: Mr. Terrell advised that this is now a red listed bridge but he has had Warren Stevens look at it and he has made suggestions. The bridge is structurally fine but it could deteriorate quickly. A figure for repairs will be included in the 2014 budget.
Mr. Stevens has also looked at the two bridges on Wentworth Road. He is working on the engineering and permits.

ACCOUNTS PAYABLE:
Mr. Street moved to approve the Accounts Payable check register and manifest for checks dated November 01, 2013, in the amount of $29,317.46. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:
Mr. Street moved to approve the payroll voucher for the week ending October 26, 2013, for checks dated November 01, 2013, in the amount of $20,012.71. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Street moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,499.84. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – October 24, 2013: Mr. Street moved to table the Selectboard meeting Minutes of October 24, 2013, until the next Selectboard meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
NON-PUBLIC SELECTBOARD SESSION – October 24, 2013: Mr. Street moved to table the Non-Public Selectboard Session of October 24, 2013, until the next Selectboard meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

COMMITTEE REPORTS:
The Selectboard received and reviewed the following meeting minutes:
 Planning Board – October 8, 2013.

BUILDING PERMITS:
HARDING, 186 Barnett Hill Road, Map & Lot #009-062-001: Mr. Street moved to approve Building Permit No. 2013-32 for Russell & Pamela Harding to “Construct an addition onto an existing 6’ x 8’ Front Porch to make it 8’ x 16’” at 186 Barnett Hill Road. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
LENNON, 9 Washington Street, Map & Lot #020-074-000: Mr. Street moved to approve Building Permit No. 2013-33 for Charles & Sheila Lennon to “Construct a 17’6” x 8’ Kitchen Addition” at 9 Washington Street. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

ADJOURNMENT:
Mr. Street moved to adjourn this meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved. The time was 8:19 PM.

Respectfully submitted,
Regina Borden, Recording Secretary