TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
JUNE 12, 2014

Selectboard Present: Chas Street (Chair); Whitney Aldrich, Steven Dalessio

CALL TO ORDER: Mr. Street called this meeting to order at 6:00 PM in the Walpole Town Hall with three people in attendance.
These are unapproved Minutes.

PUBLIC BUSINESS:
PAUL COLBURN – Recycling Facility: Mr. Colburn distributed copies of the “2014 Summary Monthly Comparison – 5th month ending May 31, 2014” and explained the figures. This is a five year comparison. They do not include Revenue for returnables until they get a check; it will probably be in the next quarterly report. The bottom line is that they are doing pretty good.
He also distributed the “Daily Weight Report and 5 Year to Date Comparison”. They had been gradually going down but it is slowly coming back up. May was a good month, hopefully, it continues for the rest of the year.
They had a WRAP meeting this afternoon. One of the things discussed was the Walpole Road-side Clean-up which they participated in for the second year. They took in 1,102 pounds of bulky items (trash, part of an asphalt roof, beer bottles and cans, etc). There was 732 pounds of construction debris, 28 pounds of metals, TVs were 70 pounds and 16 tires. Tara Sad was in charge; she broke the group up and assigned different streets and roads. It included Drewsville and North Walpole. He had people come in to ask if they could continue to pick up. He told them they could and he would give out the blue bags no matter what time of the year it is.
They are switching into the summer mode at the Center; they are able to do more up-keep and maintenance. They painted some of the yellow railings. Two Hooper youth that are coming this summer and two other families came in to ask if their sons could come in to do some volunteer work. He talked to them about the criteria and what they would expect. The Watkins Garden would like one-or-two volunteers to help with the watering and other maintenance. It is starting to look really nice. The re-use center started a new trend last fall and is continuing this year. Some jewelry came in last fall that had some good value so they took it to a consignment shop and got approximately $300 for it. Most items are now being tagged. The center is taking in more money but people are bringing in better quality items.
The River Record is no longer being published. The WRAP Committee used to do an article so they have switched to the Vermont Journal which is known as The Shopper.
One of the ladies works at Home Depot and they started talking about it would be nice if they donated paint. Home Depot is willing to donate up to $50 of paint to the Center. It is colors that have been rejected by their customers so it is about $15/gallon. It is within the colors they are looking for.
A few weeks ago he found out that Alstead will no longer take glass. Acworth has decided that they will do a trial basis with just their own glass. Mr. Colburn pointed out that they had just emptied their container and it takes about two months to fill it so they have a two month window to do something. The impact for a full year is about $5,000. He could make arrangements to have it taken to Keene for about $150/trip, in Keene there is a tipping fee of $25/ton. He anticipates taking out three loads this year; about $2,600. It should not affect the bottom line of the budget.
Mr. Colburn advised that they changed to a new wire on the balers; it turned out to be cheaper. They shipped out cardboard today and are getting ready to ship other items. He anticipates they will have about the same revenues as last year. They will have compost again next year; maybe 120 cubic yards.

ACCOUNTS PAYABLE:
Mr. Dalessio moved to approve the Accounts Payable check register and manifest for checks dated June 13, 2014, in the amount of $50,942.17. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:
Mr. Dalessio moved to approve the payroll voucher for the week ending June 07, 2014, in the amount of $20,484.01 and the electronic transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,609.37. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – June 5, 2014: Mr. Dalessio moved to approve the Minutes of the Selectboard meeting of June 5, 2014, as submitted. Seconded by Mr. Street. With Mr. Dalessio and Mr. Street in favor, the Minutes were approved. Mr. Aldrich abstained as he was not present at this meeting.

INTENT TO EXCAVATE:
AVANRU DEVELOPMENT, Main Street, Map & Lot #012-013-004: Mr. Dalessio moved to approve the Notice of Intent to Excavate, #14-461-06-E, for Avanru Development, 504 Main Street, as submitted. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

NORTHCOTT, Cheney Hill Road, Map & Lot #013-053-001: Mr. Dalessio moved to approve the Notice of Intent to Excavate, #14-461-07-E, for Ben Northcott, Cheney Hill Road, as submitted. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Dalessio advised that the 0.2 acres will have to come out of Current Use.

COMMITTEE REPORTS:
The Selectboard received and reviewed Minutes of the following meetings:
 Conservation Commission – June 2, 2014;
 North Walpole Village District Board of Commissioners – June 2, 2014; and
 Planning Board Workshop Session – May 27, 2014.

PROPERTY TAX ABATEMENT:
NH PUBLIC BROADCASTING, INC: Mr. Dalessio moved to grant the Property Tax Abatement in the amount of $7,782.00 for NH Public Broadcasting, Inc. The property was not marked exempt in the assessing records prior to the first tax billing. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

NEW BUSINESS:
LETTER FROM WALPOLE CONSERVATION COMMISSION: The Selectboard acknowledged receipt of the letter from the Walpole Conservation Commission regarding a complaint from an abutter to 504 Main Street, a/k/a Avanru Development Project. Mr. Aldrich attended their recent meeting on June 2nd. Mr. Dalessio felt they should send a letter to the NH Department of Environmental Services to make sure that everything is in compliance and to ask that they take a look at the property. There was a consensus to contact the DES; Mr. Street will draft the letter.
Mr. Dalessio moved that the Selectboard write a letter to the NH DES and reference the letter from the Walpole Conservation Commission as the landowner asked the Selectboard to be sure everything is in compliance. The Selectboard issued a Notice to Excavate at this meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SAVINGS BANK OF WALPOLE – Paperwork: Mrs. Clough explained that Mr. Boas needed to open a new savings account for the $1,000 that came in for the Recreation Committee. It was an anonymous donation. He will be holding it on a temporary basis until the Recreation Committee decides what they want to do with it. The Selectboard signed the paperwork.

RECREATION DEPARTMENT PERSONNEL FORMS: The Selectboard signed the personnel forms for the summer employees. Mrs. Clough put the new conditions on the forms.

BOOKKEEPER JOB DESCRIPTION: A draft copy of a job description for a full time salaried Bookkeeper was distributed for the Selectboard to review.

OLD BUSINESS:
ASSESSMENT APPEAL LETTER: The Selectboard received a letter from the Lincoln Street Property Tax Services, LLC regarding the Assessment appeal for Tax Year 2013 for J.R. Development, LLC. Avitar Associates had previously recommended that their request for an Abatement be denied. Mrs. Clough pointed out that the next step is for them to go to the Board of Land and Tax Appeals. She will send them a letter to acknowledge receipt of their letter.

AVITAR TERRA MAPPING: Mr. Dalessio had attached his comments to the purchase order as the Selectboard previously voted to proceed with a three year contract with Avitar Associates of New England, Inc. for the initial conversion and updating of the Town’s paper parcel maps to electronic format and for updating the electronic files for the new two years. The Selectboard signed the original document.

NON-PUBLIC SESSION:
Mr. Dalessio moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (c) Reputations and (e) Pending Claims or Litigation. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:38 PM.
The regular meeting resumed at 7:45 PM. No announcements were made.

RECESS SELECTBOARD MEETING:
Mr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. With all in favor, the motion was approved.
The regular meeting resumed at 8:09 PM.

ADJOURNMENT:
Mr. Dalessio moved to adjourn this meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved at 8:10 PM.

Respectfully submitted,
Regina Borden, Recording Secretary