TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
JUNE 5, 2014

Selectboard Present: Chas Street (/Chair); Steven Dalessio; (Absent: Whitney Aldrich)

CALL TO ORDER: Mr. Street called this meeting to order at 6:00 PM in the Walpole Town Hall with five people in attendance.
These are unapproved Minutes.

PUBLIC BUSINESS:
ALICIA FLAMMIA: The Selectboard received a letter from Alicia Flammia to file a formal complaint based on her inspection of the Avanru Property excavation she made from her property at 183 Upper Walpole Road (abutter). She noted:
 No obvious wetland delineation flagging was observed;
 Excavation was occurring within 2 feet of standing water, cattails, ferns, sedges (potentially within the wetland boundary)l
 No erosion and sediment control was being employed for soil piles or excavations adjacent to wetland areas.
Ms. Flammia attached two photos showing the excavation adjacent to areas of standing water and wetland vegetation. She is looking for Mr. Franks’ assurance that there is no digging in the wetlands. Ms. Flammia contacted Mr. Ridgley Mauck, P.E. at the NHDES who approved the Alteration of Terrain Permit; he is looking into it but essentially had not yet done the research. He did say they are approved to excavate right up to the wetlands boundary but Ms. Flammia’s concern was that she could not see flagging. She does not know whether or not work is being done in the wetlands. She also does not know what was in the bulk of the Alteration of Terrain Permit regarding setbacks from the wetlands. DES wanted to be sure she contacted the Selectboard and the Conservation Commission. DES is going to contact the engineer they used on the permit to see who marked the boundary, etc. Mr. Street heard that the silt fences are up. Mr. Franks said he appreciates Ms. Flammia’s concern about what is going on at the property but for insurance purposes he asked that Ms. Flammia and Mr.Seth Andrews stay off his property and that includes Red Barn Lane. He stated that the Storm Water Protection plan is in place, EPA was contacted, the silt fence is up even though they did not need to put it up based on the premise that water flows down hill. The Selectboard can talk to Hodgkins and Sons who are doing the work. Form PA-38 was filled out. Mr. Dalessio said if they were to pull the Storm Water Protection Plan and have somebody qualified go to the site to do an inspection would he be confident that an inspector would find him in compliance with the plan that was submitted with the Site Plan. Mr. Franks said “no question”; everything was done correctly. Right now they are moving top soil which does not get into the Storm Water Protection Plan aspect of this. He filled out the Notice of Intent to Excavate but, before submitting it the question was whether they were going to be above or lower than the 1,000 yards. Mr. Dalessio pointed out that the form needs to be submitted before the excavation rather than after. The $100 does not have to be paid if the excavation is less than 1,000 yards. The Selectboard have to sign the document before it goes to the State. Some soil will be coming back; some was sold. Mr. Franks was led to believe that the excavation form did not have to be submitted if it was lower than the 1,000 yards so he will bring in the form. He understands Ms. Flammia’s position but he hopes they can understand his as well. It has been four years into the project, it is a big investment. Mr. Street asked Mr. Franks to reiterate to Hodgkins & Sons and any other contractors that this is a visible project and they have to adhere to the guidelines. He recommended that Mr. Franks check with Mrs. Clough to be sure all the documents are in order. Mr. Street hopes that eventually it will turn out to be a good project for long term and add some value to the Town.

CONGRATULATIONS: The Selectboard congratulated Mrs. Peggy Pschirrer for being the recipient of the Community Citizen Award from the Walpole Grange. Mrs. Pschirrer was very surprised and honored to receive this award.

RECESS SELECTBOARD MEETING:
Mr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Street. With all in favor, the motion was approved at 6:18 PM
The regular meeting resumed at 6:48 PM.

ACCOUNTS PAYABLE:
Mr. Dalessio moved to approve the two Accounts Payable check registers and manifests for checks dated June 6, 2014, in the amounts of $73,304.68 and $782.04. This includes a payment of $40,000 to the Walpole Fire District. Seconded by Mr. Street. With all in favor, the motion was approved.

PAYROLL:
Mr. Dalessio moved to approve the two Payroll Vouchers for the week ending May 31, 2014, for checks dated June 6, 2014, in the amounts of $14,853.06 and $520.00. Seconded by Mr. Street. With all in favor, the motion was approved.
Mr. Dalessio moved to approve the two electronic transfers for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amounts of $4,376.37 and $123.71 for the week ending May 31, 2014. Seconded by Mr. Street. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – May 29, 2014: Mr. Dalessio moved to approve the Minutes of the Selectboard meeting of May 29, 2014, as submitted. Seconded by Mr. Street. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – May 29, 2014: Mr. Dalessio moved to approve the Minutes of the Non-Public Selectboard meeting of May 29, 2014, with the following amendment: “There was a consensus that it would be a full-time position”. The Minutes will remain sealed. With all in favor, the Minutes as amended, were approved

PROPERTY TAX REFUNDS:
BRESLAND, Old Drewsville Road, Map & Lot #012-062-000: Mr. Dalessio moved to grant the Property Tax Refund to Karen Bresland c/o Barbara Kurkul in the amount of $138.21. Seconded by Mr. Street. With all in favor, the motion was approved.

FRANK WHITCOMB CONSTRUCTION, Whitcomb Road, Map & Lot #015-035-000: Mr. Dalessio moved to grant the Property Tax Refund to Frank Whitcomb Construction in the amount of $254.40. Seconded by Mr. Street. With all in favor, the motion was approved.

NEW BUSINESS:
TRAFFIC HAZARD EMAIL: Mr. Street acknowledged receipt of an email from a concerned citizen about bushes blocking Ramsey Hill onto Maple Grove. The Highway Department responded and cut the bushes back.

D.A.R.E. GRADUATION: The Selectboard acknowledged receipt of an email from Officer Mike T. Tollett, D.A.R.E. Officer with the Walpole Police Department, inviting the Selectboard to attend the Drug Awareness Resistance Education graduation ceremony next Tuesday, June 10th at 10:00 am in the Middle School gymnasium. The students have worked hard for the past 10 weeks and they want this to be a special occasion. The Selectboard will check their calendars and hope to attend.

OLD BUSINESS:
AVITAR MAPPING: Mr. Dalessio requested that the Selectboard go ahead with the Avitar Mapping system to convert the paper maps to digital as there are two needs. The Town already owns the software from Avitar but it is not being used. It will allow them to build zoning maps; there is a lot of functionality. This will be an up-grade. Mark Houghton needs this for the Water Department but he has to decide what software he needs. He is getting pressure from the Government agencies and it is tied into that funding. The cost will be approximately $8,550. Mr. Dalessio suggested doing a three year contract. He will try to negotiate for $2,500 this first year to meet the budget; the balance can be spread out over three years at $2,850 each year. Mr. Dalessio will write the purchase order.
Mr. Dalessio moved that the Selectboard accept the Avitar Associates of New England proposal to convert our paper maps to electronic files on a three year contact with the price not to exceed $2,850 each year for three years. Seconded by Mr. Street. With all in favor, the motion was approved.

DANA HEMENWAY: The Selectboard acknowledged correspondence from Mr. Hemenway.

TOWN BENCHES: The Selectboard acknowledged receipt of a note from Sarah Downing that the benches behind St. John’s church need to be repaired. This will be forwarded to the Highway Department for corrective action.

ADJOURNMENT:
Mr. Dalessio moved to adjourn this meeting. Seconded by Mr. Street. With all in favor, the motion was approved at 7:09 PM.

Respectfully submitted,
Regina Borden, Recording Secretary