TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
JULY 10, 2014

Selectboard Present: Chas Street (Chair); Whitney Aldrich, Steven Dalessio

CALL TO ORDER: Mr. Street called the meeting to order at 6:00 PM in the Walpole Town Hall with four people in the audience.
These are unapproved Minutes.

PUBLIC BUSINESS:
JOHN TORRE: Mr. Torre, a tenant at 22 School Street, is concerned that his landlord is still renting apartments yet the tenants continue to hear rumors about the water being shut off in the near future. Mr. Street explained that the Selectboard have procedures they have to follow in order to do water shut-offs. Since there are no individual meters it is the property owner’s responsibility to pay these bills. Mrs. Edkins pointed out that the Town has to post a notice on all the apartment doors and on the door into the house. They expect to do the notices on Tuesday. The property owner gets a 30 day notice and tenants get a 15 day notice.

PAUL COLBURN – Recycling Center: Mr. Colburn distributed and reviewed the “2014 Summary Monthly Comparison – 5th Month Ending May 31, 2014 on Revenues”. They are above last year’s figures but are below the average because 2011 was such a banner year. The last two weeks have been extremely busy. On Tuesday there were almost 200 vehicles; on the usual Tuesday they have about 50 vehicles.
Mr. Colburn distributed and reviewed the “Daily Weight Report and 5 Year to Date Comparison” for recyclables. They are down about 30 tons. This is fairly consistent with the way it has been for a while. Glass might be down because Vermont has put a lot more items in the redeemable category.
Dr. Tucker Burr had a party when he was 90 years old and he donated the money to the Recycle Center. Rick Cooper bought a trailer with that money. Since that was a few years ago that trailer will probably be off the road after this year. It is an 18-foot box trailer that was purchased used with a lot of miles on it; it has had a lot of wear-and-tear.
The employees are rotating their vacation time. A couple of youth will be coming in from the Hooper Institute. Another youth is volunteering to do community service so he is able to go to a camp. Mr. Colburn hopes to get some more painting done.
They shipped 8 ton of tin and received approximately $1,700. All the markets are fluctuating up-and-down except for plastics that continue to go up. They gave about 40+ water bottles, egg cartons and bottle caps (that they have to pay to dispose of) to the Wells Memorial School for projects. Mr. Colburn did a rough estimate of junk plastic that they cannot sell and it figures out to between $500 and $600/year. They are still doing well with cardboard as they ship it out at least once a month; they do about 350/ton a year. The baler is so worn that it heats up; they are working on a method to resolve this but it might cost about $200 to do this.
At the last meeting with the NRAA in Concord there were people from the Department of Environmental Services (DES) who explained the new certification. It is supposed to make it easier for the towns to pick and choose who will do what. They also answered questions. The new certification started in July.
Mr. Colburn is still working on the Operating Plan that needs to be in place plus they need a Closure Plan which has to include that they will notify the public 30 days in advance in the event of a closure.
Mr. Colburn noted that the Town has 10 holidays and the majority of them fall on a Monday. For the past few years they have agreed not to close the next work day because it generates so much confusion. This allows the days to stay on a Tuesday, Thursday and Saturday. One of the four employees will take a Saturday off instead and they are fine with that arrangement.

LINDA EDKINS: Mrs. Edkins reported that in the last couple of days they have worked on doing the shut- off notices. She distributed copies of the proposed list. They are dating everything for next Tuesday. The notice is the one provided by Attorney Hockensmith who had sent them a parcel of information and noted that it did not all agree with the Town’s Ordinance that was done in 1997. She pointed out that the existing service charge is $20 but it costs at least $37 to do the shut-offs therefore she recommended that the Selectboard increase this to $40. There also needs to be a wording change on how the notices will correspond with the RSA.
Mr. Dalessio advised that the Public Utilities Commission lists specific things that have to be in the disconnect letter. It has to include the “800” number to the Consumer Affairs Office. He felt they should review the Ordinance to be sure that the 12 specific items are included in the Ordinance and to be sure all the information is in the letters. Mrs. Edkins felt this was covered in the information Attorney Hockensmith provided.
Mr. Dalessio moved to amend the Town of Walpole, Water and Sewer Ordinances, so that the $20.00 service charges are increased to $40.00. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Dalessio moved to remove “shall receive separate notices of intention to disconnect by certified mail, return receipt requested” and replace it with “by posting a conspicuously lettered notice on the main entrance door to each building and/or apartment in which service is being terminated and any common areas”. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

JACK FRANKS: Mr. Franks has been working on the information to get current numbers for comps. During last week’s meeting he noted RSA 155-E but it is actually RSA 79-A that states top soil can be re-enrolled into Current Use if it meets the enrollment criteria. Mr. Dalessio mentioned that the question was not if he could return the land to Current Use. Mr. Franks will put the numbers together, as discussed at the last meeting, and bring them back to the Selectboard.

ACCOUNTS PAYABLE:
Mr. Dalessio moved to approve the Accounts Payable check register and manifest for checks dated July 11, 2014, in the amount of $42,335.41. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:
Mr. Dalessio moved to approve the payroll vouchers for the week ending July 5, 2014, in the amounts of $27,666.14 and $52.50 for checks dated July 11, 2014. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Dalessio moved to approve the electronic transfers for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amounts of $6,250.78 and $8.96 for the week ending July 5, 2014. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – July 3, 2014: Mr. Dalessio moved to approve the Minutes of the Selectboard meeting of July 3, 2014, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #1 – July 3, 2014: Mr. Dalessio moved to approve the Minutes of the Non-Public Selectboard Session #1 of July 3, 2014, as submitted. The Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #2 – July 3, 2014: Mr. Dalessio moved to approve the Minutes of the Non-Public Selectboard Session #2 of July 3, 2014, as submitted. The Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

COMMITTEE REPORTS:
The Selectboard received and reviewed Minutes of the following meeting:
 North Walpole Village District Board of Commissioners – July 8, 2014.
Mr. Dalessio will ask Mr. Terrell to send a letter to Mr. Shaughnessy regarding the water runoff problem.

BUILDING & DEMOLITION PERMITS:
BRITTON, Watkins Hill Road, Map & Lot #008-103-000: Mr. Dalessio moved to approve Building Permit No. 2014-24 for Alfred, Marylou & Lawrence Britton to “Construct a 80’ x 36’ Pole Barn” on Watkins Hill Road. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

TAYLOR, LaClair Road, Map & Lot #013-043-002: Mr. Dalessio moved to approve Demolition Permit No. 2014-25 for Teresa & Lawrence Taylor, Jr. to “Demolish a 10’ x 16’ Back Porch” at 18 LaClair Road. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

REARDON, Kingsbury Road, Map & Lot #005-015-001: Mr. Dalessio moved to approve Demolition Permit No. 2014-26 for Edward and Carol Reardon to “Demolish a 20’ x 30’ Barn” at 195 Kingsbury Road. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OLD BUSINESS:
TOWN HALL REPAIRS: Mr. Street advised that another quote was received for the Town Hall repairs and painting. Mr. Dalessio pointed out that some terms and conditions need to be put in the contract. There was discussion relative to painting three sides of the Town Hall but putting vinyl siding on the back side because of the moisture issue.
Mr. Dalessio moved to accept the quote from R. B. Cook Construction, LLC for painting the Town Hall providing the terms and conditions specified can be met. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Cook will be asked for a quote to put vinyl siding on the back side of the Town Hall.

NON-PUBLIC SESSION:
Mr. Dalessio moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (a) Personnel. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:05 PM.
The regular meeting resumed at 7:12 PM. No announcements were made.

RECESS SELECTBOARD MEETING:
Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Dalessio. With all in favor, the motion was approved.
The regular Selectboard meeting resumed at 7:43 PM.

NEW BUSINESS:
Town Treasurer: Mr. Dalessio thought that Mr. Ray Boas was coming in to talk to the Selectboard. Mr. Street will remind Mrs. Clough to contact Mr. Boas.

June Statements: Mr. Dalessio had the end of June financial statements. He recommended that they spend a considerable amount of time looking at the budget. Every department has a problem in their Health Insurance line; they are significantly over. Every department has a problem in the Salary lines for the six month period. The Department Heads need to be careful. Mr. Dalessio has already mentioned this to the Highway Department, Hooper, and Library as he is their Selectboard liaison. It looks like there is a similar problem at the Town level. It was a consensus of the Board that it may be the result of the report timing. The Selectboard will have Mrs. Clough look in to it. Mr. Dalessio felt that next year the expenses should be put in the month they occur not just divided by twelve so they get a better picture of what is going on month-to-month. He recommended that the budget be on the Agenda for the next meeting. Mr. Dalessio also questioned how payments are made to the various organizations, such as the Walpole Seniors, do they get paid once, twice or more each year; he felt the Selectboard should look at this.
Mr. Street will talk to Mrs. Clough about the following issues:
1) Have Mr. Boas come into a meeting to visit with the Selectboard;
2) Medical Coverage over-ages;
3) Have the Department Heads review their budgets;
4) Pool supplies budget;
5) The Library budget;
6) Getting a quote for siding for the back wall of the Town Hall.

ADJOURNMENT:
Mr. Dalessio moved to adjourn this meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved at 7:58 PM.

Respectfully submitted,
Regina Borden, Recording Secretary