TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
SEPTEMBER 11, 2014

Selectboard Present: Chas Street (Chair); Steven Dalessio; (Whitney Aldrich – late)

CALL TO ORDER: Mr. Street called this meeting to order at 5:35 PM in the Walpole Town Hall with three people in attendance.
These are unapproved Minutes.

RECESS SELECTBOARD MEETING:
Mr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. With all in favor, the motion was approved.
The regular Selectboard meeting resumed at 7:00 PM with four people in attendance.
Mr. Aldrich came in during the Hooper meeting.

PUBLIC BUSINESS:
MATT PHILLIPS: Mr. Phillips, Chair of the Booster Club, advised that the Fall Mountain Cross Country Running and Skiing Program have a fund raiser in the fall. For about 23 years they have been doing a 5K race at the Fall Mountain Regional High School on their cross country course. This year they are hoping to do a Turkey Trot in Walpole. It would be a 5K race with the same loop that is done for Old Home Days. It would begin about 9:00 AM on Thursday, Thanksgiving Day. They would have people at every intersection. Mr. Aldrich pointed out that they will have to talk to Police Chief Paquette about it so the date can be put on their calendar.
Mr. Dalessio moved to allow the Fall Mountain Regional High School Booster Club to have a 5K Turkey Trot on Thanksgiving Day in the Town of Walpole. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

ACCOUNTS PAYABLE:
Mr. Dalessio moved to approve the Accounts Payable check register and manifest for checks dated September 12, 2014, in the amount of $70,935.94. This includes $$25,180.00 to the Walpole Fire District. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:
Mr. Dalessio moved to approve the payroll voucher for the week ending September 06, 2014, for checks dated September 12, 2014, in the amount of $19,249.00. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Dalessio moved to approve the electronic transfer for the 941 Employer Taxes for withholding, MEDI and FICA taxes in the amount of $4,256.52 for checks dated September 12, 2014. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – September 4, 2014: Mr. Dalessio moved to approve the Minutes of the September 4, 2014, Selectboard meeting, as submitted. Seconded by Mr. Aldrich. With all in favor, the minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – September 4, 2014: Mr. Dalessio moved to approve the Minutes of the Non-Public Selectboard Session of September 4, 2014, as submitted. The Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the minutes were approved.

ABATEMENTS:
SEWER: ADAMS, Church Street, Map & Lot #030-004-001: Mr. Dalessio moved to grant the Abatement for Sewer in the amount of $155.96 for Madelyn Adams. This is due to an incorrect meter reading. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SEWER: CHAMPNEY, Pine Street, Map & Lot #028-052-000: Mr. Dalessio moved to grant the Abatement for Sewer in the amount of 190.92 for Donald Champney, Sr. This is due to an incorrect meter reading. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SEWER: DCR REAL ESTATE / LENTEX, Lentex Lane, Map & Lot #027-007-000: Mr. Dalessio moved to grant the Abatement for Sewer in the amount of $644.39 for DCR Real Estate / Lentex. This is due to an incorrect meter reading. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

WATER & SEWER: MADDEN, Old North Main, Map & Lot #021-038-000: Mr. Dalessio moved to grant the Abatement for Water in the amount of $96.76 and Sewer in the amount of $69.36 for Madden. This is due to a double billing; a final bill was issued to the tenant but a duplicate bill was issued to the owner. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

NEW BUSINESS:
PERSONNEL: Police Chief Paquette is recommending that the Temporary Administrative Assistant be paid at the same rate as the current Administrative Assistant who is on leave. Mr. Dalessio feels it would be a good idea to see a copy of her Performance Evaluation. Mr. Street felt a short synopsis of the evaluation would be satisfactory.

NORTH WALPOLE SIDEWALKS: Mr. Dalessio reported that the sidewalk surfaces are crumbling in the Village. He is concerned that the new sidewalk work in North Walpole was given to the same contractor. There is no contract. Mrs. Teague noted that some sidewalks are pitted. Mr. Dalessio recommended that they ask Mr. Terrell to attend the next meeting to address the quality problems and other problem areas.

9-1-1 DISPATCH AGENCY CONFIRMATION: Mrs. Clough sent the Primary 9-1-1 Dispatch Agency Confirmation to Mr. Terrell who checked the document. It is to confirm the Primary 9-1-1 Dispatch Agencies for Police, Fire and EMS calls.

Mr. Dalessio moved to authorize Mr. Street, the Chair, to sign the New Hampshire Department of Safety Primary 9-1-1 Dispatch Agency Confirmation document. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OFFICE RECEPTION WINDOW: With the new bookkeeper starting next week Mrs. Clough had mentioned putting a door between her office and the file area so if she needed to speak to Mrs. Edkins she did not have to walk through this room to disturb someone. However, she discovered that door would go into the kitchen. When the mailboxes were put in she talked about eventually moving the reception window into this room next to the mailboxes. If they rearranged they could put the bookkeeper in Mrs. Edkins office and move Mrs. Edkins into this room so she would be in the middle of the office space. The Selectboard table would be moved to the other side of this room. She received a quote of $2,080 to move the window. They cleaned out a lot of obsolete things so there is more storage downstairs.
Mr. Aldrich moved to authorize having the customer service window moved based on the estimate not to exceed $2,080.00. Seconded by Mr. Dalessio. With all in favor, the motion was approved.

OLD BUSINESS:
OFFICE FOLLOW-UPS – Janet Clough:
Mapping: Mr. Dalessio had asked Mrs. Clough for an up-date on the mapping. They went through the maps, the old maps vs the new maps, and found 118 differences. A lot of them were acreage differences. Mrs. Clough is almost done working on them but wants to be sure they are accurate. Avitar Associates made a lot of those changes.

Tennis Courts: The tennis courts were completed and people seem to be happy with the work that was done. Mr. Aldrich agreed that they look very nice.

Town Hall Painting: The Town Hall painting seems to be going along well. Relative to the construction part they did repairs to the roof toward Westminster Street as it was rotting. Mrs. Clough spoke to the company that did the floors about the stairs but they are just doing flooring now therefore she contacted three different companies about doing the foyer and stairs and is waiting for estimates.

Town Hall: The Selectboard had also talked about painting interior walls in the foyer and putting in better lighting. Mrs. Clough was asked to obtain quotes. She talked to Mr. Houghton about a handicapped sink in the ladies room. There are two old stoves in the kitchen that are about 15 years old; one does not work. When the Town Hall is rented many parties use the kitchen; the stove presents a problem for caterers. It would be nice to have one commercial stove and a dish washer. Mrs. Clough will obtain quotes. Mr. Aldrich mentioned that the Quinton Fund could be used toward some of the funding.

RECESS SELECTBOARD MEETING:
Mr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Aldrich. With all in favor, the motion was approved at 7:46 PM.
The regular Selectboard meeting resumed at 8:06 PM.

OTHER BUSINESS:
ELECTRIC RATES: Mrs. Teague explained that right now rates are high because the mid-west just had massive storms and damage. For the short-term now through winter they are high. For next March through November she is trying to lock the rates for that section if they do not have to include the section from now until March. Next March the electric company is willing to give them $.07.7 cents. If the School District, Alstead and the Town enter into the agreement they would aggregate with the school for lower rates.

NON-PUBLIC SELECTBOARD SESSION:
Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (c) Reputations and (e) Pending Claims or Litigation. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 8:10 PM.
The regular meeting resumed at 8:21 PM. There were no announcements.

OTHER BUSINESS (Continued):
Town Pool: Mrs. Clough reported that the alarm at the pool has been going off several times a day for the past few weeks. Country Side Alarm Company came in, cleaned the sensors and re-adjusted it. There are cameras there but they are not active anymore. There are a lot of youth hanging around the area. The lights are now on again with a timer. She is working with the Recreation Committee to see if they could get the cameras working.

RECESS SELECTBOARD MEETING:
Mr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a Non-Public Session as the Hooper Trustees. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 8:26 PM.
The regular Selectboard meeting resumed at 8:33 PM.

ADJOURNMENT:
Mr. Dalessio moved to adjourn this Selectboard meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved at 8:34 PM.
Respectfully submitted,
Regina Borden, Recording Secretary