TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
SEPTEMBER 25, 2014

Selectboard Present: Chas Street (Chair); Whitney Aldrich, Steven Dalessio

CALL TO ORDER: Mr. Street called this meeting to order at 6:00 PM in the Walpole Town Hall with three people in attendance.
These are unapproved Minutes.

ACCOUNTS PAYABLE:
Mr. Dalessio moved to approve the Accounts Payable check register and manifest for checks dated September 26, 2014, in the amount of $21,688.19. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:
Mr. Dalessio moved to approve the payroll voucher for the week ending September 20, 2014, for checks dated September 26, 2014, in the amount of $21,135.74. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Dalessio moved to approve the electronic transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,302.15, for checks dated September 26, 2014. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – September 18, 2014: Mr. Dalessio moved to approve the Minutes of the Selectboard meeting of September 18, 2014, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.
NON-PUBLIC SELECTBOARD SESSION – September 18, 2014: Mr. Dalessio moved to approve the Minutes of the Non-Public Selectboard Session of September 18, 2014, as submitted. The Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

COMMITTEE REPORTS:
The Selectboard received and reviewed Minutes of the following meeting:
 Conservation Commission – September 8, 2014.

BUILDING PERMITS:
SANCTUARY, North Road, Map & Lot #021-045-000: Mr. Dalessio moved to approve Building Permit No. 2014-33 for Wendy Sanctuary to “Construct a 10’ x 12’ Garden Shed” at 122 North Road, as submitted. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

NEW BUSINESS:
JANET CLOUGH – Department Head Meeting: Mrs. Clough reported that the Department Heads had another good meeting today. The Department Heads will work together on the Employee Recognition Dinner on December 20th. Mr. Rich Kreissele also attended this meeting. They will meet with the Selectboard on October 9th in a Non-Public Session to talk about some of the same issues previously discussed and some new issues as well. Mr. Kreissele will join them. He has his own email address and is now working on reconciliation.

Recycling Center: Mrs. Clough advised that Tom Fitzgerald will be retiring effective October 10th. This vacancy will be posted and advertised. Mr. Fitzgerald will stay on longer to train someone or assist Mr. Colburn if needed. Mr. Street asked Mrs. Clough to send a Thank You letter for his years of service.

CHANGE OF MEETING: Mr. Aldrich has an invitation to attend the Fall Mountain Regional High School ROTC presentation on their trip and viewing of the 70th Anniversary of Normandy, France on October 2nd at 6:30 PM. There was a consensus of the Selectboard to move their October 2nd meeting to 8:00 AM. There will be no public business.

OLD BUSINESS:
DES LETTER – Ruggiero Processing Facility: The Selectboard received an up-date letter from the Department of Environmental Services regarding the Ruggiero Processing Facility.

PERSONNEL FORM: Police Chief Paquette has not yet submitted a brief Employee Evaluation form on Katrina Lee.

OFFICE FOLLOW-UPS:
Hydrant Flushing: Mrs. Clough advised that hydrant flushing and water meter readings started today. Hopefully it will be completed in two weeks so they can process the bills.

Mapping: Mrs. Clough has six problems left between the old and new maps. Originally there were 116 discrepancies. She contacted Avitar to request additional information. Mrs. Clough’s concern is that the old maps had road frontage on them and the new maps do not. It is useful information. She will ask Avitar about this. Mr. Dalessio noted that Mr. Houghton has a college student working with him. While that student is still with him they would like process one of those electronic files all the way through his system to make sure it works the way it is supposed to.

Wellstone Associates: Mrs. Clough noted that one of the co-owners came in to ask for a two week extension on the clean-up. The letter went to Mr. Rogers therefore he was notified at a later date. Mr. Helbrick has a personal wood shop in the big red barn and he stores cars in there during the winter. He is not running a business out of there. At 5 Maplewood Street there is not a fork lift business there. There is a gentleman that rents space there who goes on the road to repair forklifts. He is only at that residence once or twice a month and that is probably just to drop off or pick up tools; he has a storage area in there where he keeps his personal forklift. There was a consensus of the Selectboard to grant the requested two week extension.

Town Hall Repairs: Mrs. Clough did not receive the final bill from Rohr Cook on the building; it should be here by next week. He asked for comments on the painting job. People who have come into the Town Hall are very happy that it looks good. The painter who did it plans on coming back in the spring to look it and fix it as needed. The window in Mr. Kreissle’s office is being installed; it will open.

Foundation repair: Mrs. Clough noted that the company that was going to do the foundation work has now said they do not have time. Mr. Cook is looking for someone else. A guesstimate is between $8-to-$12 per square foot, approximately 322 feet around the building, or $5,500.

Interior Painting: Mrs. Clough asked the painter about the foyer, walls, ceiling and stairs. He gave her an estimate of $4,100. She told him that if the Selectboard approved this a contract would be written up.
Mr. Dalessio moved that the contract for the interior painting of the Town Hall be awarded to HHP Painting at a cost not to exceed $4,100. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Floor and Stairs: Mrs. Clough advised that Bissette in Westmoreland is interested in doing the floor and stairs and he can start in mid-October. He is the only person that responded to her request for quotes. Mr. Dalessio wanted to be sure that he will do the risers on the stairs and banisters. Also, ask Bissette about doing the wainscoting.

Ladies Bathroom Sink: Mr. Houghton will look into finding an ADA sink that is similar to the existing sink. The enamel is wearing off. If it is a lot of money it will not be done this year.

Men’s Bathroom: Mrs. Clough mentioned that several men have mentioned the condition of the Men’s Room. A request is to have a partition put up because when the door is open there is no privacy. The Selectboard asked Mrs. Clough to work on this.

Commercial Kitchen Stove and Dishwasher: Mrs. Clough talked to Mr. Houghton about a commercial kitchen stove and dishwasher. One of the stoves is not working properly and there have been complaints. Mr. Houghton noted that the kitchen needs a hood / fire suppressant system. He will do some research and have someone come in to look at the kitchen and make recommendations. A commercial kitchen could cost $7,000 to $15,000. It was suggested that he talk to Mr. Boas who might have some used equipment.

BANDSTAND: Mrs. Clough did research and found that in 2006 there was a Warrant Article to see if the Town would accept a gift of a Bandstand from Stuart Bailey to be placed on the northern end of the Common. Maintenance fees will be paid and put into a Trust Fund. Therefore the Selectboard do not have to hold another Public Hearing for the acceptance of the $10,000 from Mr. Bailey to be used for maintenance. Also in 2006 the Town voted to approve six boiler plate articles. One of these Articles was that the Selectboard could accept money to be placed in Trusts. Mrs. Clough had emailed Attorney Hockensmith to be sure that the $10,000 was covered under the boiler plate article; he has not yet responded. Mr. Street mentioned that the question came up as to if the rental money has to go to the maintenance of the Bandstand. Mrs. Clough noted that it goes into the Fund Balance. Mr. Dalessio asked Mrs. Clough to check with the Trustees of the Trust Funds to ask them what the terms of this Trust are. It should be used at the discretion of the Selectboard.

NON-PUBLIC SELECTBOARD SESSION:
Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (e) Pending Claims or Litigation. Mr. Dalessio seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:06 PM.
The regular Selectboard meeting resumed at 7:45 PM. No announcements were made.

RECESS SELECTBOARD MEETING:
Mr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
The regular Selectboard meeting resumed at 8:08 PM.

ADJOURNMENT:
Mr. Aldrich moved to adjourn this meeting. Seconded by Mr. Dalessio. With all in favor, the motion was approved at 8:09 PM.
Respectfully submitted,
Regina Borden, Recording Secretary