Planning Board Workshop Minutes – 3/22/16

Walpole Planning Board

Town Hall

March 22, 2016 Workshop Minutes

 

Presiding: Jeffrey Miller (Chair), Robert Miller (Vice-Chair), Steve Dalessio (Selectboard Representative), Jason Perron. Alternates: Ed Potter and Jeff White. Absent: Dennis Marcom and James Aldrich.

Recording:  Marilou Blaine. These minutes are unapproved and will be reviewed at the April 2016 meeting for corrections, additions and/or omissions.

Meeting Opened: Mr. J. Miller, Chair, called the meeting to order at 7 pm. Minutes: There were no minutes from a previous meeting. 

Grant Program: Mr. J. Miller said he spoke with Mr. Ben Daviss about the N.H. Municipal Technical Assistance Grant Program. Mr. Daviss said it is a match of cash. The program gives towns assistance in writing grants when seeking money for grants to improve planning and zoning regulations or anything needed by one of the those Boards. Mr. J. Miller also spoke with Ms. Lisa Murphy at Southwest Regional Planning Services about the grant program.

Ms. Murphy said that the application had to be completed by April 4. Mr. J. Miller asked Mr. R. Miller if he would read the booklet of information and then come back to the Board with the information. Mr. R. Miller said he might need another workshop meeting on the 29th of March. Mr. J. Miller said Southwest is very apolitical and very resourceful. Mr. Dalessio said Walpole is a member of Southwest so the organization is available to all the Boards at no additional cost to the town.

Mr. Dalessio also spoke about the NH Municipal Association saying they are also a great resource for towns to find out more about regulations, writing ordinances, and general issues. Mr. J. Miller said the group is a lobby to help protect towns and how they function. Mr. Perron said so they lobby on the town’s behalf.

Complete applications: There was a lot of time talking about what makes an application complete. In the final analysis, it came down to that the application must be filled out and that includes that every question on the checklist must be answered yes or no. If a question on the checklist is not answered, then it is not complete. If a person answers “no”, the board may waive if it doesn’t pertain to the site plan or the applicant must come back with a plan.

The secretary also said that for an application to be complete abutters must have been notified by certified return-receipt mail, a legal posted in The Keene Sentinel and legal notices posted in two places. The application with checklist and drawings or a map must be in the Town Offices for townspeople to look at.

Mr. Perron and Mr. R. Miller also insisted that they wanted to see the application, checklist, maps and drawings and have a chance to study it before the Public Hearing. So when an applicant comes to the Planning Board to request a Public Hearing for a site plan, that person must have the application, including the checklist and pertinent maps, with him/her. That way the secretary can get these documents for the Board to study them before the Public Hearing.

Mr. Dalessio also wanted the secretary to either request a PDF for a drawing or map or nine copies, one each for a Board member and one for the secretary.

Special Exceptions: Mr. J. Miller said he was waiting for Mr. Ruggiero to go back to the Zoning Board for a Special Exception. And the discussion again came up about the path for Special Exceptions and what happens when. The secretary mentioned that the ZBA has been working on a Matrix to make the process more understandable. She said she would send a copy to the Planning Board members.

April meeting: Ms. Kelley Hicks has resigned her position on the Planning Board citing time restraints. Her position will be filled at the April meeting. Also, as per the by-laws, there will be an election of officers at that meeting.

 

Respectfully submitted,

Marilou Blaine

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