TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
AUGUST 14, 2014

Selectboard Present: Chas Street (Chair); Whitney Aldrich, Steven Dalessio
CALL TO ORDER: Mr. Street called this meeting to order at 6:00 PM in the Walpole Town Hall with five people in attendance.
These are unapproved Minutes.

PUBLIC BUSINESS:
PAUL COLBURN – Recycling Center: Mr. Colburn distributed and reviewed copies of the “2014 Summary Monthly Comparison 7th Month Ending July 31, 2014”. This is the revenue coming in. Basically it is down a little. Fewer items are coming in; the biggest issue is returnables. The year forecast was for $25,000; the estimate is $38,575.
Mr. Colburn distributed and reviewed copies of the “Daily Weight Report and 5 Year to Date Comparison”. This outlines the recyclables. Cardboard is the biggest product but is at the lowest of the five year period. He projected about 350,000/ton but they are about 75/ton under that. Plastics are up as well as their price. They take in about $50,000 of tubes. Mr. Colburn calls the NRRA to advise when a load is ready to go and they take care of the recyclables. The total of everything is down; they took in just under 40/ton for the month of July and that is the lowest; the highest was 52/tons.
Mr. Colburn handed out information on a program “Tabs For Taylor”. All tabs (on aluminum cans) are collected and taken to the Shriner’s Hospital for children. Someone in North Walpole had been coming in to remove them from the soda cans but is no longer doing that however Mr. Colburn proposed setting out a box to collect them. Robie Speed collects coupons for education; they end up at a reservation school in Arizona. The Recycling Center also collects Coke product soda caps; there is a number inside and the schools benefit from them so they are given to the Fall Mountain Regional High School. Collection of the tabs, in a large pail, would follow along the same lines. The Recycling Center would just provide a location for the collection; a resident of North Walpole will come in to take care of them. It seemed like a good thing for the community to get involved with. The Selectboard agreed that this is a good project.
Mr. Colburn advised that some of the roll-off boxes are the original ones that go back to the 1980s. The insides were never painted therefore over the years they have rusted out. For the glass container they had Taylor Welding make a piece that slid right in over three sides. This has to be done for two of the other boxes. The employees can do the welding. Some of the storage trailers where they drive on catch the weather and the wood is falling apart so they made that safer with scraps of wood they had.
They have a new volunteer from North Walpole, Jane Nickerson. They also have two youth from the Hooper Institute and a community service person. This enables them to get things done that would not have been done otherwise.
Mr. Ruggiero came in as he had three boxes of mixed paper that he donated. There was no labor involved other than unloading the truck. They will keep track of how much he brings in.
Mr. Colburn reported that they are moving along. During budget time they need to have Taylor Welding look at the burn pit now that the laws have been extended. It appears that the top of it will need to be replaced as it has rusted. He will get an estimate.
The oil burner has been cleaned but they did not get the grant back yet. The good news is that the burner did not need to be replaced as it is an expenditure of about $800.

MYRA MANSOURI: Mrs. Mansouri advised that it was brought to the attention of the Zoning Board of Adjustment by several different people that behind Tom Rogers’ property there are numerous old and/or partial cars; it has become a junk yard. In addition, there is some kind of repair business going on in the lower rear garage. This is the big barn across from the Walpole – Bellows Inn. Mrs. Mansouri looked at the property; they cannot have a junk yard in a Commercial District. This matter will come before the ZBA at their next Wednesday meeting and they can write a formal letter to the Selectboard who are the enforcers. Mr. Street advised that the Selectboard will look into this.
Mr. Dalessio pointed out that there is no signage on the road for the Ruggiero Processing Facility. Mrs. Mansouri advised that this is not a zoning requirement and they never applied for a sign permit.

ACCOUNTS PAYABLE:
Mr. Dalessio moved to approve the Accounts Payable check register and manifest for checks dated August 15, 2014, in the amount of $627,927.73. This amount includes a monthly payment of $460,493.39 to the Fall Mountain Region School District. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:
Mr. Dalessio moved to approve the payroll voucher for the week ending August 09, 2014, for checks dated August 15, 2014, in the amount of $24,946.09, that covers three payroll vouchers. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Dalessio moved to approve the electronic transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,551.71 for checks dated August 15, 2014. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – August 7, 2014: Mr. Aldrich moved to approve the Minutes of the Selectboard meeting of August 7, 2014, as submitted. Seconded by Mr. Dalessio. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – August 7, 2014: Mr. Aldrich moved to approve the Minutes of the Non-Public Selectboard Session of August 7, 2014, as submitted. These Minutes will remain sealed. Seconded by Mr. Dalessio. With all in favor, the Minutes were approved.

COMMITTEE REPORTS:
The Selectbard received and reviewed Minutes of the following meeting:
 North Walpole Village District Board of Commissioners – August 12, 2014.

BUILDING & DEMOLITION PERMITS:
Demolition & Building: SYLVESTER, Firehouse Road, Map & Lot #024-028-000: Mr. Dalessio moved to approve Demolition & Building Permit No. 2014-29 for Edward & Joan Sylvester to “Demolish a 40’ x 24’ 1 story home that was damaged by fire and rebuild a 40’ x 24’ 1 story home on the same location and footprint” at 14 Firehouse Road, as submitted. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OLD BUSINESS:
Mrs. Clough presented the following list of Administrative Follow-ups:

Avitar Mapping: Mrs. Clough reported that the Avitar maps were received this week. They need to go over them to verify properties against the old maps and let Avitar know what the discrepancies are. Mrs. Clough pointed out that they want to be sure the maps match the assessing system as well.

Forms Due to the Department of Revenue Administration (DRA). Mr. Dalessio wanted to know when certain forms are due for the DRA therefore Mrs. Clough distributed copies of the Town Forms Required that include:
 MS1 – property “Summary Inventory of Evaluation” due September 1, 2014; and
 MS4 – Estimated Revenues – MS4 is due September 1, 2014.
Mr. Dalessio’s goal is to have these forms ready for next week to allow time for the Selectboard to review them before the September 1, 2014, deadline. He requested that the preliminary Auditor’s Report be received next week.

Hooper Institute Painting: The bill was received from Tania Wright but the invoice was not clear. Mrs. Clough gave it to the Trustees of Trust Funds and they returned it to Mrs. Clough for a clearer understanding. She emailed Ms. Wright on August 4th and 13th but still has not received a reply.

Town Hall Painting: The painting is to begin the 1st part of September. Mrs. Clough is waiting on a quote for additional repairs of the roof and foundation cover.

Tennis Courts: Mrs. Clough is waiting for a return phone call from Gary Clark of Wilson & Lawrence. Their originally projection was to start in July but did state the work is weather related.

Recreation Department: They will be meeting on Sunday, August 24th to discuss purchases to come from the Recreation Trust as well as the most recent anonymous donation.

Department Head’s Meeting: They are scheduled to meet next Thursday, August 21st and then will meet with the Selectboard at their meeting that night.

Water Shut-Offs: Three properties are left. Shut-offs are not done on Fridays.

Town Credit Card: The credit card company has removed Mrs. Teague’s name as the authorized person and added Mrs. Clough. New credit cards should be here shortly.

North Walpole Sewer: Mark Houghton was unable to attend this meeting but did send an email. Following a discussion, the Selectboard asked Mrs. Clough to contact Attorney Hockensmith to obtain a legal opinion to clarify what Mr. Houghton outlined.

Auditor’s Report: Mrs. Clough answered the last of their questions and was told they are finalizing the audit now. They will send a preliminary report and if the Selectboard would like to meet with them arrangements can be made.

Credit Card Machine for the Town: Mrs. Smith is excited about this as she has asked about one for a long time. Blupay is a third party vendor that the Savings Bank of Walpole uses. This will also allow ACH processing of checks. They will also be receiving an agateway terminal which will hook into the office computers for payments for water and sewer, taxes, etc. There will be two – one for the Town Clerk’s office and one for the Selectboard office. The Town can charge a convenience fee. It will cost $19.95 a month for these items. There have been a lot of requests to use credit cards.

Avitar / Franks: Mrs. Clough is waiting to hear back from Loren Martin at Avitar regarding the Avanru / Franks property on Main Street. Mrs. Martin has been out of the office doing re-evaluations.

NON-PUBLIC SESSION:
Mr. Aldrich moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (b) Hiring and (e) Pending Claims or Litigation. Mr. Dalessio seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:16 PM.
The regular meeting resumed at 7:52 PM. No announcements were made.

RECESS SELECTBOARD MEETING:
Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Dalessio. With all in favor, the motion was approved.
The regular Selectboard meeting resumed at 8:18 PM.

ADJOURNMENT:
Mr. Aldrich moved to adjourn this meeting. Seconded by Mr. Dalessio. With all in favor, the motion was approved at 8:19 PM.

Respectfully submitted,
Regina Borden, Recording Secretary