Selectboard Meeting Minutes – 8/13/15

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

AUGUST 13, 2015

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; (Absent: Whitney Aldrich)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

These are unapproved Minutes.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $52,574.77 for checks dated August 14, 2015.  It was noted that a correction is being made to a Trustee of Trust Funds account for the Police cruiser Capital Reserve Fund in the amount of $30,000.00.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending August 8, 2015, in the amount of $25,264.00 for checks dated August 14, 2015.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,533.24 for the week ending August 8, 2015.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – August 6, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of August 6, 2015, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #1– August 6, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session #1 of August 6, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #2– August 6, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session #2 of August 6, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • North Walpole Village District Board of Commissioners – August 4, 2015; and
  • Cold River Local Advisory Committee – June 25, 2015.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

GARLAND LUMBER CO., Reservoir Road, Map & Lot #011-002-000:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for the Garland Lumber Company, Operation #15-461-07-T, on Reservoir Road.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

OLD BUSINESS: 

Recreation Center Handicap AccessibilityMrs. Pschirrer will contact Mr. Terrell next week about the signs for the Recreation Center handicap accessibility.  Mr. Dalessio said after the signs are ordered a letter should be sent to Mrs. Gallagher.

Prospect Hill Intersection: Letter to Ms. Venezia:  Mr. Dalessio moved to send their letter, dated August 13, 2015, to Ms. Ruth Venezia in regards to her accident on Prospect Hill.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Terra Map’s: Mrs. Clough reported that Mrs. Martin of Avitar Associates is back from vacation and reviewing the maps before they are delivered to the Selectboard office.

Town Ordinance, Procedure and Policy Manual:  Mr. Dalessio recommended that they review the following ordinances, policies and procedures:

Memorial Contributions:  Mrs. Clough noted that they usually send flowers.  Mrs. Pschirrer will re-write this so it does not say Memorial Contributions but rather acknowledge that a contribution be made to a specific organization or that flowers be sent.

Answering Machine Policy Mrs. Pschirrer moved to rescind the Answering Machine Policy. Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Solid Waste Fee Schedule Policy: Mr. Dalessio felt the Recycling Director should propose a Solid Waste Fee Schedule to the Selectboard for their approval.

Mrs. Pschirrer will re-write the Solid Waste Fee Schedule and state that it be proposed by the Recycling Director and up-dated as appropriate.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Snow Removal and Ice Control Policy There was a Selectboard consensus to have Mr. Terrell review this policy.  It was originally done in 2008.  It should be more specific.  Mrs. Pschirrer will re-write this policy after Mr. Terrell reviews it.

Walpole False Alarm Policy: Mr. Dalessio recommended that this be forwarded to Police Chief Paquette and ask him to confirm or not confirm it.  $25.00 is low.  Mrs. Clough was asked to pass this onto Chief Paquette.

Emergency Roads Mrs. Pschirrer drafted the revised Emergency Roads Policy.  She will add the RSA and bring it back next week.  Mr. Dalessio felt they should collect all the emergency lanes, schedule a Public Hearing and do them all at once.  The Conservation Commission has a sub-committee that is looking at these emergency lanes.  Mr. John Peska is the Chair of this sub-committee; members are Mr. Jim Terrell, Police Chief Paquette and Fire Chief HurlburtMrs. Clough advised that the roads/lanes are indicated on the 9-1-1 maps.  Mrs. Pschirrer pointed out that the existing Emergency Roads Policy is just for Eaton Road.

Road Cuts:  As Mrs. Pschirrer reads the RSAs that authority already exists with the Planning Board.  They can delegate it to the Road Agent or in small towns it can be to the Selectboard.  If they will do that then Mrs. Pschirrer can write that policy with the date the PB makes their decision.  Mr. Dalessio pointed out that Mr. Jeff Miller, Chair of the PB, is aware of the fact that the Selectboard is going through the Town ordinances, policies and procedures.

Board of Selectman Operation Guidelines Mrs. Pschirrer moved to adopt the Board of Selectman Operation Guidelines.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Piano:  It was noted that the old piano is gone.

NH Retirement System Audit: Mrs. Clough and Mr. Kreissle are working on the paperwork.  The auditor is coming on September 10th unless he does not have any questions after the paperwork is submitted and reviewed by him.

NEW BUSINESS:

Garland Lumber Request:  The Selectboard acknowledged receipt of the letter from Garland Lumber Company, Inc. advising that they will be conducting a Timber Harvest of the Reservoir Road on Town Conservation land beginning around August 3, 2015.  This will require access improvement along the right-of-way for transportation purposes.  This will fall under the supervision of forester, Peter Rhoades.

Mrs. Pschirrer moved to accept the Garland Lumber Company letter that describes their work which will improve the access to the right-of-way for all the work they will be doing in the water company property on Reservoir Road.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Letter from the Town of Langdon & Alstead Selectboards – Re: The Fall Mountain Food Shelf: Mrs. Clough reported that the Selectboard members from the Town of Langdon and Town of Alstead will be attending the Walpole Selectboard meeting on August 27thMr. Dalessio advised that they are looking for someone from the Town to be on their committee to ensure the long-term success of Fall Mountain Food Shelf/Friendly Meals and the benefits they so thoughtfully and selfishly have provided to our communities.  Mrs. Pschirrer will talk to Mr. Charles Montgomery to see if he is interested and will invite him to attend this meeting.

Veterans War MemorialMrs. Clough advised that sometimes veterans or a family member will come to the window and ask how they get their name on the Veterans War Memorial on the Common.  There is an application they have to fill out; it asks for a donation.  This application came from the American Legion; it is not a Town of Walpole document.  In 2009 or 2010 the American Legion turned their war memorial fund over to the Trustees of Trust Funds (separate account) to pay for additions of names and to maintain the monument.  None of that money has been used.  People question the “make a donation”.  Mr. Dalessio would re-word “donation” to “suggested donation”.  Mrs. Pschirrer suggested they could delete “donation” but indicate there is a Trust to add names which pays for the cost to add names to the memorial.  Add that the average cost is approximately $200.00.  State “if you would like to insure future names are added please consider making a contribution to continue to support this fund for the future”.  Mr. Dalessio asked Mrs. Clough to re-write the form and give it to Mr. W. Aldrich who will take care of it.  Mr. Dalessio recommended that it be put on Town letterhead.

True North; Town Clerk Computer Conversion:  Mrs. Pschirrer moved to approve the payment of $3,195.00 to Office Systems of Vermont for the purchase of a copier.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the payment of $4,273.74 to True North Network to establish the network system in the Town Clerk/Tax Collector’s office.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Keene Sentinel; Business Monadnock:  An email was received from Caroline Tremblay of the Keene Sentinel.  She is working on a new section of their special publication, Business Monadnock.  It is about business happenings in several local towns.  Each town will have write-up of about 300 words, and their hope is to include details about local business anniversaries, openings, promotions, etc. on a monthly basis beginning in September.  The Selectboard will refer it to the Clarion to see if they want to participate.

NH DOT Bridge Deficiency Report:  A letter was received from the NH Department of Transportation regarding a Bridge Deficiency on the March Hill Road over the brook.  This will go to Mr. Jim Terrell for his recommendations.  Mr. Dalessio requested that Mr. Terrell give the Selectboard up-dated information on all the red listed bridges in Town for discussion at the next Staff meeting.

August Staff Meeting Agenda: The Selectboard approved the Agenda for the August Staff meeting.

Cemetery Deeds:

Keith R. Sanctuary, Lot D516:  Mrs. Pschirrer moved to approve the Cemetery Deed for Keith R. Sanctuary and his heirs for Lot D516.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Ron P. Sanctuary, Lot D517:  Mrs. Pschirrer moved to approve the Cemetery Deed for Ron P. Sanctuary and heirs for Lot D517.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Susan S. Page, Lot D518:  Mrs. Pschirrer moved to approve the Cemetery Deed for Susan S. Page for Lot D518.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Jim Sanctuary, Lot D519:  Mrs. Pschirrer moved to approve the Cemetery Deed for Jim Sanctuary for Lot D519.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

NON-PUBLIC BUSINESS:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard meeting.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved at 6:50 PM.

The regular Selectboard meeting resumed at 7:13 PM.

Mrs. Pschirrer moved that the Minutes of the above Non-Public Selectboard meeting will be sealed.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:27 PM.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Dalessio.  With all in favor, the meeting was adjourned at 7:28 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

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