Selectboard Meeting Minutes – 10/15/15

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 15, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:15 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were five people present in the audience.

PUBLIC BUSINESS:

Building Permit:

Avanru Development, Main Street, Map & Lot #012-013-004: Mr. Dalessio explained that this Building Permit is being modified to show that the up to 67 multi-family housing approved by the Planning Board November 13, 2012 will be built in phases with the first phase being 1 to 21.  Mr. Franks had submitted the set of plans as requested at the last meeting.  When Mr. Franks is ready to start to build 22 to 67 units he will have to come back in for another modification.  Mr. Franks asked if this will be vested for one year.  Mr. Dalessio confirmed that it would go back to the original date this Building Permit was issued therefore he needs to come back in on-or-before April 1st, 2016.

Mrs. Pschirrer moved to approve the Permit for Building: 2015-43 modified, 2015-07 – 2014-10A Renewal for the Avanru Development Group, Ltd.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $88,294.91 for checks dated October 16, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved  to approve the Payroll voucher for the week ending October 10, 2015, in the amount of $18,886.11 for checks dated October 16, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,067.96 for the week ending October 10, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 8, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 8, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was late coming into the meeting.

NON-PUBLIC SELECTBOARD SESSION – October 8, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard session of October 8, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • North Walpole Village District Board of Commissioners –

September 29, October 6, and October 13, 2015;

  • Hooper Institute Committee – October 13, 2015; and
  • Cold River Local Advisory Committee – August 27, 2015.

The North Walpole Village District Board of Commissioners meeting minutes dated October 13, 2015, mentioned that they signed and FAXed the MS535 report to the Department of Revenue Administration (DRA).  Mr. Dalessio mentioned that this was holding up the calculation for the tax rate.

OLD BUSINESS:

Letter From The Keene Sentinel: Delivery of ELF Magazine Within The Town of Walpole:  The Selectboard acknowledged receipt of a letter from the Keene Sentinel, dated October 7, 2015, regarding delivery of the ELF Magazine in the Town of Walpole.  It states that “The Sentinel respects the concerns that were expressed by the residents and have since taken the measures necessary to move the weekly delivery of the publication to utilizing the United States Postal Service”.  Mrs. Pschirrer will draft a response letter.

Food Shelf Advisory Board Meeting: Mrs. Pschirrer has not yet talked to Mr. Montgomery regarding this meeting.

New Hampshire Retirement Audit:  Mrs. Clough has one more thing she will finish tomorrow.  Mr. Kreissle expects they will have it ready next week.

2014 Financial Audit Mrs. Clough said Attorney Hockensmith will send the letter requested directly to the auditors.  The Selectboard would like a copy of the letter for the files.  Mrs. Clough left a message for Mr. Kreissle to check with Mr. Greene, auditor, to see if he received the letter.

Letter From Jean Robinson: Sidewalk On West Side of Elm Street:  Mrs. Pschirrer reported that Mr. Symonds from the Highway Department worked on the sidewalk last week; the work has been done.  Mr. Symonds also spoke to Ms. Robinson personally.  Mrs. Clough noted that Ms. Jill Robinson came to the window today and she was pleased with the job that was done on the sidewalk.

Letter to Mr. Lafayette:  Mrs. Pschirrer advised that on September 24th, 2015, a letter was written to Mr. Lafayette requesting that he dispose of the collection of old appliances such as washing machines, etc. that are accumulating on his property.  He was given a 30-day window to clean it up.  She had a report that his pile is growing.  A follow-up letter will be prepared for the next meeting by Mrs. Pschirrer in the event the situation has not been resolved.

Southwest Region Planning Commission’s Fall Meeting Invitation:  Mr. Aldrich plans to attend this Southwest Region Planning Commission’s Fall Meeting on October 20th, 2015.

NEW BUSINESS:

Public Hearing Notice: Designating Emergency Lanes:  Mrs. Pschirrer prepared a draft notice of a Public Hearing on the Emergency Lanes.  The three lanes are: Derry Hill Road, Ethan Lane and at the end of Reservoir Road to the access of the Hooper shelter.  She suggested talking to the Conservation Commission and their committee to see if they want anything else included.  Mr. Dalessio recommended that the Public Hearing be set for December 3rd, 2015, at 5:30 PM.  This is just before their regular meeting on that date.

UNH Cooperative Extension Workshop on Forestry Laws For Municipal Officials:  Mrs. Clough had requested permission to attend this Workshop however they are in Auburn and in Lancaster on November 9th and 10th, 2015.   She is going to find out when one will be scheduled closer to Walpole.

Mrs. Pschirrer moved to give Mrs. Clough permission to attend one of the UNH Cooperative Extension Workshops on Forestry Laws For Municipal Officials scheduled on November 9th and 10th, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.     

Liberty Utilities Pole License Agreement:  Mr. Terrell had approved and initialed this Liberty Utilities Pole License Agreement request prior to his resigning.

Mrs. Pschirrer moved to sign the Pole License as requested.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Cheshire County Commissioners Office Press Release:  The Selectboard acknowledged receipt of the press release that the Cheshire County Commissioners re-financed the prison and saved approximately $1,400,000.00.

Cheshire County Conservation District Annual Meeting Invitation: The Selectboard received an invitation to attend the 70th Annual Meeting of the Cheshire County Commissioners on November 5th, 2015.

Planning Board Public Hearing:  Mr. Phil Carroll had brought in information relating to the Ruggiero Facility Public Hearing by the Planning Board.  The Selectboard will pass this information over to Mr. Jeff Miller, Chair of the Planning Board, and Mrs. Myra Mansouri, Chair of the Zoning Board of Adjustment.  Mr. Dalessio will email Mr. Jeff Miller to let him know the Selectboard has concerns about the timing issue because the Planning Board has not yet voted to approve or disapprove this application. 

NON-PUBLIC BUSINESS:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) and (b) Hiring. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:55 PM.

The regular Selectboard meeting resumed at 7:32 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of October 15, 2015, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:55 PM.

OTHER BUSINESS:

2015 Budget:  Mr. Dalessio has concerns about the bottom line of the budget. He asked all the Department Heads to talk to Mr. Kreissle if they feel they are going to go over their bottom lines.  It is better to act sooner rather than later.  The Selectboard can make a decision to either freeze all spending other than salaries and necessary expenditures or go to discretionary spending until the end of the year.

Holiday Schedule: The Selectboard set the following Holiday Schedule for their regular meetings.  Only routine business will be conducted.

  • Change Thursday, November 26th to Wednesday, November 25th, 2015 at 8:00 AM;
  • Change Thursday, December 24th to Wednesday, December 23rd, 2015 at 8:00 AM;
  • Change Thursday, December 31st to Wednesday, December 30th, 2015 at 8:00 AM.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:16 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

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