Selectboard Meeting Minutes – 10/29/15

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 29, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people present in the audience.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $43,675.84 for checks dated October 30, 2015.  One of the checks is for the Health Insurance for November 2015 in the amount of $24,130.58.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 24, 2015, in the amount of $19,038.02 for checks dated October 30, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,124.24 for the week ending October 24, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 22, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 22, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 22, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard meeting of October 22, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • North Walpole Village District Board of Commissioners – October 20, 2015;
  • Walpole Conservation Commission – October 5, 2015;
  • Cold River Local Advisory Commission – October 1, 2015;
  • Walpole Zoning Board of Adjustment – October 21, 2015.

BUILDING PERMITS:

TAYLOR, LaClair Road, Map & Lot #013-043-002:  Mrs. Pschirrer moved to approve Building Permit No. 2015-45 for Teresa Taylor to “Construct a 16’ x 12’ 1 Story Storage Shed” at 18 LaClair Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

UNITY BUILDING TECHNOLOGIES, INC., Wentworth Road, Map & Lot #017-008-001:  Mrs. Pschirrer moved to approve Building Permit No. 2015-46 for Unity Building Technologists, Inc. to “Construct a 64’ 10” x 26’ 6” 1 Story Panelized, energy efficient home” at 101 Wentworth Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

2014 Financial Audit:  Mr. Dalessio moved to approve and sign the 2014 Financial Audit report.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Walpole’s Oldest Citizen: Mr. Ray Boas will run one more article in the Clarion for the Walpole’s Oldest Citizen.  The Selectboard will make their decision during the December 3, 2015, Selectboard meeting.

New Hampshire Retirement Audit:  Mrs. Clough advised that this report was finalized and has been sent in to the State.

True North Invoice: Mr. Dalessio looked through the True North invoice.  The over-run is in the labor; it was because of the all the ancillary equipment that needed to be linked in.  He pointed out that employees should not use True North for casual questions due to their hourly fee.

Mrs. Pschirrer moved to approve the invoice from True North in the amount of $5,262.47.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio mentioned that Mr. Kreissle is keeping a watchful eye on the spending.  He is doing an excellent job in keeping the Selectboard informed of odd expenditures as they get closer to the end of the year.

Letter to the Cheshire County Commissioners: Mrs. Pschirrer is waiting to receive additional information from Police Chief Paquette to finish this letter.

Public Hearing: Designating Emergency Lanes:  The Selectboard had set the Public Hearing date as December 3rd for designating the three Emergency Lanes.  Mrs. Clough received an email from Mr. Lew Shelly, on the Conservation Commission, who advised that Mr. Dick Hurlburt and Mr. Tom Beaudry are not available for this meeting due to other commitments however Mr. Shelly and Mr. John Peska are available.  Mr. Dalessio advised that these are the emergency lanes that were designated by them therefore it is not necessary for any of them to be present at the Public Hearing but they are all welcome to attend.  Mrs. Pschirrer wrote the notice for the Public Hearing and will email it to Mrs. Clough.

Citizens Complaint FormMr. Dalessio said Mrs. Pschirrer developed a Citizen Complaint formMrs. Pschirrer will write a policy to go along with it and Mrs. Clough will write the procedure.  Mrs. Clough asked how the office staff is to handle phone calls with complaints.  Mr. Dalessio advised that all complaints should be logged in with a number whether someone comes to the window, calls or if an email is received. The Selectboard will do a follow-up if necessary.

Town Ordinance, Procedure and Policy Manual:  This agenda item is a work in-progress.  The Selectboard continues to work on these.

NEW BUSINESS:

NH DES Meetings:  Mrs. Clough emailed this notice to both Mr. Tom Beaudry of the Conservation Commission and Mr. Mark Houghton, Water and Sewer Department.  Mr. Dalessio would like to attend to see how they will merge all the departments together however the Selectboard members have conflicts.  It will be called “Land Resource Management Bureau”.

Letter from Health Trust; Health Insurance Rates:  Mr. Dalessio asked Mrs. Clough to let the Selectboard know what the employee’s contributions have been over the past few years.  This will be discussed during the budget workshops.  Mr. Kreissle will be asked to reduce the percentage in the proposed budget from 15% to 5%.

YMCA:  The Selectboard acknowledged receipt of a Thank You letter from the YMCA for the Town’s contribution of $700.00 for their summer camp.

AccuFund:  Mr. Dalessio advised that they need to have their accounting system deal with the Affordable Care Act.  He proposed having AccuFund take care of this to keep the system up to the latest standards.  It will cost about $1,200.00/year.  Mr. Dalessio will tell Mr. Kreissle that a decision was made to do this.  Mr. Kreissle asked about adding the rest of the HR module which will allow them to track vacation, sick time, etc.  The cost will be $2,829.00. Mrs. Clough does this manually now and it takes a lot of work and time.  Mr. Dalessio noted that AccuFund had promised the Town all of these modules.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (e) Pending Claims or Litigation.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:35 PM.

The regular Selectboard meeting resumed at 7:08 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard Session of October 29, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.   With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:35 PM.

OTHER BUSINESS:

2016 Proposed Budget:  The Selectboard is in the process of starting to work on the 2016 proposed budget.  The first meeting will be an all day session.  Mr. Kreissle will also sit in on these budget sessions.  Mr. Justin Cassarino will come in next Thursday, November 5th, to talk about his Recreation Department budget because after that he will be coaching again so it will be difficult for him to come in.  There was general discussion on the 2015 budget and 2016 proposed budget.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this Selectboard meeting.  Seconded by Mrs. Pschirrer.  The meeting was adjourned at 7:58 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

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