Selectboard Meeting Minutes – 11/5/15

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

NOVEMBER 5, 2015

 

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

PUBLIC BUSINESS:

JUSTIN CASSARINO, Recreation Department:  The Selectboard reviewed the proposed 2016 Recreation Department Budget presented by Mr. Cassarino.  Mr. Dalessio pointed out that when Mr. Cassarino started his salary was based on 500 hours/year but now is at 740 hours/year.  Most of his time is spent from mid-May to August, during the winter it is about ten hours a week for basketball and in the spring he gets the pool ready.  At times the pool has needed three lifeguards on due to heavy attendance.  He receives and makes many phone calls; parents, general public, vendors, etc.  Mr. Cassarino explained the new Basketball League is taking a lot of time as he has also been refereeing.  He asked if there could be a separate line item for referees.  Referees are usually paid $20.00-to-$30.00 a game; there could be two games a week plus two referees per game.  The committee would like to get some volunteers but they would have to do it correctly.  There are not as many volunteers as there used to be.  They now have four teams but can see it growing to six.  He runs basketball leagues both summer and winter, a swim team, soccer during the fall.  Mr. Cassarino asked the committee about hockey as the youngsters have to go to Vermont to play however it was noted that not many participate.  Committee members talked about the property behind St. John’s Church being flooded and used as an ice skating rink.  It did not operate last year but there is interest in doing it this winter.

The Selectboard agreed to the following changes:  1) Increase Mr. Cassarino’s hours from 740 to 800/ year; 2) Increase the salary line accordingly; and 3) Increase the part time salaries line by $3,000.00.

There was discussion relative to purchasing a new pump at the pool as the current one is not running properly.  Mr. Mark Houghton feels they need a new pump.  Mr. Cassarino is in the process of obtaining quotes.  Mr. Dalessio recommended that he provide a breakdown of the $25,000.00 being requested.  The committee feels it is time to replace the roof on the pool house.  Mr. Dalessio advised that several Town buildings need to have new roofs.  It is something the Selectboard needs to discuss; perhaps the building roofs will be grouped together.  Mr. Dalessio thanked Mr. Cassarino for having a really good year.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 6:30 PM.

The regular Selectboard meeting resumed at 7:15 PM.

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $35,783.49 for checks dated November 6, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL: 

 

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending October 31, 2015, in the amount of $20,379.94 for checks dated November 6, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,591.87 for the week ending October 31, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 29, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Selectboard meeting of October 29, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 29, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of October 29, 2015.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

There were no new Committee Reports.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

GALLOWAY, County Road, Map & Lot # 002-012-000:   Mrs. Pschirrer moved to approve this Notice of Intent to Cut Wood or Timber for Joan Galloway, Operation #15-461-10-T, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Letter From Cynthia Reeves:  The Selectboard acknowledged receipt of the letter from Ms. Cynthia Reeves, dated November 3, 2015.

Walpole’s Oldest Citizen:  The Selectboard will announce the Walpole’s Oldest Citizen during their December 3rd, 2015 meeting.  The Clarion is publishing one more article.

Letter to the Cheshire County Commissioners:  Mrs. Pschirrer is waiting for Police Chief Paquette to provide her with additional information needed for completeness of the letter.

Public Hearing: Designating Emergency Lanes:  The Public Hearing for Designating Emergency Lanes has been scheduled for December 3rd, 2015, at 5:30 PM.  The three emergency lanes are: Ethan Lane, Derry Road and the end of Reservoir Road.

Town Ordinance, Procedure and Policy Manual: The Selectboard continues to work on the Town Ordinances, Procedures and Policy Manual.

Citizens Complaint Form:  The Selectboard approved Mrs. Clough’s recommendation to change this form from “Citizens Complaint Form” to “Citizens Report Form”.

Mrs. Pschirrer was made aware of a complaint from a resident who originally contacted Mrs. Mansouri about a property owner who apparently moved gravel on his own property.  Mrs. Clough clarified that Excavation requires an Intent to Excavate form that goes to the State.  Mr. Dalessio will contact the claimant to explain that the Town has a new policy and ask him to come in to fill out the new form.

NEW BUSINESS:

Cemetery Deed – Byczkowski, Lot D409:  Mrs. Pschirrer moved to accept the Cemetery Deed which conveys Lot D409 to Stanley and Shirley Byczhowski.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Tax Rate:  Mr. Dalessio reported that the Town received the Tax Rate for 2015-2016 from the Department of Revenue Administration (DRA).  They reviewed the 2015 Tax Rate Calculation / Appropriations and Revenue plus other detailed documentation.  Following a lengthy discussion relative to options and whether or not to use a portion of the Surplus Fund Balance to reduce the Tax Rate a decision was made not to take any funding out of the Surplus Fund Balance. Mr. Dalessio felt it would be beneficial to have a chart in the Town Report showing a comparison of tax rates between Walpole and the other local towns.  A hand-out for residents would also be helpful.

Mrs. Pschirrer moved to set the Walpole Tax Rate for the year 2015-2016 at $23.97 and to set the North Walpole Tax Rate for the year 2015-2016 at $27.49.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Police Department:  A request was received from the Town of Alstead inquiring as to whether or not the Walpole Selectboard would consider renting their Police Department officers.  Mr. Dalessio emailed a Selectman in Alstead advising that this will be discussed with Police Chief Paquette and get back to them.

Kitchen CommitteeMrs. Clough tentatively scheduled a Kitchen Committee meeting for Thursday, November 12th in the morning.  Mr. Mark Houghton has been helping them on this project.

NON-PUBLIC SELECTBOARD MEETING:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:54 PM.

The regular Selectboard meeting resumed at 8:27 PM.

Mr. Aldrich moved that the Minutes of the Non-Public Selectboard Session of November 5, 2015, be sealed.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ADJOURNMENT:  Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:28 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

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