Selectboard Meeting Minutes – 12/3/15

TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
DECEMBER 3, 2015

Selectboard Present: Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 5:10 PM in the Walpole Town Hall. He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were four people present in the audience.
These are unapproved Minutes.

PUBLIC HEARING – Gift of Property:
Mr. Dalessio called this Public Hearing to order at 5:15 PM. He read the following notice as advertised and posted:
“The Select Board of Walpole has called a Public Hearing in accordance RSA 31-95:-e. on December 3. 2015 at 5:15 p.m. for the purpose of discussing the gift of a BBQ Pit and land, Map 22, Lot 5, to be attached to the Town Recreation Area, adjacent to the Walpole Middle School, from Hubbard Farms, 195 Main Street.

All Walpole residents are invited to attend and comment on the proposed acceptance of this gift.”

Mr. Dalessio advised that the Selectboard received a letter from Mark H. Barnes, CEO, Hubbard, LLC confirming that they will gift the Bar-B-Que property located on 195 Main Street in fee simple to the Town of Walpole. The Bar-B-Que pit and 0.333 acres of land surrounding the pit are shown on their attached survey plat. This will be annexed to Map 22, Lot 1. Upon written notice from the Selectboard that the Town will accept this donation, they will have a deed drafted and forwarded to the Selectboard for review prior to final execution.

Mr. Dalessio pointed out that with this gift the Town will have a permanent right-of-way through the Hubbard Farms, LLC property to the Recreation (pool) area.

There were no comments from the Public. Mr. Dalessio closed this Public Hearing at 5:20 PM.

SELECTBOARD MEETING (Continued):
Mr. Aldrich moved to accept this gift of a BBQ Pit and land, Map 22, Lot 5, from Hubbard Farms, LLC. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

PUBLIC HEARING – Designating Emergency Lanes:
Mr. Dalessio called this Public Hearing to order at 5:30 PM. He read the following notice as advertised and posted.

“The Walpole Selectboard has called a Public Hearing for December 3, 2015 at 5:30 p.m. in accordance with RSA 231:59-A which requires a public hearing prior to designating Emergency Lanes.

The Fire Department of the Town of Walpole has requested the following be designated Emergency Lanes for purposes of safety: Derry Hill Road, Eaton Lane, and the end of Reservoir Road to the Hooper Institute shelter. Access to forested area, the Boy Scout Camp and the Hooper Shelter will allow the Walpole Fire Department and EMS to operate in any emergency situation.

Emergency Lanes so designed shall be maintained by the Highway department to ensure access for fire vehicles and ambulances.

All abutters to Derry Hill Road, Eaton Lane and the end of Reservoir Road are urged to attend to voice opinions and ask any questions concerning the designation of the emergency lanes. Written comments will be accepted in the Selectboard Office prior to the meeting.”

Mr. John Peska and Mr. Lew Shelley, members of the Conservation Commission, were in attendance. Members of the Fire Department were unable to attend as this is their regular training night.

Mr. Dalessio read the one letter received from John and Linda Burrows. They advised that over the years there have been many attempts to stop traffic from proceeding over this Class 6 Town Road (Reservoir Road from the Pratt residence toward Boy Scout Shelter). There are piles of dirt in the middle of the Right-of-Way (R.O.W.), Vehicle parked in such a manner as to block the R.O.W., and Fruit trees planted in the R.O.W. They feel that this problem needs to be addressed along with possible improvement to the Class 6 R.O.W. They are in favor of improving these Class 6 roads for the safety of all. They requested that this be read at the hearing.

Mr. Peska pointed out that the original objective of the sub-committee was to get everybody involved (Fire Police, all emergency responders and public works); know the conditions of those roads and prioritize them. They could look into obtaining Grant monies after they identified the ones that had potential for recreational use. Their original meeting was held on March 26, 2014, and a total of 16 roads was identified by members of that committee. They met again on October 5th, 2015. He understands from the Fire Department and Police Department that there were two roads they were concerned with for public safety purposes, those two roads should be prioritized and research done to find out what needed to be done to have them designated as emergency lanes. Mr. Shelley pointed out that this sub-committee was also to inventory the roads for conservation and recreational uses as well.

Mr. Mark Houghton, Fire Department, came into the meeting. He confirmed that the roads they are concerned with are the Derry Hill Road and Reservoir Road as far as the Hooper shelter. Mr. Houghton said they are also concerned with Eaton Road (from Valley Road to the Boy Scout Camp). He never heard of an “Eaten Road” as it was always known as “Eaton Road”. Mr. Shelley questioned where these roads end; they know where they start. Land owners in the Derry Hill area have complained about not being able to access their properties because of recreational vehicles damaging the road. Mr. Houghton agrees that it is damaged however it was good to Cochrane Lane; past that it was impassable. Mr. Shelley felt if it is considered an emergency lane it will create more access / problems. Mr. Houghton mentioned the difficulty they have when fighting brush fires in that area; there are a lot of woods there. There have been some significant accidents in that region. After these roads have been designed as Emergency Lanes the Town can maintain them. They are not allowed to spend money on Class 6 roads. After looking at the Town map, it was determined that Derry Hill ends at the intersection where French Road comes into it; it starts at Watkins Hill Road.

Mrs. Pschirrer advised that, if approved, a notice will be in the next Clarion advising that these three Class 6 roads have been designed as Emergency Lanes.

There were no other public comments. Mr. Dalessio closed this Public Hearing at 5:55 PM.

REGULAR SELECTBOARD MEETING (Continued):
Mr. Dalessio moved to designate emergency lanes as follows: 1) Derry Hill Road to the intersection of French Road; 2) Eaton Lane; and 3) the end of Hooper Lane to the end of Reservoir at the Hooper shelter. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

NON-PUBLIC SELECTBOARD SESSION #1:
Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:30 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard session #1 of December 3, 2015, be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

ACCOUNTS PAYABLE:
Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $192,399.15 for checks dated December 4, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:
Mrs. Pschirrer moved to approve the Payroll voucher for the week ending November 28, 2015, in the amount of $20,563.24 for checks dated December 4, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,167.45 for the week ending November 28, 2015. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – November 25, 2015: Mrs. Pschirrer moved to approve the Minutes of the Selectboard meeting of November 25, 2015, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

COMMITTEE REPORTS:
The Selectboard received and reviewed the following minutes:
Conservation Commission – November 2, 2015; and
North Walpole Village District Board of Commissioners – November 24, 2015.

BUILDING PERMIT:
MUCHMORE, Sand Hill Road, Map & Lot #012-044-022: Mrs. Pschirrer moved to grant Building Permit #2015-51 for Michael H. Muchmore, to “Construct a 28’ x 24’ 1 story out building / shed”, at 21 Sand Hill Road. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OLD BUSINESS:
Disability Insurance Application: Mr. Aldrich moved that the Chair be authorized to sign the Disability Insurance application. Secondec by Mrs. Pschirrer. With all in favor, the motion was approved.

Meeting With Primex: Mrs. Pschirrer reported that they met with Primex on Tuesday. Mr. Aldrich advised that it was a good meeting and informational. Mrs. Pschirrer found it very instructive. She
learned some things that she was not aware of. The Primex representative was specific on his direction; he raised some interesting issues. Mr. Dalessio noted that their message is consistent. Mrs. Pschirrer told the representative that the Selectboard had a lot of training they wanted the employees to do. Mr. Aldrich said he was pleased with the monthly Staff Meetings. They need to appoint a Safety Committee who will meet quarterly; the members need to be rotated. Mr. Dalessio will send out some material for Mr. Aldrich and Mrs. Pschirrer to look at plus a Safety manual. During the January Staff meeting they will discuss this and how they will implement it. It will involve everyone including the Fire Department, Hooper Institute and Library. The Selectboard has work to do on these issues.

Police Request From The Town of Alstead: Police Chief Paquette spoke to Mr. Joel McCarthy, Selectman in the Town of Alstead. It was agreed that Walpole will assist but it will be on a case-by-case basis. Chief Paquette will not commit to anything consistent; it will be an extended courtesy. This can now be taken off the weekly agenda.

Walpole’s Oldest Citizen: The Selectboard announced that Mrs. Agnes Ciccalone is the Town of Walpole’s oldest citizen. Mrs. Clough will be asked to contact her to congratulate her and to see if she prefers to have the Selectboard present the cane to her at her home or would she prefer coming into the office on a Thursday evening for the presentation. It was agreed to present Mrs. Ciccalone with a framed certificate but the Boston Cane will be kept in a case in the Town Hall. There will be a plaque in the Town Hall with the recipients’ names on it.

Letter To The Cheshire County Commissioners: Mr. Dalessio talked to Chief Paquette about scaling down his information; simplify it, so the letter can be sent to the Cheshire County Commissioners.

Town Ordinance, Procedure and Policy Manual: The Selectboard continue to work on this project.

NEW BUSINESS:
Deputy Warden Appointment Form: Mrs. Pschirrer moved to approve the Appointment of William Crawford as the Deputy Forest Fire Warden. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Forest Fire Warden Bill: Mrs. Pschirrer moved to approve the NH Forest Fire Report / Bill in the amount of $870.00. Mr. Houghton, Warden, has issued 290 Fire Permits at $3.00/each. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

2016 Budget: Mr. Kreissle had provided worksheets on the 2015 budget as of November 30, 2015. The Selectboard reviewed the proposed 2016 Budget. Their goal is to keep the bottom line at no more than a 4% increase yet enable the Department Heads to have what is necessary to operate plus to do needed maintenance to buildings, roads, etc. Roof repairs are needed for the Library, Pool Building, and Police Department building. The Selectboard will meet again with several Department Heads to go over their proposed budgets. They discussed options to achieve their goal. What is the best way to use their funds. They will continue to work out the details. Mrs. Pschirrer wanted it noted that the word “special” has been misspelled in the budget consistently therefore it needs to be corrected; it is not “specal”.

NON-PUBLIC SELECTBOARD MEETING #2:
Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:04 PM.

The regular Selectboard meeting resumed at 7:36 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session #2 will be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:
Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a Hooper Trustees meeting. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:49 PM.

ADJOURNMENT:
Mr. Aldrich moved to adjourn this meeting. Seconded by Mrs. Pschirrer. With all in favor, the meeting was adjourned at 7:50 PM.

Respectfully submitted,
Regina Borden, Recording Secretary

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