Selectboard Meeting Minutes – 12/23/16

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

DECEMBER 23, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 8:00 AM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:53 AM.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $96,946.66 for checks dated December 25, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Aldrich moved to approve the purchase of snow-blower attachment for the Recycling Center and the computer server for the office.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending December 19, 2015, in the amount of $18,673.15 for checks dated December 25, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,974.68 for the week ending December 19, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

STAFF MEETING – December 17, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Staff Meeting of December 17, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved. 

SELECTBOARD MEETING – December 17, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of December 17, 2015, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – December 17, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of December 17, 2015, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

  • Walpole Zoning Board of Adjustment – December 16, 2015. 

BUILDING PERMITS:

RUESSWICK, 64 Barnett Hill Road, Map & Lot #009-048-000:  Mrs. Pschirrer moved to approve Building Permit No. 2015-52 for Mark and Deborah Ruesswick to “Construct 4 sets 24’ x 8’ high Solar Panels” at 64 Barnett Hill Road.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

B&H REALTY OF WALPOLE, Industrial Drive, Map & Lot #001-003-03-3:  Mrs. Pschirrer moved to approve Building Permit No. 2015-53 for B&H Realty of Walpole to “Construct an 80’ x 40’ 1 story equipment shed (closed on three sides)” on Lanbro Lane.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The Selectboard discussed sending B&H Realty of Walpole a letter to advise that they are being fined $500.00 as they started their building prior to obtaining their Building Permit.

ABATEMENTS:

Property Tax:

78 Whitcomb Road, Whitcomb Road, Map & Lot #025-009-000:  Mrs. Pschirrer moved to approve the Notice of Property Tax Abatement for 78 Whitcomb Road, LLC in the amount of $74.53.  This is to abate the interest on 2015 taxes.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

REFUNDS:

Tax Overpayments:  Mrs. Pschirrer moved to approve the Tax Overpayments that resulted in a total of $1,473.00 as follows:

  • Waite, Colonial Banking, Main St., Map & Lot #028-149-000;
  • Hodgkins & Sons, Industrial Drive, Map & Lot #001-010-000;
  • Commonwealth Construction, Church St., Map & Lot #027-003-000;
  • Waite, Lereta LLC, Main St., Map & Lot #028-149-000l

Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Primex, Workers Comp and Property Liability Insurances:  Mr. Dalessio mentioned that there is a meeting with Primex on Monday, December 28th at 10:00 AM.  Their representative will answer questions before the Selectboard sign the new insurance agreement.

2015 Budget:  The Selectboard talked about the fact that the Town should end their 2015 budget within the bottom line.  There might be a small surplus but there are still bills coming in and another week to go.

2016 Budget: Mr. Dalessio has been working with Mr. Kreissle on the 2016 Budget and, after making some adjustments, the proposed budget was brought down to a 4.7% increase.

Proposed Warrant Articles are:

Repair of the Pump and Filters – $25,000.00 – Mr. Cassarino is still working on the final amount.

Repair of Town Buildings – $88,000.00;

Purchase new Police cruiser and Up-grade the existing cars – $58,000.00

These will be taken from the Reserve Fund Balance – Total $171,000.00

Replacement of the Salt Shed Wall – $50,000.00.  Following a discussion there was a consensus to change this to taxes as they are finishing what they started this year.  It was understood that this would be a two-year project.

Police Car Reserve Fund – $15,000.00

Purchase Electric Forklift and Accessories for the Recycling Center – $10,000.00;

Highway Department Reserve Fund – $15,000.00

Reserve Fund – Total – $90,000.00.

Mr. Aldrich moved to establish the 2016 General Fund budget at $3,459,299.00.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Warrant Articles:  The following Warrant Articles will be presented:

  1. To see if the town will vote to establish a revolving fund pursuant to RSA 31-95-h, for the purchase of police equipment and training. All revenues received for police special details and fines will be deposited into the fund, and the money in the fund shall be allowed to accumulate from year to year, and shall not be considered part of the town’s general fund balance.  The town treasurer shall have custody of all moneys in the fund, and shall pay out the same only upon order of the governing body and no further approval is required by the legislative body to expend.  Such funds may be expended only for the purpose for which the fund was created.
  2. To see if the town will vote to establish a Recreation Revolving Fund pursuant to RSA 35-B:2 II. The money received from fees and charges for recreation services and facilities shall be allowed to accumulate from year to year, and shall not be considered to be part of the general fund unassigned fund balance.  The treasurer shall have custody of all monies in the fund, and shall pay out the same only upon order of the recreation or park commission or other board or body designated by the local legislative body (no further legislative body approval required).  These funds may be expended only for recreation purposes as stated in RSA 35-B, and no expenditure shall be made in such a way as to require the expenditure of other funds that have not been appropriated for that purpose.

NEW BUSINESS:

Letter from Bellows Falls: Re: Sewer Line Under the Vilas Bridge: A letter was received from the Town of Rockingham / Village of Bellows Falls regarding the Vilas Bridge and the sewer line that runs under it.  The Selectboard will hold their discussion until next year.  Mr. Dalessio suggested they bring Mr. Mark Houghton, Mrs. Tara Sad and Mrs. Lucy Weber in on the discussion.

Library:  Mrs. Pschirrer reported that last Monday when removing old flooring in the Library they discovered broken tile therefore the project was stopped pending advice on how to proceed.  The Library was closed at that point.  Mr. Mark Houghton recommended ABS Advanced Building Company. Jeanne Ramey and Peggy Pschirrer both called the company whose representative will meet with the Selectboard and Library personnel today, Wednesday, December 23, 2015 at 10:00 a.m., to examine the floor and suggest a remediation plan which will include using RPF Company as an air quality test company. The Selectboard approved paying the employees up to the end of the year as they did not cause this.  If the project takes longer to complete than anticipated the Selectboard will re-consider this.

Mrs. Pschirrer moved to pay the employees through the end of this year and it will be reconsidered when they know what the extent of the remediation will take.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (b) Hiring and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 9:45 AM.

The regular Selectboard meeting resumed at 9:56 AM.

Next Meeting:  The next meeting is scheduled for Wednesday, December 30, 2015, at 8:00 AM. An Agenda item will be to review the Hooper Institute proposed budget.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 9:58 AM.

Respectfully submitted,

Regina Borden, Recording Secretary

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