Selectboard Meeting Minutes – 4/7/16

Sarah Downing, the newly appointed adminsistrative Assistant in the Selectboard office also asked that I alert everyone to the change in date for the Selectboard meeting from Thursday the 28th to Wednesday the 27th.  Thanks for the heads up, Sarah. – Lil

 

 

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

APRIL 7, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

PUBLIC BUSINESS:

Jack Franks: Mr. Franks explained his original Intent to Excavate on the Abenaki Springs property where the housing units are being constructed but they moved more soil than they thought they were going to.  It has now all been clarified with the State and he has the proper documentation.  Mr. Franks left a copy of the PA39 form.  He is now moving dirt but has not removed anything by the showroom.  They are prepping the front lot but every bit of soil is going to private homes for gardens, etc.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $30,748.20 for checks dated April 8, 2016.  Mrs. Pschirrer seconded the motion but noted the exception of two checks that need to be forwarded to the Hooper Funds:  1) Mr. Howard Whitcomb needs to be transferred to the Hooper Maintenance Trust Fund; and 2) Rebecca Whippee’s transportation costs need to be transferred to the Hooper Educational Fund I.  With all in favor, the motion and amendment were approved.

PAYROLL: 

Mr. Aldrich moved to accept the Payroll voucher for the week ending April 2, 2016, in the amount of $25,499.90 for checks dated April 8, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,821.30 for the week ending April 2, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – March 31, 2016:  Mr. Aldrich moved to approve the Minutes of the regular Selectboard meeting of March 31, 2016, as submitted.  Seconded by Mrs. Pschirrer.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – March 31, 2016:  Mr. Aldrich moved to approve the Minutes of the Non-Public Selectboard session of March 31, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mrs. Pschirrer.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

  • North Walpole Village District Board of Commissioners – March 29, 2016.

Mr. Dalessio noted that a note will be sent to Mrs. Barbara O’Brien to advise that the Selectboard hired True North Networking to handle their computers and if North Walpole has any interest they could be added to the Town’s contract.

BUILDING PERMIT

CARSON, Pinewood Circle, Map & Lot #008-055-000:  Mr. Aldrich moved to approve Building Permit No. 2016-07 for Bradley Carson to “Construct a 10’ x 6’ chicken coop near rear of property” at 22 Pinewood Circle, as presented.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

NH Department of Labor Audit and Inspection:  The Department of Labor will be doing the audit and inspection on April 20th.

Appointments:  Mrs. Downing has been contacting board / committee members who have not yet indicated if they wish to be appointed / re-appointed to the boards / committees.  She will put a notice of vacancies in the Clarion.

Mrs. Pschirrer moved to re-appoint Mr. Tom Goins to the Hooper Scholarship Committee.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved that Mr. Tom Goins will represent the Hooper Scholarship Committee on the Hooper Institute Board.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to appoint Mrs. Holly Gowdy as a member of the Hooper Institute Board for a term of three years.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to re-appoint Mrs. Kerry Pickering to the Recreation Committee for a term of three years.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to re-appoint Ms. Sarah Manning to the Recreation Committee for a period of three years.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to appoint Mr. Peter Palmiotto as an alternate member on the Conservation Commission for a term of three years.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to appoint Mr. Gary Speed as an alternate member on the Conservation Commission for a term of three years.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to appoint Mrs. Elaine Heleen as an alternate member on the Conservation Commission for a one year term.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to appoint Mrs. Alicia Flammia as a member on the Conservation Commission for a three year term.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Jack Neary Response:  Mrs. Pschirrer moved to send the letter to Mr. Jack Neary in response to his letter concerning the sidewalk on Pleasant Street.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NEW BUSINESS:

Notice to All Tax Collectors:  The Selectboard acknowledged receipt of the Notice to All Tax Collectors from the State of New Hampshire that was completed and signed by Mrs. Sandra Smith and returned to the State. It confirms that property tax bills were sent.

 

Brian Beckwith E-mail Re: Sanding and Plowing:  Mr. Aldrich moved to sign and send the response letter about Monday’s snow storm and road care to Mr. Brian Beckwith.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

State Revolving Fund (SRF) Single Audit Act (SAA) Requirement:  Mr. Dalessio questioned why this letter from the Department of Environmental Services was not on letterhead; is it legitimate.  He will contact the DES about this.

Mrs. Pschirrer moved that if this letter is legitimate that Mr. Dalessio, Chair, be authorized to sign and return it to the DES.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

National Grid Herbicide Use NotificationMr. Dalessio suggested that a notice be put in the Clarion and Walpolean to advise that National Grid will be doing vegetation management treatments on their rights-of-way.

Mrs. Pschirrer moved that the Selectboard notify the Clarion and Walpolean that National Grid will be working to reduce weeds on their properties rights-of-way. The tentative start date is June 13, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Town Pool Filtration System Contract With Allen Pools and SpasMr. Dalessio reported that Mr. Mark Houghton will be doing the electrical work at the pool.

Mr. Aldrich moved to authorize Mr. Steve Dalessio, Chair, to sign the Town Pool Filtration System Contract with Allen Pools and Spas.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Eagle Times Article Re: Vilas Bridge:  Reference was made to the Eagle Times article regarding the Vilas Bridge.  Mr. Dalessio talked with Mr. Mark Houghton who confirmed that the purpose of the meeting with the Village of Bellows Falls was to sign another inter-local agreement for the village’s wastewater treatment plant.  The article states that concern about the Vilas Bridge has prompted officials in Walpole to reach out to the Town Manager in Rockingham to set up a Tri-Board meeting to discuss the bridge.  Mr. Dalessio tried to contact Nancy Cavanaugh, reporter, to state that the Walpole Selectboard never discussed this.  Mr. Dalessio will place another phone call to her tomorrow.  The Walpole Selectboard has no knowledge of this article nor did they talk to anyone or make any statements about the Vilas Bridge.

NH DOT Municipal Work Zone AgreementMr. Dalessio spoke with Police Chief Paquette about this agreement.  Chief Paquette feels this is the most appropriate way to control traffic on the Westminster Bridge while the project is being done therefore he feels this agreement should be signed.

Mrs. Pschirrer moved to sign this NH Department of Transportation Municipal Work Zone Agreement for Project 40070 in triplicate.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

22-26 School Street: The Selectboard discussed the request received to waive the penalties and interest on this property.  Mrs. Pschirrer recommended that a letter be sent thanking them for their letter but there was a consensus of the Selectboard that all liens, property taxes, interest and penalties need to be paid in full.  Mrs. Pschirrer will draft the letter.

Letter From Len-Tex Re: Commonwealth Construction and Millwork:  Mr. Dalessio forwarded the e-mail he received from Len-Tex to Commonwealth Construction and Millwork.  Commonwealth had a failure of their dust collection silo and it was spewing sawdust into the air.  It becomes a problem for Len-Tex as it could destroy their air-handling system.  Mr. Dalessio called Commonwealth and the owner said they saw the leak and fixed it.  He then e-mailed Mr. Lennon to advise that the problem had been taken care of.  Mr. Dalessio will notify the North Walpole Commissioners of this incident.

Town Office Phone System: There was discussion relative to the Town office phone system; there is no voice mail.  Mrs. Downing explained all the problems.  Mr. Dalessio pointed out that they need a working phone system.  Mrs. Downing was asked to do some research on small business phone systems and report back to the Selectboard.

True North NetworkingMr. Dalessio advised that True North is sending reports on the usage; it includes the internet.  He wanted everyone to know that usage is being monitored; nothing is confidential.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (b) Hiring.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:40 PM.

The regular Selectboard meeting resumed at 8:03 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:27 PM.

OTHER BUSINESS:

2016 Town BudgetMr. Dalessio mentioned that an Agenda item for the next Staff Meeting will be the $88,000 voted on and approved by the voters for repairs to the Town buildings; much of it will be for roof repairs.  The list of projects will be reviewed; estimates will be needed.  Mr. Dalessio will follow-up with Mr. Rich Kreissle on the transfer of appropriated funds to the Capital Reserve Funds.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this Selectboard meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:35 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

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