Selectboard Meeting Minutes – 7/21/16

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 21, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  Prior to this meeting the Selectboard had a monthly meeting with the Staff.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $85,014.20 for checks dated July 22, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending July 16, 2016, in the amount of $24,987.00 for checks dated July 22, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $5,260.34 for the week ending July 16, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 14, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of July 14, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – July 14, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of July 14, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • North Walpole Village District Board of Commissioners – July 12, 2016;
  • North Walpole Village District Board of Commissioners – June 28, 2016.

REFUND – PROPERTY:

DUNCAN WATSON, 594 Cold River Road, Map & Lot #025-012-000:  Mr. Aldrich moved to approve the Property Tax Refund in the amount of $3,482.00 for Duncan Watson.  This is the result of a double payment.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

DUNCAN WATSON, Cold River Road, Map & Lot #025-012-001:  Mr. Aldrich moved to approve the Property Tax Refund in the amount of $470.00 for Duncan Watson.  This is the result of a double payment.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

REFUND – WATER and SEWER:

DENNIS PELLIGRINO, 40 Main Street, Map & Lot #021-013-000:  Mr. Aldrich moved to approve the Refund for Water in the amount of $50.00 and Sewer in the amount of $50.00 for Dennis Pelligrino.  This is the result of an overpayment.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

 

OLD BUSINESS:

Town Directory Tri-fold:  The Selectboard had reviewed the draft of the Town Directory Tri-fold during the Staff Meeting.  This will be kept on the Agenda.

South Entrance Handicap Access Railing Repair: One quote was received from Keene Commercial Construction in the amount of $950.00.  Mr. Dalessio pointed out that they tried to get more than one quote but they were unable to do so.

Mrs. Pschirrer moved to approve the quote from Keene Commercial Construction to repair the South Entrance Handicap access Railing Repair in the amount of $950.00.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Gazebo Repairs: Two quotes were received as follows:  1) Peter Kenney in the amount of $3,722.00 and 2) Keene Commercial Construction in the amount of $3,950.00.  Mr. Dalessio suggested that they offer Keene Commercial Construction the projects for the Gazebo repairs and the South Entrance Handicap Access Railing Repair for the total amount of $4,500.00.

Mrs. Pschirrer moved to offer Keene Commercial Construction the two jobs for a total of $4,500.00.  Should they reject this offer he will be asked to only do the South Entrance Handicap Access Railing Repair.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio pointed out that they still need to find an on-call handy-man for small projects.

Pool Deposit Procedure and Draft Office Deposit ProcedureMrs. Downing reported that this procedure is still being worked on.  Copies will be emailed to the Selectboard when it is finished.  Mr. Dalessio can come in to test the procedure when complete.

Leases and ContractsMr. Dalessio asked Mrs. Downing to email out a memo to Department Heads asking if they have any leases and/or contracts and, if so, when will they expire.  A copy should be provided to the Selectboard office.  He asked that either Mr. Kreissle or Mrs. Downing find out if the Town is allowed to do a multi-year lease.  The voters approve the budget at the Annual Town Meeting.  It could be a non-lapsing article.  The Selectboard would like to know what they have to do if a decision is made to pursue a lease-purchase agreement.

Clarion AdvertisingMrs. Pschirrer wants to be clear as to what is advertising and what is considered Town news.  Mrs. Downing will contact Mr. Ray Boas on his return.

Revised Town Hall Rental Information and Rental AgreementMrs. Pschirrer advised that Mrs. Edkins has the forms and is working on them.  It should be finished by next week.

Boston Post Cane Article: The article on the Boston Post Cane will be in next month’s Clarion.  A decision on the recipient will be the first week in September.

Employee Policy Handbook Update: Mrs. Pschirrer advised that the committee met on July 19th but they did not finish the things they wanted to talk about.  They will meet again on September 20th.  One issue they looked at was the holidays.  They want to continue to list the holidays but there was discussion about a floating holiday.  The group decided they would like to take off Martin Luther King Day / Civil Rights Day.  Some departments feel they do not have equal treatment because the federal government has mandated all these holidays on a Monday.  There are budget implications for some departments.  Mr. Dalessio noted that at the beginning of each year the Selectboard sets the floating holiday for that year.  It could be the Friday after Thanksgiving Day.  He recommended asking other towns for their holiday schedules for comparison purposes.  Mrs. Pschirrer suggested to the Department Heads that the Selectboard Office would be putting out a calendar, probably in December; it will indicate when these holidays would fall.  It would also include the dates for committee meetings, etc.  Meetings are always subject to change but they would have a guideline.  Mrs. Pschirrer will deliver this message to the Department Heads on September 20th.

Town of Walpole DOT Drug Testing PolicyMrs. Pschirrer is working on this Drug Testing Policy.

NEW BUSINESS:

Authorization to Approve Abatements Under $100 to Manager of AdministrationMrs. Pschirrer moved that the Manager of Administration be given permission to approve Abatements under $100.00 and in her absence the permission is given to the Manager of Finance.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Welfare Report from Janet Clough of Edson Grout, LLCMr. Dalessio expected that Mrs. Clough would be present at this meeting to submit a Welfare Report.  Mr. Dalessio talked to her and Mrs. Edkins and they feel there is an increase in applications.

Building and Demolition Permit Application Information and FormMr. Dalessio has no issues with the changes that were made to the Building and Demolition Permit application to get it up-dated to current standards.  He is uncomfortable with having the water rates in the Building Permit.  Mrs. Pschirrer agrees in that it is not applicable.  There could be a separate sheet with this information, include sprinkler systems, water and sewer hook-ups, etc.  Mrs. Pschirrer feels the water and sewer rates should be posted in the hallway.  Mr. Dalessio recommended that the document state that all commercial buildings are subject to the Planning Board Site Plan Review before a Building Permit will be issued.

Town Seal: Mrs. Downing found a Town seal.  Mr. Rau found an old Town decal in the garage.  Mr. Dalessio asked if it has to go through the State; is there a process for establishing a Town seal or can they just be made up by the Town.  Mrs. Pschirrer suggested having a contest similar to the Library; people voted on various pictures.  Local artists could submit something.  Mrs. Downing was asked to set up a contest.  She will check with Mr. Boas to see if he can find something in the past history of the Town about a Town seal.

Sexual Harassment TrainingMrs. Downing mentioned that Primex asked if they are requesting this training because of some kind of history.  Mrs. Pschirrer replied that the Personnel manual states this will be done every year.  It will be on general harassment and will be mandatory for all employees to attend.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved at 7:22 PM.

The regular Selectboard meeting resumed at 7:32 PM.

OTHER BUSINESS:

Cemetery Lot Sales:  Mrs. Pschirrer pointed out that the 2016 budget still indicates $2,000 for the Cemetery Lot sales yet the Selectboard had approved several sales of cemetery lots earlier this year.     Mr. Dalessio asked Mrs. Downing to bring Mr. Kreissle and Mrs. Edkins together to ask if all the vouchers for the Cemetery Deeds have been posted since the first of the year.    

CHANGE DATE FOR NEXT SELECTBOARD MEETING:

The Selectboard agreed to change the date for their next Selectboard meeting from Thursday, July 28, 2016, to Wednesday, July 27, 2016, at 6:30 PM.  This is due to a conflict with another meeting.

Mrs. Pschirrer will be unable to attend the Selectboard meeting on August 11, 2016.   There will be no Public Business at this meeting.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:45 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

2 thoughts on “Selectboard Meeting Minutes – 7/21/16

  1. bill03608moses 08/01/2016 at 1:39 PM Reply

    Question on Gazebo repairs: If the group or persons who rented the gazebo caused damage that requires that much money to repair, why are they not responsible for paying for the repairs?

    • Steven Dalessio 08/12/2016 at 10:56 AM Reply

      The total of $4500.00 was for a combination of work on the south end town hall entrance ramp and a series of repairs on the Gazebo. The majority of work on the Gazebo is routine maintenance not damage caused by folks renting it. A change to the rental agreement is in process that will increase the deposit + make the renter responsible for the cost of repairs that exceed the deposit.

      Thanks for your comment

      Steve Dalessio, Select Board

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