Selectboard Meeting Minutes – 7/2716

Sarah Downing also asked that I advise everyone that:

“This coming Selectboard Meeting (Aug. 11th), the public can attend but there will be no discussion of items with the public since one Selectboard member will be absent this week.  The meeting will start at 5:45.” – Lil

 

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 27, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; (Absent: Joseph Aldrich)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

BUILDING PERMIT:

HASLAM, 54 Colonial Drive, Map & Lot #021-033-000:  Mrs. Pschirrer moved to approve Building Permit No. 2016-29 for Michael and Anita Haslam to “Construct a 12’ x 9’ greenhouse” at 54 Colonial Drive.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $119,295.73 for checks issued July 29, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll Register for the week ending July 23, 2016, in the amount of $26,219.70 for checks issued July 29, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $5,464.45 for the week ending July 23, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 21, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of July 21, 2016, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

SELECTBOARD STAFF MEETING – July 21, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard Staff Meeting of July 21, 2016, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • Walpole Conservation Commission – July 11, 2016 *;
  • Zoning Board of Adjustment – July 20, 2016.

*Referring to these meeting minutes, Mrs. Pschirrer will talk to the golf course members who have been using pond water for the course.

 

NOTICE OF INTENTS TO CUT WOOD OR TIMBER – Supplemental:

WILLETT, Ramsey Hill Road, Map & Lot #011-010-000:  Mrs. Pschirrer advised that on April 14th the Selectboard approved a Notice of Intent to Cut for Kelly and Marcum Willett but they have now submitted a supplemental Intent to Cut as they want to increase the cut from 20 to 30 acres.

Mrs. Pschirrer moved to approve the Supplemental – Notice of Intent to Cut for Kelly and Marcum Willett.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

 

TIMBER TAX WARRANTS and YIELD TAXES ASSESSED:

Simonds, 15 Sawmill Lane, Map & Lot #013-034-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for Rita Simonds in the amount of $4,456.24.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Garland Lumber Company, Reservoir Road, Map & Lot 011-002-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for Garland Lumber Company in the amount of $121.03.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mark and Brooke Houghton, Blackjack Crossing, Map & Lot #004-044-002:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for Mark E. and Brooke Houghton in the amount of $10.50.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the Original Warrant Timber Tax Levy that will be given to Sandra J. Smith, Collector of Taxes for the Town of Walpole, NH for Rita Simonds, Garland Lumber Company and Mark E. and Brooke Houghton for a total tax amount of $4,587.77.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

SELECTBOARD LETTER TO BE SIGNED:

Women of Walpole (WOW) Thank You Letter:  Mrs. Pschirrer moved to approve and sign the Thank You letter to Andrea Goins, President of the Women of Walpole, for the microwaves that are in the Town Hall kitchen.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

 

OLD BUSINESS:

North Road:  The Selectboard had received an email from Mr. Rau on the North Road costs.  Mr. Dalessio mentioned that there were times when the Town provided labor but not materials however they were not for a project this large.  There was a consensus to table this until the next Selectboard meeting when Mr. Aldrich is present.

It was noted that Liberty Utilities took down the “dead” tree by the Johnson House.  The electric company will take down trees when it endangers their lines or they feel it will hit a house when it is near their power lines.

Town Directory Tri-fold:  The Selectboard looked over a revised copy of the Town Directory Tri-fold.  They continue to make changes.  Mr. Alex Fafara has been working on this.  Mr. Dalessio and Mrs. Pschirrer felt this copy looked good.  Mrs. Downing will have one more draft done tomorrow.  They will always be changing and up-dating it.  That is the reason why they will make a limited number each time they print it. There will be an insert of the civic people.

South Entrance Handicap Access Railing Repair / Gazebo RepairsKeene Commercial Construction has agreed to do both of these projects for $4,500.00.

Leases and Contracts: Most of the Department Heads have replied that they do not have any.  Mrs. Downing was asked to check with the Library to see if there is something that needs to be renewed year-after-year.  She will continue to work on this.

 

Clarion Advertising: The Selectboard reviewed the information received on advertising rates in the Clarion.  Mr. Dalessio felt the Town’s rate would be on a case-by-case basis.

Revised Town Hall Rental Information and Rental Agreement:  The Selectboard reviewed the revised Town Hall Rental Information and Rental Agreement.  There will no longer be an additional charge for the tables and chairs.  Mrs. Pschirrer said the prices seem to be okay.  Renters will still have some options.  Mr. Dalessio wanted the agreement to state that renters will not be reimbursed for their deposit if there is damage to the gazebo and they will be responsible for any damages above their deposit.  Mrs. Edkins is doing the edits on this document.  A copy will be sent to Primex for their review.

Boston Post Cane Article:  This is on-hold for a few weeks.

Employee Policy Handbook UpdateMrs. Pschirrer continues to work on this.

Town of Walpole DOT Drug Testing PolicyMrs. Pschirrer continues to work on this.

Building and Demolition Permit Application Information and FormMrs. Edkins has been working on this revision.

Town SealMrs. Downing did not have an up-date on the Town Seal.

 

NEW BUSINESS:

Complete Streets UpdateMs. Cheryl Mayberry expected to be present for this discussion; however she was unable to attend. It will continue to be an agenda item.

Water and Sewer Lien Discharge, 47 Church Street:  Mrs. Pschirrer moved to grant the Water and Sewer Lien Discharge for the property at 47 Church Street in North Walpole.  The Chair is authorized to sign this Lien Discharge.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Water and Sewer Lien Discharge, 55 North River Road:  Mrs. Pschirrer moved to grant the Water and Sewer Lien Discharge for the property at 55 North River Road.  The Chair is authorized to sign this Lien Discharge.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Water and Sewer Lien Discharge, 4 Bank Drive:  Mrs. Pschirrer moved to grant the Water and Sewer Lien Discharge for the property at 4 Bank Drive.  The Chair is authorized to sign this Lien Discharge.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Dog Bite Report:  The Selectboard acknowledged receipt of letters from Mrs. Sandra Smith and Dr. Shaw regarding a dog bite on July 25th involving a child.  Mr. Dalessio will follow-up with the Police Department tomorrow.

708 Main Street: The Selectboard will consider the offer from Champlain Oil to accept 708 Main Street as a gift.  Mr. Dalessio will check with Mr. Houghton and the North Walpole Commissioners to ask if they foresee any use of the building.

Credit Card Use Policy: Mrs. Pschirrer moved to approve the Credit Card Use Policy.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.  

Volunteer Service Statement and Agreement: Primex had sent a draft Volunteer Service Statement and Agreement.  They recommended that after the Selectboard edits it that they have legal counsel review it.  Mr. Dalessio will look at the RSA and this will be an agenda item for next week.

Employee and Volunteer Appreciation Picnic:  The Selectboard suggested that the picnic be held on Sunday, September 25th or October 2ndMrs. Downing mentioned that the Town Hall will have to be available in the event it is a rain day.

North Walpole:  Mrs. Pschirrer advised that the Highway Department does not have enough money to put in concrete sidewalks therefore they will have to be asphalt.  Mr. Rau is working on this with the North Walpole Commissioners.

Mr. Dalessio mentioned that on the corner of Vine and Killeen Street (near Speedy Steve’s Laundromat) there is a big pot hole that opened up recently; it should be taken care of.  Mrs. Pschirrer will bring this to Mr. Rau’s attention.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess the Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved at 7:34 PM.

The regular Selectboard meeting resumed at 7:52 PM.

 

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Dalessio.  With all in favor, the meeting was adjourned at 7:53 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

                                                            

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