Selectboard Meeting Minutes – 8/4/16

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

AUGUST 4, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

ACCOUNTS PAYABLE:  Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $552,277.04 for checks issued August 5, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The above amount includes a monthly payment of $513,448.72 to the Fall Mountain Regional School District.

PAYROLL: Mr. Aldrich moved to accept the Payroll Register for the week ending July 30, 2016, in the amount of $26,731.79 for checks issued August 5, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,829.95 for the week ending July 30, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 27, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of July 27, 2016, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Abstained: Mr. Aldrich as he was not present at this meeting.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • Cold River Advisory Committee – May 26, 2016;
  • Walpole Cemetery Trustees – July 23, 2016.

BUILDING PERMIT:

WILLIAM and ELIZABETH SILVERSTEIN, 70 Reservoir Road, Map & Lot #010-033-000:  Mrs. Pschirrer moved to grant Building Permit No. 2016-30 for William and Elizabeth Silverstein to “Construct a 22’ x 22’ Great Room Addition” pending receipt of the Energy Audit approval.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICES OF INTENT TO CUT WOOD OR TIMBER:

ELISSE McGUIRK LIVING TRUST, Valley Road, Map & Lot #012-076-000:  Mr. Aldrich moved to grant and sign the Notice of Intent to Cut Wood or Timber for Elisse McGuirk / Elisse McGuirk Living Trust off the Valley Road.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ELISSE McGUIRK LIVING TRUST, 167 Valley Road, Map & Lot 013-015-000:  Mr. Aldrich moved to grant and sign the Notice of Intent to Cut Wood or Timber for Elisse McGuirk / Elisse McGuirk Living Trust off the Valley Road.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

 

TIMBER TAX WARRANT and YIELD TAXES ASSESSED:

RONNIE KINGSBURY, 125 Kingsbury Lane, Map & Lot #008-120-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for Ronnie Kingsbury in the amount of $866.94.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to submit the Original Warrant Yield Tax Levy to Sandra J. Smith, Collector of Taxes for the Town of Walpole, NH, for Ronnie Kingsbury in the amount of $866.94.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

CURRENT LAND USE CHANGE TAX (LUCT) WARRANTS:

KIMBERLY BOGAR, 286 Old Keene Road, Map & Lot #007-025-000:  Mr. Aldrich moved to approve and sign the Land Use Change Tax (LUCT) Warrant for Kimberly Bogar in the amount of $85.00.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

JOSHUA and JAMIE DRUKE, 171 Reservoir Road, Map & Lot #010-028-000:  Mr. Aldrich moved to approve and sign the Land Use Change Tax (LUCT) Warrant for Joshua and Jamie Druke in the amount of $400.00.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

STATE OF NEW HAMPSHIRE, Church Street, Map & Lot #027-005-000:  Mr. Aldrich moved to approve and sign the Tax Collector’s Land Use Change Tax Warrant to Sandra J. Smith, Collector of Taxes for Walpole, NH, for the State of New Hampshire in the amount of $320.00.  They removed 1.86 acres from Current Use.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

 

OLD BUSINESS:

North Road:  The Selectboard discussed options regarding the water problems on North Road.  Mrs. Pschirrer will draft a letter to Mr. Caskin outlining the Selectboard’s decision on North Road.

Credit Card Use Policy:  The Selectboard signed this Credit Card Use Policy that was approved during their meeting last week.

South Entrance Handicap Access Railing Repair and Gazebo Repairs Contract: The Selectboard signed the contract with Keene Commercial Construction to do both of these projects.

Revised Town Hall Rental Information and Rental Agreement; Sample Agreement from Primex:  The Selectboard reviewed their revised Town Hall Rental Agreement and the sample agreement received from Primex.  They discussed the Indemnity clause.  Renters will be required to have their own rental insurance; coverage can be obtained from Primex.  Proof of rental insurance will have to be submitted to the Selectboard office before renters are given the key to the Town Hall.  Mr. Dalessio recommended asking Primex about the groups that do not get charged for using the Town Hall; do they still need to carry the insurance.  What if they do not have separate insurance.  Mrs. Downing was asked to formulate the Selectboard questions and submit the list to Primex.  Mr. Dalessio noted that after they receive answers they will have to notify the users of the Town Hall.           

Boston Post Cane Response Update: Mrs. Downing reported that they still have inquiries out to the public for the oldest Walpole resident.

Town of Walpole DOT Drug Testing PolicyMrs. Pschirrer has a draft proposal.  There are two existing policies: 1) the Walpole Substance Abuse Policy for non-DOT employees and 2) the Walpole Substance Abuse Policy for DOT employees.  They are almost verbatim in accordance with the federal regulations.  She is proposing that they have one policy and reference the New Hampshire Department of Transportation (DOT) policy because it affects people with CDL licenses.  It details drug testing.  This applies mostly to the Highway Department and Recycling Department.  It also covers people who are on a drug that was prescribed for them which affects their physical ability to work but this must be reported to their supervisor.  Mr. Dalessio recommended that this draft policy be sent out electronically to the Selectboard to review and a decision will be made at the next meeting.

Building and Demolition Permit and Water and Sewer Application FormsMrs. Downing had sent these forms out electronically to the Selectboard for their review.  Mr. Dalessio requested that a copy of the Water and Sewer application form be sent to Mr. Mark Houghton for his input.

708 Main StreetMs. Cheryl Mayberry reported that the North Walpole Board of Commissioners talked about this proposed donation to the Town at their last meeting.  The Fire Chief was going to inquire as to whether or not there was any interest in this property and will report back to the Commissioners.

Dog Bite ReportMr. Dalessio advised that this dog bite is being handled by the appropriate people.

Volunteer Service Statement and AgreementMrs. Pschirrer will review this Volunteer Service Statement and Agreement and research it in the RSAs.

Employee and Volunteer Appreciation Picnic – September 25th; need to e-mail a ‘Save the Date’ and Then Quickly Create Invitations: Mrs. Downing is working on the Employee and Volunteer Appreciation Picnic.  The Selectboard will look at the Open Container Ordinance before the picnic.    

Employee Policy Handbook Update: Mrs. Pschirrer has a draft Employee Policy Handbook that will be distributed to the Selectboard for their review.

Leases and Contracts: Mrs. Downing has not heard from the Library as the Librarian has been away.  Mr. Dalessio pointed out that they should keep working on this.

Town SealMrs. Downing will continue to work on the Town seal.

 

NEW BUSINESS:

Complete Streets UpdateMs. Cheryl Mayberry reported on a Transportation Advisory Meeting she attended last Monday.  They went over the Route 12 South corridor.  The Ten-Year Plan was approved by the DOT.  She met with Mr. J.B. Mack of the Southwest Regional Planning Commission as Mary was not in the office.  Their plan is to visit with the Planning Boards to go over the Complete Streets up-date and see if they want to add it to their Town Plans.  Ms. Mayberry attended a meeting that was held in Troy.  The towns need to consider the following; if the crosswalks are in appropriate places, the sidewalks, bicyclists and pedestrians, visibility; should they have a bike path or not, etc.  Consider all flows of transportation and think about changes to their roadway in a complete way.  Swanzey just wrote a Complete Streets Plan; they are about the size of Walpole.  Some wording and policy issues are considered across the board.  Ms. Mayberry plans to attend the Walpole Planning Board meeting when it is scheduled.

2016 Revised Estimated Revenues – 2016 MS-434:  This form needs to be turned into the DRA in September.  Mr. Dalessio thanked Mr. Kreissle for doing a draft for them in August as it allows time to study and make changes if required.  Mr. Kreissle was asked to talk to Mrs. Smith about the Town Clerk’s office and Mr. Paul Colburn about the Recycling Center as it appears revenues are going down in these two departments.  Mr. Dalessio would also like Mr. Mark Houghton to review the Water and Sewer portion of this report.  The Selectboard will look at this again before it is sent into the DRA.  This form helps set the tax rate.

Cemetery Deed for Lots D403 & D404, James and Patti Neal:  Mrs. Pschirrer moved to approve the Cemetery Deed for the sale of lots D403 and D404 to James and Patti Neal.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Town of Walpole Investment Policy and PDIP: Mr. Dalessio advised that this Town of Walpole Investment Policy and PDIP are well written.  He will talk to Mr. Goins about remembering to make changes when the RSAs are amended.  He will also discuss numbering these documents so they can begin indexing them.

Mrs. Pschirrer moved to approve and sign the Town of Walpole Investment Policy and PDIP as submitted.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Welfare Reports:  There was a consensus of the Selectboard to have Mrs. Clough submit written quarterly Welfare reports.  They would like to have her come in once a year at budget time; October would be a good time.

Wage ReviewMr. Dalessio reported that Municipal Resources, Inc. did a study on organizational issues for the Town a few years ago.  He encouraged Mrs. Pschirrer and Mr. Aldrich to read this report that is in the Selectboard office.  He feels MRI is the best choice to do this new Salary Review.  They will match up Walpole to other towns of similar size.  It will be a thorough review.  Mr. Dalessio suggested that the study be done for 10-to-15 employees.  Mrs. Pschirrer recommended contacting Primex about doing the study as it might be less expensive than the per person quote from MRI.  Perhaps a labor attorney should be consulted as there are so many new edicts.  Mr. Dalessio recommended that they do their own internal study first and then make a decision on what direction they want to go.  He now has copies of all the job descriptions so will send them over to MRI and have them submit a proposal.

Strength and Honor Foundation Karate:  A request was received to use the Town Hall for classes from the Director of the Strength and Honor Foundation Karate.  There was discussion about the Town Hall being very busy now.  The Selectboard felt it needs to be denied at this time.  Mr. Dalessio suggested having Mrs. Edkins handle this.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved at 8:07 PM.

The regular Selectboard meeting resumed at 8:16 PM.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:23 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of August 4, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OTHER BUSINESS:

Water Rationing: Mr. Dalessio had received calls about water rationing in Cheshire County.  He contacted Mr. Mark Houghton who advised that this is not an issue in Walpole at this point.

ADJOURNMENT:  Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:24 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

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