Selectboard Meeting Minutes – 8/25/16

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

AUGUST 25, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer, Whitney Aldrich

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall. He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were four people in attendance.

 

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 6:49 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of August 25, 2016, be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $28,025.39 for checks dated August 26, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending August 20, 2016, in the amount of $25,081.82 for checks dated August 26, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,200.56 for the week ending August 20, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – August 18, 2016: Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of August 18, 2016, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

STAFF MEETING – August 18, 2016: Mrs. Pschirrer moved to accept the Minutes of the Staff Meeting of August 18, 2016, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

 

COMMITTEE REPORTS:

The Selectboard acknowledged receipt of Minutes of the following meetings:

  • Cold River Local Advisory Committee – July 28, 2016;
  • Walpole Conservation Commission – August 1, 2016.

 

BUILDING PERMIT:

STEPHEN STEFANKO and RUTHERFORD WITTHUS, 62 Elm Street, Map & Lot # 019-026-000: Mrs. Pschirrer moved to grant Building Permit No. 2016-33 for Stephen Stefanko and Rutherford Witthus to “Construct a 21’ x 13’ covered garden patio” at 62 Elm Street. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

 

SUPPLEMENTAL TAX WARRANT:

TOWN OF WALPOLE, 160 Prospect Hill, Map & Lot # 008-062-00A: Mrs. Pschirrer moved to approve the Supplemental Tax Warrant, Tax Year 2016 1st Issue, Town of Walpole, to Sandra J. Smith, Collector of Taxes for Walpole, New Hampshire, for the Town of Walpole, 160 Prospect Hill (Hooper Cottage) in the amount of $1,800.00. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

 

FINANCIAL ITEMS:

MS-434R: The Selectboard reviewed the MS-434R form (Revised Estimated Revenues for Walpole).   A comparison was made of the 2015 numbers and 2016 projected numbers.

Mr. Aldrich moved to accept and sign the MS-434R document for the Department of Revenue Administration. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.  

 

DRAFT RFP FOR HEATING OIL and PROPANE GAS: Mr. Dalessio has no issues with the draft Request For Proposals (RFP) but there are a couple of precedents being set if they do this. It may not be in their best interest to always do this. He has no problem with going out for quotes from ten people. There is a benefit with using local companies. There was a consensus of the Selectboard to solicit quotes from three local companies. The request should not be as formal as the draft RFP; just provide the number of gallons and the locations for deliveries. Contact Young’s for propane. The Selectboard appreciates the work that Mr. Kreissle did on this RFP; it is a great document.

 

Town Clerk / Tax Collector’s Office: Mr. Dalessio wants to acknowledge the work done by Mrs. Meaghan Hassan on the vehicle registrations. It is a significant number; approximately $650,000/year to the Town. She did a comparison for a few years.

 

OLD BUSINESS:

Boston Post Cane: Mr. Aldrich moved to make a presentation of the Boston Post Cane to Ms. Charmian Trundle. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

Mrs. Downing was asked to notify Mr. Ray Boas about this decision.

 

Town of Walpole DOT Drug Testing Policy: Mr. Aldrich moved to accept this Town of Walpole DOT Drug Testing Policy with the changes as presented. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

Mr. Dalessio recommended putting “HR101” on this document as the policy number.

 

Revised Town Hall Rental Information and Rental Agreements: Mr. Dalessio will have some recommendations on the insurance for next week’s meeting.

 

708 Main Street:   Mrs. Downing spoke with Mrs. Barbara Girard at Golden Cross Ambulance and they are interested in the property. Their question is if it is big enough and they need 3 bays and 10-foot doors. The Girards will take another look at it. They would be looking for grants and/or other financial assistance. Mr. Dalessio suggested they contact the Southwest Regional Planning Commission in Keene.

If Golden Cross is interested the Selectboard should have something in writing before they contact the Champlain Oil Company.

 

Wage Review: The Selectboard received information from Municipal Resources, Inc. (MRI) relative to the Wage Review. Mrs. Downing will scan and send information received from another company for the Selectboard’s review. A decision will be made next week.

 

Mary McMahon – Abatement Appeal: The Selectboard are reviewing the paperwork relative to this Abatement Appeal from Mary McMahon. They have time to respond. Mrs. Loren Martin of Avitar Associates will be asked to join the Selectboard and Mrs. McMahon during the mediation.

 

Ramp Repair Update: Mrs. Downing reported that the ramp should be repaired between September 6th and 9th. The job will be done before Primary Election Day on September 13th.

 

Leases and Contracts: The Selectboard reminded Department Heads to bring in any leases and/or contracts that their department might have.

 

Employee and Volunteer Appreciation Picnic – Sept. 25, 2016: Mrs. Downing will be able to borrow some games for everyone to participate in during the picnic. The Selectboard will make a decision on alcoholic beverages at a future meeting as there is an Open Container Ordinance.

 

Building and Demolition Permit & Water and Sewer Application Forms: This will remain an Agenda item. Mr. Dalessio is working on the permit and forms.

 

Employee Policy Handbook Update: Mrs. Pschirrer reported that there will be another meeting of the committee in September. Some issues need to be addressed.

 

Sewer Liens: The Selectboard will meet with Mrs. Edkins to talk about sewer liens.

 

Town Seal: Mrs. Downing will continue to do research on the Town Seal.

 

NEW BUSINESS:

Lola’s Pizzeria – Beer and Wine Service Permission: Mrs. Pschirrer moved to approve the application for Lola’s Pizzeria, at 16 Church in North Walpole, to the State of New Hampshire Liquor Commission for a Beer and Wine license. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

 

Draft Warrant Article – Elderly Tax Exemption: Mr. Dalessio distributed copies of a graph showing the income guidelines for towns in the county for Elderly Tax Exemptions. Walpole is low. There was a consensus of the Selectboard to consider $20,000 for single applicants and $30,000 for married couples. They will go back and look at the assets. This change would have to be done by Warrant Article at Town Meeting.

 

Highway Department Vacation Time and Coverage: A Highway Department employee is out on sick leave therefore two other employees offered to re-schedule their vacations. They will try to take their vacations soon but it might involve a carry-over of vacation time.

Mr. Aldrich moved to approve Mr. Paul Clark’s and Mr. Mike Simond’s carry-over of vacation time. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

 

Primex Renewal: Mr. Dalessio advised that it would be beneficial if they could change from a July renewal to a January renewal date so we are on the same fiscal year for everything. The Selectboard agreed to have Mr. Kreissle proceed with getting figures for this change.

Town Hall Handyman Application: One application was received for the Handyman position.

 

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 81-A:3 II to discuss (b) Hiring. Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:55 PM.

The regular Selectboard meeting resumed at 8:01 PM.

 

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of August 25, 2016, be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

 

Mrs. Pschirrer moved to hire Healy Maintenance Services as an independent contractor. Proof of Insurance will be required. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

 

Drug Testing Vendor Proposal: Mrs. Downing had received two proposals for drug testing. Mrs. Pschirrer will compare these proposals.

 

Broadband Internet Service Committee: For clarification, Mr. Dalessio advised that Mr. Paul Looney can meet with his Broadband Internet Service Committee and when they have something to report or just to provide an up-date, they can come to a Selectboard meeting.

 

Town Dental Coverage: This is on-hold until Mr. Kreissle gets more information on the Town’s Dental Coverage from the Fall Mountain Regional School District.

 

RSA Books: Ms. Cheryl Mayberry, on behalf of the North Walpole Village Board of Commissioners, thanked the Selectboard for the old set of RSA books. They want to know if they could use one of the empty book cases in the Library to put them on. Mrs. Pschirrer said she should contact Ms. Justine Rogers at the Library. The Selectboard had no issues with having the RSA books available to the public.

 

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a meeting at the Hooper Trustees. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved at 8:07 PM.

The regular Selectboard meeting resumed at 8:21 PM.

 

 

ADJOURNMENT: Mrs. Pschirrer moved to adjourn this meeting. Seconded by Mr. Aldrich. With all in favor, the meeting was adjourned at 8:22 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

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