Selectboard Meeting Minutes – 9/15/16

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

SEPTEMBER 15, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; (Whitney Aldrich – late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $570,812.55 for checks dated September 16, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

The above amount includes a monthly payment in the amount of $513,448.73 to the Fall Mountain Regional School District.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending September 10, 2016, in the amount of $22,151.42 for checks dated September 16, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $4,679.04 for the week ending September 10, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – September 8, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of September 8, 2016, with the correction on page 3, under Proposed Budget, to delete the “n” on Mr. Dalessio’s name.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

  • Walpole Planning Board – September 13, 2016.

 

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

ROBERT and MARY INGRAM, 16 Old Stage Road, Map & Lot #003-027-000:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Robert and Mary Ingram.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.  

JASON J. WILKINSON, 1049 County Road, Map & Lot #003-011-000:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Jason J. Wilkinson.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

 

OLD BUSINESS:

Town Hall Facilities Policy:  The Selectboard continued to review the proposed Town Facilities Use Policy.  Following a discussion on insurance coverage, Mr. Dalessio suggested moving the second sentence in Section 3, sub-set #2 “The Selectboard reserves the right to waive insurance coverage if deemed to be in the best interest of the Town” to No. 3, sub-set #4.

Mrs. Pschirrer moved to take the second sentence from Section 3, sub-set A.2 and make it sub-set #4. Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

A small box will be put on the top of the rental form to indicate if insurance is required or not.  Mrs. Pschirrer recommended that a Waiver for Liability should also be signed.

Water and Sewer Liens Mrs. Edkins did not have an opportunity to work on this policy as she did payroll and other routine work this week.  Mrs. Downing noted that a few people that received notices have paid their bills.

Employee Policy Handbook Update Mrs. Pschirrer and the committee continue to work on the Employee Policy Handbook Update.  They will be meeting again on September 20th.

 

NEW BUSINESS:

Employee Health Care Coverage:  The Selectboard discussed an employee having vacation and sick time and paying medical coverage when he/she is out on Workers Compensation / Disability coverage.  Should the Town pay the employee’s portion of the medical coverage while they are out on Short-term Disability?  There is a need to be consistent; there should be a policy.  The Selectboard agreed that more research needs to be done.

Tri-Fold Brochure and Selectboard Office HoursMr. Dalessio suggested putting another page in the tri-fold brochure with the hours for the various departments.

Mr. Aldrich came into the meeting.

 

NON-PUBLIC SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:01 PM.

The regular meeting resumed at 7:14 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of September 15, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

OTHER BUSINESS:

Highway DepartmentMrs. Pschirrer reported that since an employee has been out the Highway Department has been short-handed therefore they are running behind schedule.  Mr. Rau would like to continue with the same hours until October 17th because they feel they get more work done in 10 hour days.  The Selectboard approved this request.

 

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved at 7:16 PM.

The regular Selectboard meeting resumed at 7:20 PM.

 

OTHER BUSINESS (Continued):

Heating Oil Contract:  The Selectboard looked at the quotes received for heating oil from several companies.

Mrs. Pschirrer moved to renew the contract with Allen Bros. for heating oil for the coming season.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio suggested they ask Allen Bros. if they can give the same price to Walpole residents.

 

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this Selectboard meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:40 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

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