Selectboard Meeting Minutes – 11/3/16

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

NOVEMBER 3, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich

 

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:06 PM.

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $46,457.92 for checks dated November 4, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending October 29, 2016, in the amount of $22,431.85 for checks dated November 4, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,004.77 for the week ending October 29, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 27, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of October 27, 2016, with the following amendment on page 4:  Delete: “There was discussion to approve the handyman having the authority to charge items up to $100 at LaValley’s Building Supply” to “The Selectboard decided it was not appropriate to have non-Town employees charge items.  The Selectboard prefer they purchase items and then be reimbursed by the Town.”  Seconded by Mr. Aldrich.  With all in favor, minutes were approved.

 

VETERANS’ TAX CREDITS:

Mrs. Pschirrer moved to approve and sign the following documents for Veterans’ Tax Credits:

PA-29s:

  • Map and Lot # 028-119-000;
  • Map and Lot # 020-037-000.

Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

ABATEMENTS and REFUNDS – Property:

McMAHON REVOCABLE TRUST OF 2012, 58 Adams Lane, Map & Lot #003-001-000:  Mrs. Pschirrer moved to approve the Refund for Property Taxes in the amount of $988.61 for McMahon Revocable Trust of 2012.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

OLD BUSINESS:

Whipple Hill RoadMrs. Downing had a conversation with Mr. Gary Patch, Cold River Materials, who advised that he did speak to a group using the gravel pit for target practice and there was another group on the Galloway land.  Mr. Dalessio gave this information to the Police Department and Jan Galloway LeClercMr. Patch will call Mrs. Barbara Spivey to let her know about his visit to the pit.  He will be attending the November 17th Selectboard meeting.  Mr. Dalessio does not feel there is an appropriate place to put a gate that does not interfere with the traffic or public right-of-way.  There is a locked gate across the gravel pit and signs are posted.

Wage ReviewMr. Dalessio feels they should be seeing the Wage Review shortly.

 

NEW BUSINESS:

MS-434R ApprovalMr. Dalessio advised that the Selectboard got some paperwork from Mr. Kreissle.  There was discussion pertaining to whether or not to take money from the Unassigned Fund Balance to reduce the property taxes.   They have taken it down to $750,000 in the past.  Mr. Dalessio suggested taking it down to $986,556 or about 7%.; that leaves close to $1,000,000 as a buffer for emergencies.

Mr. Aldrich moved to use 7% of the Unassigned Fund Balance to reduce the tax rate for 2017.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Preliminary Tax Rate AnalysisMr. Dalessio will pass the above information onto Mr. Kreissle to prepare the paperwork for the Selectboard’s signatures.  The Selectboard will come in and sign the paperwork before next Thursday.  After that Mr. Kreissle will send it to the Department of Revenue Administration and they will set the official tax rate.

Revaluation MemoMrs. Downing reported that Mrs. Smith is working on this.  Avitar Associates wants us to put a note in with the tax bills to start preparing property owners for the revaluation process.

Water and Sewer LiensMr. Dalessio wants to talk to Mrs. Edkins about the water and sewer liens before they move forward.  He asked that she write a note to let them know where she is regarding this process.

Current Use WorkshopMrs. Downing reported that there will be a Current Use Workshop on November 29th from 9:00 am to 12:00-or-1:00 PM here in the Town Hall.  She has sent notices inviting other boards to attend.  Mrs. Pschirrer plans to attend.

Town Hall Rentals:  Mr. Dalessio pointed out that if they are going to continue renting the Town Hall they need to keep it simple.  The main door to the Town Hall is not simple to lock.  People think they locked the door but they have not.  He suggested a dead-bolt lock.  If they want people to use the chairs and put them back they need better racks.  The racks we have now are not safe; they need to be simple.  This also applies to the tables; the racks need to be replaced so they are safe.  Mrs. Pschirrer recommended that they have someone on-call who will come in to sweep the floors between events.  They will need to charge accordingly.  Everyone and/or groups that use the Town Hall have to fill out a form.  There is a need to know who is in the building.  In case of an emergency they need to know how many people are here; who is the contact person.  Events need to be put in the reservation book even if it is a group that meets there regularly.  If more than one event is scheduled in on the same day consideration needs to be given to set-up and clean-up time so they do not interfere with each other.  Mr. Dalessio mentioned that the Selectboard needs to establish a cut-off time for events.  He would like to see some proposals on the lock and racks in the next two weeks.

 

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (d) Acquisition, Sale or Lease of Real or Personal Property.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:42 PM.

The regular Selectboard meeting resumed at 7:55 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of November 3, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

OTHER BUSINESS:

2017 Budget Mr. Dalessio mentioned that they need to start thinking about Warrants.  They want the Elderly Tax Credit on a Warrant.  All the building roofs and other repairs will be put together in a Warrant similar to 2016 that worked out well.  In a week or two they will discuss Warrants.

Planning Board:  Next Tuesday, November 8th is the first Public Hearing on the Detached Accessory Dwelling Units (DADU).

Preliminary Budget:  Mr. Kreissle has published the preliminary budget for review.

Highway DepartmentMrs. Pschirrer reported that Mr. Rau just did some sidewalks in North Walpole.  They will start paving at Christian Hollow.  He is working with Mr. Mark HoughtonMrs. Pschirrer felt the State did not do a good job on County Road.  The project on March Hill has been approved therefore will come off the red-list.  Ken Silva and Ken Thompson of the Highway Department came in fourth at the Regional Plowing Rally in Massachusetts.

Traffic Study – Southwest Regional Planning Commission:  Ms. Cheryl Mayberry got an email from Mr. J.B. Mack about the traffic study.  They do not find anything about the section of Route 12 near Shaw’s Store that Mr. Ben Daviss mentioned; there is not enough data.  He sent her some maps to look at showing Whitcomb Road, March Hill and two other roads where there were accidents and fatalities.  He suggested they reach out to Police Chief Paquette to see what he has for data.  She forwarded the approved minutes from the Complete Streets to SW Regional Planning.  Mr. Dalessio is pleased to be working with the Southwest Regional Planning Commission and Ms. MayberryMr. Dalessio acknowledged that the Walpole Planning Board has taken a role in one of them.

Sexual Harassment Seminar:  Tomorrow is the mandatory Sexual Harassment Awareness Seminar for all employees in the Town Hall at 1:00 PM.

 

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 8:06 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

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