Selectbaord Meeting Minutes – 7/27/17

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 27, 2017

 

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  She advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people from the public in attendance.

 

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (c) Reputations and (e) Pending Claims or Litigation.  Mr. Dalessio seconded the motion and, on a roll call vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 6:32 PM.

The regular meeting resumed at 7:30 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of July 27, 2017, be sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $70,721.27 for checks dated July 28, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending July 22, 2017 in the amount of $26,568.10 for checks dated July 28, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,539.42 for the week ending July 22, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 20, 2017:  Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of July 20, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were accepted.

 

NON-PUBLIC SELECTBOARD SESSION – July 20, 2017:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of July 20, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were accepted.

 

STAFF MEETING – July 20, 2017:  Ms. Mayberry moved to accept the Minutes of the Staff Meeting of July 20, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were accepted.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

  • Zoning Board of Adjustment – July 19, 2017.

 

WARRANT YIELD TAX LEVY AND CERTIFICATION OF YIELD TAXES ASSESSED: 

Ms. Mayberry moved to accept the Warrant Yield Tax Levy and Certification of Yield Taxes Assessed as follows:

  • Map and Lot # 011-010-000 in the amount of $1,595.93;
  • Map and Lot # 008-106-000 in the amount of $926.65;
  • Map and Lot # 011-002-000 in the amount of $6,205.46;
  • Map and Lot # 011-031-000 in the amount of $128.19.

The total is $8.856.23.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the Warrant Yield Tax Levy and Certification of Yield Taxes Assessed as follows:

  • Map and Lot # 013-016-000 in the amount of $1,701.80;
  • Map and Lot # 003-011-000 in the amount of $501.65;
  • Map and Lot # 006-013-000 in the amount of $1,641.96;
  • Map and Lot # 006-017-000 in the amount of $689.03.

The total is $4,534.44.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

SEWER ABATEMENTS:

Ms. Mayberry moved to grant the Sewer Abatements as follows:

  • Map and Lot # 030-059-003 in the amount of $64.20;
  • Map and Lot # 030-072-000 in the amount of $718.11;
  • Map and Lot # 030-016-000 in the amount of $1,324.74.

Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

PROPERTY TAX REFUND:

Map and Lot # 003-059-001:  Ms. Mayberry moved to grant the Property Tax Refund for Map and Lot # 003-059-001 in the amount of $2,956.00 as requested by the Tax Collector, Mrs. Sandy Smith.  This is due to an overpayment.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

BUILDING PERMIT:

Mascoma Savings Bank, 53 Main Street, Map and Lot # 020-047-000:  Ms. Mayberry moved to approve Building Permit No. 2017-21 for the Mascoma Savings Bank to “Construct a Drive Thru Canopy and renovation to existing building”, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

OLD BUSINESS:

Flooding Issues – Butternut Brook:  Last Tuesday, Mrs. Pschirrer, Mr. Mike Rau, Mr. Tenley an engineer from the USDA in Concord, 3-or-4 neighbors from Ford Avenue, Mr. Jeffries and Mr. Daley walked the Butternut Brook.  In 2007 this same engineer and department were involved with this brook and did a great deal of work.  Mr. Tenley mentioned similar work usually lasts about ten years; he is pleased with how it has held up however a lot of material has washed away or shifted.  On the left of the Dupuis house, the wall is holding up well.  They saw the wash-outs further up the stream.  It is a difficult walk.  Mr. Tenley’s assessment is it needs to be repaired but there is not enough damage to qualify for federal funds.  He thought they could work on the banks without a DES Permit.  The fish have virtually disappeared.  There is a huge culvert under Wentworth Road.  You can see where more trees will fall into the brook.  The DES representative, Ms. Laurie Sommers, felt they could make a good case for getting the ARMS Funds.  Mr. Dalessio suggested Mrs. Pschirrer call Mrs. Jen Palmiotto to ask if she would assist in writing this grant application.  Ms. Sommers dismissed the two dams because they want them to end up in a Conservation Easement.  The Reservoir Dam is already in a Conservation Easement held by the Monadnock Conservancy. Therefore Mrs. Pschirrer will write a letter to them to explain the deficiencies and ask how they will help the Town.  The North Walpole river banks would be outside their jurisdiction.  The Mill Pond Dam will soon be inspected; the results are unknown at this time.  Mrs. Pschirrer put together the following infrastructure projects:

The Highway Department did half of March Hill Road last year under a Notification Permit from the DES.  This will be taken care of by the Town.

Alstead Center Road – Mr. Rau feels this is critical but the Town does not have the money to work on it.  He suggested they consider using some money ($119,999.01) the Town will be receiving from the State Highway Fund.  It will cost about $70,000.00 to repair.  The danger is the road could collapse.  The DES has already examined the site.

School Street Culverts – Mrs. Pschirrer thought, if there is enough money, they could work on this.  Some engineering work needs to be done but a lot can be done with the Highway Department.  Mr. Dalessio would like to address this project this year.

North Road Ditches/Culverts:  Mr. Rau feels the Highway Department can do this project.

The Town will pave ten miles of roads beginning next week at a cost of $375,000.00.

Other projects on the list included: Houghton Brook Bridge, Mill Pond Bridge, sewer pipes under Vilas Bridge and Sawyer’s Bridge.

Mrs. Pschirrer will continue to do research for grant monies and work on the Aquatic Resource Mitigation Funds (ARMS Fund).

Mrs. Pschirrer felt the Westberg property should be added to the list.  She is going to a meeting of the Brownsfield Committee.  A lot of the testing is complete.

Mr. Dalessio will talk with Mr. Mark Houghton to see what the water and sewer users will be faced with in the next few years.  The pumping stations are 20-to-30 years old.  There have been water line breaks.

 

NEW BUSINESS:

Telephone Pole Assessment:  A letter was received from Avitar Associates regarding the Telephone Pole Assessment Law.  The legislature enacted a new law effective this year in which it sets forth the procedures for assessing Telephone Company poles and conduit.  Mr. Gary Robarge, Contract Assessor, put together a process for how they assess telephone poles every year and how we tax them.  Back in 2015 Mrs. Downing found documentation that was adopted back in 2015 after a Public Hearing so we meet one of his requirements.  His new approach is we can get rid of all the lawsuits if the Selectboard signs the copy of his letter dated July 20, 2017.

Mr. Dalessio moved that the Selectboard sign the Telephone Pole Assessment as recommended by Avitar Associates.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

 

Appointment Notice:  Mr. Dalessio moved to appoint Ms. Kim Lewis as a member of the Hooper Institute Scholarship Committee.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer, the motion was approved.

 

Basketball Sponsors Thank You Letters:

Ms. Mayberry moved to approve and sign Thank You letters to Mr. Jayson Dunbar of Jancewicz & Son, Ms. Kristyn Wallace of Applied Bolting and Ms. Sarah McClellan of Chroma Technology Corp, on behalf of the Recreation Department, for sponsoring the Basketball Program.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

Water and Sewer ReceiptsMrs. Jody Daigle submitted the Water/Sewer Receipts to Date 7/27/2017 report.  The total receipts were $276,348.97; Total Left to Collect $48,952.69.  Since final notices went out the total receipts for over 90 day customers was $2,926.75.

 

Water Service Disconnect Notice and Notice of Impending Lien:  The Selectboard reviewed the Water Service Disconnect Notice and Notice of Impending Lien letter suggested by Mrs. Daigle.  There was a consensus to hold this agenda item until the meeting next week.

 

Tobacco Free Facilities Policy for Recreation Department:  Ms. Mayberry moved to adopt the Tobacco Free Facilities Policy for the Walpole Recreation Department.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The Selectboard asked Mrs. Downing to research and up-date the 1997 “No Smoking in Town Buildings” policy so it is in compliance with RSA 155:66.

 

Youth Volunteer Service Statement and Agreement:  This was approved by Primex.

Ms. Mayberry moved to approve the Youth Volunteer Service Statement and Agreement, as presented.  Seconded by Mr. Dalessio.  With Ms. Mayberry and Mr. Dalessio in favor, the motion was approved.

 

Citizen Comment:  Mrs. Downing received an email from Mr. Ray Boas about use of the Town Hall.  He would like a Town person to observe what is going on.  Mrs. Downing received a Citizen’s Report Form from Carole Cramer that the Selectboard are allowing groups who use the Town Hall to make too much noise, they are loud and people are allowed out of the building.  She would like to see current guidelines for use of the Town Hall that includes a provision for a reasonable level of noise; a better cut-off time for DJ’s.  Mrs. Pschirrer pointed out the Selectboard can stipulate that bands/DJs cannot play beyond a specified time and request the renters to respect the neighbors.  Other options were mentioned.

 

Town CommonMr. Dalessio recommended they purchase 6 Industrial heavy-duty plastic containers so Town bags can be put in them for use on the  Common during concerts.  The Boy Scouts could take the bags out and bring the containers inside.  The bags could be picked-up by someone from the Recycling Center each Tuesday.  Mrs. Pschirrer would like people to recycle on the Common.  Purchasing 3 large recycling bins was suggested.  Mrs. Downing will get more Town bags.

 

Town Employee Events Mrs. Downing suggested some dates for upcoming events/trainings:

  • Sunday, Sept. 10th – Appreciation BBQ at Whitcomb Park or Town Hall
  • Friday, Oct 20th – HealthTrust Update Presentation to benefitted Staff;
  • Friday, November 3rd – Harassment Awareness Training.

She would also like to schedule a Wellness event and is wondering about early December or early October date as another option.  Mr. Dalessio would like to invite the North Walpole employees to the training events.  The Selectboard approved Sunday, September 10th as the date for the Appreciation BBQ.

 

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 8:36 PM.

The regular Selectboard meeting resumed at 8:42 PM.

 

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Selectboard meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:42 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

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