Selectboard Meeting Minutes – 8/10/17

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

AUGUST 10, 2017

 

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  She advised this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were no people from the public in attendance.

 

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $36,628.66 for checks dated August 11, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

PAYROLL:

Ms. Mayberry moved to accept the Payable Register for the week ending August 5, 2017, in the amount of $29,381.04 for checks dated August 11, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $6,265.44 for the week ending August 5, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – August 3, 2017:  Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of August 3, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – August 3, 2017:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of August 3, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SPECIAL SELECTBOARD SESSION – August 3, 2017:  Ms. Mayberry moved to accept the Minutes of the Non-Public Special Selectboard Session of August 3, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • Conservation Commission – July 10, 2017;
  • Planning Board – August 8, 2017.

 

PROPERTY TAX REFUND:

MAP and LOT # UTIL-UTIL-03a:  This was an over-charge for the Great River Hydro LLC.  Avitar Associates had originally recommended the Great River Abatement request be denied but when they discovered the property tax supplemental bill had included the State’s education portion they changed their recommendation to approve this Abatement refund.  This amount is $27,329.00 plus interest.

Mr. Dalessio moved to pay the Property Tax Abatement in the amount of $28,099.64 to TransCanada.  This money should come from money being held in PDIP for the supplemental tax.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

 

SEWER ABATEMENT:

MAP and LOT # 019-030-000: Ms. Mayberry moved to approve the Sewer Abatement for Map and Lot # 019-030-000 in the amount of $241.36.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

NOTICES OF INTENT TO EXCAVATE:

HODGKINS AND SONS, 20 Industrial Drive, Map and Lot # 001-010-000:  Ms. Mayberry moved to approve the Notice of Intent to Excavate for Hodgkins and Sons at 20 Industrial Drive, Map and Lot # 001-010-000.  There will be no fee as it is under 1,000 cubic yards.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

HOGKINS AND SONS, 485 Old Drewsville Road, Map and Lot # 012-073-000:  Ms. Mayberry moved to approve the Notice of Intent to Excavate for Hodgkins and Sons at 485 Old Drewsville Road, Map and Lot # 012-073-000.  There will be no fee as it will be under 1,000 cubic yards.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

OLD BUSINESS:

Appointment Notice: A request was received from Laura Hayes of Walpole to be appointed as a member of the Walpole Conservation Commission.  Ms. Mayberry noted that during the last meeting of the Conservation Commission they were in favor of this appointment.

Ms. Mayberry moved to appoint Laura Hayes to the Walpole Conservation Commission for a period of three years.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Public Hearing:  Mrs. Pschirrer advised they need to have a Public Hearing to accept the Highway Grant funds.  She suggested next Thursday, August 17th at 6:15 PM.  This money is being given to the Town by the State but it needs to be accepted by the voters.  The amount is $119,999.51.

Water/Sewer Receipts to Date: Mrs. Pschirrer reported on the Water/Sewer Receipts to Date 8/1-/2017 as follows:  Total 90+ amount owned as of 7/12/2017 is $57,542.07.  Total receipts for 90+ day accounts was $11,345.60.  Total left to collect for 90+ day accounts is $46,196.47.  Sixty Day notice letters will be going out on Monday.

Notice of Impending Lien – Water and/or Sewer: The Selectboard reviewed the list of impending liens for Water and/or Sewer.  Mr. Dalessio will write the procedure. Reference was made to RSA 38:22.  On December 1st they will Warrant the Tax Collector for the outstanding balances.  If unpaid she would lien the properties in April 2018.  There are specific deadlines that need to be met.  Mr. Dalessio will re-draft the two letters.  He asked if they want to disconnect and lien at the same time.  There was a consensus to give 90+ delinquent users 30 days after the 90 day notice to pay their bill or have a payment plan before being disconnected.  Mrs. Pschirrer would like Mrs. Daigle to make more notes/explanations on the delinquent lists.  Document everything.

Over 90+ Overdue Water and Sewer Locations ReportsMr. Dalessio advised that more research needs to be done on liens that were previously placed on properties.  This needs to be done for sewer users in North Walpole and for both water and sewer users in Walpole.

 

NEW BUSINESS:

MS-535: The Auditor completed the MS-535, it was reviewed by the Selectboard and then was sent to and reviewed by Ms. Jamie Dow at the Department of Revenue Administration.

Ms. Mayberry moved to sign the MS-535, Financial Report of the Town Budget.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Computer PurchasesMr. Dalessio noted that one notebook will be charged to the Highway Department and the second one will be for the office.

Ms. Mayberry moved to sign the purchase order for two notebook computers purchased throughTruNorth.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

ACH Enrollment Change: Mr. Rich Kreissle recently discovered that the names of the two previous bookkeepers were still on this document.

Mr. Dalessio moved to authorize the Chair, Mrs. Pschirrer, to sign the ACH Enrollment change form to indicate Mr. Rich Kreissle as the primary contact person for the State Treasurer.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Junk Yard License: Mr. Dalessio reported that E.W. Salvage came in and paid for the renewal of their “Operating a Junk Yard” however the Selectboard did not sign the document.

Mr. Dalessio moved to sign the Junk Yard license for E.W. Salvage.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Primex CAP Programs for CY 2018-2020:  Primex is offering the Town a three year plan that will save them money.  This would replace a one year at a time renewal.  It would limit the increase to about 7% over the next three years for property and liability coverage and limit the Workers’ Compensation to an 8% fee increase for each year.

Mr. Dalessio moved to authorize the Chair, Mrs. Pschirrer, to sign the Primex CAP Program for the period of 2018 to 2020.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

 

NON-PUBLIC SELECTBOARD SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (c) Reputations and (e) Pending Claims or Litigation.  Ms. Mayberry seconded the motion and, on a roll call vote with Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved at 7:19 PM.

The regular Selectboard meeting resumed at 7:45 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of August 10, 2017, be sealed.  Seconded  by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:46 PM.

The regular Selectboard meeting resumed at 7:53 PM.

 

OTHER BUSINESS:

Town CommonMs. Mayberry and Mr. Colburn had a conversation about the recycling and trash on the Common. Mr. Colburn has concerns in that when the Highway Department does the pick-ups they have two employees because the containers are so heavy.  The Recycling Center does not have enough manpower to send two employees.  Mr. Dalessio mentioned there is one more concert this year; they will have a plan in place for next year.  They need to work together to keep the Common clean.

Middle Street:  Someone mentioned to Mr. Dalessio that there is a tree on the corner of Middle Street and Washington Street where the branches keep falling down.  Somebody should look at it; it might just need to be trimmed.  It is an old, huge tree about 3-feet in diameter.  Mrs. Pschirrer will bring this to Mr. Rau’s attention.

Old Drewsville Road:  Ms. Mayberry had a resident call her about the Old Drewsville Road and questioned why they were doing an up-grade; spending tax money for an engineer, etc.  She replied the work being done just to preserve the road and suggested the person call Mr. Rau to talk about what work was going to be done.

Drainage:  Mr. Dalessio reported that Mr. Eric Merklein had damage to his property from the Town’s plow.  He had flooding as the result of this but has had work done to avoid having it happen again.  He would like markers put up so the same thing does not happen again.  Mr. Dalessio suggested he contact Mr. Rau to work out a solution.

 

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Selectboard meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:00 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

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