Selectboard Meeting Minutes – 11/30/17

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

NOVEMBER 30, 2017

 

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

 

CALL TO ORDER: Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  She advised this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were two members of the public in attendance.

 

PUBLIC BUSINESS:

NORTH WALPOLE VILLAGE PARK – Bill Gallagher:   Mr. Gallagher reported since his last visit he talked to Mr. Mark Houghton who made some suggestions but a few questions came up.  The building at the end of Center Street that covers the tunnel has a junction box on it with breakers; it does not take much to get power on but they do not know who owns the building.  At one time he was told either the Town or Village was responsible for its maintenance.  There would be power for the north end of the park.  Mr. Houghton does not think there will be power there for the Christmas tree this year. Mrs. Pschirrer advised the Selectboard will follow-up with Mr. Houghton and look at the deed. Mrs. Downing had done research at one time.  She had a folder of documents; Mrs. Pschirrer noted it would take some time to read all of them.  The building could be owned by the Boston and Maine Railroad. Mr. Houghton was wondering if the Town would put up two street lights, as there are existing poles; it could be included with the street light program.  Going down Center Street between the last house and the tunnel structure there is one pole with only one electric wire on it that goes to the breaker box so if that pole could be moved across the street they possibly could get power to the south side.  Mrs. Pschirrer summarized the Selectboard has some work to do and as soon as they have answers they will contact Mr. Gallagher.

 

FALL MOUNTAIN REGIONAL SCHOOL DISTRICT – Tom RonningMr. Ronning is on the Fall Mountain Regional School Board and they are working on the budget.  The Fall Mountain Regional School Board has begun developing a long term strategic plan.  Mr. Ronning distributed copies of an informational form and a brochure.  In an effort to collect input from the Fall Mountain community, people are asked to fill out these forms that will advise the School Board on key issues concerning education and the region.  The questions directly tie to the Board Goals of ENGAGE and PROTECT which are focus points for the 2017-18 school year.  Building relationships between the Town and School would be helpful.  He explained the six questions on the back of the form and asked the Selectboard to complete the form at their convenience and return it to the FMRSD.  They are looking at Engagement for those students that have lost interest; the School Board is committed to connecting with students that are disengaged and making changes that keep learners interested in school.  Protect the public’s investment in our schools.  The taxpayers trust them to be efficient and maximize their investment in the local schools.  They believe the current system must be redesigned to meet the demands of the 21st century for students while taking into account the public’s ability to pay.  There was discussion relative to how this questionnaire would be distributed among community residents.  Mr. Ronning replied it will be readily available, widely distributed and will be on their web-site.  At this time the proposed budget is up 1.8%.  Mr. Dalessio stated the FMRSB has to understand the tax payers can no longer afford the amount of money they are asking for.  They have to take some steps to do something about it; it needs to be controlled.  The test scores do not reflect this kind of investment.  Each of the five towns is faced with infrastructure projects that are costly but need to be done and equipment needs to be replaced.  Mrs. Pschirrer mentioned the Selectboard will publicize the FMRSD meeting dates on the budget hoping more taxpayers will attend.  Walpole does value education and routinely passed the budgets but taxpayers are upset with the continued increases.  Mr. Ronning offered to come back to pick up the questionnaires and plans to attend more Selectboard meetings.

 

 

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $60,093.34 for checks dated December 01, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending November 25, 2017 in the amount of $23,006.59 for checks dated December 01, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,898,73 fo the week ending November 25, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – November 22, 2017:  Ms. Mayberry moved to accept the Minutes of the Selectboard meeting of November 22, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – November 22, 2017:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of November 22, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

 

ABATEMENTS – PROPERTY TAX:

ABATEMENT: Map and Lot # 025-012-001:  Ms. Mayberry moved to grant an Abatement in the amount of $1.319.00 for property taxes on Map and Lot #025-012-001.  This is an unproductive lot that should not have received a tax bill.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

OLD BUSINESS:

Water and Sewer Receipts: The Water/Sewer Receipts To Date 11/30/2017 was received from Mrs. Daigle.  Today was the deadline for this billing period.  Total Receipts for Fall 2017 Billing is $155,039.52 or 65%.  The last day for getting information for liens to Mrs. Sandra Smith, Tax Collector, is December 14th, 2017.  Water and Sewer users who have payment agreements but did not pay this current bill will receive a reminder phone call from the office.

Town Hall Rental Recommendations:  The Selectboard received recommendations from Mrs. Downing and Mrs. Daigle to improve the rental process for the Town Hall.  One suggestion was to have a point person who is in charge of clean-ups; a checklist will be posted on the kitchen refrigerator.  It was agreed to raise the deposit from $100 to $150.  Deposit checks will be held but that check will be returned if the Town Hall is left in clean, satisfactory condition after the event.

Warrant ArticlesMrs. Pschirrer advised they started working on some Warrant Articles but are waiting for some information from the Town Treasurer.  The four preliminary articles were reviewed and a few revisions were mentioned.  There was discussion relative to amending the language in some previously voted on Warrant Articles and to see if the Department of Revenue Administration (DRA) will allow it.

Dental CoverageMs. Mayberry talked with Mr. Steve Varone to advise that Mrs. Margaret Palmer is interested in administering the Dental coverage. He will contact her.

 

NEW BUSINESS:

Avitar 5-Year Contract:  The Selectboard received a new Multi-Year Assessing Agreement from Avitar Associates of New England, Inc.  This multi-year agreement locks in the assessing costs for the 5 year period and removes any unknown cost increases.  It gives the Selectboard more options than the previous agreement.  One option is to do cycled inspections as this helps them spread their workload out over a number of years.  After looking through the agreement there was a consensus of the Selectboard to ask for clarification on several items and costs.  Does the Town get hit with a full evaluation at the end of the five years?  She would like Avitar to send a break-out of how this works out based on the five-year agreement; they see the break-out of the $168,420 but what makes up those three five-year numbers.  How does the $177,000 fit into the box?  Ms. Mayberry will take a copy of the Avitar worksheet, clarify the numbers and email her worksheet to Mrs. Pschirrer and Mr. Dalessio.  The Selectboard is in favor of the cycled inspections and of signing a Five-Year Agreement with Avitar after clarification of the numbers.

Vachon Clukay & Company Representation Letter:  Mr. Dalessio moved to sign the representation letter from Vachon Clukay & Company.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved .

Large Tax Card Purchase Request:  Following a request from Antonia at the Galloway Real Estate office for copies of the tax cards, Mrs. Downing recommended they use Avitar as a vendor.  There are 2,000+ cards.  Access to the town’s tax cards looks very reasonable.  An electronic version of the cards on a flash drive is not possible since software is needed to produce the cards.  The Selectboard recommended they buy the service from Avitar as it will be much cheaper.

Town’s Computer SystemMr. Dalessio asked Mrs. Downing to check with Primex to see if the Town has cyber insurance.  He would like Primex to confirm this coverage.  Mr. Dalessio has not yet seen any contracts for next year from TrueNorth.  He just wants to be sure the Town is covered.

Next Selectboard Meeting:  The next Selectboard meeting has been rescheduled from Thursday, December 7, 2017 at 6:30 pm to Wednesday, December 6, 2017 at 8:00 AM.

 

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (b) Hiring.  Mr. Dalessio seconded the motion and, on a roll call vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:52 PM.

The regular Selectboard meeting resumed at 7:56 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of November 30, 2017, remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

 

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:00 PM.

 

ADJOURNMENT:

Ms. Mayberry moved to adjourn this meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:02 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

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