Selectboard Meeting Minutes – 6/28/18

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 8:00 AM in the Walpole Town Hall.  She advised this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were two members of the public in attendance.

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable Check Register in the total amount of $12,305.20 for checks issued June 29, 2018.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.  

The above amount includes the Police Department’s ductless workstation in the amount of $5,499 as approved on Warrant Article #9 by the voters at Town Meeting.

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending June 23, 2018, in the amount of $26,549.85 for checks issued June 29, 2018.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,282.55 for the week ending June 23, 2018.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – JUNE 21, 2018:  Ms. Mayberry moved to accept the Minutes of the Selectboard meeting of June 21, 2018, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – June 21, 2018:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of June 21, 2018, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village Board of Commissioners Meeting – June 5, 2018;

• North Walpole Village Board of Commissioners Meeting – June 19, 2018;

• Cemetery Trustees Meeting – June 9, 2018;

• Zoning Board of Adjustment Meeting – June 20, 2018.

SOLAR ENERGY EXEMPTION:

MAP and LOT #004-044-002:  Ms. Mayberry moved to grant the Solar Energy Exemption for Map and Lot #004-044-002 on Blackjack Crossing Road.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

Thank You Letters to Basketball Uniform Donors:  Ms. Mayberry moved to approve and sign the letters to Dr. Peter Bowman (Bowman Dental), Applied Bolting and Jayson Dunbar (Jancewicz & Son) the donors of the basketball uniforms and to thank them for their support of the Recreation Department’s Summer Basketball Program.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

24 Homestead Avenue:  Mrs. Pschirrer reported Mrs. Downing is still doing research in an attempt to find the owner of 24 Homestead Avenue.

GASB Quote:  Mr. Kreissle pointed out that the Town’s rates are affected by post-retirement medical benefits that will/are being paid to retired full-time employees.  Quite a few changes on the formulas and other information are now being sent out to the towns.  By February 15th, 2019, the Town has to provide names and titles of retired full-time employees.  Between Mr. Kreissle and Mrs. Downing there needs to be a procedure for keeping track of it all.  There needs to be a plan in place.

NEW BUSINESS:

Recreation Revolving Fund Request:  Ms. Mayberry moved to approve the purchase of 12 bathing suits for the Recreation Department out of their Revolving Fund.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Walpole Main Holdings Association:  Mr. Steven Rudek talked to Mrs. Downing about his two buildings and how the assessment was reached.  The assessment on the Potato Barn nearly doubled.   He asked what methodology the assessors are using on his property.  Is Income based an option?  Mrs. Downing contacted Mrs. Loren Martin at Avitar Associates who confirmed that income based was not used.  Mrs. Pschirrer will draft a letter to Mr. Rudek advising that the Town does not use the income approach but he should feel free to come into the office for additional information.

NHMA Memorandum re: 2019-2020 Legislative Policy Conference:  Mrs. Pschirrer questioned how this will impact our tax base and the Town’s residents.  Ms. Mayberry noted the Selectboard is here to try to assess what is best for our Town.  It is important to give the legislators direction on what they are lobbying for.  The Selectboard has until August 10th to decide if they want to name a representative to attend this conference or pass attending.

Appreciation BBQ: Mrs. Pschirrer mentioned that for last two years they had an Appreciation BBQ for the employees, their families and Town volunteers.  Prior to that there was a Christmas Dinner/Dance.  A decision was made to have a BBQ again this year.  There was a consensus to schedule it on Saturday, September 8th at 2:00 PM.  Everybody will be asked to bring a dessert.

Reservoir Dam:  Last Friday Mrs. Pschirrer, Mr. John Peska, Mr. Mark Houghton and two engineers from CLD, one is a dam specialist from Connecticut, met in the Town Hall.  They then traveled to the dam.  Everyone except Mrs. Pschirrer walked the area.  They all agreed brush needs to be cleared-out and some trees need to be removed.  Mr. Houghton was going to do this as soon as possible.  They asked for a letter or email confirming the Town wants them to work with us and they need a deposit of $500. Mrs. Pschirrer’s concern is the Walpole Conservation Commission will not meet again until Monday, July 9th but we should hire these engineers now for the dam design repairs to begin as soon as possible.  The Selectboard agreed to authorize hiring them and to issue the $500 check. The Town will then bill the Walpole Conservation Commission Forestry Fund for the $500.  It is a positive step forward.

Mrs. Pschirrer advised there always has to be more than one person working on the site at any time as it is a dangerous area.

Mr. Dalessio moved to hire CLD Engineering to do the work on the dam project and to pay a $500 deposit.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.          

Walker Road:  Mr. Dalessio reported that LCHIP accepted the application.  A site visit will be done within the next couple of weeks for the NH DES Grant Program.

Brownfields Meeting:  Mrs. Pschirrer attended a Brownfields meeting last week at Southwest Regional Planning Commission.  They had discussions between the Department of Environmental Services (DES), Ransom, J.B. Mack and Mr. Peter Adams on the Westberg property.  This week J.B. Mack, Ransom and the DES indicate there is a grant coming up and they all think we should apply for it; it would help us with a match for another grant.  Mrs. Pschirrer talked with an EPA representative and they are all supportive of the Town getting money for the clean-up so they will help us as much as they can.  The Federal guidelines will come out in the late fall. The application might not be due until December or January.  They still are uncertain about the maximum amount for each lot.

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mr. Dalessio seconded and, on a roll call vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 8:55 AM

The regular meeting resumed at 9:16 AM

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of June 28, 2018, be sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Ms. Mayberry.  With Ms. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

The regular Selectboard meeting resumed at 9:24 AM.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Selectboard meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 9:25 AM.

Respectfully submitted,

Regina Borden, Recording Secretary

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