Roll Call: Present: Board members Chair Jan Galloway-Leclerc, Pauline Barnes, Tom Winmill. Alternates: Don Sellarole, Carolyn Vose, Shane O’Keefe. Absent: Board members Vice-Chair Judy Trow and Tom Murray. Alternate: Dave Edkins and Myra Mansouri.
Recording: Secretary Marilou Blaine. These minutes were recorded and are unapproved. They will be reviewed at the April 2023 meeting for corrections, additions or omissions.
Called to order: Ms. Galloway-Leclerc called the meeting to order at 7:05 pm. Alternates Don Sellarole and Carolyn Vose were asked to fill in for two absent board members and they agreed.
Minutes of January 2023: Ms. Leclerc made two corrections in the section titled Reviewing Sealed Minutes. In the third and fourth sentence the word “unsealed” should be “sealed.”
Ms. Vose made a motion to approve the amended minutes of March 15, 2023. Mr. Sellarole seconded the motion and the motion carried.
Second Reading of Updated Bylaws
The Board began working on updating the Bylaws in November 2022. In January 2023, board members read aloud the amended document at the meeting according to Article X, which states that “by majority vote of the members provided that such amendment is read at two successive meetings.” After the conclusion of reading the Bylaws aloud for the second time, Ms. Vose made a motion to approve the Updated Bylaws. Ms. Barnes seconded the motion. Before a vote could be held on that motion, Mr. O’Keefe suggested that the date of January 2023 be changed to March 2023 because that is when the final reading occurred. So a motion was made to change the date of the updated Bylaws document to March 2023. Ms. Vose made a motion to change the approval date from January 2023 to March 2023. Mr. Sellarole seconded the motion and the motion carried. Then Ms. Vose repeated her motion to approve the updated Bylaws. Ms. Barnes seconded the motion and the Board voted unanimously to approved the updated Bylaws.
Minutes of nonpublic session held in January 2023.
After reading the minutes of these nonpublic session minutes, Ms. Barnes made a motion to approve the nonpublic minutes of January 2023. The motion was seconded by Ms. Vose and the motion carried.
The Board went into nonpublic session at 7:45 pm to consider two previously sealed minutes. The Board came out of nonpublic session at 8:30 pm. Ms. Vose made a motion to come out of nonpublic session. Ms. Barnes seconded the motion and the motion carried.
After the sealed minutes of July 15, 2020 had been read by the Board, Mr. Winmill made a motion to unseal the minutes. Ms. Barnes seconded the motion but a vote was never taken. Several Board members were uneasy about the repercussions of making the sealed minutes public. After a lengthy discussion about the sealed minutes of July 15, 2020, the Board was still divided between sealing and unsealing. Ms. Barnes suggested that maybe the NH Municipal Association should be consulted. Ms. Vose made a motion to have Chair Leclerc get an opinion from the NH Municipal Association on the contents of the July 15, 2020 nonpublic session minutes and whether they should remain sealed. Ms. Barnes seconded the motion and the motion carried. The Board will revisit what to do with these minutes at the April meeting.
Minutes of nonpublic session dated July 21, 2021.
After reading the nonpublic sealed minutes, the Board came out of nonpublic session to vote on the nonpublic minutes of July 21, 2021. A motion was made by Ms. Vose to unseal these minutes was made by Ms. Vose and seconded by Ms. Barnes. It carried unanimously.
Ms. Barnes made a motion to adjourn. Mr. Winmill seconded the motion and the motion carried. It was 8:40 pm.
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