The Walpolean

TOWN OF WALPOLE

SELECTBOARD and HOOPER TRUSTEES MEETING AGENDA

July 2, 2020

SELECTBOARD MEETING

ACCOUNTS PAYABLE

PAYROLL

SELECTBOARD MEETING MINUTES

COMMITTEE REPORTS

BUILDING PERMITS

OLD BUSINESS

Pending Further Actions

NEW BUSINESS

HOOPER TRUSTEES MEETING

HOOPER TRUSTEES MINUTES

HOOPER BUSINESS

HOOPER NON-PUBLIC BUSINESS: RSA 91-A:3 II

SELECTBOARD MEETING – continued

NON-PUBLIC BUSINESS: RSA 91-A:3 II (a)

**Any recording, audio or visual, and/or other devices must be declared at the beginning of the meeting**

Selectboard Present:​Peggy Pschirrer (Chair); Cheryl Mayberry; Steven Dalessio

CALL TO ORDER:  Mrs. Pschirrer called this meeting of the Walpole Selectboard to order at 6:30 PM.  She advised that the Selectboard members are in three separate locations.  Also attending this meeting is Mrs. Sarah Downing, Manager of Administration, in the Walpole Town Hall, and Ms. Regina Borden, Recording Secretary, by telephone at a separate location.  FACT-TV was unable to film this Zoom meeting as they were at the Bellows Falls Union High School Graduation. Therefore, it will not be available for viewing on the internet.

Mrs. Pschirrer advised that public comment is possible at this meeting.  Comments can be made by calling the SelectboardOffice or via email to Mrs. Downing at the Walpole Town Hall.  Mrs. Downing will display the agenda.  That will be followed by documents as they are being discussed.  All votes will be taken by a roll call voice vote by the Selectboard present.  Ms. Lori Landry, Superintendent of the Fall Mountain Regional School District, and Mr. Jim Fenn, Business Manager, were expected to attend but they asked to be excused from this meeting and plan to attend another meeting in July.

ACCOUNTS PAYABLE:​  

Mr. Dalessio moved to accept the Accounts Payable Check Register in the amount of $653,651.80 for checks issued June 19, 2020.  This includes a $615,232 monthly payment to Fall Mountain Regional School District.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.    

PAYROLL:

Mr. Dalessio moved to accept the Payroll Check Register for the week ending June 13, 2020, in the amount of $27,151.83 for checks dated June 19, 2020, and the electronic fund transfer for the 941 Employer Taxes in the amount of $5,304.31.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MINUTES – June 11, 2020:  Mr. Dalessio moved to accept the Minutes of the Selectboard meeting of June 11, 2020, as submitted.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – June 11, 2020:  Mr. Dalessio moved to accept the Minutes of the Non-Public Selectboard Session of June 11, 2020, as submitted.  These Minutes will remain sealed.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard acknowledged receipt of the following Committee report:

BUILDING PERMIT:

Permit No. 2020-17 – Melvin and Cheryl Patty, 124 Upper Walpole Road, Map and Lot #012-047-000:  Mr. Dalessio moved to grant Building Permit No. 2020-17 for Melvin and Cheryl Patty, to build a “16’ x 16’ Deck” at 124 Upper Walpole Road, Map and Lot #012-047-000.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

NH DOT New Bridge Update:  Mrs. Pschirrer has not had a reply to the email sent to the NH Department of Transportation (DOT) requesting an Agreement in writing for the lights on the Arch Bridge.  The paving marking was completed at the intersection.  Mr. Dalessio mentioned it was a poor job; you hardly notice it.  Ms. Mayberry will check the paving marking tomorrow.  The Selectboard will forward comments to the NH DOT on the paving marking.    

Mill Pond Beaver Activity:  Mrs. Pschirrer advised the Mill Pond must be rising again in the John Davey yard.  The project cost is about $6,000.  Mr. Dalessio suggested the money be taken from the GRH Dam Reserve and Mrs. Pschirrer agreed.  She will let Mr. Davey know that the Beaver Deceivers are not available for a few weeks.  Mr. Dalessio suggested checking with Mr. Mike Rau to see if he issued a purchase order for them to do the work. Ms. Mayberry will follow-up with Mr. Rau.  She mentioned the Beaver Deceivers will be at Mill Pond in 3-to-4 weeks.          

Central Plating Brownfields Site Update:  Mrs. Pschirrer reported that there was a Central Plating Brownfields Site visit last Wednesday.  She had never been in the red building before and it is packed full of boxes of documents, tables, empty filing cabinets and much more.  She will talk to Ransom Consulting about this as she expected the building to be empty. Mr. Dalessio felt she should ask if any precautions need to be taken when disposing of it.  Mrs. Pschirrer pointed out that people will be happy when they see the property now has a fence around it.  There are wells inside the building as well.  More testing will be done on Tuesday.            

Broadband Update:  Mrs. Pschirrer advised that the documents that were signed last week were shipped out by FedEx and should have been delivered by noon today.  She talked with the Town of Langdon Select Board Chair today. She will attend their meeting on Monday night to talk about the Walpole Broadband project.  

Town Department Access Notice:  The Selectboard approved the Town Department Access During COVID-19 Notice. It will be posted.  Mr. Dalessio questioned if the Police Department lobby is open.  Mrs. Pschirrer noted that Mrs. Janet Clough is not there this week, but the Police Department officers come-and-go.  The lobby is open when they are there.

Recreation Department – Pool:  Ms. Mayberry, Mr. Cassarino, Mr. Harlow and the Pool Manager met last Monday night.  They will have a proposal on the pool ready for the meeting next Thursday night.  

Basketball:  Ms. Mayberry will send a link to Mrs. Pschirrer on pick-up basketball.  

Pending Further Actions:

NEW BUSINESS:

Discretionary Easement for Hooper Golf Properties LLC: Mrs. Pschirrer acknowledged receipt of the letter from AvitarAssociates to advise that the Hooper Golf Properties, LLC had applied for a Discretionary Easement earlier in the year.  The Selectboard will need to determine the value per acre.  This easement is for approximately 50.47 acres.  This Discretionary Easement is on top of the Conservation Easement and is specifically for the golf course area.

Mrs. Pschirrer noted the bottom figure suggested is $425/acre placed on each of the 9 holes.  This golf course has an irrigation system therefore she feels $500/acre would be reasonable. It is only for the golf course; it does not include the agricultural section of the easement which is already in current use with a special tax rate.  If they do not function for five years in a row,the golf course reverts to agriculture.  Mrs. Pschirrer wantsAttorney Hockensmith to look over any documents the Hooper Golf Properties has written-up.  Mr. Dalessio moved to sign the$500 per acre Discretionary Easement for the Hooper Golf Properties, LLC.  Seconded by Ms. Mayberry. Mrs. Pschirrerasked if there were any questions or comments.  Ms. Mayberry asked how Mr. Dalessio decided on the $500.  Mr. Dalessio replied that Avitar Associates said the bottom end of the range is at the current use farmland category at $425/acre.  The extra is to cover the irrigation system. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Mrs. Pschirrer would like to call Mr. Bob Kimball tomorrow to discuss this decision.  Ms. Mayberry and Mr. Dalessio approved Mrs. Pschirrer’s request.  

Hitching Post Area by Walpole Grocery:  Mrs. Pschirrer acknowledged receipt of an inquiry from Mr. Tom Goins regarding the small plot of land in front of 47 Main Street that is part of the parking lot and the passage way to Westminster Street that is owned by the Town of Walpole.  There is also a small adjoining green space surrounded by granite pillars owned by the Town.  The paved area of this land is maintained by the Town.  The Selectboard would have to go through RSA 14:41.a and have a survey if they are going to give away this property.  It will require two public meetings and a vote.  Mr. Goins would be responsible for the cost of the survey and deed.  He has indicated they are interested in buying it if that is the decision of the Selectboard. Mrs. Pschirrer felt they should talk to Mr. Goins about this, but agreed they need to do some research on the property before any decisions are made.

Planning Board:  Mrs. Pschirrer will ask to be on the Planning Board agenda for the Tuesday, July 14th, 2020, meeting to do a presentation on the Recreation Area Parking Lot: Lot Line Adjustment and Deed with Letter.  The Deed is prepared but they will need the survey from DiBernardo Associates.        

Cheshire County Zoom Meeting: A notice was received that the County of Cheshire is having a Town and Cities Information Sharing – Zoom Meeting on Monday, June 22, 2020, at 12:00 PM.  If anyone is interested in attending, you may join by computer or phone.  

North Walpole Village Park:  Ms. Mayberry asked if the Selectboard has concerns with the volley ball net being put up at the North Walpole Village Park.  Mrs. Pschirrer and Mr. Dalessio have no problems with having the net put up.  

North Walpole Village Board of Commissioners:  Ms. Mayberry said the North Walpole Village Board of Commissioners would like to know what would need to be done for them to hold their Annual Meeting in the Walpole Town Hall.  They heard that the Fire District had their meeting in the Walpole Town Hall.  Mr. Dalessio does not feel this information is accurate on the Fire District.  Mrs. Pschirrer and Mr. Dalessio have no objections with having them using the Walpole Town Hall on Tuesday, July 7th at 7:00 PM provided there is social distancing.  Mrs. Pschirrer asked if they will need a sound system.  Mrs. Downing will check the schedule book to be sure this date and time is available. She will let Ms. Mayberry know tomorrow.

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  On a roll call voice vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrerin favor, the motion was approved at 7:15 PM.

The regular Selectboard meeting resumed at 7:19 PM.

NON-PUBLIC SELECTBOARD SESSION:  

Ms. Mayberry moved to enter into a Non-Public SelectboardSession pursuant to RSA 91-A:3 II to discuss (a) Personnel, (b) Hiring and (c) Reputations.  Seconded by Mr. Dalessio.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  On a roll call voice vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:20 PM.  

The regular Selectboard meeting resumed at 8:12 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of June 18, 2020, will be sealed.  Seconded by Mr. Dalessio.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.  

OTHER BUSINESS:

Next Selectboard Meeting:  Mrs. Pschirrer announced that the next Selectboard meeting on Thursday, June 25, 2020, at 6:30 PM, will be held at the Walpole Town Hall in the first-floor meeting room.

ADJOURNMENT:

Mr. Dalessio moved to adjourn this Selectboard meeting.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the meeting was adjourned at 8:15 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

By the way, Sarah also mentioned that:

Starting next week, the Selectboard will be meeting in the Town Hall for Thursday night meetings. However, the option to return to Zoom continues if they wish to change meeting methods per the State Emergency Order. 

Lil

Selectboard Present:​Peggy Pschirrer (Chair); Cheryl Mayberry; Steven Dalessio

CALL TO ORDER:  Mrs. Pschirrer called this meeting of the Selectboard to order at 6:30 PM.  She advised that the Selectboard members are in three separate locations.  This Zoom meeting is being recorded remotely by FACT-TV.  It is available for viewing on the internet.  Also attending this meeting is Mrs. Sarah Downing, Manager of Administration, in the Walpole Town Hall, and Ms. Regina Borden, Recording Secretary, by telephone at a separate location.  All votes will be taken by a roll call voice vote of the Selectboard present.    

Mrs. Pschirrer advised that public comment is possible at this meeting.  Comments can be made by calling the Selectboard office or via email to Mrs. Downing at the Walpole Town Hall.  Mrs. Downing will display the agenda.  That will be followed by documents as they are being discussed.

ACCOUNTS PAYABLE:

Mr. Dalessio moved to accept the Accounts Payable Check Register in the total amount of $151,620.32 for checks issuedJune 12, 2020.  This includes a $79,981.91 payment to Tenco for the balance remaining on the new dump truck; this was an approved 2018 Warrant Article.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.  

PAYROLL:

Mr. Dalessio moved to accept the Payroll Check Register for the week ending June 06, 2020, in the amount of $27,177.50 for checks dated June 12, 2020, and the electronic fund transfer for the 941 Employer Taxes in the amount of $5,279.42.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.  

SELECTBOARD MEETING MINUTES:

SELECTBOARD MINUTES – June 4, 2020:  Mr. Dalessio moved to accept the Minutes of the Selectboard meeting of June 4, 2020, as submitted.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the Minutes were approved.

COMMITTEE REPORT:

The Selectboard acknowledged receipt of the following Committee report.

Mr. Dalessio recommended that going forward this meeting should be changed to the “Walpole Fire Commissioners Meeting”.  “District” should be deleted.  Mrs. Pschirrer pointed out that “District” would imply that many other people were attending, however, it is just the “Commissioners”.    

BUILDING PERMITS:

Permit #2020-15, JILLIAN BISHOP, 62 March Hill Road, Map and Lot #009-017-000:  Mr. Dalessio moved to grant Building Permit No. 2020-15 for Jillian Bishop to construct awrap- around “28’ x 12’ Wooden Deck” at 62 March Hill Road, Map and Lot #009-017-000.  Seconded by Ms. Mayberry.  Ms. Mayberry advised this is not a wrap-around deck but it will connect with an existing deck.  Mrs. Pschirrer asked if there were any other questions or comments.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Permit #2020-16, MATTHEW HUNTER, 101 Brewery Road, Map and Lot #014-011-002:  Mr. Dalessio moved to grant Building Permit No. 2020-16 for Matthew Hunter to construct a “28’ x 24’ two story home” at 101 Brewery Road, Map and Lot #014-011-002.  The prior home on this location burned in April 2019.  Seconded by Ms. Mayberry.  Mr. Dalessio would like clarification as to whether or not this needs to go to the Zoning Board as may be a non-conforming lot.  Ms. Mayberry asked if this home is being built on the pre-existing foot-print.  Mr. Dalessio amended his motion to include “with the condition that the question of whether it is a non-conforming lot or an extension of a non-conforming lot needs to be clarified before the Building Permit is issued.”  Ms. Mayberry accepted this amendment.  Mrs. Pschirrer asked if there were any other questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion and amendment were approved.

OLD BUSINESS:

Lighting on Arch Bridge Offer:  Mrs. Pschirrer reported getting a notice that the State Bridge Project will cover the cost of installation but the Town would be responsible for the maintenance in the future for the three (3) light poles. The Town had agreed to pay for the operating costs of the lights.  The North Walpole Commissioners June 9, 2020, draft copy of their meeting Minutes stated an offer from Mr. Ray Aumand was forthcoming to pay for the lights. Mr. Dalessio spoke with Mr. Mark Houghton today on the maintenance of the lights; he feels the cost would be minimal because they are LED lights.  Mrs. Pschirrer noted the $3,700+/- cost for the lights would be covered in the Bridge Project.  We need to thank Mr. Aumand for his generous offer.  The Selectboard agreed to sign an agreement with the State and will contact Mr. Jason Tremblay to ask him to send the Agreement to them.  

Mr. Dalessio moved to accept the State’s offer for the lights on the Arch Bridge and ask them to generate the Agreement.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.        

Open Container Waiver Extensions:  Mrs. Downing advised that the Selectboard need to consider amending the waiver letters to Spencer’s Place and Burdick’s Restaurant to be valid through Phase 2 of Stay at Home Emergency Order; inside seating is only at 50% of capacity due to distancing requirements.

Ms. Mayberry moved to approve to extend the Open Container Waiver Permit for Spencer’s Place through Phase II.  Seconded by Mr. Dalessio.  Mr. Dalessio amended this motion to include Burdick’s Restaurant.  Ms. Mayberry accepted the amendment.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion and amendment were approved.  

Recreation Area Notice:  Mrs. Pschirrer reported a number of things were changed today when the Governor spoke at 3:00 PM.  Pools have the right to open but with specific restrictions.  Most sports could resume with restrictions. Groups should not exceed 50.  Libraries can open but only at 50% capacity.  Mrs. Pschirrer had a copy of the guidelines and read some of the restrictions.  As of Monday, the pool may be opened but it will take more time than we have to get it ready. A requirement is six-foot spacing.  They will have to buy many supplies includingsanitizers.  Mr. Dalessio mentioned all employees need to be trained.  Ms. Mayberry and Mr. Cassarino have already discussed staff.  They think they have enough as 8–of–the–9 lifeguards want to come back and they have applicants. They are looking into recertifications. They talked about meeting next week with the new Recreation Director and Pool Manager.  The tentative date for opening the pool is June 29th.  They are not sure about bathroom and locker room requirements.  Mr. Dalessio noted that capacity needs to be worked out.  There was discussion about time limits.  Ms. Mayberry felt they should write a proposal for consideration.

Mrs. Pschirrer mentioned the basketball courts. There can be pick-up basketball games.  Mr. Dalessio felt the courts should be open for public use. The public is asked to limit the number of people and practice social distancing.  Mrs. Pschirrer stated they will adjust to accommodate the new “Safe at Home” Order.

Town Hall:  Mrs. Pschirrer asked about opening the Town Hall to the public starting next week.  Mrs. Smith has been happy with asking people to make appointments.  It has been good for distancing.  Mr. Dalessio said everything (protective items) should remain in place.  They will continue with social distancing.  Mrs. Downing reported they have also been maintaining appointments and it has worked out very well.  There is no congregating in the hallway. They could open the Town Hall for boards, committees and other groups to begin meeting again. Mrs. Pschirrer advised this notice will be posted in the usual locations.  

Selectboard Meetings:  

Thursday, June 18th, 2020:  There was a consensus to have another Zoom meeting next Thursday, June 18th.  Ms. Lori Landry, Superintendent of the FMRSD, and Mr. Jim Fenn, Business Manager of the FMRSD, will be attending.  

Thursday, June 25th, 2020:  The Selectboard will move their meeting on Thursday, June 25th to the Town Hall in the large meeting room.  It will allow more room for distancing.  The Selectboard should adhere to the recommended safe guards that apply to all employees.              

Pending Further Actions:

The following Agenda items will remain on this pending list as there is no new information available at this time:

NEW BUSINESS:

Cemetery Deed for Lot D513:  Mr. Dalessio moved to approve the Cemetery Deed for Lot D513 for Timothy & Dianne Lawlor.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  Ms. Mayberry asked about the breakdown of cost.  Mrs. Pschirrer explained that $400 is for the burial lot.  Twenty-five dollars goes into the Town’s general fund, the balance is turned over to the Trustees of Trust Funds for general maintenance of the cemeteries. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Property Tax Receipts to Date:  Mr. Kreissle had sent out a spreadsheet and graph on the “Collections Against Spring Tax Warrant”.  The Town is at 25% of total due.  There are three more weeks to July 1st when taxes are due.  Mr. Dalessio suggested asking Mrs. Smith where they were at this time last year.

Health Trust Surplus Distributions:  Mrs. Downing explained that due to COVID-19, there had been an unexpected reduction in claims. When the Board of Directors meets this fall they will vote to accept the audited financial statements and establish the reserve level.  Any surplus will be returned to members in the form of a check or a contribution holiday as the member prefers.  

SWRPC Annual Meeting Invitation:  The Selectboard acknowledged receipt of a notice from the Southwest Region Planning Commission that their Annual Meeting will be held on June 16, 2020, at 3:00 p.m.  It will be conducted using a Zoom format this year due to the current pandemic.  Mrs. Pschirrer and Ms. Mayberry plan to attend.

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:16 PM.

The regular Selectboard meeting resumed at 7:30 PM.

FACT-TV:  Mrs. Pschirrer announced that this concludes the regular Selectboard and Hooper Trustees meetings.  The Selectboard will be entering into a Non-Public Session.  FACT-TV ceased filming and left the meeting.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (b) Hiring and (c) Reputations.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  On a roll call voice vote with Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved at 7:31 PM.

The regular Selectboard meeting resumed at 7:52 PM.

Mr. Dalessio moved that the Minutes of the Non-Public Selectboard Session of June 11, 2020, will be sealed.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, motion was approved.

ADJOURNMENT:  Ms. Mayberry moved to adjourn this Selectboard meeting.  Seconded by Mr. Dalessio.  Mrs. Pschirrer asked if there was any discussion.  There was none.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 7:55 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

​​​​​​

Selectboard Present:  ​Peggy Pschirrer (Chair); Cheryl Mayberry; Steven Dalessio

CALL TO ORDER:  Mrs. Pschirrer called this meeting of the Selectboard to order at 7:03 PM.  She advised that the Selectboard members are in three separate locations.  This Zoom meeting is being recorded remotely by FACT-TV.  It is available for viewing on the internet.  Also attending this meeting is Mrs. Sarah Downing, Manager of Administration, and Mrs. Sandra Smith, Town Clerk/Tax Collector, in the Walpole Town Hall, and Ms. Regina Borden, Recording Secretary, by telephone at a separate location.  Mr. Bob Anderson, Broadband Committee, was present at a separate location.

Mrs. Pschirrer advised public comment is possible at this meeting.  Comments can be made by calling the Selectboard Office or via email to Mrs. Downing at the Walpole Town Hall.  Mrs. Downing will display the agenda.  That will be followed by documents as they are being discussed.

Mrs. Pschirrer called for a voice roll call vote of the Selectboard present:  Cheryl Mayberry was present; Steven Dalessio was present and Peggy Pschirrer was present.    

LOAN AGREEMENT re: BROADBAND BOND:  Mrs. Pschirrer advised they will be looking at two documents in this meeting.  The first document is the Loan Agreement which needs a motion to adopt and to authorize Mrs. Pschirrer to sign as Chair of the Selectboard.  The second document is the Certificate of Vote Regarding Authorization of Bonds and Approval of Loan Agreement with The New Hampshire Municipal Bond Bank.  

Mr. Steven Dalessio made a motion to authorize the Chair of the Selectboard, Mrs. Peggy L. Pschirrer, to sign the Loan Agreement with the New Hampshire Municipal Bond Bank as the Town voted to approve Warrant Article #2 on March 14, 2020.  Seconded by Ms. Cheryl Mayberry.  Mrs. Pschirrer asked if there were any comments or questions.  There were none.  On a voice roll call vote by Mr. Steven Dalessio, Ms. Cheryl Mayberry and Mrs. Peggy Pschirrer in favor, the motion passed by a unanimous vote.  

Mrs. Pschirrer advised this Loan Agreement is dated July 14, 2020, as that is the date the Bond will be entered in the Bond Market.  Mrs. Pschirrer will go into the Selectboard office on Saturday to sign this Loan Agreement.  Mrs. Sandra Smith, Town Clerk, and Mr. Thomas Goins, Town Treasurer, will also sign this Loan Agreement.  

The second document is the Certificate of Vote Regarding Authorization of Bonds and Approval of Loan Agreement with The New Hampshire Municipal Bond Bank.  It verifies that the Loan Agreement was accepted by a voice roll call vote of the Selectboard.  Mrs. Sandra Smith, Town Clerk, is the one who has to verify that the Selectboard has met the requirements of this Loan Agreement.  She verifies that the three Selectboard members were present, Mr. Steven Dalessio, Ms. Cheryl Mayberry and Mrs. Peggy Pschirrer.  Mrs. Sandra Smith verified that “yes” she has seen the three Selectboard members who were present and she heard them take a voice vote.  She is happy to sign the two documents.  

ACCOUNTS PAYABLE:

Mr. Dalessio moved to accept the Accounts Payable Check Register in the total amount of $16,734.94 for checks issued June 05, 2020.  This includes a $2,785 payment to Ransom Consulting, Inc. for work completed on the Brownfields Project.  The Town will be reimbursed for this expense from the EPA grant funds.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any comments or questions.  Mr. Dalessio requested that Mr. Kreissle include a list each month on items that will be reimbursed to the Town with the other monthly reports.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

PAYROLL:

Mr. Dalessio moved to accept the Payroll Check Register for the week ending May 30, 2020, in the amount of $28,752.99 for checks issued June 05, 2020, and the electronic fund transfer for the 941 Employer Taxes in the amount of $5,996.69.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any comments or questions.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Mrs. Pschirrer reported that this amount includes overtime for the Police Department because this week they had a high number of cases.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MINUTES – May 28, 2020:  Mr. Dalessio moved to accept the Minutes of the Selectboard meeting of May 28, 2020, as submitted.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any comments or questions.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the Minutes were approved.  

NON-PUBLIC SELECTBOARD SESSION – May 28, 2020: Mr. Dalessio moved to accept the Minutes of the Non-Public Selectboard Session of May 28, 2020, as submitted.  These Minutes will remain sealed.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any comments or questions.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the Minutes were approved.

STAFF MEETING MINUTES – May 21, 2020:  Mr. Dalessio moved to accept the Minutes of the Staff Meeting of May 21, 2020, as submitted.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any comments or questions.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the Minutes were approved.

COMMITTEE REPORT:

The Selectboard acknowledged receipt of the following Committee report:

PROPERTY TAX ABATEMENTS:

MAP and LOT #003-082-CL2:  Mr. Dalessio moved to grant this Property Tax Abatement in the amount of $5,932 for Map and Lot #003-082-CL2.  This is to correct the tenant on this lease with New Hampshire Public Broadcasting (NHPB) Cell Tower; incorrect information was provided by the owner (NHPB).  Verizon initiated contact to correct the tax billing.  This is to be abated to Cellular Wireless.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any comments or questions.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #003-082-CL3:  Mr. Dalessio moved to grant this Property Tax Abatement in the amount of $5,619 for Map and Lot #003-082-CL3.  This is to abate the incorrect owner, Verizon Wireless.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any comments or questions.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

SUPPLEMENTAL TAX WARRANTS:

MAP and LOT #003-082-CL2:  Mr. Dalessio moved to approve the Tax Collectors Property Tax Supplemental Warrant for Map and Lot #003-082-CL2 to bill Verizon Wireless for their leased space on the tower for $5,932.   Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any comments or questions.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #003-082-CL3:  Mr. Dalessio moved to approve the Tax Collectors Property Tax Supplemental Warrant for Map and Lot #003-082-CL3 to bill AT&T/Cingular Wireless for their lease on the tower for $5,619.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any comments or questions.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Mrs. Sandra Smith left this meeting.  Mrs. Pschirrer thanked her for attending.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

MAP and LOT #002-012-000:  Mr. Dalessio moved to approve the Notice of Intent to Cut Wood or Timber for Map and Lot #002-012-000 for a lot located off of County Road.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any comments or questions.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

Lighting on Arch Bridge Letters:  Mrs. Pschirrer had written letters to Senator Jay Kahn and Representative Lucy Weber regarding lighting on the Arch Bridge.  Both Mr. Dalessio and Ms. Mayberry felt the letters were written very well.  Mr. Dalessio recommended that copies of the letters be sent to Mr. Jason Trembley, NH DOT Project Manager, plus copies to the other people listed on their recent letter.

Ms. Mayberry moved to accept the letter regarding the lighting on the Arch Bridge to be sent to Senator Jay Kahn and Representative Lucy Weber with copies to be mailed to the NH DOT Project Manager and other Representatives.  Seconded by Mr. Dalessio.  Mrs. Pschirrer asked if there were any comments or questions.  There were none.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.  

Recreation Area Notice:  Mrs. Pschirrer reported that notices had already been posted at the Recreation Area. Today she received a lengthy message from a resident in Town which she forwarded to Mr. Dalessio and Ms. Mayberry. This resident is very distressed about not allowing the courts to be used for basketball games.  Mrs. Pschirrer told her the Selectboard would talk about it again at this meeting.  Do they change the guidelines or leave them as is?  They are using their best judgment. They do not know what the Governor will announce this Friday (tomorrow). Mr. Dalessio pointed out that they are trying to prevent large crowds from congregating. Therefore,they might have to “stick to their guns” a little longer.  People should continue to use facial masks and social distancing.  The Selectboard still has the local authority.  The organizer of thegathering on June 5th, Vigil on the Common, did not ask for permission from the Town/Selectboard but provided a courtesy notice. This will open up the Town to other groups congregating on the Common.  Ms. Mayberry and Mrs. Pschirrer agreed it will just open up the Common for gatherings.  The question comes up as to why are they restricting the basketball courts. Enforcement was discussed.  Mrs. Pschirrer felt it best to leave the basketball courts alone for now until they hear more from the Governor. Ms. Mayberry agreed.  People are playing basketball but the Selectboard is not giving them permission. Mr. Dalessio asked how do they deal with allowing some public places to be open yet other public places are closed.  It is a bad precedent at this time with COVID-19.  If not for COVID-19, they would not be having this discussion.

Pending Further Actions:

The following agenda items will remain on this pending list as there is no new information available at this time.

NEW BUSINESS:

Greater Falls Farmers’ Market:  Mrs. Downing advised that the first date for the Greater Falls Farmers’ Market is Wednesday, June 10th from 4:00-to-7:00 PM at 9 Edwards Lane.  It is on private property located between Pinnacleview Equipment and the Hungry Diner.  When Mr. Dalessio got the first email from Mrs. Jan Galloway-Leclerc, his first thought was the COVID-19 regulations need to be followed.  He talked to Mr. Jeff Miller, Chair of the Planning Board, who referred to it as being similar to a Cruise Night.  They will not be heavily populated and the market is once a week so it does not need approval from the Planning Board.  They will run through Wednesday, September 25th.  Mrs. Downing mentioned the ZBA just wanted the Selectboard to be aware of it.  The Farmers’ Market is well aware of COVID-19 guidelines. It was well set up.  Mrs. Pschirrer recommended the Police Department be made aware of this as it is off Route 12 in a heavily traveled area.    

June 5th Vigil on the Common:  A courtesy notice was given from an organizer that a vigil related to Black Lives Matter and the death of George Floyd was to occur on June 5th on the Common.  Mr. Dalessio felt it important that the organizer should be made aware that the Selectboard is expecting people attending to wear masks, there is social distancing and an attempt be made to keep track of who is there for contact tracing.  Mrs. Pschirrer and Ms. Mayberry felt this is not unreasonable.  Mrs. Downing was asked to contact the organizer tomorrow.  Mrs. Pschirrer will ask the Police Department to drive-by as the Selectboard feels it is a good idea given the circumstances.  

Town Common:  Mr. Dalessio said going forward groups planning to congregate on the Common should talk to the Selectboard about what they are planning to do on the Common.

FMRSD Superintendent of Schools:  Mrs. Downing advised that Ms. Lori Landry, FMRSD Superintendent of Schools, asked to meet with the Selectboard.  She is not available on June 11th.  The Selectboard asked Mrs. Downing to see if she is available on June 18th at 6:30 PM.

COVID-19 Meeting:  Mrs. Downing reported that Mr. Mark Houghton, Director of Emergency Management, and Dr. Chuck Shaw, Health Officer, would like to meet with the Selectboard for an up-date on COVID-19.  Mrs. Pschirrer will email Mr. Houghton to see when he is available to meet.  During the day would be preferred.  Mr. Dalessio is not available on June 17th.      

FACT-TV:  Mrs. Pschirrer announced that this concludes the regular Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  FACT-TV ceased filming and left the meeting.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any comments or questions.  There were none.  On a roll call vote with Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved at 7:46 PM.

The regular Selectboard meeting resumed at 7:57 PM.

ADJOURNMENT:  

Mr. Dalessio moved to adjourn this Selectboard meeting.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any comments or questions.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the meeting was adjourned at 7:58 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Selectboard Present:​Peggy Pschirrer (Chair); Cheryl Mayberry; Steven Dalessio

CALL TO ORDER:  Mrs. Pschirrer called this meeting of the Selectboard to order at 6:31 PM.  She advised that the Selectboard members are in three separate locations.  This meeting is being recorded remotely by FACT-TV.  It is available for viewing on the internet.  Also attending this meeting is Mrs. Sarah Downing, Manager of Administration, in the Walpole Town Hall, and Ms. Regina Borden, Recording Secretary, by telephone at a separate location.

Mrs. Pschirrer advised there will be no public comments at this meeting.  Comments are to be emailed to Mrs. Downing at the Walpole Town Hall.  Mrs. Downing will display the agenda.  That will be followed by documents as they are being discussed.  All votes taken will be by a voice roll call vote.

ACCOUNTS PAYABLE:

Mr. Dalessio moved to accept the Accounts Payable Check Register in the total amount of $50,846.64 for checks issued May 29, 2020.  This includes a $41,660.64 payment to the HealthTrust.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

PAYROLL:

Mr. Dalessio moved to accept the Payroll Check Register for the week ending May 23, 2020, in the amount of $25,601.08 for checks dated May 29, 2020, and the electronic fund transfer for the 941 Employer Taxes in the amount of $5,092.41.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MINUTES – May 21, 2020:  Mr. Dalessio moved to accept the Minutes of the Selectboard meeting of May 21, 2020, as submitted.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the Minutes were approved.  

NON-PUBLIC SELECTBOARD SESSION – May 21, 2020: Mr. Dalessio moved to accept the Minutes of the Non-Public Selectboard Session of May 21, 2020, as submitted.  These Minutes will remain sealed.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard acknowledged receipt of the following Committee reports:

NOTICE OF INTENT TO EXCAVATE:  

NHDOT RT. 12 PROJECT 14747:  Mr. Dalessio moved to accept the Notice of Intent to Excavate for the NH Department of Transportation (DOT) for Project 14747 off NH Route 12.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there wereany questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Mrs. Pschirrer pointed out that this project is a continuation of work started last year.

BUILDING PERMIT:

Building Permit #2014-10 Renewal.  Abenaki Springs Phase I & II Limited Partners, 17 Avery Lane, Map and Lot #012-013-004:  Ms. Mayberry moved to grant Building Permit #2014-10 Renewal, for Abenaki Springs Phase I & II Limited Partners to “Construct multi-family housing as approved by the Planning Board on 11/13/12 and then modified on 10/15/15 for up to 67 multi-family units” at 17 Avery Lane, Map and Lot #012-013-004.  Seconded by Mr. Dalessio.  

Mr. Dalessio asked what was the expiration date of the building permit?  When was the renewal supposed to be done?  Mrs. Downing replied May 23, 2020.  Mr. Dalessio noted it is based on the next Selectboard meeting.
Mrs. Pschirrer asked if there were any additional questions or comments.  There were none.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.  

OLD BUSINESS:

J. Cassarino Resignation Letter: Mrs. Pschirrer acknowledged receipt of a letter of resignation from Mr. Justin Cassarino as the Walpole Recreation Director to be effective July 19, 2020.  He held this position for six-and-a-half-years. Mr. Cassarino is moving to a new position as the Assistant Principal at the Walpole Elementary School.

Ms. Mayberry moved to accept the resignation letter from Mr. Justin Cassarino as the Walpole Recreation Director to be effective July 19, 2020.  Seconded by Mr. Dalessio.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Mrs. Pschirrer advised that the Selectboard will be holding interviews for the position next week for his successor.  We accept this resignation with regret.  Mr. Cassarino expanded the activities and created year-round programs.  They recognize how successful Mr. Cassarino was in this job.

NH DOT Letter re: Lighting on Arch Bridge:  Mr. Dalessioasked if they should continue to fight this issue or just pay the State the $3,750 it will cost the Town to install three lights on bridge.  Ms. Mayberry asked if the lights would be Walpole property even though it is on the bridge that is owned by New Hampshire.  Mr. Dalessio recommended they forward this to Representative Lucy Weber and Senator Jay Kahn and ask for their assistance.  Senator Kahn is aware of this.  It was his recommendation that we pick-up the cost of the electricity for the lights and we agreed to do that.  Mrs. Pschirrer said now they expect us to pay for the installation and that might include taking care of those lights.  Ms. Mayberry pointed out the State wants us to buy the lights so that they can install them when they are doing the bridge project.  Mrs. Pschirrer added that the Town did not budget for this.  Ms. Mayberry said a concern is they are lights on a State owned bridge.  She has not yet seen the crosswalks painted.  Vermont recently painted their crosswalks. Mrs. Pschirrer will write the letters to Representative Weber and Senator Kahn. Copies of the original letter the Town sent to the NH DOT and emails the Town has received from the NH DOTwill be enclosed with the letters.  She will circulate the letter before sending it out.          

Pending Further Actions:  The following Agenda items will remain on this pending list as there is no new information available at this time:

NEW BUSINESS:

Agreement Letter for Financial Audit:  Mr. Dalessio moved to allow Mrs. Peggy Pschirrer, Chair of the Selectboard, to sign the agreement letter for the Financial Audit for the year 2019.  It will not exceed $16,500.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, motion was approved.

Mrs. Pschirrer reported the auditors will begin next week.  They will not be on site, but rather doing it by virtual format.  Mr. Rich Kreissle expects to be spending a lot of time with them as he will be making copies, etc. to provide them with all the documentation needed for the audit.

NRCS Farm Bill Program Worksheet:  Mrs. Pschirrerexplained that one Selectboard member has to sign this NRCS Farm Bill Program Worksheet.  It is on 4 acres that is part of the River Well lot by the Connecticut River.  It is now farmed by the Gowdy family.  Currently hay is being grown on the field.  Mr. Dalessio said this Farm Bill Program keeps track of all the farm land and what they are doing with it. This is an organic farm. There is no money exchange.  

Mr. Dalessio moved to authorize the Chair of the Selectboard, Peggy L. Pschirrer, to sign the New Hampshire NRCS Farm Bill Programs Worksheet.  This is to farm four (4) acres of land on Map and Lot #012-003-000; Farm 1614 Tract 1157.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.  

Recreation Area Notice:  Mrs. Pschirrer had reviewed the Governor’s Order – Stay at Home 2.0, Health and Fitness – and created the following notice to be “Effective June 1, 2020”.  

Tennis and pickleball courts may be open under the following conditions:

Other summer recreation activities:

Mrs. Pschirrer mentioned that Mrs. Downing brought to her attention that basketball court use needs to be added.  Mrs. Pschirrer reported the Governor will be discussing pending issues tomorrow. Ms. Mayberry feels it will be hard to enforce social distancing if the basketball courts are open.  The Recreation Committee already discussed having basketball leagues.  Mr. Cassarino‘s suggestions were:  Players would have to bring their own tennis/basketball balls and take what they bring.  Wear a mask.  They need to specify that the leagues are not happening but “no organized basketball games” or “something similar” should be added so people know they just cannot show up and play.  Mr. Dalessio agreed that “courts should be restricted to free throwing only and no organized basketball games”.  Mrs. Pschirrer noted that they are thinking about adding “we are not supplying any equipment”.  Mr. Dalessio added “the players are responsible for sanitizing their own equipment and benches”.  There was a consensus of the Selectboard not to publish this revised notice until Monday, June 1st, 2020.  Mrs. Downing will pass these changes by the Selectboard prior to posting.  Mr. Cassarino will post these revised conditions/restrictions on the Walpole NH Recreation Facebook page.

Route 12:  Mr. Dalessio mentioned the construction on Route 12.  It is very dangerous by the junction of Route 12 to Route 12-A.  He encourages everybody to drive slow as the road is also very narrow.  He asked Lt. Justin Sanctuary to talk to the DOT about doing something different in that area.  

Highway Department:  Ms. Mayberry advised the Highway Department removed the pavement on Maple Street in North Walpole.  E.E. Houghton worked there on a water line break today.  The Commissioners said the Highway Department is doing a good job. She wanted to share that positive comment.  

Next Selectboard Meeting – Thursday, June 4, 2020: Mrs. Pschirrer announced that next week the Selectboard will be interviewing candidates for the new Recreation Director’s position.  Consequently the Selectboard Board meeting will not begin until 7:00 pm to give them adequate time to finish the interviews.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the meeting was recess at 7:03 PM.

The regular Selectboard meeting resumed at 7:10 PM.

FACT-TV:  Mrs. Pschirrer announced that this concludes the regular Selectboard and Hooper Trustees meetings.  The Selectboard will be entering into a Non-Public Session.  FACT-TV ceased filming and left the meeting.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Dalessio moved to enter into a Non-Public SelectboardSession pursuant to RSA 91-A:3 II to discuss (a) Personnel, (b) Hiring and (c) Reputations.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  On a roll call vote with Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.  

The regular Selectboard meeting resumed at 7:56 PM.

Mr. Dalessio moved that the Minutes of the Non-Public Selectboard Session of May 28, 2020, be sealed.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there were any questions or comments.  There were none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

ADJOURNMENT:

Mr. Dalessio moved to adjourn this Selectboard meeting.  Seconded by Ms. Mayberry.  Mrs. Pschirrer asked if there was any discussion.  There was none.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the meeting was adjourned at 7:58 PM.

Respectfully submitted,

Sarah added a note to say that the focus of this meeting was how each department is dealing with the COVID-19 issue. – Lil

Selectboard Present:​Peggy Pschirrer (Chair); Cheryl Mayberry; Steven Dalessio

Staff Present:​​Sarah Downing (Manager of Administration); Richard Kreissle (Manager of

Finance); Ben Hoy (Recycling Director); Michael Rau (Road Agent/Highway Department); Justine Fafara(Library Director); Justin Cassarino (Recreation Director); Helen Dalbeck (Hooper Institute Executive Director); Michael Paquette (Chief, Police Department); Justin Sanctuary

(Lt., Police Department);

Excused:​​Sandra Smith (Town Clerk/Tax Collector)

CALL TO ORDER: Mrs. Pschirrer called this Staff Meeting to order at 5:02 PM and welcomed everyone.  The Selectboard and Staff are all in separate locations.  This ZOOM meeting is being recorded.

Mrs. Pschirrer pointed out that we have not met in such a long time.  She felt it would be good to see some people on the computer screen and/or just hear one another, talk together and find out how everybody is faring in this extraordinary time.  It has been challenging.  The Governor made no new changes today but maybe tomorrow his orders might change.  The office is getting a lot of calls about when are the tennis courts going to be open, when will the pool be open and what is going on in Town.  With the good weather people are out and about and starting to do more.        

Mrs. Pschirrer announced that as of July 19th, Mr. Justin Cassarino will no longer be the Director of the Recreation Department.  We all should congratulate him on his new, big responsibility as Assistant Principal of the Walpole Elementary School starting in July.  He will have a mentor for a while.  Mrs. Pschirrer thanked him for taking this challenge.  Mr. Cassarinosaid he is looking forward to it.  

Recycling Center:  Mr. Ben Hoy had submitted a written report “COVID-19 Effects on Walpole Recycling”.  He advised they are trying to keep the people outdoors.  Some people will come in without a mask and some people have a problem with that.  Everyone is adapting appropriately.  Tomorrow they are going to the NH DMV to pick up free masks that were offered to NH businesses.  Other than the COVID-19 situation, it has been business as usual.  

Replying to a question from Chief Paquette, Mr. Hoy said they are waiting for the carpenter to come in June.  There is no urgency for the Reuse Center since volunteers cannot work inside during this pandemic; it’s safety first.  Chief Paquette asked if they will have security cameras for the building.  Mr. Hoy said they would be interested in security cameras.  During the business day, they will have a doorway and be able to see the Reuse Center from within the Recycling Center.

Finance Office:  Mr. Rich Kreissle had submitted a written report dated May 21, 2020.  He reported that with the Town Clerk (TC) increasing taking payments electronically due to being closed to the public (except by appointment), balancing the bank account dedicated to their credit card processing has been an added challenge.  Deposits from the TC are comprised of some combination of cash, check and electronic payments.  It is all more time consuming.  

Mr. Kreissle is keeping up to date on moneys available to the Town through the CARES Act as administered by the GOFERR.  CARES stands for: Coronavirus Aid, Relief and Economic Stability Act.  GOFERR stands for: Governor’s Office for Emergency Relief and Recovery.  The federal government has allocated funds to the states under CARES and these funds are further allocated to NH’s municipalities via GOFERR.  Walpole’s allocation of these funds is $91,428.  This program runs through August 2020.  If anyone has incurred costs, other than operational, bring this to his attention as the Town might be able to get reimbursed for them.  

Earlier this month Governor Sununu announced a $300 per week stipend for full–time first responders and $150 for part–time first responders over an eight–week period.  The announcement came without any guidance to municipal financial officers regarding taxability, NHRS applicability and other issues.  The NHGFOA’s (NH Government Finance Officers Association) online discussion page lit up like a Christmas tree with questions on these matters.  Through this community and the assistance of the NH Municipal Association (NHMA), clarity was developed so the Governor’s order can be implemented.  Municipalities will get reimbursed through the CARES Act for the full amount expended so there is no effect on their operating budgets.  

As the response to Coronavirus continues, Mr. Kreissle is sure there will be further programs that potentially affect the administration of the finances of the Town.  Programs are always changing.  This has been an interesting trip.  Mrs. Pschirrer advised that if a department has been spending money that is applicable be sure to let Mr. Kreissle know so the Town can be reimbursed.

Highway Department:  Mr. Michael Rau submitted a written report dated May 20, 2020.  The Highway Department has been conducting normal operations during the COVID-19 pandemic.  Though they have made a few slight changes.  The highway building is no longer allowing visitors, sale representatives, deliveries, etc. into the building until further notice without an appointment.

Crews have been practicing safe social distancing, as well as wearing masks when entering town and public facilities.  Equipment and facility are cleaned daily and surfaces are sanitized regularly.  

Mrs. Pschirrer reported seeing some work on Main Street.  Mr. Rau said they have started prepping for the milling and reclaiming.  They had to fix some catch-basin tops; it was nothing serious.  Milling will be done right after July 4th.  Arlington Paving will come in to do the milling.  Expected time is about three days.  They will start reclaiming a portion of the Old Drewsville Road to Gowdy’s Farm as that road is destroyed.  Arlington Paving will be doing this as well.  It usually takes the Town the whole month of July to pave. Arlington Paving can do it for less than the Town can do it.  Mr. Rau will be on site.  It is business as usual.  They are trying to stay safe.  Some work was started on the Old Keene Road.  They will be working on Maple Street in North Walpole in coordination with the Water Department.  The drainage will be replaced on that road; the cost is about $5,000.  Fuzzy Bros. will rip it up and take it away at no cost to the Town.  They will take out most of the sidewalk; some will be put back in June.  Pelow Paving will do Maple Street.  It is a unique job.  The dirt roads were graded.                

Recreation Department:  Mr. Justin Cassarino submitted the following written report dated May 21, 2020.

COVID-19

With VT opening more of their facilities, people are assuming our courts are open and are ignoring the signs;

A LOT of messages/phone calls about the tennis courts and suggestions on how/why we should open.

Will really need to promote this program(s) next year to make sure we have enough participants;

Think about different types of “safe” events than what we usually try to do.

Mr. Cassarino said the pool is a question mark now.  Is it cost effective to open it and they will have to limit the community events they usually have?  They will have to think of other activities or not do any at all this season.  

Ms. Mayberry mentioned that Baby Cassarino is due within the next 2-or-3 days.  Everyone congratulated Justin and wished the family well.

Walpole Library:  Mrs. Justine Fafara had submitted “COVID-19 Effects on the Library” and “COVID-19 Phased Reopening Plan – Last Revised May 5, 2020”.  Mrs. Fafara reported that the Library has been physically closed since Monday, March 23, 2020.  Staff has been diligently working from home on a number of projects.  They expanded their virtual/digital offerings since March and will continue to offer them as long as possible.  They added a new provider for downloadable materials called Hoopla, which offers ebooks, audio books, music, movies and TV shows.  In January she added a service called Newsbank, which offers New England newspapers online, and has seen good use during this pandemic.  Julie started a YouTube channel with short story time snippets, tutorials for their digital services and more.  They also have a page on their website dedicated to all of the video tutorials Julie has made to help people use their digital services and resources.  

They are working on a plan for their Summer Reading Program that will include take and make crafts to replace their weekly craft programs.  She has been involved in many Zoom Library calls.  It has been very busy.  They are making it work.  Quite a few people have reached out for new library cards.  Curbside pick-up started last Tuesday.  They are offering pickup times twice a week.  They will begin phase 2 on June 1st, offering curbside services daily Monday-Saturday.  

Hooper Institute:  Mrs. Helen Dalbeck had submitted a written report “Hooper Institute Summary Due to COVID-19”.  Mrs. Dalbeck advised that all teaching in the classroom ended on March 13th.  Although both Becky Whippie and she have emailed and talked with their teachers, they have not taught any Hooper Institute classes virtually.  They miss the kids.  She and Becky have been working closely together.  They have shared some enrichment material and news from the gardens and the field.  Out of this challenge, Becky created videos to share via their Facebook page.  They are how–to seasonal activities that would have been part of the curriculum and natural history themes that would have been taught as part of their outdoor classrooms.  She continued to grow food in the high tunnel and arranged to share produce with the Fall Mt school kitchen as well as a special food sharing program set up by the school counselor to help feed families in need when school is not in session.  This will be ongoing through the summer.  It is very positive.  Their intention is to be part of virtual learning and teaching in the fall if that is the direction the schools will be taking.  They want to be part of the day to day, week to week schedule, as an essential part of public education in Walpole.  

All special events and public programs have been cancelled or postponed until the fall.

Summer camps have been revised and reworked to be at home editions.  Large camps are something they would not attempt to do during this pandemic. Woodworking projects are being developed to be taking and make projects to do at home.

The Walpole Community garden has 44 beds that are being planted. Everyone involved is thrilled to have the opportunity to do something positive, at a safe distance socially.  

The high school work program applications are way down withnine students to date.  Half of these students are 8th grade students; the other half are returning students.  They will be able to be placed in essential businesses (they have 6 firm, 2 reserved), all farms plus Walpole Vet and Walpole Recycling.  This process starts next week.  

Adventure programs and hikes for older kids are being created to have activities, crafts, maps and science inquiry that can be picked up in to go folders and taken into the field.  

They are also doing some open trail sites.  Families can make shelters and build fairy houses.  Hooper staff will set up and curate but activity is self-lead.  A lot of people are using their trail for various activities.  They also see wildlife on the trails.

Mrs. Dalbeck advised they are applying for grants but have not yet received any.  She will keep trying.  Mr. Dalessio will send her the link to a website where she might apply.  Mrs. Pschirrergot word today from the NH Charitable Trust Foundation that the Governor has designated them as a distributor of some funds that are available.  

Mrs. Dalbeck pointed out that they want to be part of the day-to-day, week-to-week on-line learning in the fall if that is the way the schools will go.

Police Department:  Police Chief Michael Paquette had submitted a letter dated May 20, 2020.  This past week if they were not dealing with COVID-19, they would have had their Third Annual Chief of Police Breakfast at the Town Hall.  All the chiefs were grateful for this event.  Maybe it can be held in the fall.  

Mr. Dalessio asked if the Police Department has noticed an increase in skid marks on the roads.  There are some in Drewsville; anywhere there is a straight road.  Chief Paquette is aware of them.  They are on the VT side as well.  The department has had complaints of a vehicle going very fast on County Road about 1-to-2am.  Almost every time an officer is in that area they have either received another call or that particular vehicle has not gone through.  He is going to move the radar unit over to County Road.  Mrs. Pschirrer advised that the Selectboard knows the Police Department is very busy.  

Selectboard Office: Mrs. Sarah Downing submitted a “COVID-19 Effects to Selectboard Office and Town Hall Operations” dated May 20, 2020.   She reported that on March 18, 2020 at 1 PM, the Town Hall closed to public access.  Appointment are now required with Selectboard and Town Clerk/Tax Collectors’ Offices.  Additionally, no meetings or events are being held in the Town Hall.

Facilities changes include:

Process changes:

Recent Purchases:

Town Clerk / Tax Collector:  Mrs. Sandy Smith had submitted a written Staff Report dated May 2020.  Unfortunately Mrs. Smith was unable to attend this meeting due an illness.

COVID-19 is changing their routine just a little.

They now work by appointment only.  They schedule appointments and ask them to call if they have the need to cancel.  Most people are comfortable with this system, as they don’t want to be exposed to anything.  We have had just a couple that have forgotten to come.  Most are coming on time.  We have them call us from outside and if our customer has not left, we tell them when they see someone leave, they can come up and knock on the outside door and we will let them in.

We allow approx. one hour for a new vehicle or a transfer.  Ten or fifteen minutes for a renewal, extra time if they have several.  One hour is given for a Marriage License.  These are just estimates.

Most customers bring their own pen, if not, we let them use a pen and then we spray it so no germs will be spread.  We spray their driver’s license before giving it back, they seem to appreciate the caution that we are using.

It is a very different way of working but they are getting used to it. The good part is we can close on time!

ADJOURNMENT:  Mrs. Pschirrer thanked everyone for attending.  They appreciate the work everyone is doing especially under these circumstances.  Every day brings a new surprise.  There may or may not be another Staff meeting next month.  It is impressive to see how well Walpole is doing as a community.  Some towns have not yet met to approve their budgets.  She adjourned this Staff meeting at 6:05 PM.