The Walpolean

TOWN OF WALPOLE

HOOPER TRUSTEES MEETING

NOVEMBER 16, 2017

Hooper Trustees Present:  Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Hooper Trustees meeting to order at 8:00 PM.

HOOPER TRUSTEES MINUTES:

HOOPER TRUSTEES MEETING – November 9, 2017:  Mr. Dalessio moved to accept the Minutes of the Hooper Trustees meeting of November 9, 2017, as submitted.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the Minutes were approved.

NEW BUSINESS:

Transfer of Funds:  Mr. Dalessio moved to approve the transfer of funds from the Hooper Trust I to the Town of Walpole in the amount of $3,383.00.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Mansion Antique Sale Update:  Mrs. Pschirrer reported the antique furniture sale at the Mansion went very well.  Eventually they will sell a few more items. Additionally, there will be proceeds from Ms. Sharon Boccelli’s auction in the spring.  The total sales at this time are $10,658.12.  She expressed gratitude for the many people who worked this past week-end.  It includes the Women of Walpole, Sue Dalessio, Amy Howard, Robin Fernsell, Sarah Downing, Terry Holcombe, Karen Galloway, Tom Goins, Steve Dalessio, Peter Kenney, Bill and Lynn Reed and other members of the community.

Merger of Education and Scholarship Trusts:  Mr. Dalessio distributed copies of the proposed “Merger of Education and Scholarship Trusts”, dated November 14, 2017.  This the analysis prepared by Mr. Tom Goins.  One of the terms of the sale is the merger of the education and scholarship trusts.  Mr. Dalessio pointed out what the anticipated numbers would be based on a Five Year Cash Flow Forecast.  Nothing will be done until after the sale of the Hooper property occurs.  It is the Hooper Trustees decision to make.  The Hooper Maintenance Fund could be used for expansion and repairs to the Hooper Institute.  There is a lot of opportunity to heat the building year-round, etc.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Hooper Trustees meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio, and Mrs. Pschirrer in favor, the meeting was adjourned at 8:14 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

HOOPER TRUSTEES MEETING

NOVEMBER 9, 2017

Hooper Trustees Present:  Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Hooper Trustees meeting to order at 6:52 PM.

HOOPER TRUSTEES MINUTES:

HOOPER TRUSTEES MEETING – November 2, 2017:  Mr. Dalessio moved to accept the Minutes of the Hooper Trustees meeting of November 9, 2017, as submitted.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the Minutes were approved.

Mansion Furniture Sale:  Mrs. Pschirrer advised the Mansion furniture sale begins tomorrow.  There was a crew of volunteers at the Mansion today; some worked two-or-more hours.  Signs were made.  Some furniture was moved around.  Cupboards were cleaned out.  There is an inventory except for inexpensive, small items.  They organized the items for sale and closed off certain areas.  The heat was turned on.  The sale on Friday will be from 4:00 to 8:00 PM.  Mrs. Pschirrer also met with Mr. Colin Sheehan today.  He continues to work on plans for the property.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Hooper Trustees meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 7:00 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

PUBLIC HEARING

MEETING OF THE SELECTBOARD

NOVEMBER 9, 2017

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Public Hearing of the Selectboard to order at 6:15 PM in the Walpole Town Hall.  She advised this Public Hearing is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were no members of the public in attendance.

PUBLIC HEARING REGARDING THE DONATION OF LAND FROM WILLIAM CALLAHAN:  Mrs. Pschirrer advised this meeting is being held in accordance with RSA 41:14a for the acceptance of a piece of land. The Selectboard may accept the donation if they hold two public hearings two weeks apart and then not more than ten days later can accept the land.  The Selectboard is required to given letters endorsing the acceptance of this land from the Walpole Conservation Commission and the Walpole Planning Board.  The Walpole Conservation Commission has already agreed to write that letter.  The Callahan land is 3.5 acres; Map and Lot # 004-012-001.  It is an interior parcel of land Mr. Callahan inherited some years ago.  It is completely land-locked. It abuts the Fanny Mason Forest which is land owned by the Town of Walpole.  It will make a good addition to that piece of land for the extension of public right-of-way.  Mr. Callahan is happy to give this land to the Town of Walpole. The members of the Walpole Conservation Commission have agreed to pay for the survey and legal fees for the transfer documents for the property.

There will be a second public hearing on Thursday, November 30, 2017 at 6:15 PM. It will be posted as required.  The Selectboard will then have ten days to accept the donation of this land.  This State law, RSA 41:14a, was accepted by the voters of the Town of Walpole at a Town Meeting. Therefore, the Selectboard does not have to wait until a Town Meeting to accept this donation of land.

There were no members of the public in attendance; therefore there was no public comment.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Public Hearing.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, this Public Hearing was adjourned at 6:24 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

NOVEMBER 9, 2017

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  She advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were no members of the public in attendance.

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable Check Register in the amount of $39,955.33 for checks dated November 10, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending November 4, 2017, in the amount of $24,189.95 for checks dated November 10, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,238.96 for the week ending November 4, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – November 2, 2017:  Ms. Mayberry moved to accept the Minutes of the Selectboard meeting of November 2, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – November 2, 2017:   Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of November 2, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

PUBLIC HEARING – Acceptance of Complete Streets Recommendations – November 2, 2017:  There was a consensus of the Selectboard to put these Minutes on-hold until the next meeting.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• North Walpole Village District Board of Commissioners – October 30, 3017.

WARRANT:

PROPERTY TAX:  Mrs. Pschirrer read the Tax Collector’s Warrant, Property Tax Levy, State of New Hampshire, as follows:

“In the name of the State you are hereby directed to collect the property taxes in the list herewith committed to you, amounting to the sum of Five Million Six Hundred Forty Six Thousand Five Hundred Ninety Four Dollars and Eleven Cents ($5,646,594.11) and with interest at twelve (12%) percent per annum from December 18, 2017 thereafter, on all sums not paid on or before that day.

And we further order you to remit all monies collected to the Town Treasurer, or to the Town Treasurer’s designee as provided by RSA 41:29, VI, at least on a weekly basis, or daily whenever tax receipts total One Thousand Five Hundred Dollars ($1,500.00) or more.

Given under our hands at Walpole, New Hampshire, this Ninth day of November 2017.”

Mr. Dalessio moved to accept and sign this Warrant for Property Taxes in the amount of $5,646,594.11.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

Citizen’s Report 2017-18:  Mrs. Pschirrer will contact this citizen to discuss the matter.

Dental Rates:  Mrs. Pschirrer advised the HealthTrust was looking for the Selectboard’s acceptance of the Dental Plan.  The Fall Mountain Region School District will no longer administer the Dental Plan; they are changing to Delta Dental. Mr. Dalessio felt they should explore the possibility of sharing the administrative costs with the Town of Charlestown who are considering self-insuring this coverage.  Ms. Mayberry and Mrs. Pschirrer agreed as it will save both the Town and employees money. Ms. Mayberry agreed to continue to explore this change-over.  Mrs. Pschirrer will respond to the email from the HealthTrust benefits advisor.

Alstead Road:  Mrs. Pschirrer reported some information was received from the CDL Company who has been looking at the Alstead Road culvert project.  They submitted a proposal that meets all the State standards except the Fish and Game Department. They asked for a slight change at the end of the area.  Maps were provided.  Mr. Rau will now send this out for bid to at least three companies.  Mr. Dalessio requested that Mrs. Pschirrer ask Mr. Rau if the plans will be stamped by a licensed engineer.

Highway Department:  Mr. Rau advised three pick-up trucks are down.  There is wiring damage to one of them.

Water and Sewer:  Receipts to-date for Water and Sewer collections are $29,176.00.

NEW BUSINESS:

Preliminary 2017 Equalization Certificate:  The Selectboard acknowledged receipt of the 2017 Equalization Municipal Assessment Data Certificate from the Department of Revenue Administration.  It was a full revaluation.  The equalized ratio of 101.2 will be used to calculate the total equalized valuation for the Town.

Ms. Mayberry moved to approve and sign the 2017 Equalization Municipal Assessment Data Certificate.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

School Board Voting Appropriation Warrant:  Mrs. Pschirrer acknowledged receipt of the email from the Town of Charlestown regarding the article wording that would be an amendment to the Articles of Agreement.  Mrs. Pschirrer began to re-write this however it is not finished.  It needs to be more detailed.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved at 6:52 PM.

The regular Selectboard meeting resumed at 7:00 PM.

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mr. Dalessio seconded the motion and, on a roll call vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:14 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of November 9, 2017, be sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

ADJOURNMENT:

Mr. Dalessio moved to adjourn this Selectboard meeting.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the meeting was adjourned at 7:16 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

NOVEMBER 2, 2017

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:40 PM in the Walpole Town Hall.  She advised this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were no people from the public in attendance.

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $55,469.00 for checks dated November 3, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending October 28, 2017 in the amount of $23,692.61 for checks dated November 3, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,092.23 for the week ending October 28, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 26, 2017:  Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of October 26, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 26, 2017:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of October 26, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

2016 FINANCIAL AUDIT MEETING – October 26, 2017:  Ms. Mayberry moved to accept the Minutes of the 2016 Financial Audit Meeting of October 26, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District Board of Commissioners – October 10, 2017;
• North Walpole Village District Board of Commissioners – October 17, 2017;
• Planning Board Workshop – October 24, 2017.

WARRANTS:

WALPOLE WATER FEES:  Ms. Mayberry moved to accept the Warrant For The Collection of Walpole Water Fees in the amount of $74,472.95.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

WALPOLE SEWER FEES: Ms. Mayberry moved to accept the Warrant For The Collection of Walpole Sewer Fees in the amount of $90,529.90.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

NORTH WALPOLE SEWER FEES:  Ms. Mayberry moved to accept the Warrant For The Collection of North Walpole Sewer Fees in the amount of $72,623.02.   Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

ABATEMENTS:

MAP and LOT #003-040-000:  Ms. Mayberry moved to grant the Property Tax Abatement in the amount of $177.50 for Map and Lot #003-040-000.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #021-024-001:  Ms. Mayberry moved to grant the Property Tax Abatement in the amount of $112.81 for Map and Lot #021-024-001.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

BUILDING PERMITS:

PETER and KIMBERLY KING, 46 Dearborn Circle, Map and Lot #012-055-022:  Ms. Mayberry moved to approve Building Permit No. 2017-38 for Peter and Kimberly King to have a “10’ x 12’ Mudroom Entrance Addition” at 46 Dearborn Circle.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

JOSEPH and SONIA SAWYER, 632 River Road, Map and Lot #004-001-004:  Ms. Mayberry moved to approve Building Permit No. 2017-39 for Joseph and Sonia Sawyer to put “Solar Panels on Roof of House” at 632 River Road.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

Vachon, Clukay and Co. Letter:  Ms. Mayberry suggested adding “to see the attached opinions from the Town Treasurer for future audit consideration”.

Mr. Dalessio moved to approve and sign the letter to Vachon, Clukay and Company as amended.  Seconded by Mr. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Frank Whitcomb Construction Letter:  Ms. Mayberry moved to approve and sign the letter to Frank Whitcomb Construction.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Petitions for Pole Licensing:  Ms. Mayberry moved to approve and sign the Petitions for Pole Licensing.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Citizen’s Report 2017-14 Letter:  Mr. Dalessio moved to approve and sign the letter regarding Citizen’s Report #2017-14.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

JROTC of Fall Mountain Request:  The Selectboard continued their discussion relative to finding suitable space for the JROTC of Fall Mountain to practice.  Everything is protected and it is under control of competent adults.  There are ten students in the marksmanship training.  Mr. Dalessio is going to talk to Police Chief Paquette and Lt. Justin Sanctuary for an opinion.

NEW BUSINESS:

2017 Preliminary Tax Rate:  Mrs. Pschirrer reported the Town received a preliminary tax rate in the amount of $25.09.  They have to add an amount for potential abatements and what amount to take out of the fund balance.  Land values went up.

Mr. Dallesio moved to change the final over-lay for the 2017 tax rate to $40,000.  Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.   

Assistant Treasurer Appointment Notice:  Mr. Dalessio moved to appoint Margaret Palmer as the Assistant Treasurer.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Citizen’s Report 2017-18:  Mrs. Pschirrer will respond to this email.  It is difficult to get out of Middle Street because of the range of vision for turning left onto Main Street.  The Highway Department will follow up on this.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations.  Ms. Mayberry seconded the motion and, on a roll call vote with Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved at 7:25 PM.

The regular Selectboard meeting resumed at 7:36 PM.

Mr. Dalessio moved that the Minutes of the Non-Public Selectboard Session of November 2, 2017, be sealed.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:58 PM.

OTHER BUSINESS:

Highway Department:  Ms. Mayberry met all the Highway crew and saw the Highway building.  She had a tour of the Town / roads with Mr. Rau.  It was interesting and productive.  The Selectboard discussed damage as the result of the last storm.

ADJOURNMENT:  Ms. Mayberry moved to adjourn this meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:00 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 26, 2017

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  She advised this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were two members of the public in attendance.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations.  Ms. Mayberry seconded the motion and, on a roll call with Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

The regular meeting resumed at 7:18 PM.

Mr. Dalessio moved that the Minutes of the Non-Public Selectboard meeting of October 26, 2017, be sealed.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this meeting to enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The regular meeting resumed at 7:42 PM.

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $21,449.73 for checks dated October 27, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending October 21, 2017 in the amount of $21,596.89 for checks dated October 27, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,635.78 for the week ending October 21, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 19, 2017:  Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of October 19, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 19, 2017:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of October 19, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

STAFF MEETING – October 19, 2017:  Ms. Mayberry moved to accept the Minutes of the Staff Meeting of October 19, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• Zoning Board of Adjustment – October 10, 2017.

OLD BUSINESS:

Westberg Property:  Mrs. Pschirrer reported the Department of Environmental Services (DES) told Southwest Region Planning Commission (SWRPC) they wanted to do more testing. The DES discovered PFAS and PFOS where they thought they would.  They also discussed there had been a Teflon coating tank in the building that was demolished.  The DES had that information in their file.  At the last meeting of the Brownfields Committee meeting there was a lengthy discussion about this.  They found nothing on the property owned by the Walpole Foundation (apartment building).  Mrs. Pschirrer confirmed the Town would still take the Westberg property provided the State of NH would absolve them of all liability.  The committee then approved the money for Phase I.  The DES, SWRPC and Ransom Environment all want to do more testing with monitoring wells; lots #50 and #51 will be done.  The Westberg Estate will pay for this testing.  Mr. Stephen Rickerich, engineer from Ransom Environment, and SWRPC asked if the Town would ask permission of property owners, Mr. Adams and Ms. Phillips, to allow them to put test wells on their properties.  They also asked if the Public Works would mark the pavement in the road for the yards where these wells will be put.  Mr. Dalessio mentioned they will have to call Dig Safe.  Mr. Rau said the Highway Department could do the markings.

Mr. Dalessio moved to approve having the Highway Department mark the pavement in the road for the additional Westberg monitoring wells.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Citizen’s Report 2017-17:  Ms. Mayberry moved to approve and sign the letter to Mr. Provencher regarding a fence along the railroad tracks at the North Walpole Park.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Water and Sewer Receipts and Update:  After looking at the latest report on Water and Sewer receipts and the update, the Selectboard felt a phenomenal job is being done by the office.

Policy SAF 100 Safety Program Update:  Mrs. Downing talked to Inspector Perry about the Town’s Safety Program.  She will re-do the list of the Town’s Safety Committee members to take the North Walpole Fire District and the Walpole Fire Department out.  The Walpole Fire Department will be required to have their own Safety Committee meetings as they have a total of 40+/- full-time and part-time members.  The North Walpole Fire District may not be required to have their own Safety Committee meetings if they have less than 15 members.

Complete Streets Public Hearing:  Ms. Mayberry advised the Planning Board talked about the Complete Streets Public Hearing at their workshop.  They had it in their minutes that the Planning Board would do the Public Hearing.  The Selectboard made a decision to schedule a Public Hearing on the Complete Streets program on Thursday, November 2^nd at 6:00 PM.  Copies of the recommendations will be available.

NEW BUSINESS:

Petitions for Pole Licensing:  Mrs. Pschirrer advised three Petitions for Pole Licensing were received from the Northern New England Telephone Company, FairPoint Communications and Liberty Utilities.  There are multiple poles and pages to sign.  The Petitions stating “North Walpole” rather than “Walpole” will be sent back for corrections.

Ms. Mayberry moved to approve the Petition for Pole Licensing on Barnett Hill Road.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Police Vehicle Replacement:  Mrs. Pschirrer will continue to do research regarding taking funds out of the Capital Reserve funds to purchase a police cruiser.  Officer Landry was responding to a call when the cruiser was hit by another vehicle outside of Lola’s Restaurant in North Walpole. The cruiser is a total loss. The NH State Police are investigating.

Gun Fire at Rice Mountain:  Mr. Dalessio had a complaint about continuous gun fire at Rice Mountain.  It was for one day when the Police Department was qualifying for their re-certification.  He will respond to the complaint.

Whitcomb Trailer:  Mrs. Pschirrer will write a letter to Whitcomb Construction asking them to remove the trailer.

JROTC of Fall Mountain Request:   A request was received from the JROTC of Fall Mountain to help them find a place where they can continue their marksmanship studies.  They use pellet guns.  In the past they practiced in the basement of the V.F.W. in Charlestown. However, the space is being converted to a bar and the JROTC can no longer use it.  There are about 40 members; about 10 members participate in the marksmanship team. The Selectboard will think about this and try to find a space.

SWRPC Invitation to Fall Meeting:  The Selectboard will be unable to attend this SWRPC Fall meeting on Tuesday, November 14^th due to other conflicts.

Selectboard Meeting:  Ms. Mayberry had previously requested the Selectboard meeting on Thursday, December 14^th be moved back to Wednesday, December 13^th but because of a change in plans the meeting can still be held on Thursday, December 14^th.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Selectboard meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:35 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

2016 FINANCIAL AUDIT

OCTOBER 26, 2017

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

Staff Present:               Rich Kreissle, Tom Goins, Sarah Downing

CALL TO ORDER:  Mrs. Pschirrer called this meeting of the Selectboard to order at 5:30 PM in the Walpole Town Hall.  She advised this meeting is being recorded.  There were no members of the public in attendance.

Mrs. Pschirrer advised this Public Meeting was scheduled to discuss the 2016 Financial Audit.  Basically it was a good audit.  She feels financial audits should be reviewed by the people in charge.  This meeting is about focusing on the deficiency worksheets.  They are easy to take care of.  Some corrections were made from the previous audit.  Mrs. Pschirrer found it easy to work with the auditors from Vachon Clukay & Company PC.  They were accessible and helpful.  If the Selectboard, Manager of Finance and/or Town Treasurer object to something, a letter will be written to the auditors.  This Selectboard already dealt with Nos. 1, 2 and 3.  They had discussed proper procedures with the Manager of Finance.

The auditors felt the Town had left too much uninsured money at the end of the year.  Mr. Goins explained this is collateralization.  He had spent a considerable amount of time with the auditors talking to them about PDIP, the $250,000 General Fund and that he got the Savings Bank of Walpole (SBW) to give us collateral.  The SBW started out saying “no problem” and they would give the Town up to $4,000,000.  Later the CO of the SBW said they were not going to do that because it would cost them too much money.  Mr. Goins has an email from the SBW to confirm they negotiated $500,000.  He does not know if the auditors considered the $500,000 on top of the $250,000.  He had a lengthy conversation with the auditors as he does not feel any town should have to go out and pay for collateralization.  Mr. Kreissle and Mr. Goins work together closely and they are committed to having the least amount of money in the General Fund.  Mrs. Pschirrer advised if Mr. Goins wants to write a note to the auditors stating he disagrees with this, she would not have any trouble with that.  The Selectboard already signed off on their comments.  They had adopted procedure PT-004 which collateralizes all funds in excess of $750,000 with the SBW; the procedure was adopted in October 2017. Mr. Goins said it does not speak to the level of collateral; when he wrote the policy he thought he had $4,000,000.  He wants to respond and will draft something for the Selectboard to review.  Mr. Dalessio feels they should respond with a package.  They can revise the three comments they replied to in July.  Mr. Kreissle mentioned if they had less than the $250,000 at the end of the year, the auditors would not have commented.  Mr. Goins noted they do not have to collateralize PDIP.  He wants to be sure the auditors know what the Town did.  The auditors will continue to write us up unless there should be dialogue that a decision was made to not pay for collateral.  There was discussion relative to asking for a waiver.  Ms. Mayberry pointed out the auditors are going by a standard set of rules.  They are rigid with their rules and recommendations.  Mr. Goins does not feel an adverse report is good year-after-year; he would try to make it go away   Mr. Dalessio feels the question to ask is how does the Town stop this.  Mrs. Pschirrer noted there are many favorable comments in this audit.  Mr. Kreissle pointed out if someone were to come in to look at the audit they would see the adverse opinion but would also see the over-all favorable comments/opinion.  Mrs. Pschirrer is in favor of trying to talk to the auditors about how an adverse report can be eliminated.  Mr. Goins summarized it makes him and Mr. Kreissle feel they made a big mistake but they have not done that.

No. 4 is the Library credit card issue.  Mrs. Pschirrer will take the auditor’s notes to show members of the Library Board.  They use the credit card a great deal and pay the credit card bill from their checking account.  Mr. Dalessio would like to see their written procedure step-by-step.  There should be a deadline date when this will be done.  Mrs. Pschirrer will bring this up again with the Library Board.  They are Town employees.

No. 5 is an audit of cash. Reconciliation and trial balances at the year end.  Mr. Kreissle advised this has been a battle since 2011.  There was an inaccurate conversion in 2011.  They would like to identify different pieces each year.  He is aware of this on-going process and both he and the auditors will continue to work on this.  They are looking for the variance; is it consistent.  If so, it gives the auditors a lead.  Mr. Dalessio summarized this is an on-going process and the Town of Walpole and auditors are well aware of it.  Mr. Goins mentioned there is no allowance for doubtful accounts.  Mrs. Pschirrer has spent hours working with Mr. Kreissle and Mrs. Karen Galloway on unraveling the Hooper items because the auditors found discrepancies.  They continue to work on this.

No. 6 is various cash disbursements.   The auditors concluded there are opportunities to strengthen controls.  They noted 36 instances of expenses and expenditures without approval of purchase, account coding, supporting documentation and discrepancies in the total amount.  Mr. Kreissle feels this is going away because he implemented and explained his new procedure.   Mr. Dalessio noted there are still invoices with no purchase orders.  Why are Department Heads purchasing without purchase orders?  Mrs. Pschirrer said there is an inconsistency from one department to another.  Where do they want the mail to go?  It arrives in this office first.  Mr. Kreissle thought when Mrs. Daigle opens the mail the invoices get put in the appropriate boxes.  Mr. Goins noted the Accounts Payable person, who is Mr. Kreissle, should not pay a bill unless he had a purchase order or receiving report and an invoice.  Mr. Kreissle is now doing this.  Mr. Dalessio mentioned invoices should have a purchase number on them.  Mr. Goins felt this will go away with this process.  Mrs. Pschirrer will discuss this with department managers during the December Staff Meeting.  The Recycling Center is the only department without a part-time administrative assistant, who are a big help.

No. 7 is payroll processing from various payroll transactions throughout the year.  There are opportunities to strengthen controls.  A total of 52 deviations were noted of areas where controls can be strengthened.  These include incorrect pay received, missing signatures from employees and/or department heads for approval, inaccurate hours reported on time cards, inaccurate hours paid to employees, invalid documentations or unavailable documentation of rate of pay and check information not matching against check cleared on bank statement.   Mrs. Pschirrer mentioned department managers have been reminded of this and will need to continue to be reminded.   Mr. Kreissle noted some of these are department manager issues.  Ms. Mayberry said if there is a discrepancy they need to correct, they should put it aside and write a note advising the department supervisor to come in to sign or take care of what needs to be corrected.  Mrs. Pschirrer summarized they are working on it and it continues to get better.

No. 8 references credit card activity – noting an opportunity to strengthen controls.  Mrs. Pschirrer mentioned needing a procedure.  She would never pay a bill unless the receipt has all the information on it.  It needs to have the name of the person who used it and who was involved.

No. 9 is the result of examination of water and sewer activity noting an opportunity to strengthen controls. Mrs. Pschirrer pointed out they have done a lot on this during the current year.  It is doubtful they will find anything wrong this year.

Mrs. Pschirrer started to do a summary.  They are working on No. 4 through 9.  Mr. Goins will send the Selectboard an email on how he would address this so a letter can be written to the auditors.  Mrs. Pschirrer said they will then know the Selectboard is paying attention to the comments.

Mr. Kreissle advised there is good news.  There has been a question about the MS-434 and the TransCanada money; this does not go against the budget appropriations and does not need to be included in the MS-434.  Mr. Goins noted that $97,000+- was transferred from the Conservation Commission savings account into a PDIP account.

Mr. Dalessio asked if the Capital Reserves were in PDIP would they have to have a special meeting to take money out.   Mrs. Pschirrer mentioned if the Trustees of the Trust Funds had all the paperwork, they would contact Cambridge Trust and a check would be issued.  There were no special meetings when funds were withdrawn for the Fire Department, Fall Mountain Region School District or the North Walpole Village.  Mr. Goins feels PDIP is just another place to put their money.  Mrs. Pschirrer feels Capital Reserve funds are the same; when needed the funds are spent.  It depends on whether or not the Town has adopted RSA 41:14. The Town should also adopt RSA 35:15.  More interest is earned in a PDIP account than a Capital Reserve fund.                         

ADJOURNMENT:

Mrs. Pschirrer declared this Selectboard meeting adjourned at 6:24 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

HOOPER TRUSTEES MEETING

OCTOBER 26, 2017

Hooper Trustees Present:         Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Hooper Trustees meeting to order at 7:20 PM.

HOOPER TRUSTEES MINUTES:

HOOPER TRUSTEES MEETING – October 19, 2017:  Mr. Dalessio moved to accept the Minutes of the Hooper Trustees meeting of October 19, 2017, as submitted.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC HOOPER TRUSTEES SESSION:

Mr. Dalessio moved to enter into a Non-Public Hooper Trustees session pursuant to RSA 91-A:3 II to discuss (c) Reputations and (d) Acquisition, Sale or Lease of Real or Personal Property.  Ms. Mayberry seconded and with Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

The regular Hooper Trustees meeting resumed at 7:34 PM.

Mr. Dalessio moved that the Minutes of the Non-Public Hooper Trustees Session of October 26, 2017, be sealed.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

Mansion Furniture Sale:  Mrs. Pschirrer has some volunteers working on the furniture sale on November 10^th that include Mrs. Downing, Mrs. Sue Dalessio and 2-or-3 people from the Women of Walpole.  They hope to have enough volunteers to have one person in every room.  They will open at 4:00 PM; there will be a $10/admission fee.  Saturday, November 11^th they will open at 8:00 AM; there is no admission fee.  She needs to recruit more people.  Closing time will be at 2:00 PM.  If people ask if they will consider a different price they will be referred to Mrs. Pschirrer.  At noon everything will be half-price.

ADJOURNMENT:

Mr. Dalessio moved to adjourn this Hooper Trustees meeting.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the meeting was adjourned at 7:42 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

HOOPER TRUSTEES MEETING

OCTOBER 19, 2017

Hooper Trustees Present:         Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

Call to Order:  Mrs. Pschirrer called this Hooper Trustees meeting to order at 6:38 PM.

Meetinghouse West, LLC:  Mr. Jeff Miller, Mr. Phil Hicks and Mr. Noel Cassidy were representing Meetinghouse West, LLC.  Mr. Hicks advised the golf club sends equipment out to be sharpened during the winter and asked if he should do the same this winter.  Mrs. Pschirrer noted the Hooper Trustees have a date of January 2, 2018 to close on the property.  She is meeting with Mr. Sheehan’s architect tomorrow as he will inspect the Mansion and barn.  E.E. Houghton & Company was asked to attend as the furnace will need to be turned on as a part of the inspection.  The architect will be back on Sunday to inspect the pro shop.  Hopefully, Mr. Joe Goodhue will be in the area so the house can be inspected as well.  At this time we do not know what the tax rate will be for next year.  She felt Mr. Hicks could call Mr. Sheehan to ask about the equipment.  The mowers and golf carts do not belong to the Hooper Trust.  Most of the furniture will be sold.  Ms. Sharon Boccelli has priced all of it.  Some items, especially civil war items, will be sold at one of Ms. Boccelli’s auctions.  The golf pictures will be given to Mr. Sheehan.  Mr. Sheehan continues to make plans for the property.  He wants to make this golf club a destination place.  Replying to a question from Mr. Hicks, Mrs. Pschirrer noted at the end of the year Meetinghouse West will be filing tax returns and the money that is left will come back to the Hooper Trust.  Mr. J. Miller will have authority to write checks for Meetinghouse West after Mr. Goodhue has moved.

HOOPER TRUSTEES MINUTES:

HOOPER TRUSTEES MEETING – October 11, 2017:  Mr. Dalessio moved to accept the Minutes of the Hooper Trustees meeting of October 11, 2017, as submitted.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the Minutes were approved.

NEW BUSINESS:

Transfer of Funds:  Mr. Dalessio moved to approve the transfer of funds from the Hooper Trust I to the Town of Walpole in the amount of $5,128.12.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Adjournment:

Mr. Dalessio moved to adjourn this Hooper Trustees meeting.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the meeting was adjourned at 6:58 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 19, 2017

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  She advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

PUBLIC BUSINESS:

William Callahan – re: Land Donation:  Mr. Callahan has a piece of property off the Old Keene Road that was gifted to him.  The property is land-locked therefore has no access but it abuts the Mason Forest property.  He would like to donate the 3.6 acres to the Conservation Commission / Town of Walpole.  Mrs. Pschirrer explained the procedure.  The Town can accept property but they have to hold two Public Hearings before the decision is made to accept it.  Mrs. Pschirrer will ask Mrs. Alicia Flammia, Chair of the Conservation Commission, to put this on their Agenda for the next meeting on Monday, November 6^th at 7:30 PM in the downstairs office of the Town Hall.  Mr. Callahan should attend this meeting and ask the Conservation Commission to pay for the survey.  Mrs. Pschirrer will ask them to pay for the transfer documents.  An easement will protect the property in perpetuity.  The two Selectboard Public Hearings were scheduled for Thursday, November 9^th and Thursday, 30^th, 2017.  The Selectboard will be able to accept this gift during their meeting on Thursday, December 7^th.  It will be done by the end of the year.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved at 6:38 PM.

The regular Selectboard meeting resumed at 6:58 PM.

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $633,796.12 for checks dated October 20, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

This includes a monthly payment in the amount of $535,300.00 for the Fall Mountain Region School District.

PAYROLL:

Ms. Mayberry moved to accept the Payroll voucher for the week ending October 14, 2017, in the amount of $22,768.70 for checks dated October 20, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,875.78 for the week ending October 14, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 11, 2017:  Ms. Mayberry moved to accept the Minutes of the Selectboard meeting of October 11, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – October 11, 2017:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of October 11, 2017.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Planning Board – October 10, 2017;
• North Walpole Village District Board of Commissioners – October 3, 2017.

OLD BUSINESS:

Petition and Pole Conduit License:  On October 4^th, 2017, the Selectboard met with representatives from Fairpoint regarding a Petition and Pole Conduit License.

Mr. Dalessio moved to accept and sign the Fairpoint Petition and Pole Conduit License.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Donation of Hours to Pooled Sick Leave / Request to Use Pooled Sick Leave:  The three Selectboard approved the Donation of Hours to Pooled Sick Leave and the Request to Use Pooled Sick Leave forms.   This will be effective immediately.

Policy SAF 100 Safety Program Update:  Mrs. Downing explained the old Safety Program had a Selectboard member being the Chair.  Going forward a committee member will be the Chair for two quarters and then there will be a different Chair for the last two quarters.  Mr. Paul Colburn will be the first Chair.  She asked if the Walpole Fire Department and North Walpole Fire Department should attend.  Mr. Dalessio mentioned this is a State of NH issue; it is not a Primex issue.  Mrs. Pschirrer recommended leaving them on the list and to notify them of meetings.

Distribution List:  The Selectboard acknowledged receipt of an email from Mrs. Marilou Blaine regarding the distribution of agendas and minutes of both the Planning Board and Zoning Board to all elected officials.  She found sending to all elected officials time consuming and problematic.  Mr. Dalessio recommended Mrs. Downing send them out to all the Team Walpole members.

NEW BUSINESS:

Police Grants: Mr. Dalessio had the Police Grants

Mrs. Pschirrer moved to authorize Mr. Steve Dalessio to sign all the Police Grants as their Selectboard liaison.  Seconded by Ms. Mayberry.  With Mrs. Pschirrer and Ms. Mayberry in favor, the motion was approved.  Mr. Dalessio abstained from the vote.

Citizen’s Report 2017-14:  This Citizen’s Report was from a person who rented the Gazebo and Town Hall for a wedding.  They had to clean the Gazebo before they used it.  Their caterer was upset with how dirty the kitchen was.  Mr. Dalessio recommended the Gazebo be rented “where it is, as is” because they will never be able to control the dirt and stains.  This should be made part of the rental agreement.  He recommended bringing in a good cleaning service for the kitchen and dusting the meeting room; after that try to maintain it. Mrs. Pschirrer mentioned at some point the filters and vents above the stove also need a cleaning.  Mrs. Downing noted the Town Hall gets a lot of use.  She was authorized to hire someone to do a professional cleaning.  Mrs. Pschirrer will write a letter for the Selectboard to sign next week.

Citizen’s Report 2017-15:  A person who lives on Barnett Hill Road is concerned because a neighbor has a shooting range.  Police Chief Paquette has spent a considerable amount of time with both parties.  Mrs. Pschirrer read the RSAs and the neighbor has a right to do what he is doing.  It has to be dealt with neighbor-to-neighbor.

Citizen’s Report 2017-16:  Mr. Provencher said now that the trees and brush have been cut in the North Walpole Park around the tunnel opened the area to the railroad tracks.  Now small children are playing in the park and running onto the tracks.  For safety reasons he would like a fence put up immediately.  Mrs. Pschirrer noted the Town Highway Department has not been cutting in that area.  Ms. Mayberry suggested he check with the North Walpole Village Commissioners to see if any work had been done in that area. Mrs. Pschirrer will draft a reply letter and bring it back for the Selectboard to review.

DOT Notice re: Capital Funds for Transit Bus Program:  A letter was received from the NH Department of Transportation regarding Available Capital Funds FTA Section 5339 Bus and Bus Facilities Program.  This does not apply to Walpole at this time.

Thank You Letter from Monadnock Family Services:  Acknowledgement was made of receipt of a Thank You letter from the Monadnock Family Services for the Town’s donation.

Thank You letter from CASA:  A Thank You letter was received from CASA for the Town’s donation.

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (b) Hiring and (c) Reputations.  Mr. Dalessio seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:34 PM.

The regular Selectboard meeting resumed at 8:20 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of October 19, 2017, be sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Change of Selectboard Meeting Date:  The Selectboard will change their meeting date from Thursday, November 23^rd (Thanksgiving Day) to Wednesday, November 22^nd, 2017 at 6:30 PM.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:25 PM.

Respectfully submitted,

Regina Borden, Recording Secretary