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Good News Regarding Road Paving

SELECTBOARD 09/12/2017 Leave a comment

The Selectboard office wanted to pass o this advice: The paving of South Street, Prospect Hill Road and a section of County Road will be occurring during the week of Sept. 25^th. Expect travel delays during this time period.

Selectboard Meeting Minutes – 8/24/17

SELECTBOARD 09/06/2017 Leave a comment

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

AUGUST 24, 2017

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER: Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall. She advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were no members of the public in attendance.

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $40,563.94 for checks dated August 25, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending August 19, 2017, in the amount of $26,439.02 for checks dated August 25, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,623.34 for the week ending August 19, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – August 17, 2017: Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of August 17, 2017, as submitted. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – August 17, 2017: Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of August 17, 2017, as submitted. These Minutes will remain sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

SPECIAL MEETING OF THE SELECTBOARD, PUBLIC HEARING – August 17, 2017: Ms. Mayberry moved to accept the Minutes of the Special Meeting of the Selectboard, Public Hearing of August 17, 2017, as submitted. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

STAFF MEETING – August 17, 2017: Ms. Mayberry moved to accept the Minutes of the Staff Meeting of August 17, 2017, as submitted. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

Walpole Recreation Committee – August 16, 2017.

AMERICAN LEGION: Mr. Whitney Aldrich advised the American Legion had a Veterans’ Relief Fund. The members recently voted to set up a Veterans’ Relief Fund through the Walpole Welfare Office. The $10,000.00 is to be used to assist veterans and their families, when needed. Mrs. Pschirrer pointed out this could be gone over a few years. The Selectboard accepted the check but it will be a separate account that will be given to Mrs. Janet Clough, Walpole Welfare Office, to administer as requested by the American Legion for veterans and/or their families when they are in need.

Mr. Dalessio and Mr. Aldrich had previously talked about cleaning the veterans’ monument but Mrs. Downing said it was cleaned recently. They discussed the historic sycamore tree that was dedicated for Guy Bemis. This tree is causing sap to fall on the monument. Mr. Aldrich recommended if, in the future, another tree is put in that it is planted further away from the monument.

There was a consensus of the Selectboard to schedule a Public Hearing at the next meeting on Thursday, August 31, 2017, at 6:15 PM to accept the $10,000.00 from the American Legion to set up a separate Veterans’ Relief Fund through the Walpole Welfare Office.

Mr. Aldrich had heard there was consideration being given to making Elm Street one way. He mentioned about 15 years ago a group of residents living around the Common asked about making Elm Street one-way. They tried it for about a month. Then those people came in and asked for it to go back to the way it was. They tried it but it did not work. There was discussion about the traffic flow on Elm Street and Washington Street. Mrs. Pschirrer had people tell her they do not want Elm Street changed but she would like to find a way to stop big trucks from using Elm Street.

North Walpole: Ms. Mayberry spoke to Mr. Dalessio about there being a crosswalk sign by the North Walpole Fire Department building on the north side of the driveway but there is no crosswalk. The sign is blocking the Police Station sign coming the other way.

BUILDING PERMIT:

Linda Labeau, 756 Valley Road, Map and Lot #011-040-000: Ms. Mayberry moved to approve Building Permit No. 2017-25 for Linda Labeau to “Construct a 30’ x 26’, 1.5 story garage” at 756 Valley Road. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

DEMOLITION PERMIT:

MELTC, LLC: 529 Main Street, Map and Lot #012-015-000: Ms. Mayberry moved to approve Demolition Permit No. 2017-26 for MELTC, LLC to “Remove a 12’ x 64’ Mobile Home” from 529 Main Street. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

Westberg Property: Mrs. Pschirrer had the documents on the Westberg property that were presented during the Southwest Region Planning Commission (SWRPC) meeting last Tuesday. A vote was taken to approve the next phase of this program. Mr. Steve Rickerich, engineer from Ransom Consulting Engineers and Scientists, presented a slide presentation of the Supplemental Phase II Investigation and Analyses of Brownfields Clean-up Alternatives / Remedial Action Plan, dated August 22, 2017. The slides included the Site Location, Site Plan, Chromium in Soil, Inferred Groundwater Flow, Chromium (and PFAS) in Groundwater, and Nickel in Groundwater. Mrs. Pschirrer provided a detailed explanation of the project to-date. More testing will be done. Mr. Rickerich talked to Mr. Mark Houghton about the old Fire Station area and the type of foam used about 30 years ago, if any. Drinking water has not been contaminated but there are chemicals in the soil. Mr. Mike McCluskey from the Department of Environmental Services (DES) was also at the last SWRPC meeting. The State has not yet set standards for how they will deal with PFAS. Mr. McCluskey would like to talk to the Selectboard. He is supportive of this project as well as the staff of SWRPC. Estimated detailed costs for the project were put together by Mr. Rickerich. There will be on-going costs because the area will have to be monitored periodically as required by the DES. The question is do they clean it up or leave it as is in the middle of Town surrounded by houses. The Selectboard have until September 21^st to let the SWRPC know if they will continue to pursue this clean-up. Mrs. Pschirrer will ask Mr. McCluskey if he can come to the meeting next week or the first Thursday in September. Mr. J.B. Mack would also be available to attend a meeting. Mr. Dalessio and Ms. Mayberry approved having Mrs. Pschirrer contact Mr. Peter Adams, Executor of the Westberg estate, to provide an up-date on the project.

Landfill Monitoring: The Selectboard acknowledged receipt of a letter from Mr. Brackett who has been monitoring the Walpole Landfill for many years. He will be retiring soon therefore a new person/ company will need to be hired. They will now have to test for PFAS in addition to the usual testing. The State’s Permit will not expire until November 27, 2021. Mrs. Downing was asked to contact some NH companies and get cost estimates as the information will be needed for the budget.

Water and Sewer Receipts to Date: Mrs. Pschirrer mentioned collections are going well. As of August 24, 2017 the total Water and Sewer Receipts left to collect is $19,963.18. The total left to collect for 90+day accounts is $44,856.94.

Notice of Impending Lien – Water and Sewer: Mrs. Pschirrer and Ms. Mayberry approved the letter Mr. Dalessio had drafted. He is now waiting for the exact timing from Mrs. Smith. They want to be sure everything is accurate.

90 day+ Reports: The 90+ Reports were reviewed by the Selectboard. There is a “grey” area for North Walpole as the owners receive two bills; one bill for sewer from Walpole and a second bill for water from North Walpole. Mr. Dalessio has been talking with the NH Municipal Association.

Outstanding and Discharge Lien Reports: The Outstanding and Discharge Lien reports were reviewed by the Selectboard. There was discussion about the process. Mrs. Daigle was asked to work with Mr. Kreissle to continue the research on liens and payments. Mr. Dalessio agreed a letter should be written to the people on the list to advise there is still an active lien on their property in the amount of (dollars and cents) for water and sewer and ask them to make an immediate payment. If they feel this letter is an error contact the Selectboard office. Mrs. Pschirrer said to include a copy of the lien in the letter.

Thank You Note: Mrs. Pschirrer read a note received from Mrs. Carole Cramer thanking the Selectboard for their consideration in amending the guidelines for Town Hall rentals.

NEW BUSINESS:

Municipal Work Zone Agreement: Ms. Mayberry moved that the Selectboard sign the Municipal Work Zone Agreement for the Route 12 project. This is State Project No. 14747 and Federal Project No. X-A000(487). Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Letter from Selectboard Office in Charlestown, NH: Acknowledgement was made of receipt of a letter from the Town of Charlestown Selectboard. They would like to meet with the Selectboards from the other four towns in the Fall Mountain Region School District to talk about the FMRSD next budget early in the process. Mr. Dalessio would like to meet with the other Selectboards. They are welcome to use the Walpole Town Hall for the meeting. Mrs. Pschirrer will draft the response letter for next week.

Open Container Request: A request was received from the Manager of Administration that the Selectboard allow open containers at the Town BBQ on Sunday, September 10^th.

Mr. Dalessio moved to waive the Open Container Policy on September 10, 2017, from Noon to no later than 6:00 PM for the Town BBQ for employees, families and volunteers at the Town Pool. Rain location is the Town Hall. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Police Department: Mr. Dalessio advised the Police Department has a grant for patrolling of DUI and traffic on Route 12. Originally the State had a requirement for patrolling during specific dates but it has now been changed to strongly suggested dates. Mr. Dalessio had previously signed the agreement as Chairman. To send a prompt reply to the State, he initialed the change form.

NON-PUBLIC SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 81-A:3 II to discuss (a) Personnel and (c) Reputations. Ms. Mayberry seconded the motion and, on a roll call vote with Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved at 7:44 PM.

The regular Selectboard meeting resumed at 7:55 PM.

Mr. Dalessio moved that the Minutes of the Non-Public Selectboard Session of August 24, 2017, be sealed. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved at 7:56 PM.

The regular Selectboard meeting resumed at 8:00 PM.

OTHER BUSINESS:

Water Issues: Mrs. Pschirrer has been talking to Mr. Mark Houghton about the water issues and who is going to pay for removal of the trees and brush around the dam to get it ready so it can be properly inspected by DES. She will ask the Walpole Conservation Commission to pay for the work at the dam.

School Street: Mr. Mark Houghton and Mr. Mike Rau met to talk about School Street. They have some ideas about how they will handle those water problems. They are working on cost estimates. Mrs. Pschirrer will pursue the ARMS Fund for the Butternut Brook.

Burdick Project: Mrs. Pschirrer talked to Mr. Mark Houghton about the major Burdick Project for both electrical and sewer work. A small portion of Westminster Street will be torn up. Bazin Bros. will do the paving that will include Westminster Street. The project will begin early in September.

Road Paving: Mr. Rau reported they are basically finished paving the roads for this year. They will now move onto other projects including trees.

Legal Items: Mrs. Pschirrer has been talking with Attorney Jeremy Hockensmith relative to some pending issues. He will have them finalized soon.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Selectboard meeting. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:10 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Selectboard Meeting Minutes – 8/17/17

SELECTBOARD 08/29/2017 Leave a comment

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

AUGUST 17, 2017

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

PUBLIC BUSINESS:

George Ramsey III – Town Hall Rental Request: Mr. Ramsey explained that their son who grew up in Walpole is retiring from the Air Force after 22 years and they would like to rent the Town Hall for a retirement party. Mr. Ramsey wondered if the Selectboard would consider allowing a military discount. It would be for a half-day rental. Mr. Dalessio mentioned a military discount has not come before them in the past. The regular rental fee would be $175.00 for a half-day. He suggested reducing that to $100.00. There was a consensus of the three Selectboard members that the rent will be $100.00. Mrs. Pschirrer asked if they will have alcohol because, if so, an event insurance policy is required. Mr. Ramsey will check with his sons but does not believe there will be alcoholic beverages. No date has been set.

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $728,879.68 for checks dated August 18, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The above amount includes a monthly check in the amount of $535,300.00 to the Fall Mountain Regional School District. It also includes a payment in the amount of $93,472.07 for paving.

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending August 12, 2017, in the amount of $28,914.74 for checks dated August 18, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $6,010.78 for the week ending August 12, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – August 10, 2017: Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of August 10, 2017, as submitted. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – August 10, 2017: Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of August 10, 2017, as submitted. These Minutes will remain sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

North Walpole Village District Board of Commissioners – August 1, 2017;
North Walpole Village District Board of Commissioners – August 8, 2017.

TIMBER TAX WARRANT:

MAP and LOT # 010-019-000: Ms. Mayberry moved to approve the Original Warrant, Yield Tax Levy, and the Certification of Yield Taxes Assessed in the amount of $131.18 for Map and Lot # 010-019-000. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT # 010-022-001: Ms. Mayberry moved to approve the Original Warrant, Yield Tax Levy, and the Certification of Yield Taxes Assessed in the amount of $307.35 for Map and Lot # 010-022-001. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

MAP and LOT # 013-031-000: Ms. Mayberry moved to grant the Notice of Intent to Cut Wood or Timber for Map and Lot # 013-011-000. This lot is located off Hayes Road from Valley Road. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

BUILDING PERMITS:

Michael and Andrea Daley, 322 Main Street, Map and Lot # 012-059-001: Ms. Mayberry moved to grant Building Permit No. 2017-22 for Michael and Andrea Daley to “Add a 12’ x 24’ bay onto garage” at 322 Main Street. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Michael and Andrea Daley, 322 Main Street, Map and Lot # 012-059-001: Ms. Mayberry moved to grant Building Permit No. 2017-23 for Michael and Andrea Daley to “Add a 8’ x 26’ front porch” at 322 Main Street. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Wayne Miller and Margaret Kupiec, 1479 County Road, Map and Lot # 003-034-009: Ms. Mayberry moved to grant Building Permit No. 2017-24 for Wayne R. Miller and Margaret E. Kupiec to “Construct a 10’ x 27’ basement addition” at 1479 County Road. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

TransCanada Abatement Form: Mrs. Pschirrer advised that last week the Selectboard approved the Abatement for TransCanada however they did not sign all the documents. The Selectboard members now have to sign the forms they missed last week.

Police Dept. Revolving Fund: Last week the Selectboard approve the Police Department’s request to purchase Laptop cradles, mounting hardware and antennas for Walpole Fleet cruisers. They are now signing the approval letter to withdraw these funds from the Walpole Police Revolving Fund.

Notice of Impending Lien – Water and Sewer: Mr. Dalessio will draft the letters and email them to Ms. Mayberry and Mrs. Pschirrer to review. Mrs. Sandy Smith is doing some research. They need to find out when some of the liens were placed on the properties. There is a need to confirm the figures and the other details are accurate. This will be on the agenda for next week.

NEW BUSINESS:

Workers’ Compensation Poster: Mr. Dalessio moved to authorize the Chair, Mrs. Pschirrer, to sign the Workers’ Compensation Notice of Compliance poster. Seconded by Ms. Mayberry. With Mr. Dalessio,

Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Recreation Revolving Fund Request: A request was received from Mr. Justin Cassarino and the Recreation Committee to use Recreation Department Revolving Funds for an event on the last day the pool will be open. The event will cost $799.00. They would like to do laser tag and have an inflatable obstacle course for the kids.

Mr. Dalessio moved to accept the Recreation Committee’s request to use their Revolving Fund for $799.00 to fund the end of summer event. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Computer Software Purchase. Mr. Dalessio explained that as they upgrade their equipment and buy new computers we need licenses. It is much cheaper to go to Microsoft MS-365 rather than purchasing individual licenses. It will also keep everything updated automatically. It will cost $156.00 per computer; we are looking at five computers for a total cost of $780.00. It will give us more flexibility than we have now. He feels each department will have this amount in their budget. There was a consensus of the Selectboard to move forward with this.

Westminster Street: Mrs. Pschirrer mentioned the only thing that applies to the Town on this project is Westminster Street itself. She will be meeting with Mr. Mark Houghton next Tuesday at 9:00 am to discuss several items. This is a project between Burdick’s and Mr. Houghton.

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (d) Acquisition, Sale or Lease of Real or Personal Property. Mr. Dalessio seconded the motion and, on a roll call vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:08 PM.

The regular Selectboard meeting resumed at 7:28 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of August 17, 2017, will be sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

OTHER BUSINESS:

Rally: Mrs. Downing reported there will be a Rally on the Common on Sunday, August 20^th at 6:00 PM on Peace vs Violence.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Selectboard meeting. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 7:50 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Selectboard Special Meeting – 8/17/17

SELECTBOARD 08/29/2017 Leave a comment

TOWN OF WALPOLE

SPECIAL MEETING OF THE SELECTBOARD

PUBLIC HEARING

AUGUST 17, 2017

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

Call To Order: Mrs. Pschirrer called this Selectboard Meeting to order at 6:15 PM in the Walpole Town Hall. She advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.

Public Hearing:

Mrs. Pschirrer opened this Public Hearing and read the Notice of Public Hearing as follows: “The purpose of the hearing is in accordance with RSA 31:95-b for accepting unanticipated monies in the amount of $119,999.51 from the State of NH Highway Grant Aid to be used for road or bridge maintenance or construction.

These funds are non-lapsing and will be placed in a separate account that will be in the custody of the Town Treasurer.”

Mrs. Pschirrer advised this meeting is to give the public an opportunity to ask questions and receive an answer. The Selectboard has some plans for a portion of these funds. There is a problem on the Alstead Center Road as it has the potential to collapse. They authorized an engineer from CDL to draw plans for this project that has the potential to cost as much as $70,000.00. This is not a firm figure until they see the engineering plans. Plus they are also considering using some of these funds to repair the storm drains on School Street. These unanticipated funds allow the Selectboard to use them for roads, bridges and equipment; anything for roads and bridge maintenance. The funds will be put to good use. They will be put into the Town’s PDIP (savings) account. It can be carried over into next year although they expect to do the School Street project this year. There are many projects this money could be spent on.

Ms. Mayberry pointed out that they will have future discussion on other projects with the presumption that the Alstead Center Road and School Street projects will not use all the funding.

There was no public comment. There was one member of the public in attendance.

Mrs. Pschirrer declared this Public Hearing closed at 6:22 PM.

Mr. Dalessio moved to accept the non-lapsing funds in the amount of $119,999.51 from the State of NH Highway Grant program. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Adjournment:

Mr. Dalessio moved to adjourn this Selectboard meeting. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the meeting was adjourned at 6:25 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Walpole Staff Meeting – 8/17/17

SELECTBOARD 08/29/2017 Leave a comment

TOWN OF WALPOLE

STAFF MEETING

AUGUST 17, 2017

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

Also Present: Sarah Downing (Manager of Administration); Rich Kreissle (Manager of Finance), Police Chief Michael Paquette (Police Department); Paul Colburn (Recycling Center), Justine Fafara (Librarian), Justin Cassarino (Director Recreation Department), Sandra Smith (Town Clerk / Tax Collector)

Call to Order: Mrs. Pschirrer called this Staff meeting to order at 5:15 PM in the Walpole Town Hall. She advised this meeting is being recorded. Michael Rau and Eloise Clark were not present. Mr. Rau and the Highway Department crew are doing paving. Chief Paquette mentioned Valley Road and Cheshire Turnpike are beautiful.

Selectboard Office: Mrs. Downing provided the following report dated August 17, 2017:

Assessing Update:

Avitar Associates conducted site visits as part of the field review process from 8/10/17 through 8/16/17. The field review process is a final check of data previously collected. Avitar is comparing all homes to the sale properties and adjusting to ensure consistency and equity. This is the final step before creating draft property cards.
The Department of Revenue Administration (DRA) is in Walpole doing field work on qualified sales through 8/18/17.
Letters will be sent in late August to property owners with the online address to view and download draft property cards. A phone number will be included with a date range for making appointments to meet with the Avitar assessors at the Town Hall to discuss the updated property cards.

Water and Sewer:

Demand of Payment Notices for accounts that are over 60 days overdue were mailed on 8/14/17.
Water and/or Sewer Lien and Water Disconnect Notices have been created and revised. The Selectboard is working with Mrs. Jodi Daigle and Mrs. Downing on this. Final approval of the notices’ text and process are pending.

Town Hall Facilities:

The Town Hall foundation has been sealed. The south side entrance ramp had damage areas filled. It also is being sealed to help reduce weather and salt damage.
Landscaping clean-up and spot painting occurred over the month.
The Town Hall exterior signs are being recreated. They are looking very weathered.

Save the Dates:

Sunday, September 10^th will be the Appreciation BBQ for Town of Walpole employees and volunteers. Families are invited. Invitations will be sent out. You can bring a dessert to share. Pit Stop BBQ will cater again. At noon there will be appetizers; lunch will be at 1:00 pm. It will be BYOB. It will be held at Whitcomb Park. Rain location: Town Hall.
Friday, October 20^th will be a HealthTrust Benefits presentation to all full-time Town employees. There will be a new presenter this year. Mandatory attendance is required for this employee group. It will be in the afternoon from 1:00 to 2:00 pm.
Friday, November 3^rd is the annual Harassment Awareness Training for all Town of Walpole employees. There will be more inter-active activity. It will be in the afternoon from 1:00 to 2:00 pm. Attendance is mandatory. If an employee cannot attend this training, a certificate of attendance for an online course or training with another group can be submitted.
In December there may be a Wellness event that might include a healthy lunch. It may include stress reduction or healthy eating presentation.

Recreation Department: Mr. Justin Cassarino submitted the following report dated August 17, 2017.

Pool:

Gave them some problems in the middle of July where they had to close for a few days. He did not feel like the filters were circulating/turning the water enough, which was causing some of the cloudiness. The manufacturer of the filters is being contacted. He is now doing business with a local person, Aqua Blue, and it is working great.
State came for the inspection and was very happy with everything. The only new requirement is that they mark the pipes with arrows to show the flow of the water.
Held an hour training with two workers from Cheshire Medical about smoking and how to approach patrons about it if they are smoking on park grounds. The kids got t-shirts and had their pictures taken. An article was written on this.
Spoke with Mike Rau about putting three of the signs up when he gets a break from paving. They currently have three up at the school parks that they use for recreation as well.
The pool will be closing on either the 25^th or 26^th. He is waiting to hear back from two lifeguards about their availability. A lot are leaving for college and starting athletics at the high school. They also have to return the AED to the school before the 29^th. Pschirrer asked if it would be easier for them to have their own AED; they should have their own. Mr. Cassarino talked to Mr. Mark Houghton about this. Mr. Dalessio thought they could buy two or three.

Basketball:

Season went very well and Championship Night was a huge success. Close to 100 people were at the pool and game that night.
Diamond Pizza donated 18 pizzas to the event. They will develop a thank you note and ask the Selectboard to sign it.
Candy Bar Bingo was a lot of fun. They had between 40 to 50 people participated in the event. Kids asked if they could do it again. This will be a new family night that they will do throughout the year.
They would like to have one last event on the last day that the pool will be open. They will be doing laser tag and an inflatable obstacle course. The request is being presented tonight with an additional insurance coverage through the company. Thought that this would be a fun way to end the summer.

Soccer:

Had a soccer meeting with the other three coordinators to discuss rule changes, set-up, and expectations for this upcoming season.
Sign-ups will be held at the beginning of September.

Finance Office:

Mr. Kreissle had passed out all the budget worksheets. Mrs. Pschirrer mentioned if the Department Heads have questions when working on their budget talk to Mr. Kreissle. She also asked them to think about Warrant Articles. The Selectboard would like to start the budget process early.

Police Department: Police Chief Michael Paquette submitted a report for the period of July 16, 2017 to August 15, 2017. They went through some construction in the building but are waiting for a door and there are still a few other things to do. This past year they purchased equipment and guns; they are like a high-end paint ball gun that hurts when you are hit. They do training on this. He got a letter requesting more police presence in the Village of Walpole for traffic enforcement. He set it up with dispatch so they will know when they are doing this so they can accurately keep a record of time on Main Street. They have some unmarked cars but he has decided to have them marked. He goes through the Village multiple times during the day. He has talked about getting one of the radar signs; they have the potential to record the speed, take a photo of the car, etc. They can make a decision about whether to give a ticket or a warning. Mrs. Pschirrer is concerned about increased traffic when Mascoma Bank opens their drive-thru. Emergency vehicles go around that corner. They made a few arrests the night of the Rockingham Old Home Days fireworks. Bellows Falls praised them for keeping the traffic flow moving after the fireworks. From the stats they are down on many issues. It varies month-to-month but it cannot be predicted. There were 325 calls for Service.

Public Safety Calls:

Emergency Calls – 47 Administration – 47 Citizen Assists – 67

Motor Vehicle Calls:

Accidents – 9 MV Stops – 57 Traffic Safety – 24

Criminal Investigations:

Drugs/Alcohol – 14 Crimes Against a Person – 47 Crimes Against Property -13

They have some applicants so are hoping to run another test at the end of next month. They are actively trying to find another full-time officer.

Town Clerk / Tax Collector: Mrs. Sandy Smith submitted the following report dated August 17, 2017.

They collected $103,993.77 in taxes and interest since the last staff meeting.

Money is coming in slowly as they only have $643,669.94 uncollected. This includes timber tax warrants, their 2016 and older liens. Taxes are never all paid in full. They are doing great! Looking forward to the next billing.

Town Clerk has collected $59,569.64 total for this same time period. She has had Meghan telephoning delinquent dog owners and they are getting some results. They collected $467.50 in dog license fees since the last staff meeting. This includes late fees of $1.00 per month. Most people thank them for the calls and then they have “those” that will never license their dogs!

They collected $1,890.00 in Municipal Agent fees; this is money the town receives because they completely register your vehicle. The customer pays $3.00 per vehicle to avoid driving to Keene DMV to complete the process. They issue the decals and the plates.

She has spent hours researching the One Check System and speaking with people at the state—and they are moving forward. Their tentative date is Oct 1^st. The customer will write only one check to pay for their registration. This should save some time. They will collect the State money and Rich will transfer that directly to the State account. If a check does not clear, they will have to collect the check and the fees. The state said they do not have to accept any checks that they have had a problem with in the past.

After just a few weeks with the One Check System, they will start accepting credit cards for Motor Vehicles, Vital Records and dogs. People are really looking forward to using cards. They will have a system that accepts cards with the “chip”.

Meghan is on vacation this week and she will be out beginning the 21^st and then she will have the Town Clerks conference in September.

At 5:50 p.m. she just issued a Marriage License to a wonderful young couple that will be married Saturday here in Walpole! They are always doing something different.

Walpole Town Library – August 16, 2017. Mrs. Justine Fafara provided the following report.

July 2016 Stats: July 2017 Stats:

23 Days Open 24 Days Open

1663 People 1753 People

2484 Circ 2536 Circ

38 Programs 41 Programs

228 Kids 228 Kids

172 Adults 215 Adults

445 website visitors 403 website visitors

July 2016 Avg. 72 ppl & 108 circ per day July 2017 Avg: 73 ppl & 106 circ per day

11 people per program 11 people per program

Two of three of their warrant article projects are done. Houghton’s is coming August 31^st to install new lighting in three rooms.

They are starting some new programs in September. Our Maker Play program on Wednesday after school has grown, and the kids are older so they will be splitting it into two programs. Younger kids on Mondays after school and older kids on Wednesdays after school. They will be starting game nights on Tuesdays. Teen coloring will continue on Fridays.

They have a 3D printer on loan from the state library through the end of September so they are planning to do a few programs with it for both kids and adults. She has to go to trainings on the software and will be the keeper of the Coops’ 3D printer and the coordinator. It is booked in other libraries through the end of the year and then will be back in Walpole.

Mrs. Fafara mentioned if anyone asks if the library has glasses for the eclipse they no longer have any. The kids at the Library made eclipse viewers out of cereal boxes but you have to stand with your back toward the sun. It was a great project.

Recycling Center: Mr. Paul Colburn reported some needed repairs were made to the glass crusher. The spring broke on the big roll up door a few weeks ago so they needed to get a new one; it was an added expense. The buildings were painted and they got two new doors. The two Hooper youth will be leaving soon; they worked out very well. Tom and he went to an electronics class in Swanzey. They talked about breaking down some of the components, capture some of the revenue from them, etc. It was good to go to that. Quite a bit of cardboard was shipped out; the price is good. Recently they took in quite a bit of metal and prices are pretty good. The Highway Department is very busy so they have been using their equipment to do a few projects This month they had 60 volunteer positions and 18 were vacant. The WRAP Committee is shrinking; it has been quite a while since they had a quorum at a meeting. He is actively seeking a new baler. The cost is about $80,000+ but the old one will generate some revenue even though it is about 30 years old with some issues. It is an essential piece of equipment for their work.

Mr. Colburn distributed the “3 Year Comparison to Recyclables” and the “Daily Weight Report and 3 Year to Date Comparison” worksheets. He explained the figures on the Revenues sheet. They have been getting in “other stuff” such as propane tanks that does not fit into the regular categories. The C & D was unusually big this month and will be shipped out soon. The revenues have been doing well. Recyclables vary months-to-month.

Mr. Kreissle generated a Monthly Report on Recycling Revenues as of August 16, 2017. The budget figure is $166,350.00; the Actual to-date is $103,663.76.

Highway Department: Mr. Rau was unable to attend due to the paving work but submitted the following report for the period of July 19, 2017 to August 16, 2017:

Cold patched;
Serviced trucks and equipment;
Pulled out and picked-up trash cans on Common;
Road side mowing;
Road sweeping;
Truck #4 and Truck #7 went to Reed’s for repairs;
Picked up ash from the Recycling Center;
Met with USDA engineer in regards to Butternut Brook;
Engineers are prepared to start with plans regarding the Alstead Center road culvert;
Paving –
- County Road
- Old Stage Road
- Thompson Road
- Colonial Drive
- Valley Road
- Cheshire Turnpike.

Adjournment: Mrs. Pschirrer closed this Staff Meeting at 6:05 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Selectboard Meeting Minutes – 8/10/17

SELECTBOARD 08/24/2017 Leave a comment

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

AUGUST 10, 2017

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER: Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall. She advised this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were no people from the public in attendance.

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $36,628.66 for checks dated August 11, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

PAYROLL:

Ms. Mayberry moved to accept the Payable Register for the week ending August 5, 2017, in the amount of $29,381.04 for checks dated August 11, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $6,265.44 for the week ending August 5, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – August 3, 2017: Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of August 3, 2017, as submitted. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – August 3, 2017: Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of August 3, 2017, as submitted. These Minutes will remain sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SPECIAL SELECTBOARD SESSION – August 3, 2017: Ms. Mayberry moved to accept the Minutes of the Non-Public Special Selectboard Session of August 3, 2017, as submitted. These Minutes will remain sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

Conservation Commission – July 10, 2017;
Planning Board – August 8, 2017.

PROPERTY TAX REFUND:

MAP and LOT # UTIL-UTIL-03a: This was an over-charge for the Great River Hydro LLC. Avitar Associates had originally recommended the Great River Abatement request be denied but when they discovered the property tax supplemental bill had included the State’s education portion they changed their recommendation to approve this Abatement refund. This amount is $27,329.00 plus interest.

Mr. Dalessio moved to pay the Property Tax Abatement in the amount of $28,099.64 to TransCanada. This money should come from money being held in PDIP for the supplemental tax. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

SEWER ABATEMENT:

MAP and LOT # 019-030-000: Ms. Mayberry moved to approve the Sewer Abatement for Map and Lot # 019-030-000 in the amount of $241.36. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

NOTICES OF INTENT TO EXCAVATE:

HODGKINS AND SONS, 20 Industrial Drive, Map and Lot # 001-010-000: Ms. Mayberry moved to approve the Notice of Intent to Excavate for Hodgkins and Sons at 20 Industrial Drive, Map and Lot # 001-010-000. There will be no fee as it is under 1,000 cubic yards. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

HOGKINS AND SONS, 485 Old Drewsville Road, Map and Lot # 012-073-000: Ms. Mayberry moved to approve the Notice of Intent to Excavate for Hodgkins and Sons at 485 Old Drewsville Road, Map and Lot # 012-073-000. There will be no fee as it will be under 1,000 cubic yards. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

Appointment Notice: A request was received from Laura Hayes of Walpole to be appointed as a member of the Walpole Conservation Commission. Ms. Mayberry noted that during the last meeting of the Conservation Commission they were in favor of this appointment.

Ms. Mayberry moved to appoint Laura Hayes to the Walpole Conservation Commission for a period of three years. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Public Hearing: Mrs. Pschirrer advised they need to have a Public Hearing to accept the Highway Grant funds. She suggested next Thursday, August 17^th at 6:15 PM. This money is being given to the Town by the State but it needs to be accepted by the voters. The amount is $119,999.51.

Water/Sewer Receipts to Date: Mrs. Pschirrer reported on the Water/Sewer Receipts to Date 8/1-/2017 as follows: Total 90+ amount owned as of 7/12/2017 is $57,542.07. Total receipts for 90+ day accounts was $11,345.60. Total left to collect for 90+ day accounts is $46,196.47. Sixty Day notice letters will be going out on Monday.

Notice of Impending Lien – Water and/or Sewer: The Selectboard reviewed the list of impending liens for Water and/or Sewer. Mr. Dalessio will write the procedure. Reference was made to RSA 38:22. On December 1^st they will Warrant the Tax Collector for the outstanding balances. If unpaid she would lien the properties in April 2018. There are specific deadlines that need to be met. Mr. Dalessio will re-draft the two letters. He asked if they want to disconnect and lien at the same time. There was a consensus to give 90+ delinquent users 30 days after the 90 day notice to pay their bill or have a payment plan before being disconnected. Mrs. Pschirrer would like Mrs. Daigle to make more notes/explanations on the delinquent lists. Document everything.

Over 90+ Overdue Water and Sewer Locations Reports: Mr. Dalessio advised that more research needs to be done on liens that were previously placed on properties. This needs to be done for sewer users in North Walpole and for both water and sewer users in Walpole.

NEW BUSINESS:

MS-535: The Auditor completed the MS-535, it was reviewed by the Selectboard and then was sent to and reviewed by Ms. Jamie Dow at the Department of Revenue Administration.

Ms. Mayberry moved to sign the MS-535, Financial Report of the Town Budget. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Computer Purchases: Mr. Dalessio noted that one notebook will be charged to the Highway Department and the second one will be for the office.

Ms. Mayberry moved to sign the purchase order for two notebook computers purchased throughTruNorth. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

ACH Enrollment Change: Mr. Rich Kreissle recently discovered that the names of the two previous bookkeepers were still on this document.

Mr. Dalessio moved to authorize the Chair, Mrs. Pschirrer, to sign the ACH Enrollment change form to indicate Mr. Rich Kreissle as the primary contact person for the State Treasurer. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Junk Yard License: Mr. Dalessio reported that E.W. Salvage came in and paid for the renewal of their “Operating a Junk Yard” however the Selectboard did not sign the document.

Mr. Dalessio moved to sign the Junk Yard license for E.W. Salvage. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Primex CAP Programs for CY 2018-2020: Primex is offering the Town a three year plan that will save them money. This would replace a one year at a time renewal. It would limit the increase to about 7% over the next three years for property and liability coverage and limit the Workers’ Compensation to an 8% fee increase for each year.

Mr. Dalessio moved to authorize the Chair, Mrs. Pschirrer, to sign the Primex CAP Program for the period of 2018 to 2020. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (c) Reputations and (e) Pending Claims or Litigation. Ms. Mayberry seconded the motion and, on a roll call vote with Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved at 7:19 PM.

The regular Selectboard meeting resumed at 7:45 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of August 10, 2017, be sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:46 PM.

The regular Selectboard meeting resumed at 7:53 PM.

OTHER BUSINESS:

Town Common: Ms. Mayberry and Mr. Colburn had a conversation about the recycling and trash on the Common. Mr. Colburn has concerns in that when the Highway Department does the pick-ups they have two employees because the containers are so heavy. The Recycling Center does not have enough manpower to send two employees. Mr. Dalessio mentioned there is one more concert this year; they will have a plan in place for next year. They need to work together to keep the Common clean.

Middle Street: Someone mentioned to Mr. Dalessio that there is a tree on the corner of Middle Street and Washington Street where the branches keep falling down. Somebody should look at it; it might just need to be trimmed. It is an old, huge tree about 3-feet in diameter. Mrs. Pschirrer will bring this to Mr. Rau’s attention.

Old Drewsville Road: Ms. Mayberry had a resident call her about the Old Drewsville Road and questioned why they were doing an up-grade; spending tax money for an engineer, etc. She replied the work being done just to preserve the road and suggested the person call Mr. Rau to talk about what work was going to be done.

Drainage: Mr. Dalessio reported that Mr. Eric Merklein had damage to his property from the Town’s plow. He had flooding as the result of this but has had work done to avoid having it happen again. He would like markers put up so the same thing does not happen again. Mr. Dalessio suggested he contact Mr. Rau to work out a solution.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Selectboard meeting. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:00 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Selectbaord Meeting Minutes – 7/27/17

SELECTBOARD 08/17/2017 Leave a comment

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 27, 2017

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER: Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall. She advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were three people from the public in attendance.

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (c) Reputations and (e) Pending Claims or Litigation. Mr. Dalessio seconded the motion and, on a roll call vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 6:32 PM.

The regular meeting resumed at 7:30 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of July 27, 2017, be sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $70,721.27 for checks dated July 28, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending July 22, 2017 in the amount of $26,568.10 for checks dated July 28, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,539.42 for the week ending July 22, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 20, 2017: Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of July 20, 2017, as submitted. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were accepted.

NON-PUBLIC SELECTBOARD SESSION – July 20, 2017: Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of July 20, 2017, as submitted. These Minutes will remain sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were accepted.

STAFF MEETING – July 20, 2017: Ms. Mayberry moved to accept the Minutes of the Staff Meeting of July 20, 2017, as submitted. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were accepted.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

Zoning Board of Adjustment – July 19, 2017.

WARRANT YIELD TAX LEVY AND CERTIFICATION OF YIELD TAXES ASSESSED:

Ms. Mayberry moved to accept the Warrant Yield Tax Levy and Certification of Yield Taxes Assessed as follows:

Map and Lot # 011-010-000 in the amount of $1,595.93;
Map and Lot # 008-106-000 in the amount of $926.65;
Map and Lot # 011-002-000 in the amount of $6,205.46;
Map and Lot # 011-031-000 in the amount of $128.19.

The total is $8.856.23. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the Warrant Yield Tax Levy and Certification of Yield Taxes Assessed as follows:

Map and Lot # 013-016-000 in the amount of $1,701.80;
Map and Lot # 003-011-000 in the amount of $501.65;
Map and Lot # 006-013-000 in the amount of $1,641.96;
Map and Lot # 006-017-000 in the amount of $689.03.

The total is $4,534.44. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SEWER ABATEMENTS:

Ms. Mayberry moved to grant the Sewer Abatements as follows:

Map and Lot # 030-059-003 in the amount of $64.20;
Map and Lot # 030-072-000 in the amount of $718.11;
Map and Lot # 030-016-000 in the amount of $1,324.74.

Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

PROPERTY TAX REFUND:

Map and Lot # 003-059-001: Ms. Mayberry moved to grant the Property Tax Refund for Map and Lot # 003-059-001 in the amount of $2,956.00 as requested by the Tax Collector, Mrs. Sandy Smith. This is due to an overpayment. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

BUILDING PERMIT:

Mascoma Savings Bank, 53 Main Street, Map and Lot # 020-047-000: Ms. Mayberry moved to approve Building Permit No. 2017-21 for the Mascoma Savings Bank to “Construct a Drive Thru Canopy and renovation to existing building”, as submitted. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

Flooding Issues – Butternut Brook: Last Tuesday, Mrs. Pschirrer, Mr. Mike Rau, Mr. Tenley an engineer from the USDA in Concord, 3-or-4 neighbors from Ford Avenue, Mr. Jeffries and Mr. Daley walked the Butternut Brook. In 2007 this same engineer and department were involved with this brook and did a great deal of work. Mr. Tenley mentioned similar work usually lasts about ten years; he is pleased with how it has held up however a lot of material has washed away or shifted. On the left of the Dupuis house, the wall is holding up well. They saw the wash-outs further up the stream. It is a difficult walk. Mr. Tenley’s assessment is it needs to be repaired but there is not enough damage to qualify for federal funds. He thought they could work on the banks without a DES Permit. The fish have virtually disappeared. There is a huge culvert under Wentworth Road. You can see where more trees will fall into the brook. The DES representative, Ms. Laurie Sommers, felt they could make a good case for getting the ARMS Funds. Mr. Dalessio suggested Mrs. Pschirrer call Mrs. Jen Palmiotto to ask if she would assist in writing this grant application. Ms. Sommers dismissed the two dams because they want them to end up in a Conservation Easement. The Reservoir Dam is already in a Conservation Easement held by the Monadnock Conservancy. Therefore Mrs. Pschirrer will write a letter to them to explain the deficiencies and ask how they will help the Town. The North Walpole river banks would be outside their jurisdiction. The Mill Pond Dam will soon be inspected; the results are unknown at this time. Mrs. Pschirrer put together the following infrastructure projects:

The Highway Department did half of March Hill Road last year under a Notification Permit from the DES. This will be taken care of by the Town.

Alstead Center Road – Mr. Rau feels this is critical but the Town does not have the money to work on it. He suggested they consider using some money ($119,999.01) the Town will be receiving from the State Highway Fund. It will cost about $70,000.00 to repair. The danger is the road could collapse. The DES has already examined the site.

School Street Culverts – Mrs. Pschirrer thought, if there is enough money, they could work on this. Some engineering work needs to be done but a lot can be done with the Highway Department. Mr. Dalessio would like to address this project this year.

North Road Ditches/Culverts: Mr. Rau feels the Highway Department can do this project.

The Town will pave ten miles of roads beginning next week at a cost of $375,000.00.

Other projects on the list included: Houghton Brook Bridge, Mill Pond Bridge, sewer pipes under Vilas Bridge and Sawyer’s Bridge.

Mrs. Pschirrer will continue to do research for grant monies and work on the Aquatic Resource Mitigation Funds (ARMS Fund).

Mrs. Pschirrer felt the Westberg property should be added to the list. She is going to a meeting of the Brownsfield Committee. A lot of the testing is complete.

Mr. Dalessio will talk with Mr. Mark Houghton to see what the water and sewer users will be faced with in the next few years. The pumping stations are 20-to-30 years old. There have been water line breaks.

NEW BUSINESS:

Telephone Pole Assessment: A letter was received from Avitar Associates regarding the Telephone Pole Assessment Law. The legislature enacted a new law effective this year in which it sets forth the procedures for assessing Telephone Company poles and conduit. Mr. Gary Robarge, Contract Assessor, put together a process for how they assess telephone poles every year and how we tax them. Back in 2015 Mrs. Downing found documentation that was adopted back in 2015 after a Public Hearing so we meet one of his requirements. His new approach is we can get rid of all the lawsuits if the Selectboard signs the copy of his letter dated July 20, 2017.

Mr. Dalessio moved that the Selectboard sign the Telephone Pole Assessment as recommended by Avitar Associates. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Appointment Notice: Mr. Dalessio moved to appoint Ms. Kim Lewis as a member of the Hooper Institute Scholarship Committee. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer, the motion was approved.

Basketball Sponsors Thank You Letters:

Ms. Mayberry moved to approve and sign Thank You letters to Mr. Jayson Dunbar of Jancewicz & Son, Ms. Kristyn Wallace of Applied Bolting and Ms. Sarah McClellan of Chroma Technology Corp, on behalf of the Recreation Department, for sponsoring the Basketball Program. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Water and Sewer Receipts: Mrs. Jody Daigle submitted the Water/Sewer Receipts to Date 7/27/2017 report. The total receipts were $276,348.97; Total Left to Collect $48,952.69. Since final notices went out the total receipts for over 90 day customers was $2,926.75.

Water Service Disconnect Notice and Notice of Impending Lien: The Selectboard reviewed the Water Service Disconnect Notice and Notice of Impending Lien letter suggested by Mrs. Daigle. There was a consensus to hold this agenda item until the meeting next week.

Tobacco Free Facilities Policy for Recreation Department: Ms. Mayberry moved to adopt the Tobacco Free Facilities Policy for the Walpole Recreation Department. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The Selectboard asked Mrs. Downing to research and up-date the 1997 “No Smoking in Town Buildings” policy so it is in compliance with RSA 155:66.

Youth Volunteer Service Statement and Agreement: This was approved by Primex.

Ms. Mayberry moved to approve the Youth Volunteer Service Statement and Agreement, as presented. Seconded by Mr. Dalessio. With Ms. Mayberry and Mr. Dalessio in favor, the motion was approved.

Citizen Comment: Mrs. Downing received an email from Mr. Ray Boas about use of the Town Hall. He would like a Town person to observe what is going on. Mrs. Downing received a Citizen’s Report Form from Carole Cramer that the Selectboard are allowing groups who use the Town Hall to make too much noise, they are loud and people are allowed out of the building. She would like to see current guidelines for use of the Town Hall that includes a provision for a reasonable level of noise; a better cut-off time for DJ’s. Mrs. Pschirrer pointed out the Selectboard can stipulate that bands/DJs cannot play beyond a specified time and request the renters to respect the neighbors. Other options were mentioned.

Town Common: Mr. Dalessio recommended they purchase 6 Industrial heavy-duty plastic containers so Town bags can be put in them for use on the Common during concerts. The Boy Scouts could take the bags out and bring the containers inside. The bags could be picked-up by someone from the Recycling Center each Tuesday. Mrs. Pschirrer would like people to recycle on the Common. Purchasing 3 large recycling bins was suggested. Mrs. Downing will get more Town bags.

Town Employee Events: Mrs. Downing suggested some dates for upcoming events/trainings:

Sunday, Sept. 10^th – Appreciation BBQ at Whitcomb Park or Town Hall
Friday, Oct 20^th – HealthTrust Update Presentation to benefitted Staff;
Friday, November 3^rd – Harassment Awareness Training.

She would also like to schedule a Wellness event and is wondering about early December or early October date as another option. Mr. Dalessio would like to invite the North Walpole employees to the training events. The Selectboard approved Sunday, September 10^th as the date for the Appreciation BBQ.

RECESS SELECTBOARD MEETING:

The regular Selectboard meeting resumed at 8:42 PM.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Selectboard meeting. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:42 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Selectboard Meeting Minutes – 8/3/17

SELECTBOARD 08/17/2017 Leave a comment

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

AUGUST 3, 2017

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio, Cheryl Mayberry

PUBLIC BUSINESS:

Cheney Hill Realty LLC, Sawmill Lane, Map and Lot # 013-034-005: Mrs. Myra Mansouri advised that Mr. Ben Northcott came before the ZBA when he was buying the sawmill property. Even though he planted trees so the equipment will not be visible from the road, he wants to excavate that area so the equipment is lower than it is now. He has filed a Notice of Intent to Excavate. Mr. Dalessio explained when this went through the Planning Board there was concern about the equipment being seen from the road. Mr. Northcott has already put up trees.

Mr. Dalessio moved to approve the Notice of Intent to Excavate for Cheney Hill Realty LLC. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

NON-PUBLIC SESSION – RSA 91-A:3 II:

Ms. Mayberry moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (c) Reputations, and (d) Acquisition, Sale or Lease of Real or Personal Property. Mr. Dalessio seconded the motion and on a roll call vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 6:38 PM.

The regular Selectboard meeting resumed at 7:18 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of August 3, 2017, be sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $22,512.49 for checks dated August 4, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending July 29, 2017, in the amount of $26,488.72 for checks dated August 4, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,790.99 for the week ending July 29, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 27, 2017: Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of July 27, 2017, as submitted. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – July 27, 2017: Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of July 27, 2017, as submitted. These Minutes will remain sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the minutes were approved.

NON-PUBLIC SPECIAL SELECTBOARD SESSION – July 27, 2017: Ms. Mayberry moved to accept the Minutes of the Non-Public Special Selectboard Session of July 27, 2017, as submitted. These Minutes will remain sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

North Walpole Village District Board of Commissioners – July 18, 2017;
North Walpole Village District Board of Commissioners – July 25, 2017; and
Planning Board Workshop – July 25, 2017.

OLD BUSINESS:

Water Service Disconnect Notice and Notice of Impending Lien: Mr. Dalessio approves the Water Service Disconnect Notice but not the Notice of Impending Lien. He would like more clarification on the lien process. The Selectboard looked at the lists provided. They marked off the property owners that will not get delinquent water/sewer disconnect notices if a recent payment or payment plan was made. Payments will be due 30 days after the date of the letter. Delinquent bills are 90+ days over the due date. A friendly reminder letter will be sent to owners who are 90+ days overdue but have been making payments. There was a consensus to confirm the last payment date indicated on the list prior to sending out disconnect notices. More research will be done on liens. This will be an agenda item for next week.

Ms. Mayberry moved to approve the Water Service Disconnect Notice. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry asked to have Mrs. Jodi Daigle email an explanation on what the notes are on the North Walpole Sewer list.

Letter to Carole Cramer: Ms. Mayberry moved to approve and sign the letter to Carole Cramer. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Murtha Property: Mrs. Pschirrer acknowledged receipt of a letter from Attorney Hockensmith regarding the issue over two properties and explained the past history of the discrepancy.

Mr. Dalessio moved to accept the recommendation of Attorney Hockensmith to revoke the tax Deed on the Tiffany property and transfer it back to Murtha. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Mr. Dalessio moved to revoke the tax Deed on the Murtha property and transfer it to the Britton property. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Mrs. Pschirrer advised that the tax cards need to be changed and cancel the Deed on the Murtha property that is on the Britton property.

NEW BUSINESS:

Highway Department – Alstead Center Road Culvert: Mrs. Pschirrer had sent a copy of the report Mr. Rau received from the CLD engineer to the Selectboard. He would like to go ahead and begin the engineering plan for restoring the Alstead Center Road. It may be next year before it gets done because we will have to hire someone to do that work.

Ms. Mayberry moved to approve having Mrs. Pschirrer, Chair, sign the agreement between the Town of Walpole and CLD Consulting Engineers for the work on the Alstead Center Road. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Water and Sewer Receipts: The Selectboard acknowledged receipt of the Water/Sewer Receipts to Date – August 3, 2017. Since final notices went out, the total receipts for over 90 day customers was $6,776.05. The total 90+ day amount owed is $57,542.07.

Primex Training: Mrs. Downing has been approved to attend the “Primex Supervisors’ Academy” in Lebanon in September. It is a three day session.

Mrs. Downing might also attend the “Essentials of Primex” program in Concord on August 31, 2017. It will be on Unemployment Compensation, Workers’ Compensation and Best Doctors plus Property and Liability and P3 Overview.

Highway Department – Seminar: Mrs. Pschirrer mentioned getting a notice today about a seminar she thought would be helpful to Mr. Rau. It is on Stopping Erosion and Ditching. He could also take one or two other employees with him. It will be an all-day seminar at the Stone Hill Farm.

Police Department: Mr. Dalessio advised that the Police Department will be putting together drug handling equipment. It is a big concern. There is a new change in the Police Policy. An officer can no longer do a search of a vehicle by themselves because a lot of people/dealers in stopped vehicles are throwing “stuff/drugs” at the officers to try to get them away from the vehicle. There will be a spike in over-time. Some immediate things need to be done for safety.

School Street – Culvert: Mrs. Pschirrer advised they are talking about doing this project this year. Mr. Rau and Mr. Houghton are going to work together and we will do this work ourselves.

Next Agenda – Public Hearing: Mr. Dalessio pointed out that for the next agenda they have to post a Public Hearing to accept the $119,000.00+/- additional Highway Fund money. Mr. Kreissle received guidelines from the Department of Revenue Administration on this. If it is over $10,000 they have to have a Public Hearing to accept the money.

Mrs. Pschirrer said they also received $42,000+/- as the first quarterly payment of the Highway Block Grant funds.

RECESS SELECTBOARD MEETING:

The regular Selectboard meeting was resumed at 8:19 PM.

SELECTBOARD MEETING CHANGE:

The regular Selectboard meeting scheduled for Thursday, October 12, 2017, will be re-scheduled to Wednesday, October 11, 2017, at 8:00 AM.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Selectboard meeting. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:20 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Selectboard Meeting Minutes – 7/20/17

SELECTBOARD 07/31/2017 Leave a comment

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 20, 2017

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

PUBLIC BUSINESS:

Ford Avenue Surface Water Drainage: Ms. Jennifer Jones lives on Ford Avenue. With the recent storms she had some water run-off damage, took pictures and drew a diagram of the area. She explained the flow of water into her yard/garden. Mrs. Pschirrer noted they have talked with several property owners, including some who live on Ford Avenue, who attended a previous meeting. Ms. Jones had talked with her neighbor about putting in a stone lined ditch on their side of the property line so the water flows straight down and into the road. She had Dig-Safe come in to check her property before doing anything and they discovered something electrical in her yard which she identified on the picture. Not much can be done on her own property because of the ledge and trees. Mrs. Pschirrer mentioned Ms. Brown and Ms. Stewart have been working with the USDA about the stream that runs underneath Prospect Hill Road and surfaces in the Jeffries’ yard. Mrs. Pschirrer and Mr. Rau will be meeting with a USDA representative to walk the property to see what can be done to prevent flooding in the future. They are trying to determine if some of these areas qualify for federal funding because a lot of engineering will need to be done. The Town cannot do anything in the streams without permission from the State. Ms. Jones will talk to her neighbors again about the ditch. She will also talk to Ms. Brown and Ms. Stewart as they are working to avoid future flooding in that neighborhood. Mrs. Pschirrer mentioned she should document what they are proposing to do. The Selectboard is concerned about several areas.

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $626,515.99 for checks dated July 21, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The above amount includes a monthly payment in the amount of $535,300.00 to the Fall Mountain Regional School District.

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending July 15, 2017 in the amount of $25,803.97 for checks dated July 21, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,433.48 for the week ending July 15, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 13, 2017: Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of July 13, 2017, as submitted. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were accepted.

NON-PUBLIC SELECTBOARD SESSION – July 6, 2017: Mr. Dalessio moved to accept the Minutes of the Non-Public Selectboard Session of July 6, 2017, as submitted. These Minutes will remain sealed.

Seconded by Ms. Pschirrer. With Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were accepted. Ms. Mayberry abstained as she was not present at this meeting.

NON-PUBLIC SELECTBOARD SESSION – July 13, 2017: Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of July 13, 2017, as submitted. These Minutes will remain sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were accepted.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

North Walpole Village District Board of Commissioners – July 5, 2017;
Planning Board – July 11, 2017;
Hooper Institute Committee – July 11, 2017.

BUILDING PERMIT:

PETER and KIMBERLY KING, 46 Dearborn Circle, Map and Lot #012-055-022: Ms. Mayberry moved to approve Building Permit No. 2017-20 for Peter and Kimberly King to “Construct a 24’ x 12’ deck” on Map and Lot #012-055-022. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

INTENT TO EXCAVATE – Avanru Development Group, Red Barn Lane, Map and Lot #012-013-003: Ms. Mayberry moved to grant the Intent to Excavate for Avanru Development Group Ltd. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

OLD BUSINESS:

Finance Reports:

MS-535: Mr. Kreissle advised that this form was prepared by the auditors and he reviewed it.

Mr. Dalessio moved to accept the MS-535 form. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs Pschirrer in favor, the motion was approved. This form helps set the tax rate.

Auditor’s Bill: Mr. Dalessio moved to approve the invoice from the Town’s auditors for 2016 in the amount of $12,500.00. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Deficiency Worksheet: The Selectboard received a Control Deficiency Worksheet from the auditors.

Mr. Dalessio moved to sign the acknowledgement page that the Selectboard received and read this Deficiency Worksheet. Mrs. Pschirrer is authorized to sign on behalf of the Selectboard. . Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Knowledge of Fraud: Ms. Mayberry moved to approve this Governance form as requested by the auditors. Mrs. Pschirrer is authorized to sign this form. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Mrs. Pschirrer met with the Auditors two-or-three times while they were in the office. Mr. Kreissle met with them frequently.

Aquatic Resource Mitigation Funds: Mrs. Pschirrer recommended this be an agenda item for the next meeting.

Water and Sewer Invoice Payment Policy: Ms. Mayberry moved to adopt the Water and Sewer Invoice Payment Policy. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Water and Sewer Invoice Collection Procedure: Mr. Dalessio moved to adopt the Water and Sewer Invoice Collection Procedure. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Water and Sewer Income Report: The Selectboard acknowledged receipt of the Water/Sewer Receipts to Date 7/20/2017. Total Receipts were $267,502.57 or about 82.22%. The Total Left to Collect is $57,799.09 or about 17.78%. Ms. Mayberry mentioned that Mrs. Barbara O’Brien wants to know how the Town calculates the sewer bills.

NEW BUSINESS:

Police Department: A purchase order was received from the Police Department for installation of equipment in the interrogation room in the amount of $649.00 under Warrant Article No. 5. There was a consensus of the Selectboard to send it back as it is not building maintenance and therefore does not fit the Warrant Article.

MS-1 Extension Request Form: Mrs. Downing advised they want to meet the September 1^st deadline but might not be able to do so because the Revaluaton Update Report from Avitar Associates must be accepted before completing the form.

Mr. Dalessio moved to approve the MS-1 Extension Request form. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Hooper Institute Youth Workers Personnel Form: Ms. Mayberry moved to approve and sign the Hooper Institute Youth Workers personnel form. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Recreation Department Revolving Fund Request: A request was received from the Recreation Department that they would like to purchase twelve Walpole Recreation shirts for the current staff. The total cost is $121.60.

Mr. Dalessio moved to approve the request from the Recreation Department to purchase twelve Walpole Recreation shirts for the staff in the amount of $121.60. This will be taken out of the Recreation Department Revolving Fund. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Hooper Institute Appointment Notice: Ms. Mayberry moved to approve the appointment of Mrs. Heather Brady to the Hooper Institute Board. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

North Walpole Village Volunteers: Ms. Mayberry provided some history on the North Walpole Park area. The Town owns the Park.

Mr. Dalessio moved that the Selectboard will accept the North Walpole Village Park land as a part of the Town of Walpole therefore the same agreements and forms will apply. It will be covered under the Town’s insurance coverage. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

2016 DRA Property Assessment Review: Mrs. Downing reported that the Town failed to meet the DRA’s Current Use and Land Use Change Tax standards. There should be a procedure in place to follow-up on these deficiencies. Mrs. Pschirrer said some time will be set aside to work on this.

NON-PUBLIC SELECTBOARD SESSION:

The regular meeting resumed at 8:06 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of July 20, 2017, be sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

OTHER BUSINESS:

Bar Set: Mrs. Downing would like to advertise and sell the patio bar set that is in the basement for $200.00. The price new would be about $350-to-$400. The Selectboard approved this request.

RECESS SELECTBOARD MEETING:

The regular Selectboard meeting resumed at 825 PM.

OTHER BUSINESS (Continued)

Highway Department: The Selectboard reviewed the proposal received from the CLD engineer. Ms. Mayberry suggested obtaining a break-down on the individual projects. Mr. Dalessio feels some of the work could be done by Town employees. Mrs. Pschirrer mentioned they need an engineer for dams and bridges. The Reservoir Dam has a deadline. They will continue to look into the Mitigation Funds. Mrs. Pschirrer will talk to Mr. Rau about this engineer; maybe he could write a report of their meeting.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Selectboard meeting. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:32 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Town of Walpole Staff Meeting – 7/20/17

SELECTBOARD 07/31/2017 Leave a comment

TOWN OF WALPOLE

STAFF MEETING

JULY 20, 2017

Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

Staff Present: Sarah Downing (Manager of Administration), Rich Kreissle (Manager of Finance), Michael Rau (Road Agent), Sgt. Justin Sanctuary (Police Department), Paul Colburn (Recycling Center), Justine Rogers (Librarian); Justin Cassarino (Director-Recreation Department; Eloise Clark (Hooper Institute)

Call to Order: Mrs. Pschirrer called the Staff Meeting to order at 5:00 PM in the Walpole Town Hall. She advised this meeting is being recorded. Police Chief Michael Paquette and Sandra Smith were unable to attend this meeting.

Mrs. Pschirrer welcomed Mrs. Lindsey Guyette who is the Administrative Assistant working for the Highway Department. She will be assisting Mr. Rau, answering the phone, handling invoices, catching up on reports, and will also be a flagger, when needed.

Finance Department: Mrs. Pschirrer reported that no later than September 1^st the Selectboard would like to have the first draft of the proposed 2018 budget from all Department Heads. They would also like to have proposed Warrant Articles so they will have an idea of what is being contemplated. Mr. Kreissle is pretty much on target. The Department Heads received their budgets. The only 2017 Warrant Article still open is the one for maintenance of Town buildings and the Library. Mrs. Justine Rogers said they got their air conditioning system but Houghton put them on a schedule for the other two items. Mr. Mark Houghton will be contacted as the Town needs to have their invoice for the Library. Mr. Rau noted the garage roof is finished.

Mrs. Pschirrer advised that we are essentially a little more than six months into the year; 54% of the budget has been spent but we are doing well. Paving will begin the first part of August and that will take a good part of the budget. Mr. Dalessio is pleased at this point. He is concerned with the building maintenance warranty because some work has not yet been done. We do not want to over-run that Warrant.

Recreation Department: Mr. Justin Cassarino, Director, submitted the following report as of July 18, 2017:

Pool:

The pool has been very busy with a lot of new swimmers. The Bellows Falls pool was shut down for maintenance, so their daily swimmers came to us. There were a lot of birthday parties this year.
The new swimming instructor is doing a great job and the kids are really enjoying his upbeat personality during each lesson. He is getting feedback from the parents about what they would like to see to help improve our levels. All of the Session Two classes have participants and some signed up for Session Three as well.
They had their safety training with the Walpole Fire Department on July 6^th. Everyone was very impressed with how the staff handled the situations and said that this was a very good crew. Jane Skantze and Kate McNally, who work for Coalition for Tobacco Free Communities, will be doing a staff training on August 1^st on how to deal with patrons that are smoking/vaping on the park and will not leave.

Basketball:

Season is going very well and game nights are always a busy day at the park.
They have been having an easier time finding people to referee the games this season.
Sam Jacobs has given them permission to use the Walpole Elementary School Gym on days that it is raining so they do not have to reschedule the games.

Soccer:

They are meeting on July 29^th with the league to discuss the upcoming season.

Upcoming Events:

Candy Bar BINGO (August 2^nd or 4^th). They are leaning toward August 4^th as there is a family event in the Town Hall.
Bubble Soccer (August 19^th) but they are still exploring this.

Walpole Library: Mrs. Fafara submitted a report dated July 20, 2017. At the top of her report are the Stats as follows:

June 2016 Stats: June 2017 Stats:

26 Days Open 26 Days Open

1638 People 1665 People

2207 Circ. 2228 Circ.

43 Programs 36 Programs

216 Kids 184 Kids

28 Teens 40 Teens

257 Adults 161 Adults

June 2016 Avg. 63 ppl & 85 circ per day June 2017 Avg. 64 ppl & 86 circ per day

12 people per program 11 people per program

Jan-June 2016 Avg: 60 ppl & 86 circ Jan-June 2017 Avg. 62 ppl & 91 circ

11 people per program 12 people per program

614 distinct active users (15% of pop.) 703 distinct active users (18% of pop.)

There are 100 more active users than last year. Things are growing. This summer a lot of people got new Library cards. Their air conditioners arrived just in time as it was quite warm. The lighting project and disassembling the old air conditioning system are the other two pieces they are waiting to have done. She was told they are on the Houghton list. Summer reading is going well. Sixty-five kids registered for the summer reading program. Their biggest program of the summer was last Thursday, Wildlife Encounters brings some zoo animals for the kids to learn about and hold. Thirty-two kids and 16 adults attended. They had a program today and made Super Hero caps. Next month they will have an individual talk about butterflies and they will make t-shirts with butterfly stencils, etc.

Mr. Dalessio asked Mrs. Rogers to share information on the expansion of the building at Staff Meetings. Mrs. Pschirrer mentioned the Library Board is talking to Mr. Dan Scully, architect from Keene, using the property that is available to them. They have to talk to their neighbors about using some space when a truck needs to come in, for a dumpster, etc. Mrs. Rogers has no office; the children’s programs are growing significantly, and there is a need to re-organize the space they have. They will also have a community room. The biggest challenge is the roof line; the problem is water coming off the roof. Mrs. Pschirrer confirmed they would bring drawings, etc. to the Staff Meeting as their plans move forward. They need to raise their own money to do this so there will be a fundraiser in the future.

Highway Department: Mr. Mike Rau submitted a report for the period of June 15 to July 19, 2017. Mr. Rau reported the flooding took about two weeks of repairs and cleaning-up. They are still finding a few areas that need repairs. Two culverts needed to be replaced this week.

Did Cold Patching;
Serviced trucks and equipment;
Met with CLD Engineering for flooding; they looked at five of the major sites. A proposal was received. The Selectboard will look at it during their regular meeting tonight.
Replaced catch basin in North Walpole;
Dug out culvert ends;
Cleaned off catch basins;
Fixed washouts from 6/19/17 flooding;
Cleaned out catch basins with vacuum truck; it was time as some had not been done in about eight years;
Put out and took care of trash cans for Old Home Days; Mr. Rau would like earlier communication with the committee for the next Old Home Days event. Dalessio recommended he send a note to Ms. Kelly Hicks so it will be on their list of things to do.
Fixed Valley Road for paving;
Put up street signs;
Did road side mowing; the tractor is working great. They will stop doing this during the paving work but then will finish doing it.
Replaced culvert on County Road and North Road.

Mr. Dalessio would like to have a trash can put on the Drewsville Common. It has been requested that two more cans be put on the Town Common during the band concerts. There are two cans but four cans are needed. Mr.Rau said the North Walpole Park people have been coming in regularly asking for items. Mr. Rau has been giving them stone, grass seed and a few other items to help out. They are looking to get a bench. They will do their own bike racks. One will be at the Library and the second one at the Park. Mrs. Pschirrer advised the flooding led to a lot of over-time for the Highway Department. Mr. Rau and Mrs. Pschirrer are meeting with representatives from the USDA and will walk an “unknown name” stream that flooded Ford Avenue.

Recycling Center: Mr. Paul Colburn would still like to have the ash removed. Mr. Rau will take care of that. Mr. Colburn mentioned making some changes in his hand-outs and they are not finished yet. They are cutting the information back to 3 years instead of 5 years. Mr. Colburn explained the “5 Year Comparison to Recyclables” and the “Daily Weight Report and 3 Year to Date Comparison” worksheets. He noted that Hubbard’s rotates their bulbs so they got a big shipment of bulbs in 2016. The Year Forecast was $30,000; to-date the figure is $24,745. The weather also affects the Recycling Center; people choose not to come in if it is raining or snowing. Mr. Dalessio mentioned that Mr. Kreissle provides a monthly report on the Recycling Revenues. As of July 19, 2017 the Budget figure was $166,350.00; the Actual is $93,815.66. The Annual Forecast for Recyclables was 374.00/ton; the Annual Estimate is 411.84/ton or a 9.6% increase.

Green Mountain Railroad came to the Recycling Center and gave them several items. TransCanada has done a similar thing. Other commercial entities have brought in various items including office paper and cardboard. They started a trailer program with the Fall Mountain Regional School District. They bring in trailer loads of recyclables to the Center. School teachers have come in for various items for classroom projects. They also will take back any extras that were taken and not used. They have three young Hooper students working this summer. The FMRSD gave the Center about 45 lockers. If anyone would like some let him know because they will eventually be crushed. Mr. Colburn has had several 18 and under-age people willing to volunteer but he does not have a way of doing that. Mrs. Pschirrer said it could be done but would take some time to put together a program similar to what the Hooper Institute uses. Let’s talk about developing something for the future.

Mr. Colburn reported they lost power for a few hours so took the opportunity to hold a class on operating the Center. They had a truck in the Old Home Days parade, there were problems but they made it.

Hooper Institute: Mrs. Eloise Clark reported they had more than 100 kids involved in the summer programs. One group is for the 1^st through 4^th grades; another group is 5^th grade through the 8^th grade and the High School programs continue through the summer. The mentors where the kids are working are great. Mr. Dalessio encouraged everyone to attend Hooper Institute meeting when the students report on their scholarships and accomplishments in college. The trust money is well worth the investment in these young adults.

Police Department: The Police Department submitted a report for the period of June 15, 2017 through July 15, 2017. Sgt. Justin Sanctuary distributed and explained the reports. The total number of calls for service was 455.

Public Safety Calls -169:

Emergency Calls – 54 Administrative – 41 Citizen Assists – 74

Motor Vehicle Calls – 174:

Accidents – 6 MV Stops – 140 Traffic Safety – 18

Criminal Investigations – 112:

Drugs/Alcohol – 50 Crimes Against A Person– 42 Crimes Against Property -20

Sgt. Sanctuary reported that Drugs and Alcohol are up. They are still doing the extra patrols through the Safety Grant. The department had a lot of vacation time in July and will have more in August. They will pick up their new cruiser tomorrow. Houghton will be there the week of August 7^th to do some building maintenance. They finished Narcon training. There were two robberies; one in Walpole and one in North Walpole. There were four deaths in the last month that they continue to work on. It takes a lot of time. The towers on Fall Mountain have had more activity so more alarms have been going on. They are looking for creative ways to get up there. Mrs. Pschirrer said New England Power is concerned about the poles; they are supposed to notify the Selectboard Office when they start to work up there.

Selectboard Office: Mrs. Downing submitted a report dated July 20, 2017.

Water and Sewer:

Water and Sewer bills were posted on 6/14/17. Payment processing and customer service requests have been very high for the past month. Over 130 users came to the Selectboard Office to hand-deliver their payments.
Reminder Notices, Demand of Payment Notices and Final Notices Before Lien/Disconnect will be posted to overdue accounts by the end of the week (7/21/2017).
A Water and Sewer Invoice Payment Policy from the Selectboard and Water and Sewer Invoice Collections Procedure have been created and are being reviewed before final acceptance.

Assessing Update:

In late August, a letter will be sent to property owners with a link to a draft tax card which can be reviewed online and be downloaded to print. Owners can also query the system to view comparable properties. We are encouraging all property owners to review their draft cards.
If there are questions with how assessments were arrived at or if you believe your property tax card contains inaccurate physical data, residents should call to arrange for an informal hearing with one of the Avitar Assessors. The hearings will be held at the Town Hall following the phone call process.
The fall tax bill will reflect updated property values.

Town Hall Facilities:

The top of the Town Hall foundation is receiving a new coating of sealant. Landscaping clean-up and spot painting of problem exterior spots is also occurring.

Appreciation Gathering for Town Employees and Volunteers:

A date and type of get together is needed so that planning can move forward with reserving a space and hiring a caterer. Feedback from the Selectboard and Department Managers is being sought.

A decision was made to have a similar BBQ as last year. Mrs. Downing will work on a date so arrangements can be made for a space and caterer. More information to follow.

Town Clerk – Tax Collector: Mrs. Sandy Smith was unable to attend but submitted the following report for the period of June 15 to July 19, 2017: This has been a very busy month as the due date for property taxes was July 3^rd. It is amazing how many people love to come in the last day! Then they have the property owners that put the check in the mail and then call to see if they have received it. They collected $6,517,527.77 in taxes and interest as of July 19^th. Of that they collected $3,985,147.44 just since the last staff meeting! Their uncollected is $410,133.49 for the spring bills and just $728,200.00 total uncollected.

They are now busy answering questions from realtors regarding “closings”, people checking to make certain that their mortgage companies have paid their tax.

The Clerk Department has collected $5,507.50. $5,327.00 for motor vehicle registrations; approx. 500 registrations each month. They receive lots of calls requesting estimates for auto registrations. The caller does not have all the information that they need so it can be time consuming.

They have only collected $55.00 in dog licenses. Meghan has been telephoning delinquent dog owners and it is bringing in a few payments. Some just forget and with a reminder they are happy to come in and then we have the others with NO intention to pay! They don’t feel this is a tax they should pay as their dog never leaves their yard. They explain that this is mandated by the State of New Hampshire and they still say they will not pay. They say the dog died, but you drive by and the dog is there. They also say that the dog that you see in their yard is NOT their dog! Most towns and cities have these same problems with dogs. At least we don’t have very many dog complaints. Much easier to collect taxes than dog fees!

Adjournment: Mrs. Pschirrer closed this Staff Meeting at 6:08 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

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Category Archives: SELECTBOARD

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Selectboard Meeting Minutes – 8/24/17

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Selectboard Special Meeting – 8/17/17

Walpole Staff Meeting – 8/17/17

Selectboard Meeting Minutes – 8/10/17

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