The Walpolean

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 27, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich

 

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:50 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were six people in attendance.

 

GRAVES GRAVEL PIT:  Ms. Patricia Rodrigues, a resident of Westmoreland, related background information regarding her property and issues she is experiencing with the Graves Gravel Pit.

Ms. Rodrigues’ property is in Westmoreland and abuts the Graves Gravel Pit, which is in both Westmoreland and Walpole.  Ms. Rodrigues has had ongoing issues with regards to the gravel pit’s operations and expansion.  The Walpole ZBA suggested Ms. Rodrigues come to the Selectboard to discuss the gravel pit’s hours of operation. The discussion quickly expanded to other issues that Ms. Rodrigues has with the gravel pit.  The Selectboard suggested that Ms. Rodrigues obtain a lawyer to help her address the issues of easements, property lines, and other issues that involve the NH DOT and NH DES permitting. All of these types of issues are outside the responsibilities of the Walpole Selectboard and may involve Westmoreland.

After a lengthy discussion the Selectboard recommended that Ms. Rodrigues return to the Walpole ZBA to discuss the issue of the gravel pit’s expansion in Walpole. The ZBA would need to determine if this is an expansion of a non-conforming use and if further actions are required.

The Selectboard agreed to look into the hours of operation and if an update of the tax card is required.

Ms. Pschirrer commented that when non-residents come before boards, there may be questions in regards to their standing in the matter.
ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $53,136.16 for checks dated October 28, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending October 22, 2016, in the amount of $21,138.55 for checks dated October 28, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,405.48 for the week ending October 22, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 20, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of October 20, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the minutes were approved.

STAFF MEETING – October 20, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Staff Meeting of October 20, 2016, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the minutes were approved.  Mr. Aldrich abstained as he was not present.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Conservation Commission – October 3, 2016;
• North Walpole Village Board of Commissioners Meeting – October 11, 2016;
• North Walpole Village Board of Commissioners Meeting – October 18, 2016;
• Walpole Zoning Board of Adjustment Meeting – October 19, 2016;
• Walpole Planning Board Workshop – October 25, 2016.

 

WARRANTS:

NORTH WALPOLE SEWER FEES:  Mrs. Pschirrer moved to accept the Town of Walpole Warrant for the Collection of North Walpole Sewer Fees in the amount of $58,042.17.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WALPOLE WATER FEES:  Mrs. Pschirrer moved to accept the Town of Walpole Warrant for the Collection of Walpole Water Fees in the amount of $89,888.47.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WALPOLE SEWER FEES:  Mrs. Pschirrer moved to accept the Town of Walpole Warrant for the Collection of Walpole Sewer Fees in the amount of $74,400.40.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

WATER / SEWER ABATEMENTS:

HUBBARD, 311 Main Street, Map and Lot # 024-015-000:  Mrs. Pschirrer moved to grant the Water Abatement in the amount of $137.64 Water and $15.93 Interest for Dale Hubbard.  A new invoice was created to correct a system error.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

R.N. JOHNSON, INC., 269 Main Street, Map and Lot # 023-003-000:  Mrs. Pschirrer moved to grant the Water / Sewer Abatement in the amount of $63.00 for Water and $56.00 for Sewer as there is no meter at this location.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

ESHELMAN, 1162 Main Street, Map and Lot # 027-008-000:  Mrs. Pschirrer moved to grant the Sewer Abatement in the amount of $56.00 as there is no meter at this location.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

CLARK, 219 Valley Road, Map and Lot # 013-016-001:  Mrs. Pschirrer moved to approve this Notice of Intent to Cut Wood or Timber for Patrick M. Clark, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

VETERANS’ TAX CREDITS:

Mrs. Pschirrer moved to grant Veterans’ Tax Credits for property owners as follows:

PA-29s:

• Map & Lot # 028-103-000;
• Map & Lot # 029-026-000;

• Map & Lot # 028-092-000
• Map & Lot # 013-020-000;
• Map & Lot # 012-027-000;
• Map & Lot # 018-008-000;
• Map & Lot # 019-064-000;
• Map & Lot # 020-006-000;
• Map & Lot # 024-017-000;
• Map & Lot # 021-005-000;
• Map & Lot # 008-034-000;

PA-35s:

• Map & Lot # 013-003-002;
• Map & Lot # 012-018-000;
• Map & Lot # 008-085-000;
• Map & Lot # 022-008-000;
• Map & Lot # 023-013-000;
• Map & Lot # 021-029-000;
• Map & Lot # 030-013-000;
• Map & Lot # 017-020-000;
• Map & Lot # 008-047-000;
• Map & Lot # 028-117-000;
• Map & Lot # 008-051-000;
• Map & Lot # 021-035-000;
• Map & Lot # 030-015-000;
• Map & Lot # 008-070-000;
• Map & Lot # 019-029-000;
• Map & Lot # 005-015-000;
• Map & Lot # 013-029-000;
• Map & Lot # 026-032-000;
• Map & Lot # 008-107-000;
• Map & Lot # 008-020-000;
• Map & Lot # 028-074-000.

Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

OLD BUSINESS:

Whipple Hill Road:  The Selectboard is continuing their research on Whipple Hill Road. The board requested that a representative from Cold River Materials/Lane Construction be invited to a future meeting to confirm agreements.

Personnel Manual Legal Review:  The Personnel Manual is in the process of being review by a legal firm.

 

NEW BUSINESS:

Preliminary Tax Rate Status:   Mr. Kreissle reported that the Village of North Walpole continues to work on their MS-535.  Ms. Jamie Dow of the Department of Revenue Administration is aware of this and will work with them tomorrow and early next week.  The issue with the Fall Mountain Regional School District is being reviewed and appears to be resolved.

Approval to Charge at LaValley Building Supply:  The Selectboard decided it was not appropriate to have non-town employees have this authority.

Tulip Event Insurance Waiver Request for Town Hall Rental:  A request was received from a Town Hall renter that the TULIP insurance be waived.  This is for a baby shower involving no alcohol or physical activities.

Mrs. Pschirrer moved to approve this request to waive the TULIP insurance for this baby shower on Saturday, October 29^th.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Tom Murray – ZBA Appointment Notice:  The Zoning Board of Adjustment has recommended that Mr. Thomas Murray be appointed as a member of their board to fill a vacancy.

Mrs. Pschirrer moved to appoint Mr. Thomas Murray as a member of the Zoning Board of Adjustment for a period of five (5) months from November 2016 through Town Meeting, March 2017.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Kitchen Stove Gas Shut-Off:  The Selectboard did not feel a gas shut off was needed at this time.

Update Tri-Fold Directory Insert:  Mrs. Downing reported that the office hours were added to the insert.  The tri-folds are a very popular item.

Asset Management Grant Application – re: Community Water Systems.  Mr. Mark Houghton did receive this information and felt it was not necessary to apply for the grant.

Graves Gravel Pit – re: LUCT:  While researching and photocopying materials for Patty Rodrigues, the fact that the Graves Pit area of disturbance has grown in size was recognized. If a Land Use Change Tax (LUCT) should be applied was discussed.  Mrs. Downing recommended that this be brought to the attention of Mrs. Loren Martin of Avitar Associates.

Rasonsomeware: The Selectboard requested that Mrs. Downing send a note to town employees that they should be extra cautious in regards to e-mails from unknown sources due to increased ransomeware activity.

Change of Selectboard Meeting Day: The Selectboard Meeting of Thursday, Nov. 24^th will be rescheduled to Wednesday, Nov. 23^rd. This will be a non-public, town business only meeting.

 

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved at 8:05 PM.

The regular Selectboard meeting resumed at 8:14 PM.

 

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this Selectboard meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:15 PM.

 

Respectfully submitted,

Sarah Downing, Substitute Recording Secretary

A brief Shout Out to the Steve Dalession, Peggy Pschirrer, and Whit Aldrich for holding these Staff Meetings and to Sarah Downing For sharing them.  I find them very informative and I am sure others do as well! – Lil

TOWN OF WALPOLE

STAFF MEETING

OCTOBER 20, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; (Absent – Whitney Aldrich)

 

Staff Present:               Sarah Downing (Executive – Manager of Administration); Rich Kreissle (Executive – Manager of Finance); Michael Rau (Road Agent); Paul Colburn (Recycling Center); Justine Rogers (Librarian); Rebecca Whippie (Hooper Institute)

Guest:  Cheryl Mayberry (Commissioner – Village of North Walpole)

 

Call To Order:  Mr. Dalessio called this Staff meeting to order at 5:10 PM in the Walpole Town Hall.  He advised that this meeting is being recorded.

 

Library:  Ms. Justine Rogers provided the following report:

Library Cards:

September was a big month for new patrons!  They had 29 residents create new library accounts.  Our monthly average is about 8 new patrons, so this was a huge month.  She thinks their new library brochures and the article in the Clarion about their new library cards gave them some good press.

Book Sale:

The Friends of the Library book sale is next week-end the 28-30^th of October at the middle school with the preview on the 28^th costing a $20 admission fee.  Mostly book dealers come on Friday.  There will also be an Usborne book consultant, some groups selling baked goods and some people with yard sale tables.  Mr. Dalessio mentioned that they appreciate all the help they can get in the late afternoon on Sunday as cleaning-up can be very heavy work.

Food for Fines:

The week of Thanksgiving (Nov. 21^st-23^rd) they will be doing Food for Fines.  Anyone can bring in non-perishable food that will be donated to the Fall Mountain food shelf and they will erase their fines, up to $1 for each food item.  This only waives overdue fees, not lost or damaged item fees.  They did this last year and it was a great success.  They donated 4 big bags full of food and got a few “lost” items returned to the library.  They will have the dates on their website, their Facebook page, the Walpolean and in the November Clarion.

Library Donations in Memory of Pam Howard:

Pam Howard’s family had asked that in lieu of flowers, donations be made to the Friends of the Library.  They are extremely grateful for the generosity of the family as well as all of those who knew Pam and have sent donations.  The Friends will take care of keeping track of donations and writing thank you notes to the family and the donors.

Ms. Rogers reported that they had a meeting with the fourth grade boys “Book Club” this afternoon.  They have now read three books.  The Library Trustees are doing a survey to get some feedback on how the community would like the Library to focus their efforts.  More programs for kids or adults and/or other suggestions.

Stats:

NW Sept 2015:  198 circ, 82 people

NW Sept 2016:  196 circ, 69 people, 28 hours

Walpole Sept 2015: 25 days open, 1032 people, 1748 circ., 19 programs, 144 people for programs.

Walpole Sept 2016: 23 days open, 1588 people, 2093 circ., 33 programs, 348 people for programs.

 

Highway Department:  Mr. Mike Rau, Road Agent, provided the following report for the period of September 23, 2016 to October 20, 2016:

• Cold patched;
• Tim Latham wired the salt shed and it was filled with salt. It is ready for winter;
• Serviced trucks and equipment for winter;
• Fixed the regulator on Truck-5;
• Fixed the peddle in the loader;
• The chipper got a new battery and the brakes were fixed;
• Fixed the spinner on Truck-6;
• Fixed the hydraulics on Truck-7;
• Cleaned catch basins;
• Crushed dumpsters for the Recycling Center;
• Fixed the March Hill Bridge;
• Continued the mowing;
• Put up signs on Avery Lane and LaClair Road;
• Replaced 2 culverts on Barnett Hill Road;
• Paved cuts in on Barnett Hill;
• Replaced culvert and cleaned ditch on Wentworth Road;
• Mixed winter sand;
• Graveled, raked, rolled and sprayed chloride on French Road;
• Sprayed chloride on Crehore, Merriam and Scovill Roads;
• Working on getting all trucks ready for winter;
• Painted parking spaces on Elm and Westminster Streets;
• Painted lines on Pleasant Street and put up signs;
• Painted lines on Main Street and March Hill Road;
• Brought stone to the gazebo.

A lot of the maintenance work is done in-house.  Mr. Dalessio asked Mr. Rau to check Carpenter Hill as it needs some grading.  Mr. Rau mentioned that originally they had the wrong blend of chloride, the company came and re-mixed it; in the end they had more so will have enough for next year.

Mr. Rau spoke with Mr. Randy Rhoades about the permitting for the bridge projects.  Beaver Tracks has flagged the wetlands and now they can begin drawing up plans on how they will be fixed.  After the plans are drawn up they will be sent to the Department of Environmental Services (DES) for their approval.

The Highway Department worked on the deteriorating footings on the March Hill bridge; one of the red listed bridges.  The work is done and now the paperwork just needs to be finished up for DES.  Mr. Rau is waiting on Mr. Warren Stevens to draw up a sketch of the work that was done.  It came out great.  He thinks that the DES will be pleased with it.

Mr. Joe DiBernardo, surveyor, was at Mill Pond today.  Mr. Rau will contact him in about a week to see how everything is going.  Mr. Rau is pushing the paving company to finish up soon; Watkins Hill will bring the paving up to 8.2 miles.  Mr. Dalessio pointed out that they were able to do more miles of paving for less money this year.  He asked Mr. Rau to get bills into the office as soon as possible as work has begun on the 2017 budget.

Mr. Rau reported that they will be getting their new zero-turn mower and would like to donate their old one to the Recycling Center.  Mr. Colburn accepted and thanked them for the donation.

 

Police Department:  Police Chief Michael Paquette and Sergeant Justin Sanctuary were unable to attend this meeting.  Their monthly report for the period of September 15, 2016 through October 15, 2016, had been submitted.  There were 387 calls for service.  They are broken down as follows:

• Public Safety Calls:

Emergency Calls – 33              Administrative – 58                 Citizen Assists – 86

• Motor Vehicle Calls:

Accidents – 9                           MV Stops – 98                         Traffic Safety – 24

• Criminal Investigations:

Drugs/Alcohol – 9       Crimes Against A Person – 43     Crimes Against Property – 27

Mr. Dalessio mentioned that the dip in their calls is allowing them to get caught up on paperwork for several cases.  There are many issues in the Town; some are drug related.  Homes and businesses have been broken into.  The Police Department work continues to go up.  There is some good news in Town; some time ago the Police Department instituted a program to keep juveniles out of the system; they had two go through the program very successfully.  This program will continue on.  It gives them a fresh start.

 

Selectboard Office:   Mrs. Sarah Downing submitted the following report:

5 Year Requalification of Veterans’ Tax Credit:

The NH Department of Revenue (DRA) auditors returned on September 30^th to review prior tax exemption files that needed additional information.  They also conducted an audit of Veteran’s Tax Credit files.  Several property owners who receive the credit had a change of applicant for the credit (they are now surviving spouses) and unsigned, older PA-29 forms.  Additional work is being conducted to bring the files up to the DRA standards.  The DRA auditors will return to review the files that need updating.

The Town Hall will be the hosting site for a DRA sponsored workshop entitled “Current Use Criteria and Rules” on Tuesday, November 29^th from 9am to 1pm.

Town Hall Facilities:

The following repairs occurred: (the new handyman has been kept very busy)

• Tiling of the elevator floor;
• Adding landscaping cloth and rock to the drip edge area of the gazebo;
• Removal of stains and splashed dirt from gazebo;
• Sprinkler repair of air leaks/pipes in system.

Town Hall Rentals and Reservations:

• High level of use through the end of the year for civic, town and non-profit events, family gatherings and weddings.
• Eight new 6 foot tables have been ordered to help replace stock in poor condition;
• New coffee urn has been ordered for the kitchen.

 

Budgeting:

Sought quotes for municipal building repairs and equipment such as sprinkler system flushing, mag lock/pad key system for Town Hall, new IT equipment, etc.

Assessing Update:

Deed Transfers that have occurred from 9/9/16 to 9/30/16 are being added to our assessing system.  Avitar will be reviewing sales which will then be factored into the Town’s equalization percentage for taxes.

“Save the Date” Reminders:

• Health Trust Benefits Overview Presentation: Friday, Oct. 21^st from 1 – 2 pm in the Town Hall. **All full-time employees are expected to attend** Spouses can attend the presentation.
• Sexual and Other Forms of Harassment Training: Scheduled for Friday, Nov. 4^th from 1-2:30 pm for all regular full and part-time employees in the Town Hall.

** Attendance is expected.  There will be a sign-in sheet**

 

Town Clerk’s Office:  Mrs. Sandra Smith was unable to be here as she is attending a conference.  She left the following Report of the Town Clerk-Tax Collector:

She will be away at the NH City and Town Clerks Conference in North Conway, this is an Annual Meeting and helps to keep them up to date on rules and regulations, etc.

They have been very busy with the upcoming election.  Registering people to vote, answering lots of questions.  Sending out absentee ballots.  They have mailed out approximately 140 ballots.  The process is very time consuming and requests are still arriving.  Most requests are being filled on the same day.  The turn-around is short on elections, so they cannot waste any time!

They have collected $60,131.34 in property taxes.  $64,263.00 in vehicle registration fees.

Dogs, vital records, etc. were another $2,097.00 for a grand total of $66,360.00 collected by the Clerk’s office.

They still have no idea when they will have a Warrant.  Town, County, School, Fire and North Walpole all must send their forms into the State before we have a Tax Rate.  So Taxes will be a little late.  Mr. Dalessio pointed out that the goal is to have everything into the State by November 1^st.

The tax payer has 30 days to pay after the bills are mailed.  After 30 days they start charging interest of 12 percent.

 

Walpole Recreation:  Mr. Justin Cassarino was unable to attend due to soccer practice.  Following is his monthly report:

Soccer-

• Season has been going well. Players and parents have been very pleased with the set day schedule this year.
• Two more weeks left in the season.
• New goals are great! They can’t take them down over the winter, so he is getting permission from Sam Jacobs to leave them at the NWS. They will cover them with tarps for the winter.
• Can a thank you letter be sent to Justin Parrot for spending 4+ hours putting the goals together? He and Whit did a great job and the Rec. Committee and he really appreciated it.

Pool-

• Reached out to Pete from Allen Pool and Spa to check in about the cover. He said that it just arrived yesterday and they are going to try and find a day that they can deliver and put the cover on for them.

• Pool will be closed (water shut off) on Tuesday, October 25.

Tennis-

• Tennis courts were resurfaced and cracks filled in. This is a good temporary fix until they can replace all of the courts in the park.  Committee met with Bill and David to discuss what they would like to see done.
• Can they have someone trim the bushes around the courts? There is a plaque with information that is covered and David has been doing it around the fence as well.
• Tournament this weekend.

Pool House-

• Can they change the locks on the pool house? Somehow a tennis player was given a key many years ago and still has it.  They need to have a way to know who has the keys at all times.  He has gone down to check in on things at the pool while the courts were being done, and the door has been unlocked and lights were on.  This is a huge liability!

Mrs. Downing advised that Country Lock came and re-keyed two of the doors; he will come back and repair the lock on the pool side.  Mr. Rau will take care of trimming the bushes around the courts.  The Highway Department will start doing leaves next week.

 

Hooper Institute:  Ms. Rebecca Whippie provided the following report:

Last week they had a guest speaker, Daniel Harrigan, he was inquiring as to whether the Hooper Institute would be receptive to have some hazelnuts planted.  He would like to put them closer to the pond along the fence line.  It will depend on whether the soil is appropriate or not.  He is excited about planting some and to see how they will go.  The Hooper Committee moved to proceed.  The first step is for him to test the soil.  The plants would probably not come in until July 2017.  Mrs. Clark has been working around trees and migration.  They had one bed of butternut squash that yielded 92 squashes.  Ms. Whippie has been doing leaf anatomy, matching photosynthesis and the color of chlorophyll.  They have been focusing on bees; she had a rainy day and did some ladybug lessons.  Green beans were harvested and some were made into dilly beans.  As soon as something gets harvested they taste everything unless it is something that has to be dried but then they will probably taste it later.  Rhubarb, squash and kale were harvested.  They made kale chips and rhubarb cake.  They are working on popcorn; they are doing life cycle drawings and labels.  They had enough corn this year so that every child had one of their own.  The chives were dried and can be taken home for future use.  They are gearing up on composting and soils.  Fourth graders are gearing up for their first farm and forest field trips.  Two farms they are going to are diverse.  They already talked to the students about farms, the different types of farms, and to come up with specific questions to ask at the farms.

Mr. Dalessio asked that everyone give Ms. Whippie and Mrs. Clark a round of applause for their award as the 2016 Educators of the Year.  They will be recognized at the Annual Meeting of the Cheshire County Conservation District meeting on October 25^th at 6:00 PM in the Keene Country Club.  It is exciting to hear what they do.  It is very impressive.  They have made the Town of Walpole proud.

 

Recycling Center:  Mr. Paul Colburn provided the following report:

Mr. Colburn referenced and explained the numbers on the “Daily Weight Report and Year to Date Comparison”.  It indicates that the tonnage is down about 31/tons.  In 2011 and 2012 they were still doing tubes.  Glass is also being weighed differently.  The annual forecast is 374.43/ton; the annual estimate is 335.63/ton.  Cardboard continues to be lower.  They recycle the Re-use solid waste (junk plastic, C&D and Re-use C&D); this will close for the winter because there is no heat.  They do not have as many volunteers as they had in the past.  They did take in two truckloads of cardboard today.

The second chart is the “Five Year Comparison on Recyclables”.  They are very close to the average.  Historically September is a big month for them.  Last week some of the commercial entities in Town brought in some materials.  Revenues have been up for most of the month.  Markets are still up-and-down.  The best market is for cardboard.  He is looking into working with another vendor as there is more revenue to be made.

A few weeks ago the Police Department found some bags along the roadside with identification papers inside.  As a result one volunteer came in to work on a Saturday for seven hours.  He expects a few others to do the same. They have had a few people doing community service.  Their metal box that they use is in need of repairs so he is going to ship it out tomorrow to get the work done.  Mr. Colburn would like push bars on their doors to be ADA compliant.  Mr. Dalessio replied that if there is money left in the building repairs account he can have them.  Mr. Colburn would also like to purchase some paint this year to do the center next year.

2017 Budget Meetings:  Mrs. Pschirrer report that Department Head budget meetings are scheduled for Monday.  Mr. Dalessio noted that as of right now the 2016 budget balance is looking good.  In 2017 they have to do the town-wide assessment at a cost of about $130,000.00.  It is about $65.00/house.  They will see how the budget rolls along.

Adjournment:  Mr. Dalessio adjourned this Staff Meeting at 5:59 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 20, 2016

 

Selectboard Present:     Steven Dalessio; Peggy Pschirrer; Whitney Aldrich (late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were five people in attendance.

 

WHIPPLE HILL ROAD:  Mr. David Hewes recently heard about the Selectboard having approved an unlocked gate at the end of Whipple Hill Road.  He has used the gravel pit as a recreation spot and hunted around it for about 25 years.  He never saw any debris or even a beer can left behind.  The gravel pit is also used for target practice but it is a safe area.  There have been no issues.  On occasion Lane Construction has to run large equipment down Whipple Hill to get into the pit and they would not be able to get through with a gate there. He spoke to the manager of Lane Construction who said they do not intend to post “No Trespassing” signs on their property.  It has always been “open” property.  It should continue to be a public thoroughfare.  Mr. Dalessio was concerned about drinking and shooting when it was brought before the Selectboard.  Apparently none of the other abutters were consulted.  Mr. Whitney Aldrich came into the meeting. The road is access into a commercial business.  There are a number of things that need to be clarified. Following a lengthy discussion Mr. Dalessio and Mrs. Pschirrer agreed to visit the area, do research and re-consider their decision about Mrs. Spivey’s request to install an unlocked gate.  Mrs. Downing was asked to write a follow-up letter to Mr. and Mrs. Spivey to state that more information has come to the attention of the Selectboard therefore they need to reconsider their decision regarding the gate and other issues surrounding the property.  Please refrain from taking any action until they hear back from the Selectboard.              

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $555,942.30 for checks dated October 21, 2016.  Seconded by Mr. Aldrich.  With two members in favor, the motion was approved.

It was noted that the above amount includes a monthly payment in the amount of $513,448.73 to the Fall Mountain Regional School District.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending October 22, 2016, in the amount of $22,042.78 for checks dated October 21, 2016.  Seconded by Mr. Aldrich.  With two members in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,652.65 for the week ending October 22, 2016.  Seconded by Mr. Aldrich.  With two members in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 13, 2016:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of October 13, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved. 

NON-PUBLIC SELECTBOARD SESSION – October 13, 2016:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of October 13, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• Hooper Institute Committee Meeting – October 11, 2016

 

VETERANS’ TAX CREDITS:

Mrs. Pschirrer moved to approve the following property owners for Veterans’ Tax Credits:

PA29s:

• Map & Lot # 022-017-000;
• Map & Lot # 009-020-000;
• Map & Lot # 008-044-000;
• Map & Lot # 021-003-000;
• Map & Lot # 020-007-000;
• Map & Lot # 010-043-001;
• Map & Lot # 029-034-000;
• Map & Lot # 017-012-000;
• Map & Lot # 008-032-000.

PA-35s:

• Map & Lot # 013-019-000;
• Map & Lot # 028-132-000;
• Map & Lot # 016-014-000;
• Map & Lot # 008-095-001;
• Map & Lot # 024-030-000;
• Map & Lot # 010-020-000;
• Map & Lot # 017-011-000;
• Map & Lot # 012-070-000;
• Map & Lot # 004-043-000;
• Map & Lot # 008-108-000;
• Map & Lot # 019-014-001;
• Map & Lot # 029-023-000;
• Map & Lot # 014-014-000;
• Map & Lot # 030-021-000;
• Map & Lot # 020-003-000;
• Map & Lot # 005-023-000;
• Map & Lot # 029-010-000;
• Map & Lot # 028-009-000;
• Map & Lot # 003-022-000;
• Map & Lot # 017-021-000;
• Map & Lot # 009-062-001.

Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

OLD BUSINESS:

Fairpoint Appeal:  Mrs. Pschirrer moved to split the refund due Fairpoint in the Abatement and use the $24,752.00 as a credit over the next two years.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved. 

All Saints Parish – Short Term Rental Form for November 8^th – Election Day: Mrs. Pschirrer moved that the Chair of the Selectboard, Mr. Steve Dalessio, sign the Short Term Facility Agreement for use of the All Saints Parish Hall for the Presidential voting on November 8, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.  

Personnel Policy Manual re: Legal Review Agreement:  Mr. Dalessio moved to authorize Mrs. Peggy Pschirrer to sign the Legal Review Agreement for the Personnel Policy Manual.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Water and Sewer Update:  Mrs. Downing reported that Mrs. Linda Edkins is double checking the figures.  Mr. Mark Houghton and Bryan will look at the reports.  Billing will be done next week.

 

NEW BUSINESS:

The following two policies were written by Mr. Tom Goins, Treasurer.

Collateralization of Public Funds, Treasurer Policy TP-004:  Mrs. Pschirrer moved to approve the Treasurer’s Policy TP-004 – Collateralization of Public Funds.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Public Deposit Investment Pool, Treasurer Policy, TP-003:  Mrs. Pschirrer moved to approve the Treasurer’s Policy TP-003, Public Deposit Investment Pool.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Southwest Regional Planning Commission:  An email was received from Mr. Ben Daviss who is representing the Town on the Board of the Southwest Regional Planning Commission.  Mr. J.B. Mack is offering to help the Town with a Traffic Study on Route 12 that would look at all the accidents, fatalities, etc. and the Town might possibly be eligible for Federal Safety Highway Funds to help make improvements  along Route 12.  It does not sound like there is any financial obligation.

Mr. Dalessio moved that Ms. Cheryl Mayberry be appointed to work with J.B. Mack at the Southwest Regional Planning Commission on the Traffic Safety Audit on Route 12.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Cemetery Deed:  Mrs. Pschirrer moved to grant the Cemetery Deed for Lots D455 and D456 for David Howard and Heirs.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Selectboard Office:  The Selectboard approved Mrs. Downing’s request to take Friday, October 28^th and Monday, October 31, 2016, off.  There will be office coverage.

New Tables:  Mrs. Downing and Mrs. Edkins had discussed whether or not the new tables should leave the Town Hall building.  The Selectboard agreed to leave the decision in the hands of Mrs. Downing and Mrs. Edkins.

NH Water Council:  The Selectboard acknowledged receipt of a copy of the letter from the Water Council to Patricia Rodrigues and John Corduff who are requesting a Motion to Appeal regarding the George Graves Gravel pit.  This letter will be kept in the file for future reference.

 

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved at 7:35 PM.

The regular Selectboard meeting resumed at 7:53 PM.

 

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 7:54 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 13, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich (late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were eight people in attendance.

 

PUBLIC BUSINESS:

TENNIS COURT SURFACE PATCHING:  Mr. Bill Therrien and Mr. David Kuniholm were present to discuss the tennis court surface patching.  Mr. Therrien explained that they are representing a lot of Walpole people in addition to people from area towns that have played tennis for a lot of years.  The courts are used five days a week.  When they showed up to play last Monday there was a substantial out-cry from a number of people that the courts were not fixed properly.  They were then told to talk to the Selectboard to let them know before the bill was paid.  Mr. Therrien then contacted Mr. Kuniholm.  They have been waiting for three years to get this job done; last year there were some repairs but it was not resurfaced.  Mr. Kuniholm pointed out that for two years they lost the funding to the pool for needed repairs in order to open that up.  This year some of the cracks were taken care of and it was resurfaced by Wilson and Lawrence; they fulfilled their contract.  There are still some “dead” spots; this is what the complaints are about.  Since 2000 they have been trying to keep the tennis courts repaired, safe and looking good.  Mr. Therrien agreed with Mr. Kuniholm in that Wilson and Lawrence did what they contracted for.  Mr. McGuirk advised that Dr. Jim Smith got the tennis courts started in the mid-1980s.  Mr. Dalessio does not agree with what has been said.  He suggested they go to the Recreation Department Committee; they will then make a recommendation to the Selectboard with a plan on how to approach this.  They might recommend setting up a Capital Reserve Fund so the cost for replacement will be spread out over several years. Mr. Kuniholm mentioned some thought should be given to the basketball courts as well.  The Selectboard need to plan forward as many replacements/ repairs need to be made in the near future; the Town’s buildings are heading toward the 25-year mark with roofs that need to be repaired plus other work needs to be done.  Mrs. Pschirrer suggested they could do some fundraising for the tennis court project.

POTENTIAL SEWER BOND:  Mr. Paul McGuirk had read in the Clarion that the Selectboard might be considering a bond issue.  Mr. Dalessio explained that it is a conceptual idea.  They are facing a number of infrastructure problems; there are three-or-four red-listed bridges in Town that need to be fixed, some issues with the Vilas Bridge and potentially moving the sewer line over to Green Street in North Walpole.  Bond rates are probably at the lowest rate of interest they are going to be so maybe now is a good time to consider taking a bond as they would have up to three years to spend the money.  He asked Mr. Tom Goins, Town Treasurer, and Mr. Rich Kreissle, Finance Administrator, to get information.  No real decisions have been made.  We do not know what is going to happen with the Vilas Bridge.  Even if they replace the bridge there might be some problems with the sewer line so the best thing for the Town might be to get that line off the bridge.  Mr. McGuirk has no problems with thinking that the line under the Vilas Bridge will eventually have to be re-routed to the Village of Bellows Falls.  Any cost associated with any expense should be borne strictly by the users; this is his concern.  The Selectboard is aware of this.  Mr. McGuirk provided some history on the sewer line.  Back in the 1980s when they took out the bond the Selectboard realized that the project was going to be beneficial to the whole Town over time but they were not sure how they would split payment of the bond.  They ultimately settled on 50-50.  Mr. Dalessio said the good news is that the re-direction is not too far away as there is a connection at Green Street in North Walpole but some improvements would have to be made to the pumping station.  A little bit of surveying work has been done and engineering conversation is taking place.  The new contract between the Village of Bellows Falls and the Town of Walpole has not been signed but the Town of Walpole continues to pay their bills.  We are a big percentage of their capacity and income right now.

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $10,844.93 for checks dated October 14, 2016.  Seconded by Mr. Dalessio.  With two members in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending October 8, 2016, in the amount of $20,825.02 for checks dated October 14, 2016.  Seconded by Mr. Dalessio.  With two members in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,313.13 for the week ending October 8, 2016.  Seconded by Mr. Dalessio.  With two members in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 6, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of October 6, 2016, as submitted.  Seconded by Mr. Dalessio.  With two members in favor, the Minutes were approved.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Conservation Commission – September 12, 2016;
• Walpole Planning Board – October 11, 2016.

Mr. Dalessio mentioned that after the Planning Board meeting they received information from the Southwest Region Planning Commission (SWRPC) that could potentially get us bike racks for the community.  It is called “Partnerships to Improve Community Health”.  He recommended they look into this.  Ms. Cheryl Mayberry advised that this opens them up to applying for grants that help implement active transportation components which includes Complete Streets, support Safe Routes to School programs and coordinating a free bike rack program called “Rack it Up”.  Mr. Dalessio reported that the Planning Board has agreed to be the conduit for this program.  He recommended that the Planning Board be given permission to work with SWRPC.

Mr. Dalessio moved that the Walpole Planning Board be given the authority to work with SWRPC to take on the Partnership to Improve Community Health program and establish the Complete Streets policy.  This will include all three Town Districts.  Seconded by Mrs. Pschirrer.  With all  in favor, the motion was approved.

 

BUILDING PERMITS:

TARA STUART, 1252 County Road, Map & Lot #003-021-000:  Mrs. Pschirrer moved to grant Building Permit No. 2016-39 for Tara Stuart for “Demolition and Replacement of 24’ x 24’ garage”.  Seconded by Mr. Dalessio.  With two members in favor, the motion was approved.

 

VETERANS’ TAX CREDITS:

Mrs. Pschirrer moved to approve the Veterans’ Tax Credits as follows:

Map and Lot Number –

• 030-004-001;
• 028-131-000;
• 019-046-000;
• 020-032-000;
• 023-011-000;
• 028-150-000;
• 008-023-000;
• 028-094-000.

Seconded by Mr. Dalessio.  With two members in favor, the motion was approved.

Mr. Aldrich came into the meeting.

 

OLD BUSINESS:

Fairpoint Appeal: Mr. Dalessio spoke to Attorney Hockensmith and there is no comment.  It would be a big research project and he did not find anything to object to.

Mr. Dalessio moved that the Selectboard accept Avitar Associates recommendation in the Fairpoint Appeal.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mrs. Downing was asked to write a letter to Mrs. Martin to advise that the Selectboard accepted the Avitar Associates recommendation on the Fairpoint Appeal.

 

Water and Sewer Update: Mrs. Downing reported that Mrs. Edkins has completed corrections to areas 1 and 2 but there were problems.  She is starting to work on North Walpole.  Mr. Dalessio mentioned that their goal is to get to quarterly billing.  Mrs. Raynie Laware asked if quarterly billings would mean the Foundation would receive four bills each year for their sprinkler system rather than two bills.  Mr. Dalessio said the total at the end of the year should be the same; there should not be an increase.

 

Personnel Policy Handbook:  Mrs. Pschirrer spoke with Attorney McClaid today and she was to have sent a letter of agreement that they would do a limited review of the Personnel Policy Handbook.  The cost will be within our budget.  It was a constructive conversation of fifteen minutes.  The firm has impressive credentials.  Mrs. Pschirrer will bring that letter in to the meeting next week.

 

Salary Review:  Mr. Dalessio reported that MRI is moving forward with the Salary Review.  Mr. Kreissle forwarded the salaries of all the positions.  They now have everything they need.  Hopefully they will have the report in about two weeks.

 

NEW BUSINESS:

MS-535:  Both the Selectboard and Mr. Kreissle looked at this document.  The bottom line is that the Town is over-revenued and under in expenses.  This will help determine the tax rate.

Mrs. Pschirrer moved that the Selectboard approve and sign the MS-535 (Financial Report to the State) for the Town of Walpole.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

All Saints Parish – Insurance Coverage for November 8^th Election Day:   Mrs. Downing reported that Ms. Juanita Sweet from the All Saints Parish called to request that the Town provide a Certificate of Insurance for Election Day on November 8^th.  She contacted Primex who provided this rider directly to All Saints Parish.  Ms. Mayberry said the Village of North Walpole provides this proof of insurance when they hold elections.  Following a discussion for clarification, Mrs.Downing was asked to contact Mrs. O’Brien as this technically involves the Village of North Walpole.

 

Highway Department Uniforms:  Mrs. Pschirrer advised that the Highway Department uniforms have been a problem all year.  We have a contract with UniFirst; it was signed several years ago by Mr. Terrell.  Mr. Rau has been spending a lot of time on the phone with them trying to resolve issues.  He has found another supplier he would like to use; Mrs. Pschirrer had a copy of their contract.  They will hold their price firm for at least a year.  The UniFirst representative will be meeting with Mr. Rau and Mrs. Pschirrer next Friday.  Mr. Dalessio and Mr. Aldrich were in favor of making this change.

 

Highway Department:   Mrs. Pschirrer reported that the Highway Department has been working on bridges and finished March Hill Road.  Mr. Warren Stevens is doing some drawings to send in with the final work for the March Hill Road Bridge.  Mr. Rau has talked to Mr. Randy Rhoades several times.  They have not done anything on the Mill Pond Bridge but they are all now talking and will have some figures for the Selectboard.  The Houghton Brook needs rock fill.  They will also have some figures on this.  They are going to be looking at Alstead Center and the culvert that needs to be repaired.  It will be expensive and needs a Wetlands Permit. They have also been looking at the bridge on Wentworth Road that is not red-listed but needs to be repaired and will also be very expensive.  They will need to divert traffic to repair it.  Some paving still needs to be done; Mrs. Pschirrer asked Mr. Rau to talk to the paver about getting it done by November 1^st.  The mower they use in Town is a home-mower so they would like to buy a Zero-Turn mower to replace it; it is $6,500 and they have money in the budget.  Mr. Dalessio and Mr. Aldrich did not have a problem with this.

Ms. Crowley, who works for the Foundation, was wondering if they could buy the same kind of salt that the Town uses for the sidewalks in front of their buildings or find out where they buy it.  She asked if the sidewalk in front of the Walpole Tavern belongs to the Town as the Foundation has been taking care of it.  Mr. Dalessio assumes it is.  There was a question about using salt on the brick sidewalk.   The Selectboard suggested that she contact Mr. Rau but they had no issues in providing a pail of salt.

 

Ocean State Job Lot Extended Hours of Operation:  A request was received from the Ocean State Job Lots Store to change their hours on Thursday, November 24^th to 9:00 am to 11:00 pm and Friday, November 25^th to 6:00 am to 11:00 pm.

Mrs. Pschirrer moved to approve the extended hours as suggested for the Ocean State Job Lots store on Thursday, November 24^th and Friday, November 25^th as requested.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

Holiday Tree on Gazebo: Mrs. Downing advised that the Cub Scouts would like a lit artificial tree on the Gazebo and they will decorate it.  Mrs. Downing, Mrs. Edkins and Mr. Kreissle would like to buy them the tree with the permission of the Selectboard but the Scouts could decorate it.  The tree might be about six feet tall.  Mr. Dalessio recused himself due to his association with the Scouts.  Mr. Aldrich noted that the Women of Walpole do the tree on the Common.

Mrs. Pschirrer moved to approve putting up a holiday tree on the Gazebo and that it be decorated by the Scouts.  Seconded by Mr. Aldrich.  With Mrs. Pschirrer and Mr. Aldrich in favor, the motion was approved.  Mr. Dalessio abstained from the vote.

 

Monadnock Family Service Thank You:  The Selectboard acknowledged receipt of the Thank You note from the Monadnock Family Service and for providing some information on their service.

 

Southern Vermont Sprinkler System:  Mrs. Downing reported that an $800 invoice came in from the Southern Vermont Sprinkler Company for their work but the problem still has not been solved.  Mr. Dalessio said they did not come in to fix a leak; they came in to replace the compressor line.  Mrs. Downing noted that the system is still doing the same things; it was not fixed.  This is a specialized job that Mr. Houghton could not do but he did the electrical work.  The sprinkler system company will be coming back again but Mr. Dalessio felt it should be at no cost.

 

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:36 PM.

The regular Selectboard meeting resumed at 7:43 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard meeting of 0ctober 13, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:57 PM.

 

OTHER BUSINESS:

Taxes:  Mr. Dalessio encouraged Mrs. Downing and Mr. Kreissle to stay on top of the taxes.  The longer it takes to get all the information into the Department of Revenue Administration the lower Walpole will be on the State list therefore will have to wait longer before they will get the tax rate.  Mrs. Downing was asked to send an email out to everyone as a reminder to get their paperwork in.

 

ADJOURNMENT:  Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:59 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

SEPTEMBER 29, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich (late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

 

PUBLIC BUSINESS:

Whipple Hill Road Citizen Complaint:  Mrs. Barbara Spivey lives on Whipple Hill Road and had three questions for the Selectboard regarding her Citizen Complaint.  She asked about putting up a gate to deter people access on this road as they own property on both sides of the road.   She understands they could do this but need the permission of the Selectboard.  It is a Class 6 road.  Mrs. Spivey noted that they would be happy to maintain the road if the road classification was changed from Class 6.  Mr. Dalessio felt this would need to go before the Town Meeting for a vote but he will double-check on this.  Mr. and Mrs. Spivey are also questioning if they could put up a sign stating that this is a “Privately Maintained Road”.  Mrs. Pschirrer advised that this is one of the gravel pits that the Zoning Board of Adjustment members monitor every year.  A few years ago the Police were using that pit for fire arms training.  Mrs. Spivey’s concern is not respectable people going in there but other people using it randomly for shooting and partying.  They are not opposed to hunting, with permission of the landowner, but all the other activities are a concern.  Some neighbors had mentioned that they tried to stop the shooting down there but they were not successful.  Mr. Dalessio said Chief Paquette will monitor it and talk to the property owner about these concerns and what they will allow in the pit.  The Selectboard will have to do some research in terms of putting up a gate and signage; check the State RSAs.  Mrs. Spivey believes they can have a gate but it cannot be locked.   Mr. Dalessio summarized that they agree there is a problem that is getting out-of-hand and have referred the gun part of it to the Police Chief who has been checking into it.  There was discussion about “dumping” in the area.  Mr. Dalessio recommended that they call this in as soon as it is discovered because there could be some identification in it, if so the Police Department can enforce the violation.  After doing their research the Selectboard will send Mrs. Spivey a letter on their findings.

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $60,246.52 for checks dated September 30, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending October 1, 2016, in the amount of $22,996.84, for checks dated September 30, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $4,393.07 for the week ending October 1, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – September 22, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of September 22, 2016, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved. 

NON-PUBLIC SELECTBOARD SESSION – September 22, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of September 22, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Cold River Local Advisory Committee Meeting – August 18, 2016;
• Hooper Institute Committee Meeting – September 13, 2016;
• Walpole Zoning Board of Adjustment Meeting – September 20, 2016.

 

BUILDING PERMITS:

UNIVERSITY OF NEW HAMPSHIRE / AT&T, 88 Scovill Road, Map & Lot #003-082-000:  Mrs. Pschirrer moved to grant Building Permit No. 2016-36 for the University of New Hampshire / AT&T to “Upgrade existing facility per prior permit 2013-39”.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

PAUL TOLE, JR., 98 River Road, Map & Lot #007-009-000: Mrs. Pschirrer moved to grant Building Permit No. 2016-37 for A. Paul Tole, Jr. to “Add a 39’ x 8’ front porch”. Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

 

OLD BUSINESS:

Personnel Policy Handbook Update: Mrs. Pschirrer reported that the NH Municipal Association recommended attorney, Mark Broth, who is in Manchester.  She would like permission to talk to him and see how much the charge would be to have him review this policy before making a commitment.  Mr. Dalessio agreed that they should move forward with this to be sure it is legal and complies with the RSAs.  Mrs. Downing asked if they can add a specific range of time for internal posting of jobs.  Mr. Dalessio felt five days was adequate.  They will start to advertise in the Keene Sentinel and Eagle Times, a week-end ad, for the vacancy in the Recycling Center.  Mr. Aldrich came into the meeting.

 

NEW BUSINESS:

Police Department:  Sgt. Sanctuary submitted two requests for Expenditures from the Walpole Police Department Revolving Fund.

Mrs. Pschirrer moved to approve the expenditure of  the Walpole Police Department Revolving Funds to purchase (2) Zoll Pluse AEDs for the amount of $3,091.20.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the expenditure of  the Walpole Police Department Revolving Funds to purchase (1) Refurbished Radar, Decatur Genesis II, in the amount of $1,120.00 plus installation.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Proposed Quotes – Propane:  The Selectboard looked over quotes received for propane.

Mrs. Pschirrer moved to accept the bid for propane from Irving Energy provided it is not tied to the oil price, if it does, the Selectboard will go with the James Company.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Online Administrator for Town Credit Cards: Mr. Dalessio advised that they had another issue with the credit card limit; all the Department Heads used it at the same time.  To resolve this Mr. Kreissle would like permission to view the credit cards on-line.

Mrs. Pschirrer moved to give permission to the Director of Finance to be the Online Administrator for the Town Credit Cards and to authorize the Chair of the Selectboard, Steven Dalessio, to sign that approval document.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Fairpoint Appeal:  Mr. Dalessio will send a copy of this Fairpoint Appeal to Attorney Hockensmith to review it.

Town Wide Assessment Contract:  The Town Wide Assessment will start in 2017.  A contract was received from Avitar Associates.  The cost will be $132,500.00 for 220 parcels of land; $11,000.00+ a month.  Mr. Dalessio pointed out that this has to be done by State law.

Mr. Aldrich moved to accept the Avitar Associates contract.  Mr. Steven Dalessio, Chair of the Selectboard, will be authorized to sign the document.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

 

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations and (e) Pending Claims or Litigation.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:22 PM.

The regular Selectboard meeting resumed at 7:28 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of September 29, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:46 PM.

 

OTHER BUSINESS:

Review Budgets with Department Heads:  Mr. Dalessio advised that an entire day will be set aside to review proposed budgets with the Department Heads.  It will be on Monday, October 24^th beginning at 8:00 AM.  All budgets must be in by October 20^th, 2016.

Audit:  An email had been received from Ms. Jennifer Dorr, Town’s auditing firm, advising that the audit will be six-to-seven weeks late.  They have had some delays getting some information from the previous auditing firm.

 

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:52 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

SEPTEMBER 22, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich (late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

 

PUBLIC BUSINESS:

Health Trust Dental Insurance Proposal – Melissa Hopf of Health Trust: Ms. Hopf of the Health Trust is the Health Benefits Advisor covering the Town of Walpole for medical coverage.  She was present to focus on the dental coverage.  Delta Dental is headquartered in Concord.  Keene is their nearest location. Mr. Dalessio explained that the Town employees are now covered under a dental policy through the Fall Mountain Regional School District.  Ms. Hopf picked five options that they offer and explained the coverages.  They have many other plans that the Selectboard could look at.  She had left a booklet of information and went through several sections. If the employees are enrolled in this plan they would have a Delta Dental card to show the dentist, have their treatments and the dentist will submit his bill to the company.  Some plans have a deductible, some do not.  Dental coverage rates for 2017 will be decided at the Board of Directors meeting on October 18^th.  She feels they will be close to the 2016 rates.  Information would be provided to each employee on how the plan works.  Health Trust has a web-site where enrollees can access information.  Delta Dental also has a web-site.  A list of dentists in this area is available.

The Wellness Program goes along with the health coverage.  The Town of Walpole has access to it now.

• The Slice of Life is an incentive program for people to participate in healthier activities. It opens with a health assessment; a 15 minute health questionnaire, done on-line, that is confidential.  This program continues with other incentives.
• Health Awareness Program covers any classes (yoga, nutritional, etc.) an employee takes and reimburses them $100.00/year. Families could get up to $200 for children under age 18 for the similar programs.
• Smart Shopper is a tool that can be used to shop for more cost effective facilities for procedures (mammograms, MRIs). The incentives are different per procedure.
• Live Health On-Line is one of the newest programs. People can do virtual visits with board-certified doctors and licensed therapist.  It is great if people are on traveling and not familiar with health facilities, doctors, etc. in that area.
• Life Resources is the employee assistance program for referrals to free consultations with legal, financial and social services experts, caregiver support and educational resources through online and in-person trainings. Anybody affiliated with the Town can use this.

Ms. Hopf pointed out that all the benefits will be discussed during their Health Trust Benefits Overview Presentation meeting with the full-time employees on Friday, October 21^st from 1-2:00 PM in the Walpole Town Hall.

Playground Building Update:  Mr. Sam Jacobs, Principal of Walpole School, reported that school is running smoothly so far.  It is very busy.  The wooden fence by the pool belongs to the School.  Mr. Jacobs has been in the Walpole School District for 37 years.  He is always amazed at the support they get.  They are getting ready for the new playground.  About $88,000 has been raised for this project.  Some equipment has arrived and the rest should arrive on Thursday.  A part of the fence was taken down to make room for the large truck that will be making the delivery so it does not run over the soccer field.  LaValley’s has donated about 150 bags of concrete and patio blocks.  He has a very active group of parents and community members who are excited about this.  A group of volunteers will be there on Friday, September 30^th and also Saturday, October 1^st which is the day it will go up.  The PTG will take care of the food but other groups will be donating food including the Women of Walpole.  Mr. Jacobs provided pictures of what the playground will look like when completed.  Some employees from Bensonwood will lay out the boundary of the playground.  Mr. Mark Houghton and his crew have been clearing out brush at the edge of the woods and will dig down about 8-inches for the mulch.  They are looking good; it is coming together.  Every day the students have a count-down.  (Mr. Whitney Aldrich came into the meeting.)               

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $35,927.16 for checks dated September 23, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll Voucher for the week ending September 17, 2016, in the amount of $20,381.95 for checks dated September 23, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $4,235.02 for the week ending September 17, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – September 15, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of September 15, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

 

NON-PUBLIC SELECTBOARD SESSION – September 15, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of September 15, 2016, with a correction.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

 

STAFF MEETING – September 15, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Staff Meeting of September 15, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• Walpole Cemetery Trustees Meeting – September 17, 2016.

Mrs. Pschirrer will talk to Mr. Dale Woodward regarding two Trust Funds as mentioned in these meeting Minutes.

 

OLD BUSINESS:

Water and Sewer Liens:  Mrs. Linda Edkins is very busy right now with prepping for the next water and sewer billings.  Mrs. Downing asked that this be put off for a while plus Mr. Mark Houghton is busy.  Mr. Dalessio recommended that the Selectboard put this off but that it be done before the 2017 Town Meeting.

Selectboard Meeting –September 22, 2016- Page 3

 

Personnel Policy Handbook Up-date:  Mrs. Pschirrer had finalized the draft.  She will email the other Selectboard members to let them know what sections she feels they should look at.  Large portions remain exactly the same.  Mr. Dalessio pointed out that they have to send it to a legal attorney to review it.

 

Boston Post Cane Celebration Date and Time:  The date was set for the presentation of the Boston Post Cane for Thursday, November 17^th at 5:30 PM in the Walpole Town Hall.  There will be light refreshments.   

 

Short-term Disability & Medical Coverage:  Mr. Dalessio did some research on other towns and this will be a unique benefit for Walpole.  If an employee does not use their vacation or sick time the Town will pay for the medical coverage.  However if the employee elects to use their vacation or sick time the Town will not pay for the medical coverage because they will be getting their full pay.  Mrs. Pschirrer will add this to the Personnel Policy Handbook Up-date.

 

Salary Survey: Mr. Dalessio reported that they have a proposal.  It will take four weeks to get it done.

Mrs. Pschirrer moved to approve the proposal from MRI to do a salary survey for the amount of $3,000.00 and to authorize the Chair of the Selectboard, Mr. Dalessio, to sign it.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

Pleasant Street: Mr. Jack Neary removed his sign because Mr. Mike Rau gave him the idea that the Selectboard would not have a problem moving it.  Mr. Rau was concerned with the two signs; Mr. Neary’s sign and the “No Parking” sign.  Mr. Neary has another proposal for the location of his sign where it would be very visible and only about 50-feet away from where he had proposed to put it in the first place.  He wants the “Pedestrian–Slow” sign to be very visible.  Mrs. Pschirrer advised that once they made the decision on where the signs would go they dropped it. Mr. Dalessio stated that the decision on location of the signs will be up to Mr. Rau as he is qualified to do that.

 

NEW BUSINESS:

Citizen Thank You:  The Selectboard acknowledged receipt of a Thank You note from Mr. Rich Boudreau.  He wanted the Selectboard to know how kind and professional Police Chief Mike Paquette and his officers have been to them.  They appreciate it very much.

Commercial Brush Disposal Fee Change Request:  A letter was received from Mr. Paul Colburn, Solid Waste Manager.  He suggested a fee of $20.00 to $30.00 per load from landscapers and other commercial entities who bring their brush to the Walpole Recycling and Transfer Station.  As one load may be heavier than the next the price would be at the discretion of the attendant.

Mrs. Pschirrer moved to accept this recommendation from Mr. Colburn to have a fee of $30.00 per load from landscapers and other commercial entities who bring their brush to the Walpole Recycling and Transfer Station.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Forest Fire Bill:  Mrs. Pschirrer moved to authorize the Chair of the Selectboard, Mr. Dalessio, to sign the Forest Fire Bill in the amount of $1,001.52 to the State of New Hampshire for responding to a brush fire in the Town of Acworth.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Citizen Complaint Re: Whipple Hill Road:  A Citizen Complaint form regarding Whipple Hill Road was turned over to Police Chief Michael Paquette.

 

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (c) Reputations and (d) Acquisition, Sale or Lease of Real or Personal Property.  Mrs. Pschirrer seconded the motion, on a roll call vote with all in favor, the motion was approved at 7:42 PM.

The regular meeting resumed at 7:58 PM.

 

Mrs. Pschirrer moved that the Minutes of the Selectboard meeting of September 22, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:15 PM.

 

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 8:16 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

SEPTEMBER 15, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; (Whitney Aldrich – late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $570,812.55 for checks dated September 16, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

The above amount includes a monthly payment in the amount of $513,448.73 to the Fall Mountain Regional School District.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending September 10, 2016, in the amount of $22,151.42 for checks dated September 16, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $4,679.04 for the week ending September 10, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – September 8, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of September 8, 2016, with the correction on page 3, under Proposed Budget, to delete the “n” on Mr. Dalessio’s name.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• Walpole Planning Board – September 13, 2016.

 

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

ROBERT and MARY INGRAM, 16 Old Stage Road, Map & Lot #003-027-000:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Robert and Mary Ingram.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.  

JASON J. WILKINSON, 1049 County Road, Map & Lot #003-011-000:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Jason J. Wilkinson.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

 

OLD BUSINESS:

Town Hall Facilities Policy:  The Selectboard continued to review the proposed Town Facilities Use Policy.  Following a discussion on insurance coverage, Mr. Dalessio suggested moving the second sentence in Section 3, sub-set #2 “The Selectboard reserves the right to waive insurance coverage if deemed to be in the best interest of the Town” to No. 3, sub-set #4.

Mrs. Pschirrer moved to take the second sentence from Section 3, sub-set A.2 and make it sub-set #4. Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

A small box will be put on the top of the rental form to indicate if insurance is required or not.  Mrs. Pschirrer recommended that a Waiver for Liability should also be signed.

Water and Sewer Liens:  Mrs. Edkins did not have an opportunity to work on this policy as she did payroll and other routine work this week.  Mrs. Downing noted that a few people that received notices have paid their bills.

Employee Policy Handbook Update:  Mrs. Pschirrer and the committee continue to work on the Employee Policy Handbook Update.  They will be meeting again on September 20^th.

 

NEW BUSINESS:

Employee Health Care Coverage:  The Selectboard discussed an employee having vacation and sick time and paying medical coverage when he/she is out on Workers Compensation / Disability coverage.  Should the Town pay the employee’s portion of the medical coverage while they are out on Short-term Disability?  There is a need to be consistent; there should be a policy.  The Selectboard agreed that more research needs to be done.

Tri-Fold Brochure and Selectboard Office Hours:  Mr. Dalessio suggested putting another page in the tri-fold brochure with the hours for the various departments.

Mr. Aldrich came into the meeting.

 

NON-PUBLIC SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:01 PM.

The regular meeting resumed at 7:14 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of September 15, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

OTHER BUSINESS:

Highway Department:  Mrs. Pschirrer reported that since an employee has been out the Highway Department has been short-handed therefore they are running behind schedule.  Mr. Rau would like to continue with the same hours until October 17^th because they feel they get more work done in 10 hour days.  The Selectboard approved this request.

 

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved at 7:16 PM.

The regular Selectboard meeting resumed at 7:20 PM.

 

OTHER BUSINESS (Continued):

Heating Oil Contract:  The Selectboard looked at the quotes received for heating oil from several companies.

Mrs. Pschirrer moved to renew the contract with Allen Bros. for heating oil for the coming season.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio suggested they ask Allen Bros. if they can give the same price to Walpole residents.

 

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this Selectboard meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:40 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

SEPTEMBER 8, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall. He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were five people in attendance.

 

PUBLIC BUSINESS:

Westminster Street Parking Striping: Ms. Joan Balla has quite a few older customers coming into the bakery. The parking in front of the Walpole Tavern and her business is very limited. People do not seem to park to the end of the curb but they park in-between so quite often her customers cannot park in front or in back of other vehicles/trucks. Some handicapped customers need to have one of those front spaces otherwise they end up stopping in front of her business to drop off the handicapped person and then have to find a parking space. She spoke to the tenants that used to park there all day/night and asked them to leave those spaces free during the day and they have been doing that. Other people park there for 2-to-3 hours. She asked Mrs. Pschirrer if it would be possible to paint lines to designate the parking spaces so people will know where the parking spot starts and ends. There would be no in-between parking. People parallel park on Westminster Street all the time. There was discussion about having a handicapped parking space as well. Mr. Dalessio spoke to Police Chief Paquette about this. His concern is that there is no parking ordinance in Town therefore the Police officers could not enforce the parking violations. Mrs. Pschirrer mentioned that the Highway Department would like to stripe parking spaces on Elm Street because many times vehicles park too close to the “Stop” sign.

Mrs. Pschirrer moved to stripe both sides of Westminster Street from the beginning of Main Street down to Elm Street and Elm Street on one side only from Westminster Street to Main Street. A handicapped parking space will be added on Westminster Street. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer summarized that they need a Parking Ordinance. People will then start parking appropriately.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $37,113.35 for checks dated September 9, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending September 3, 2016, in the amount of $22,618.70 for checks dated September 9, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,818.98 for the week ending September 3, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – September 1, 2016: Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of September 1, 2016, as presented. Seconded by Mr. Aldrich. With all in favor, the minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – September 1, 2016: Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of September 1, 2016, as presented. These Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the minutes were approved.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District Board of Commissioners – August 16, 2016;
• North Walpole Village District Board of Commissioners – August 30, 2016.

 

BUILDING PERMITS:

RICHARD S. FRANCIS, 257 Ramsay Hill Road, Map & Lot #011-007-000: Mrs. Pschirrer moved to grant Building Permit #2016-34 for Richard S. Francis to “Construct a 15’ x 10’ screened porch”. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

 

JAMES and MARY SUOZZI, 644 County Road, Map & Lot #005-033-000: Mrs. Pschirrer moved to grant Building Permit #2016-35 for James and Mary Suozzi to “Add a 2^nd story shed dormer to allow for additional bathroom and two bedrooms”. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

 

OLD BUSINESS:

Town Hall Facilities Policy: Mrs. Pschirrer moved to sign the Town Hall Facilities Policy that was discussed and approved by the Selectboard last week. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

This policy will be numbered as “SB 101”.

Town Dental Coverage: Mrs. Downing reported that Ms. Melissa Hopf will be here on Friday, September 16^th to visit with Mrs. Downing and Mr. Kreissle and give them a proposal to review. She will then return on Thursday, September 22^nd to make a presentation to the Selectboard.

Water and Sewer Liens: The Selectboard had received a draft of the Water and Sewer Liens policy. Mrs. Linda Edkins continues to work on it. Mr. Dalessio wants to meet with Mrs. Edkins and Mr, Mark Houghton when it is ready to be finalized.

Employee Policy Handbook Update: Mrs. Pschirrer advised that the committee will be meeting on September 20^th to continue their work on the handbook update.

 

NEW BUSINESS:

Police Grants: Mr. Dalessio reported that the Police Department applied for and received three separate grants from the NH Department of Safety. The first Grant is a “Distracted Driving Patrol Grant. This was designed to enforce the NH’s Hand-Free Electronic Device Law. The second Grant is the “DWI Patrols” Grant. This Grant was awarded to the Department to assist with the impaired driving problem in our community. The final Grant awarded is the “Sustained Traffic Enforcement Patrol (STEP) Grant / Operation Safe Commute”. This Grant has been awarded to the PD to combat the problem of speeding motorists on roads traversing in and through Walpole. Chief Paquette said the matching funds are within his budget. Mrs. Pschirrer’s concern is the time involved with the paperwork, etc.

Mrs. Pschirrer moved to authorize the Chair of the Selectboard, Steven Dalessio, to sign these Grants and to initial each page. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Recreation Department Request: Mr. Cassarino submitted a request that through the earnings of the Recreation Programs, they would like to propose that they purchase four new soccer goals, two pairs, to replace the old ones for the 7/8 year old league. The goals have been in the league for many years and were purchased by the Beliveau’s when they were running the league. The poles/frames are starting to bend and are no longer straight. These new goals will be a huge upgrade to the program. The total cost for the four goals with shipping costs is $3,977.98.

Mrs. Pschirrer moved to permit the Recreation Department to order four goals and use their Revolving Funds of $3,977.98 for the soccer program. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Bond: Mr. Dalessio reported that Mr. Kreissle and Mr. Goins are looking into the details for taking out a bond. The Town has some major expenses that are coming up; there are several red-listed bridges, culverts and possibly if they do the diversion of the waste from the Vilas Bridge to Green Street in North Walpole and then cross over the new Arch Bridge. Conceptually bonds are at their lowest interest rate so it may benefit the Town to take a bond now rather than later. Typically bonds do not have to be spent for three years. We have a number of projects in the planning stages at this time. They need to get the planning done and then make some decisions.

Highway Department: Mrs. Pschirrer advised that an employee will be out for several weeks.

 

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Aldrich. With all in favor, the motion was approved at 7:05 PM.

The regular Selectboard meeting resumed at 7:17 PM.

 

OTHER BUSINESS:

Department Head Budgets: Mrs. Downing was asked to remind the Department Heads that their budgets need to be turned in as soon as possible.

Proposed Budget: Mr. Dalessio passed out the base line budget to Mrs. Pschirrer and Mr. Aldrich with things they are aware of.   He felt they might want to look at the aging infrastructure. Mr. Dalessio recommended that they schedule an all-day meeting toward the end of October to talk with the Department Heads about their proposed budgets (Highway, Recycling, Police and Mr. Mark Houghton). He will give out information and instructions at the next Staff Meeting. Mr. Kreissle will be asked to get prices for oil and propane from Irving Oil. Other companies were asked for the same information.

Salary Review: Mr. Dalessio is waiting for a quote. The company now has all the job descriptions.

Railing and Gazebo Repair Projects: Mrs. Downing reported that both projects have been done. She is waiting to hear from the Handyman, who was hired as a contractor, for the other projects.

Town Hall Kitchen: Mrs. Downing talked to Mr. Mark Houghton about installing the dish washer in the Town Hall kitchen. Mrs. Pschirrer noted that they need to spend the money before the end of this year or lose it.

Employee and Volunteer Appreciation Picnic – September 25: Mrs. Downing is checking with people to see if they will be attending or not. Mr. Dalessio wanted to be sure the North Walpole Village employees are also invited.

Horse Thieves: Mr. Dalessio mentioned that the annual meeting is September 27^th.

Playground: Mr. Aldrich advised that they got the funding for the new playground. The committee plans to build it on September 30^th and October 1^st.

Boston Post Cane: The Selectboard would like to do the presentation of the Boston Post Cane on a Thursday before the regular meeting from 5:30 to 6:00 PM. Relatives and friends will be invited to attend.

 

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting. Seconded by Mr. Aldrich. With all in favor, the meeting was adjourned at 7:34 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

SEPTEMBER 1, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall. He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were three people in attendance.

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $116,971.84 for checks dated September 2, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending August 27, 2016, in the amount of $25,118.63 for checks dated September 2, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,327.17 for the week ending August 27, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – August 25, 2016: Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of August 25, 2016, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #1 – August 25, 2016: Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session #1 of August 25, 2016, as submitted. These Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #2 – August 25, 2016: Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session #2 of August 25, 2016, as submitted. These Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• Walpole Planning Board Workshop Meeting – August 23, 2016

 

PUBLIC BUSINESS:

Mr. Bill Daher: Mr. Daher inquired about zoning requirements that would apply to his property off Route 12 if he were to consider some remodeling to a portion of his barn. It would not change the foot-print. Mr. Dalessio pointed out that it is a Commercial District so there are no restrictions. Unless the project is more than $10,000 he might not have to go before the Planning Board for Site Plan approval but it would be a neighborly gesture to have an informational consultation with the Planning Board to make them aware of his plans. It would be subject to a Building Permit from the Selectboard when the time comes.

 

SUMMARY INVENTORY OF VALUATION:

MS-1: Mrs. Pschirrer moved to approve and sign the MS-1, 2016 Summary Inventory of Valuation, document for prevue only. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

MS-IV – Walpole Fire Village District and North Walpole Village: Mrs. Pschirrer moved to allow Mrs. Sarah Downing to sign the MS-VI for the Walpole Fire Village District and the MS-IV for the North Walpole Village. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mr. Dalessio pointed out that the Selectboard feel the “Walpole Fire Village District” should be clarified as the “South Walpole Fire Village District”.

 

TAX ABATEMENTS:

STATE OF NEW HAMPSHIRE, DEPARTMENT OF TRANSPORTATION, Church Street / Rt. 12, Map & Lot #027-005-000: Mrs. Pschirrer moved to approve and sign the Abatement for Property Taxes for the State of New Hampshire, Department of Transportation, as they do not pay LUCT bills for property taken out of current use by eminent domain from a prior owner in the amount of $320.00. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SONYA A. KISSEL, 1 Hogan Lane, Map & Lot #016-005-MH01: Mrs. Pschirrer moved to approve and sign the Abatement for Property Taxes for Sonya A. Kissel in the amount of $72.40 plus any interest accrued. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

 

OLD BUSINESS:

Employee and Volunteer Appreciation Picnic – Sept. 25: Mrs. Pschirrer moved to allow the Open Container Permit for the consumption of alcoholic beverages to be waived at the Employee and Volunteer Appreciation Picnic to be held on September 25, 2016, from Noon to no later than 6:00 PM. Seconded by Mr. Aldrich. With all in favor, the motion was approved. .

Abatement Permission to Rescind. Mr. Dalessio advised that during the July 21, 2016, meeting the Selectboard moved that Mrs. Sarah Downing be given permission to sign all Abatements under $100.00. Mrs. Smith pointed out that in accordance with State law the Selectboard cannot allow the Manager of Administration to sign all Abatements under $100.00.

Mrs. Pschirrer moved to withdraw this approval for the Manager of Administration to approve all Abatements under $100.00 but to allow her to sign only the Water and Sewer Abatements under $100.00. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Town Dental Coverage: Mrs. Downing reported that Ms. Melissa Hopf, Representative from the Health Trust, will be able to visit with the Selectboard to make a presentation. Mrs. Pschirrer would like to see something, in writing, preferably ahead of her visit.

Boston Post Cane: Mrs. Downing was asked to do a follow-up with Ms. Charmian Trundle to see if she is willing to be the participant of the Boston Post Cane. If so, ask her what date she would prefer to attend a Selectboard meeting at 6:15 PM. Mr. Ray Boas will be notified of this date and asked to attend to take a photo.

Building and Demolition Permit; Water and Sewer Rate Posting: Mr. Dalessio had no problems with the rates. The Building and Demolition Permit is still a work-in-progress.

Mrs. Pschirrer moved to approve posting the Water and Sewer rates. Seconded by Mr. Aldrich. With all in favor, the motion was approved. .

708 Main Street: The Selectboard agreed to take this off the agenda until there is some activity on the property.  

Thornton and Associates Compensation Survey: There was a consensus of the Selectboard to not participate in this Thornton and Associates Compensation Survey as it is lengthy and a lot of it does not pertain to the Town of Walpole.

Mary McMahon – Abatement Appeal: Mrs. Pschirrer had put together a time line with some facts and figures on this Abatement. The Selectboard would like to make arrangements to set the date for the mediation for October 27, 2016.

Sewer Liens: Mrs. Edkins is working on a note regarding the Sewer Liens for the Selectboard. Mr. Dalessio would still like to schedule a meeting with Mrs. Linda Edkins, Mr. Mark Houghton and Mrs. Sandra Smith.

Revised Town Hall Rental Information and Rental Agreements: Mrs. Pschirrer had provided a list of all the not-for-profit groups. Mr. Dalessio noted that they should have the flexibility to add and subtract groups/people on the list. Scheduling of Town facilities goes through this office. Preference should be given to regular and appointed Boards. All renters must complete and sign a Rental Agreement.   The Selectboard reviewed the document for Definitions of User and Renter; Scheduling of Town Facilities; Rental Agreement and Insurance. Under Insurance, number 2, it was agreed to change “request” to “waive” insurance.

Mrs. Pschirrer moved to approve the policy on Rental Agreements for the Town of Walpole with the condition that under Insurance, number 2, that “request” be changed to “waive” insurance. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Leases and Contracts: One more contract has been submitted to the Selectboard office. Mr. Dalessio recommended that this now be turned over to Mr. Kreissle as it is a finance function. Mrs. Pschirrer would like someone to find a copy of the Parking Lot Agreement as it comes up for renewal in 2017.

Primex Renewal – January 2017: Mr. Rich Kreissle is working on this Primex renewal.

Town Hall Handyman: This will now be taken off the Agenda as a Handyman has been hired. Quotes for various projects are being worked on.

Ramp Repair Update: This will now be taken off the agenda as a contractor has been awarded the project. Mrs. Downing will do a follow-up with Keene Construction on Friday as it needs to be repaired prior to Primary Election Day. The ramp is a handicapped requirement.

Employee Policy Handbook Update: Mrs. Pschirrer reported that the committee is meeting on September 20^th to continue work on the Handbook Update.

Draft Warrant Article – Elderly Tax Exemption: The Selectboard will work on drafting a Warrant Article for the Elderly Tax Exemptions to be voted on at the next Annual Town Meeting.

Town Seal: This will be removed from the agenda until more research can be done.

 

NEW BUSINESS:

Walpole Old Home Day Funding Request: The Walpole Old Home Days activities will be held in 2017. Mr. Dalessio moved to approve the Walpole Old Home Days Committee request for $2,500.00 subject to Mr. Kreissle, Manager of Finance, reviewing his budget and making a recommendation on which budget line it will be taken from. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

Court Appointed Special Advocates Funding Request: This request from CASA will be given to Mr. Kreissle to be put in the file for the next budget.

 

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:44 PM.

The regular Selectboard meeting resumed at 7:59 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of September 1, 2016, be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Dalessio. With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:15 PM

ADJOURNMENT:

Mr. Aldrich moved to adjourn this Selectboard meeting. Seconded by Mrs. Pschirrer. With all in favor, the meeting was adjourned at 8:16 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

STAFF MEETING

AUGUST 18, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer, Whitney Aldrich

 

Staff Present:               Sarah Downing (Executive –Manager of Administration); Rich Kreissle (Executive –Manager of Finance); Michael Rau (Road Agent); Police Chief Michael Paquette (Police Department); Sergeant Justin Sanctuary (Police Department); Paul Colburn (Recycling Center); Justine Rogers (Librarian); Sandra Smith (Town Clerk/Tax Collector)

 

Call To Order: Mr. Dalessio called this Staff meeting to order at 5:00 PM in the Walpole Town Hall. He advised that this meeting is being recorded.

 

Police Department: Police Chief Michael Paquette and Sergeant Justin Sanctuary were present. Chief Paquette recognized that both Sgt. Sanctuary and Mrs. Clough put together their new monthly stat report. This report is from July 16, 2016 to August 15, 2016. There were 414 calls for service. They are broken down as follows:

• Public Safety Calls:

Emergency Calls – 48              Administrative – 59                 Citizen Assists – 93

• Motor Vehicle Calls:

Accidents – 13                         MV Stops – 112                       Traffic Safety – 33

• Criminal Investigations:

Drugs/Alcohol – 15     Crimes Against a Person -13    Crimes Against Property – 28

 

Having 414 calls in one month is quite a lot. Mrs. Pschirrer pointed out that this is a very nice graph but it does not show all the time they actually spend on different calls / investigations; certain offenses require more time than others.   Chief Paquette said Mr. Dalessio has been discussing time; it is difficult to put a figure on everything they do but they can work on that. For example: they may spend ten minutes with one person on a certain incident yet spend a half-hour with another person. Mr. Dalessio noted that the only time that is logged in is at the scene; the other time they spend on this same incident is not logged. They have to figure out how they get that number without people actually sitting at their log books. Another responsibility adds up more time. Time is the next element. Chief Paquette agreed in that it does not log the time they spend after they go back to the station and process the paperwork, etc. They might be working on that when the phone rings and they have to leave to respond to another call; they are quite often in-and-out. When they come back in they have to finalize everything from the first call. It is difficult to keep track of all the time. Mr. Dalessio felt there are techniques they can try. It could take 10-or-12 man hours to process a DWI arrest. Sgt. Sanctuary said it sometimes takes longer as they have to keep coming back to it for little pieces. Chief Paquette and Sgt. Sanctuary can get data from the Dispatch Center. Mr. Dalessio said the new graph looks very good.

Chief Paquette thanked Mr. Rau and the Highway Department crew for doing the fencing at the Police Station and for removing some trees. It was a lot of work. Mr. Dalessio noted the new fencing looks good.

 

Town Clerk / Tax Collector: Mrs. Smith reported that they have been busy with election issues. Voter registrations, absentee ballot requests, UOCAVA ballots for voters that are overseas. This has been time consuming. They received the absentee ballots on Thursday. They also had the HAVA State Law Election Training here at our Town Hall. Everyone seemed very impressed with our beautiful Town Hall and what a lovely village we have.

They mailed out bills for the Land Use Change Taxes, Gravel Taxes and Yield Taxes. Money has been coming in slowly. They send reminders of small balances that are due because tax payers paid after the due date, they have collected $819.63 in interest and a total collected for the past month of $72,780.15. Interest is always paid first so any balance due can go to lien.

They collected $48,737.00 in vehicle registrations, 342 vehicles were registered, and this is average for this time of year.

Vital Records brought in $68.00; this is for certified copies of Births, Deaths or Marriages. They had three Marriage Licenses the Town receives $7.00 for each license, and this procedure can take from one half to an hour to complete. The State received $43.00 per license.

Dog licenses brought in $107.00 and Meghan is still sending out delinquent notices. A new person in town came in to register her vehicle and brought in the Rabies Certificates for her two dogs, so they registered her vehicle and her dogs! New comers are usually very good about wanting a Dog License.

They registered eight boats in the last month, this brought in $122.28. The larger boats pay more but they tend to have the smaller boats in Walpole. Next year we should do better, we do not make very much money but the customers appreciate the convenience.

They have spent hours trying to register a vehicle for a new resident. They were still working with the lien holder but it finally came in today.

The foot traffic always keeps them busy as do all the phone calls. The property taxes are almost all in. Vehicle registrations might not be as good this year; it runs in cycles.

Primary election is September 13^th. Don’t forget to vote! People can register on Election Day.

 

Highway Department: Mr. Michael Rau, Road Agent, submitted the following report for July 22, 2016 to August 18, 2016. They started their roadside mowing; that will be taken care of in the next two weeks. They need to recertify some of the crew for culvert replacements.

• A section of the new roof at the Highway Garage is done; it came out good.
• Replaced culverts under Cold River (this took two days), Merriam and Scovill Roads;
• Graded the Drewsville Road (it has heavy traffic – 500 vehicles might go over it on a Saturday)
• Asked by the Commissioners to cut brush on Center Street in North Walpole;
• Cleaned a pipe and catch basin in North Walpole;
• There was a wash-out on March Hill Road by Alice Smith Road that required ditching and grading – the guardrail is back;
• Work was done on Pleasant Street; it should be paved next week;
• Cold patching was done;
• Trucks and equipment were serviced;
• Cleaned catch basins;
• Crushed dumpsters for Recycling Center;
• Did Mowing;
• Cleared brush and trees in the Police Station Yard and did the fencing;
• Cleaned the ditch at the Cemetery;
• Moved books from the Town Hall to North Walpole;
• There will be flashing electronic signs and signs out on Main Street as they will be replacing the culvert that goes across the road and three catch basins near Hicks Machine (Mill Pond). Vehicles will be detoured to go through Houghton’s parking lot. They hope to start August 30^th. Mr. Dalessio asked Mr. Rau to get a notice in the Clarion and Walpolean. It will also be on-line.

Mr. Rau contacted Mr. Randy Rhoades to talk about the bridge by Black Jack Crossing. Mr. Rhoades will send his report to Beaver Tracks who will look at it. He has been working on the Permit by Notification for the March Hill Road and called the DES but they have not responded. Mr. Dalessio thought the Selectboard should make some inquiries to DES.

 

Library: Ms. Justine Rogers submitted the following report. Things have been going good and they have been very busy.

Summer Reading: 65 kids participated in the reading program. So far 8 have “finished” by reading 20+ hours. This is the last week we’ll be counting hours.

New Library Cards: The new cards have arrived today and they are beautiful. They are working on a services and programs brochure to hand out with new cards to all of their new and existing patrons so they have a better idea of what they offer. They have to coordinate everything with the State Library.

Bookworms Book Club: A few of the 4^th grade boys who come into the library weekly have requested a book club. Their first meeting is next Thursday! So far they have 4 kids interested and the boys who are “in charge” have been hanging flyers up around town.

The roofing company had told her they would begin work at the end of August or early September; she will check with them to confirm their start date.

Stats:

July 2015: 26 days open, 1403 people, 2149 circ, 25 programs, 341 people for programs.

July 2016: 23 days open, 1663 people, 2385 circ, 39 programs, 400 people for programs.

Jan-July 2015 Average: 84 circs per day and 48 people per day.

Jan-July 2016 Average: 89 circs per day and 62 people per day.

 

Recycling Center: Mr. Paul Colburn submitted reports for the month of July. He referenced the “Daily Weight Report and Year to Date Comparison”. There was an increase in steel cans over the other five years. Some lines are a little off due to various reasons. For example: they now did glass once a week instead of daily which has increased productivity. They no longer take in tubes; in 2012 they had about 2-1/2 tons but they haven’t taken them in for about two years because of the market. OCC/Chip is down a fair amount. Our biggest supplier is commercial but they found other ways to deal with it which is a better deal for them. A good thing is that the markets are up for cardboard; they are now getting the best price in 1-1/2 years. The Annual Forecast is down quite a bit. Mr. Colburn explained the “Five Year Comparison on Recyclables”. The biggest increase is commercial. They have taken in a lot of fluorescent bulbs from TransCanada as they are making a change but this will go down drastically next month. There are a lot of electronics these last two months. July has usually been a good month. Mr. Dalessio noticed an increase in the sale of bags.

Mr. Colburn had two Hooper helpers who are done this week. He did the exit interviews. It was great to have them. They still have compost that is screened and ready to go. He will be meeting with the Walpole Grange Leadership Academy students on Monday, August 29^th at 6:00 PM. They will do a review of what gets done at the Recycling Center. Mrs. Pschirrer noted that they will be at the Highway Department the following week at 6:00 PM. Mr. Dalessio pointed out that they want to do a session with the Library and the Police Department.

Mr. Colburn attended the Cheshire County meeting on August 3^rd. This is a monthly meeting but he does not usually attend all of them. He might go to half of the NRRA meetings. A bus trip is coming up that will go around to the various facilities. If anyone is interested let Mr. Colburn know. They signed the MSW and C+D contract for the next three years and a copy was given to the Selectboard office. He discovered a dead tree between the re-use trailer, the fence and Route 123; he will talk to Mr. Rau about addressing that. He sent in forms to get re-certified. The scales were re-certified today; it needs to be done annually. The WRAP Committee will be putting an ad in the Walpolean and Clarion for new members. They picked up the wood from the Mill Pond area that the Boy Scouts had cleared from the trails.

Chief Anashownee of the Raven & Wolf inter-tribal group, a Native American Group, is looking to set up another clean-up in September at the same place as last time. They want this clean-up to be open to everyone. Mr. Joe Aldrich had looked into who owned that area and found out that it is the Town of Walpole. Chief Paquette said at one time they talked about closing off a part of that area so vehicles could not drive there. Any parking would have to be in the designated lot. Chief Paquette would like to attend the planning meeting with the other parties involved including the Connecticut River Watershed Council and TransCanada. Mr. Colburn pointed out that it costs the Town about $75.00/ton for all the trash that is picked up and then needs to be disposed of. Mr. Dalessio suggested that they move forward with the meeting with Chief Anashownee.

 

Selectboard Offfice: Mrs. Sarah Downing made the following report:

Meeting with a NH Dept. of Revenue Administration (DRA) – Municipal & Property Division auditors last Friday, 8/12, for several hours. A review of Elderly Tax and non-profit property tax exemption audit work and files was conducted. Training regarding the upcoming MS-1 Report was also conducted.

5 Year Requalification of Veterans’ Tax Credits and Elderly and/or Disabled Exemption:

• Next steps were decided upon for the Elderly Tax Exemption audit. The Selectboard will finalize paperwork at the 8/18/16 Selectboard meeting. This will close out the Elderly Exemption section of the audit.
• For the Veterans’ Tax Credit, the state requires that veterans who have their properties held in trusts or life estates complete a PA-33 form. There are 43 veterans who will be receiving a notice of this change and the form. All veterans who have handed in their forms to date will be receiving their 2016 tax credit; the new form will be required for the 2017 tax year.
• Three non-profit property owners were to be reminded to send in A-9 and one also owed an A-12 financial form and report per the DRA auditors. Calls and e-mails were sent. Only one non-profit educational group owes information as of 8/17/16. Forms must be submitted by 8/24/16 or the exemption shall be removed.
• The DRA auditors will return in late September to review the Veteran’s Tax Credit audit and to start work on updating Current Use files.

MS-1: Follow-up work is underway to finalize any valuations that have changed from the audits being conducted along with property lot line changes and properties being granted a current use before the April 15^th deadline. The MS-1 is due to the state on or before Sept. 1^st. Current Use rates are being updated in Avitar with a software update pending. This form starts the process to set the tax rate by the DRA.

Timber and Excavation Tax Warrants: Reporting for 2015-2016 has been closed out. The tax collector has been sending out billings. One Timber Tax Warrant for 2016-2017 has been posted.

Town Hall Facilities: The ramp and gazebo repair should occur in less than 4 weeks. The ramp should be repaired before the Sept 13^th Primary Election Day. One application has been received for a Town Hall handyman. Several jobs including adding a hand rail and hanging a new projection screen are on the list of things to be installed.

Notices of Pending Sewer Lien: Notices were created by Linda Edkins and signed by the Selectboard. The notices were sent to property owners with outstanding balances. The Selectboard is researching next steps to recover monies owed to the Town.

Tri-fold Flyer: Was finalized and then recently updated. New copies of the flyer are being distributed.

Health Trust Benefits Overview Presentation: Friday, Oct 21^st from 1 – 2 pm in the Town Hall. “All full-time employees are expected to attend”

Sexual and Other Forms of Harassment Training: Scheduled for Friday, Nov. 4^th from 1-2:30 pm for all regular full and part-time employees in the Town Hall. “Attendance is expected. There will be a sign-in-sheet”

Town of Walpole – Employee and Volunteer Appreciation BBQ: The date has been set for Sunday, Sept. 25^th with the event starting at noon in Whitcomb Park. Pit Stop Smokehouse will begin serving lunch at 1pm. An electronic invitation is forthcoming. The rain location will be the main location of the Town Hall. The Planning Committee is seeking the loan a croquet set, bocci balls, and corn hole game with bean bags.

Manager of Finance: Attended a NHMA sponsored webinar entitled, “Federal Overtime Rule and Municipal Governments” with a Selectboard member on Weds., 6/17/16.

 

Walpole Recreation: Mr. Justin Cassarino was unable to attend this meeting but submitted the following report dated August 18, 2016.

Pool:

• State Inspector came and said everything was great. Chlorine level was high, but explained that we dumped in three 5 gal. tubs of shock the night before because of all of the rain that we had for four days straight. The rain brings the chlorine down, so we needed to get it back up quickly. She said that it wasn’t a problem. Gave a few recommendations, but overall was very happy.
• Head lifeguards have been holding a training every Sunday to practice injury situations. Kids enjoy volunteering to be the “victims”, so they can be strapped to the backboard.
• Community Day was rained out, but for the first hour and a half we had 75 patrons come to the pool. We are rescheduling for Friday, August 19^th. We still have Athens Pizza coming down with their truck to sell food and we are collecting non-perishable food items for the Fall Mountain Food Shelf. Patrons have free access to the pool when they bring in an item. We will also be playing games with prizes and showing a movie at night.
• Pool cover was shipped out on August 18^th, so they can get the proper measurements and create a new one for us.
• Tennis courts will be done at the beginning of September (hopefully), as long as the weather cooperates.

Basketball:

• Season ended last Friday.
• Had a great turn-out for the championship game.
• Players received a free piece of pizza, played a game at halftime, and watched a great championship game.
• Awards were given to the players, parents and coaches were thanked for their commitment to the league, and companies that sponsored a team received a plaque with a team photo to thank them again.

Soccer:

• Will start lining the fields next week.
• Sign-ups will begin the week of Labor Day at the school.
• Had a league meeting with all of the towns that participate in the league to discuss rules and other topics/concerns from last year.

 

Manager of Finance: Mr. Rich Kreissle handed out a Consolidated Statement of Activity – MTD and YTD as of August 17, 2016 and a Consolidated Statement of Activity – MTD and YTD for 12/31/16.

Proposed 2017 Budget: Mr. Dalessio advised that the Selectboard would like to have proposed budgets (at least the first round) submitted by the next Staff Meeting on September 15, 2016. In the beginning of October the Selectboard will meet on one day to work on all the budgets. In November they will work on capital spending. The goal is to finish by the middle of November. Mr. Kreissle will give the Department Heads worksheets.

 

Guests: Two guests from the Walpole Grange Leadership Academy attended this meeting.

 

Adjournment: Mr. Dalessio adjourned this Staff Meeting at 6:12 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary