The Walpolean

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 13, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich (late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were eight people in attendance.

PUBLIC BUSINESS:

TENNIS COURT SURFACE PATCHING:  Mr. Bill Therrien and Mr. David Kuniholm were present to discuss the tennis court surface patching.  Mr. Therrien explained that they are representing a lot of Walpole people in addition to people from area towns that have played tennis for a lot of years.  The courts are used five days a week.  When they showed up to play last Monday there was a substantial out-cry from a number of people that the courts were not fixed properly.  They were then told to talk to the Selectboard to let them know before the bill was paid.  Mr. Therrien then contacted Mr. Kuniholm.  They have been waiting for three years to get this job done; last year there were some repairs but it was not resurfaced.  Mr. Kuniholm pointed out that for two years they lost the funding to the pool for needed repairs in order to open that up.  This year some of the cracks were taken care of and it was resurfaced by Wilson and Lawrence; they fulfilled their contract.  There are still some “dead” spots; this is what the complaints are about.  Since 2000 they have been trying to keep the tennis courts repaired, safe and looking good.  Mr. Therrien agreed with Mr. Kuniholm in that Wilson and Lawrence did what they contracted for.  Mr. McGuirk advised that Dr. Jim Smith got the tennis courts started in the mid-1980s.  Mr. Dalessio does not agree with what has been said.  He suggested they go to the Recreation Department Committee; they will then make a recommendation to the Selectboard with a plan on how to approach this.  They might recommend setting up a Capital Reserve Fund so the cost for replacement will be spread out over several years. Mr. Kuniholm mentioned some thought should be given to the basketball courts as well.  The Selectboard need to plan forward as many replacements/ repairs need to be made in the near future; the Town’s buildings are heading toward the 25-year mark with roofs that need to be repaired plus other work needs to be done.  Mrs. Pschirrer suggested they could do some fundraising for the tennis court project.

POTENTIAL SEWER BOND:  Mr. Paul McGuirk had read in the Clarion that the Selectboard might be considering a bond issue.  Mr. Dalessio explained that it is a conceptual idea.  They are facing a number of infrastructure problems; there are three-or-four red-listed bridges in Town that need to be fixed, some issues with the Vilas Bridge and potentially moving the sewer line over to Green Street in North Walpole.  Bond rates are probably at the lowest rate of interest they are going to be so maybe now is a good time to consider taking a bond as they would have up to three years to spend the money.  He asked Mr. Tom Goins, Town Treasurer, and Mr. Rich Kreissle, Finance Administrator, to get information.  No real decisions have been made.  We do not know what is going to happen with the Vilas Bridge.  Even if they replace the bridge there might be some problems with the sewer line so the best thing for the Town might be to get that line off the bridge.  Mr. McGuirk has no problems with thinking that the line under the Vilas Bridge will eventually have to be re-routed to the Village of Bellows Falls.  Any cost associated with any expense should be borne strictly by the users; this is his concern.  The Selectboard is aware of this.  Mr. McGuirk provided some history on the sewer line.  Back in the 1980s when they took out the bond the Selectboard realized that the project was going to be beneficial to the whole Town over time but they were not sure how they would split payment of the bond.  They ultimately settled on 50-50.  Mr. Dalessio said the good news is that the re-direction is not too far away as there is a connection at Green Street in North Walpole but some improvements would have to be made to the pumping station.  A little bit of surveying work has been done and engineering conversation is taking place.  The new contract between the Village of Bellows Falls and the Town of Walpole has not been signed but the Town of Walpole continues to pay their bills.  We are a big percentage of their capacity and income right now.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $10,844.93 for checks dated October 14, 2016.  Seconded by Mr. Dalessio.  With two members in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending October 8, 2016, in the amount of $20,825.02 for checks dated October 14, 2016.  Seconded by Mr. Dalessio.  With two members in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,313.13 for the week ending October 8, 2016.  Seconded by Mr. Dalessio.  With two members in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – October 6, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of October 6, 2016, as submitted.  Seconded by Mr. Dalessio.  With two members in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Conservation Commission – September 12, 2016;
• Walpole Planning Board – October 11, 2016.

Mr. Dalessio mentioned that after the Planning Board meeting they received information from the Southwest Region Planning Commission (SWRPC) that could potentially get us bike racks for the community.  It is called “Partnerships to Improve Community Health”.  He recommended they look into this.  Ms. Cheryl Mayberry advised that this opens them up to applying for grants that help implement active transportation components which includes Complete Streets, support Safe Routes to School programs and coordinating a free bike rack program called “Rack it Up”.  Mr. Dalessio reported that the Planning Board has agreed to be the conduit for this program.  He recommended that the Planning Board be given permission to work with SWRPC.

Mr. Dalessio moved that the Walpole Planning Board be given the authority to work with SWRPC to take on the Partnership to Improve Community Health program and establish the Complete Streets policy.  This will include all three Town Districts.  Seconded by Mrs. Pschirrer.  With all  in favor, the motion was approved.

BUILDING PERMITS:

TARA STUART, 1252 County Road, Map & Lot #003-021-000:  Mrs. Pschirrer moved to grant Building Permit No. 2016-39 for Tara Stuart for “Demolition and Replacement of 24’ x 24’ garage”.  Seconded by Mr. Dalessio.  With two members in favor, the motion was approved.

VETERANS’ TAX CREDITS:

Mrs. Pschirrer moved to approve the Veterans’ Tax Credits as follows:

Map and Lot Number –

• 030-004-001;
• 028-131-000;
• 019-046-000;
• 020-032-000;
• 023-011-000;
• 028-150-000;
• 008-023-000;
• 028-094-000.

Seconded by Mr. Dalessio.  With two members in favor, the motion was approved.

Mr. Aldrich came into the meeting.

OLD BUSINESS:

Fairpoint Appeal: Mr. Dalessio spoke to Attorney Hockensmith and there is no comment.  It would be a big research project and he did not find anything to object to.

Mr. Dalessio moved that the Selectboard accept Avitar Associates recommendation in the Fairpoint Appeal.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mrs. Downing was asked to write a letter to Mrs. Martin to advise that the Selectboard accepted the Avitar Associates recommendation on the Fairpoint Appeal.

Water and Sewer Update: Mrs. Downing reported that Mrs. Edkins has completed corrections to areas 1 and 2 but there were problems.  She is starting to work on North Walpole.  Mr. Dalessio mentioned that their goal is to get to quarterly billing.  Mrs. Raynie Laware asked if quarterly billings would mean the Foundation would receive four bills each year for their sprinkler system rather than two bills.  Mr. Dalessio said the total at the end of the year should be the same; there should not be an increase.

Personnel Policy Handbook:  Mrs. Pschirrer spoke with Attorney McClaid today and she was to have sent a letter of agreement that they would do a limited review of the Personnel Policy Handbook.  The cost will be within our budget.  It was a constructive conversation of fifteen minutes.  The firm has impressive credentials.  Mrs. Pschirrer will bring that letter in to the meeting next week.

Salary Review:  Mr. Dalessio reported that MRI is moving forward with the Salary Review.  Mr. Kreissle forwarded the salaries of all the positions.  They now have everything they need.  Hopefully they will have the report in about two weeks.

NEW BUSINESS:

MS-535:  Both the Selectboard and Mr. Kreissle looked at this document.  The bottom line is that the Town is over-revenued and under in expenses.  This will help determine the tax rate.

Mrs. Pschirrer moved that the Selectboard approve and sign the MS-535 (Financial Report to the State) for the Town of Walpole.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

All Saints Parish – Insurance Coverage for November 8^th Election Day:   Mrs. Downing reported that Ms. Juanita Sweet from the All Saints Parish called to request that the Town provide a Certificate of Insurance for Election Day on November 8^th.  She contacted Primex who provided this rider directly to All Saints Parish.  Ms. Mayberry said the Village of North Walpole provides this proof of insurance when they hold elections.  Following a discussion for clarification, Mrs.Downing was asked to contact Mrs. O’Brien as this technically involves the Village of North Walpole.

Highway Department Uniforms:  Mrs. Pschirrer advised that the Highway Department uniforms have been a problem all year.  We have a contract with UniFirst; it was signed several years ago by Mr. Terrell.  Mr. Rau has been spending a lot of time on the phone with them trying to resolve issues.  He has found another supplier he would like to use; Mrs. Pschirrer had a copy of their contract.  They will hold their price firm for at least a year.  The UniFirst representative will be meeting with Mr. Rau and Mrs. Pschirrer next Friday.  Mr. Dalessio and Mr. Aldrich were in favor of making this change.

Highway Department:   Mrs. Pschirrer reported that the Highway Department has been working on bridges and finished March Hill Road.  Mr. Warren Stevens is doing some drawings to send in with the final work for the March Hill Road Bridge.  Mr. Rau has talked to Mr. Randy Rhoades several times.  They have not done anything on the Mill Pond Bridge but they are all now talking and will have some figures for the Selectboard.  The Houghton Brook needs rock fill.  They will also have some figures on this.  They are going to be looking at Alstead Center and the culvert that needs to be repaired.  It will be expensive and needs a Wetlands Permit. They have also been looking at the bridge on Wentworth Road that is not red-listed but needs to be repaired and will also be very expensive.  They will need to divert traffic to repair it.  Some paving still needs to be done; Mrs. Pschirrer asked Mr. Rau to talk to the paver about getting it done by November 1^st.  The mower they use in Town is a home-mower so they would like to buy a Zero-Turn mower to replace it; it is $6,500 and they have money in the budget.  Mr. Dalessio and Mr. Aldrich did not have a problem with this.

Ms. Crowley, who works for the Foundation, was wondering if they could buy the same kind of salt that the Town uses for the sidewalks in front of their buildings or find out where they buy it.  She asked if the sidewalk in front of the Walpole Tavern belongs to the Town as the Foundation has been taking care of it.  Mr. Dalessio assumes it is.  There was a question about using salt on the brick sidewalk.   The Selectboard suggested that she contact Mr. Rau but they had no issues in providing a pail of salt.

Ocean State Job Lot Extended Hours of Operation:  A request was received from the Ocean State Job Lots Store to change their hours on Thursday, November 24^th to 9:00 am to 11:00 pm and Friday, November 25^th to 6:00 am to 11:00 pm.

Mrs. Pschirrer moved to approve the extended hours as suggested for the Ocean State Job Lots store on Thursday, November 24^th and Friday, November 25^th as requested.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Holiday Tree on Gazebo: Mrs. Downing advised that the Cub Scouts would like a lit artificial tree on the Gazebo and they will decorate it.  Mrs. Downing, Mrs. Edkins and Mr. Kreissle would like to buy them the tree with the permission of the Selectboard but the Scouts could decorate it.  The tree might be about six feet tall.  Mr. Dalessio recused himself due to his association with the Scouts.  Mr. Aldrich noted that the Women of Walpole do the tree on the Common.

Mrs. Pschirrer moved to approve putting up a holiday tree on the Gazebo and that it be decorated by the Scouts.  Seconded by Mr. Aldrich.  With Mrs. Pschirrer and Mr. Aldrich in favor, the motion was approved.  Mr. Dalessio abstained from the vote.

Monadnock Family Service Thank You:  The Selectboard acknowledged receipt of the Thank You note from the Monadnock Family Service and for providing some information on their service.

Southern Vermont Sprinkler System:  Mrs. Downing reported that an $800 invoice came in from the Southern Vermont Sprinkler Company for their work but the problem still has not been solved.  Mr. Dalessio said they did not come in to fix a leak; they came in to replace the compressor line.  Mrs. Downing noted that the system is still doing the same things; it was not fixed.  This is a specialized job that Mr. Houghton could not do but he did the electrical work.  The sprinkler system company will be coming back again but Mr. Dalessio felt it should be at no cost.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:36 PM.

The regular Selectboard meeting resumed at 7:43 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard meeting of 0ctober 13, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:57 PM.

OTHER BUSINESS:

Taxes:  Mr. Dalessio encouraged Mrs. Downing and Mr. Kreissle to stay on top of the taxes.  The longer it takes to get all the information into the Department of Revenue Administration the lower Walpole will be on the State list therefore will have to wait longer before they will get the tax rate.  Mrs. Downing was asked to send an email out to everyone as a reminder to get their paperwork in.

ADJOURNMENT:  Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:59 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

SEPTEMBER 29, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich (late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

PUBLIC BUSINESS:

Whipple Hill Road Citizen Complaint:  Mrs. Barbara Spivey lives on Whipple Hill Road and had three questions for the Selectboard regarding her Citizen Complaint.  She asked about putting up a gate to deter people access on this road as they own property on both sides of the road.   She understands they could do this but need the permission of the Selectboard.  It is a Class 6 road.  Mrs. Spivey noted that they would be happy to maintain the road if the road classification was changed from Class 6.  Mr. Dalessio felt this would need to go before the Town Meeting for a vote but he will double-check on this.  Mr. and Mrs. Spivey are also questioning if they could put up a sign stating that this is a “Privately Maintained Road”.  Mrs. Pschirrer advised that this is one of the gravel pits that the Zoning Board of Adjustment members monitor every year.  A few years ago the Police were using that pit for fire arms training.  Mrs. Spivey’s concern is not respectable people going in there but other people using it randomly for shooting and partying.  They are not opposed to hunting, with permission of the landowner, but all the other activities are a concern.  Some neighbors had mentioned that they tried to stop the shooting down there but they were not successful.  Mr. Dalessio said Chief Paquette will monitor it and talk to the property owner about these concerns and what they will allow in the pit.  The Selectboard will have to do some research in terms of putting up a gate and signage; check the State RSAs.  Mrs. Spivey believes they can have a gate but it cannot be locked.   Mr. Dalessio summarized that they agree there is a problem that is getting out-of-hand and have referred the gun part of it to the Police Chief who has been checking into it.  There was discussion about “dumping” in the area.  Mr. Dalessio recommended that they call this in as soon as it is discovered because there could be some identification in it, if so the Police Department can enforce the violation.  After doing their research the Selectboard will send Mrs. Spivey a letter on their findings.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $60,246.52 for checks dated September 30, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending October 1, 2016, in the amount of $22,996.84, for checks dated September 30, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $4,393.07 for the week ending October 1, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – September 22, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of September 22, 2016, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved. 

NON-PUBLIC SELECTBOARD SESSION – September 22, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of September 22, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Cold River Local Advisory Committee Meeting – August 18, 2016;
• Hooper Institute Committee Meeting – September 13, 2016;
• Walpole Zoning Board of Adjustment Meeting – September 20, 2016.

BUILDING PERMITS:

UNIVERSITY OF NEW HAMPSHIRE / AT&T, 88 Scovill Road, Map & Lot #003-082-000:  Mrs. Pschirrer moved to grant Building Permit No. 2016-36 for the University of New Hampshire / AT&T to “Upgrade existing facility per prior permit 2013-39”.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

PAUL TOLE, JR., 98 River Road, Map & Lot #007-009-000: Mrs. Pschirrer moved to grant Building Permit No. 2016-37 for A. Paul Tole, Jr. to “Add a 39’ x 8’ front porch”. Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

OLD BUSINESS:

Personnel Policy Handbook Update: Mrs. Pschirrer reported that the NH Municipal Association recommended attorney, Mark Broth, who is in Manchester.  She would like permission to talk to him and see how much the charge would be to have him review this policy before making a commitment.  Mr. Dalessio agreed that they should move forward with this to be sure it is legal and complies with the RSAs.  Mrs. Downing asked if they can add a specific range of time for internal posting of jobs.  Mr. Dalessio felt five days was adequate.  They will start to advertise in the Keene Sentinel and Eagle Times, a week-end ad, for the vacancy in the Recycling Center.  Mr. Aldrich came into the meeting.

NEW BUSINESS:

Police Department:  Sgt. Sanctuary submitted two requests for Expenditures from the Walpole Police Department Revolving Fund.

Mrs. Pschirrer moved to approve the expenditure of  the Walpole Police Department Revolving Funds to purchase (2) Zoll Pluse AEDs for the amount of $3,091.20.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the expenditure of  the Walpole Police Department Revolving Funds to purchase (1) Refurbished Radar, Decatur Genesis II, in the amount of $1,120.00 plus installation.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Proposed Quotes – Propane:  The Selectboard looked over quotes received for propane.

Mrs. Pschirrer moved to accept the bid for propane from Irving Energy provided it is not tied to the oil price, if it does, the Selectboard will go with the James Company.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Online Administrator for Town Credit Cards: Mr. Dalessio advised that they had another issue with the credit card limit; all the Department Heads used it at the same time.  To resolve this Mr. Kreissle would like permission to view the credit cards on-line.

Mrs. Pschirrer moved to give permission to the Director of Finance to be the Online Administrator for the Town Credit Cards and to authorize the Chair of the Selectboard, Steven Dalessio, to sign that approval document.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Fairpoint Appeal:  Mr. Dalessio will send a copy of this Fairpoint Appeal to Attorney Hockensmith to review it.

Town Wide Assessment Contract:  The Town Wide Assessment will start in 2017.  A contract was received from Avitar Associates.  The cost will be $132,500.00 for 220 parcels of land; $11,000.00+ a month.  Mr. Dalessio pointed out that this has to be done by State law.

Mr. Aldrich moved to accept the Avitar Associates contract.  Mr. Steven Dalessio, Chair of the Selectboard, will be authorized to sign the document.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations and (e) Pending Claims or Litigation.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:22 PM.

The regular Selectboard meeting resumed at 7:28 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of September 29, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:46 PM.

OTHER BUSINESS:

Review Budgets with Department Heads:  Mr. Dalessio advised that an entire day will be set aside to review proposed budgets with the Department Heads.  It will be on Monday, October 24^th beginning at 8:00 AM.  All budgets must be in by October 20^th, 2016.

Audit:  An email had been received from Ms. Jennifer Dorr, Town’s auditing firm, advising that the audit will be six-to-seven weeks late.  They have had some delays getting some information from the previous auditing firm.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:52 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

SEPTEMBER 22, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich (late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in the audience.

PUBLIC BUSINESS:

Health Trust Dental Insurance Proposal – Melissa Hopf of Health Trust: Ms. Hopf of the Health Trust is the Health Benefits Advisor covering the Town of Walpole for medical coverage.  She was present to focus on the dental coverage.  Delta Dental is headquartered in Concord.  Keene is their nearest location. Mr. Dalessio explained that the Town employees are now covered under a dental policy through the Fall Mountain Regional School District.  Ms. Hopf picked five options that they offer and explained the coverages.  They have many other plans that the Selectboard could look at.  She had left a booklet of information and went through several sections. If the employees are enrolled in this plan they would have a Delta Dental card to show the dentist, have their treatments and the dentist will submit his bill to the company.  Some plans have a deductible, some do not.  Dental coverage rates for 2017 will be decided at the Board of Directors meeting on October 18^th.  She feels they will be close to the 2016 rates.  Information would be provided to each employee on how the plan works.  Health Trust has a web-site where enrollees can access information.  Delta Dental also has a web-site.  A list of dentists in this area is available.

The Wellness Program goes along with the health coverage.  The Town of Walpole has access to it now.

• The Slice of Life is an incentive program for people to participate in healthier activities. It opens with a health assessment; a 15 minute health questionnaire, done on-line, that is confidential.  This program continues with other incentives.
• Health Awareness Program covers any classes (yoga, nutritional, etc.) an employee takes and reimburses them $100.00/year. Families could get up to $200 for children under age 18 for the similar programs.
• Smart Shopper is a tool that can be used to shop for more cost effective facilities for procedures (mammograms, MRIs). The incentives are different per procedure.
• Live Health On-Line is one of the newest programs. People can do virtual visits with board-certified doctors and licensed therapist.  It is great if people are on traveling and not familiar with health facilities, doctors, etc. in that area.
• Life Resources is the employee assistance program for referrals to free consultations with legal, financial and social services experts, caregiver support and educational resources through online and in-person trainings. Anybody affiliated with the Town can use this.

Ms. Hopf pointed out that all the benefits will be discussed during their Health Trust Benefits Overview Presentation meeting with the full-time employees on Friday, October 21^st from 1-2:00 PM in the Walpole Town Hall.

Playground Building Update:  Mr. Sam Jacobs, Principal of Walpole School, reported that school is running smoothly so far.  It is very busy.  The wooden fence by the pool belongs to the School.  Mr. Jacobs has been in the Walpole School District for 37 years.  He is always amazed at the support they get.  They are getting ready for the new playground.  About $88,000 has been raised for this project.  Some equipment has arrived and the rest should arrive on Thursday.  A part of the fence was taken down to make room for the large truck that will be making the delivery so it does not run over the soccer field.  LaValley’s has donated about 150 bags of concrete and patio blocks.  He has a very active group of parents and community members who are excited about this.  A group of volunteers will be there on Friday, September 30^th and also Saturday, October 1^st which is the day it will go up.  The PTG will take care of the food but other groups will be donating food including the Women of Walpole.  Mr. Jacobs provided pictures of what the playground will look like when completed.  Some employees from Bensonwood will lay out the boundary of the playground.  Mr. Mark Houghton and his crew have been clearing out brush at the edge of the woods and will dig down about 8-inches for the mulch.  They are looking good; it is coming together.  Every day the students have a count-down.  (Mr. Whitney Aldrich came into the meeting.)               

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $35,927.16 for checks dated September 23, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll Voucher for the week ending September 17, 2016, in the amount of $20,381.95 for checks dated September 23, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $4,235.02 for the week ending September 17, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – September 15, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of September 15, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – September 15, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of September 15, 2016, with a correction.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

STAFF MEETING – September 15, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Staff Meeting of September 15, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• Walpole Cemetery Trustees Meeting – September 17, 2016.

Mrs. Pschirrer will talk to Mr. Dale Woodward regarding two Trust Funds as mentioned in these meeting Minutes.

OLD BUSINESS:

Water and Sewer Liens:  Mrs. Linda Edkins is very busy right now with prepping for the next water and sewer billings.  Mrs. Downing asked that this be put off for a while plus Mr. Mark Houghton is busy.  Mr. Dalessio recommended that the Selectboard put this off but that it be done before the 2017 Town Meeting.

Selectboard Meeting –September 22, 2016- Page 3

Personnel Policy Handbook Up-date:  Mrs. Pschirrer had finalized the draft.  She will email the other Selectboard members to let them know what sections she feels they should look at.  Large portions remain exactly the same.  Mr. Dalessio pointed out that they have to send it to a legal attorney to review it.

Boston Post Cane Celebration Date and Time:  The date was set for the presentation of the Boston Post Cane for Thursday, November 17^th at 5:30 PM in the Walpole Town Hall.  There will be light refreshments.   

Short-term Disability & Medical Coverage:  Mr. Dalessio did some research on other towns and this will be a unique benefit for Walpole.  If an employee does not use their vacation or sick time the Town will pay for the medical coverage.  However if the employee elects to use their vacation or sick time the Town will not pay for the medical coverage because they will be getting their full pay.  Mrs. Pschirrer will add this to the Personnel Policy Handbook Up-date.

Salary Survey: Mr. Dalessio reported that they have a proposal.  It will take four weeks to get it done.

Mrs. Pschirrer moved to approve the proposal from MRI to do a salary survey for the amount of $3,000.00 and to authorize the Chair of the Selectboard, Mr. Dalessio, to sign it.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Pleasant Street: Mr. Jack Neary removed his sign because Mr. Mike Rau gave him the idea that the Selectboard would not have a problem moving it.  Mr. Rau was concerned with the two signs; Mr. Neary’s sign and the “No Parking” sign.  Mr. Neary has another proposal for the location of his sign where it would be very visible and only about 50-feet away from where he had proposed to put it in the first place.  He wants the “Pedestrian–Slow” sign to be very visible.  Mrs. Pschirrer advised that once they made the decision on where the signs would go they dropped it. Mr. Dalessio stated that the decision on location of the signs will be up to Mr. Rau as he is qualified to do that.

NEW BUSINESS:

Citizen Thank You:  The Selectboard acknowledged receipt of a Thank You note from Mr. Rich Boudreau.  He wanted the Selectboard to know how kind and professional Police Chief Mike Paquette and his officers have been to them.  They appreciate it very much.

Commercial Brush Disposal Fee Change Request:  A letter was received from Mr. Paul Colburn, Solid Waste Manager.  He suggested a fee of $20.00 to $30.00 per load from landscapers and other commercial entities who bring their brush to the Walpole Recycling and Transfer Station.  As one load may be heavier than the next the price would be at the discretion of the attendant.

Mrs. Pschirrer moved to accept this recommendation from Mr. Colburn to have a fee of $30.00 per load from landscapers and other commercial entities who bring their brush to the Walpole Recycling and Transfer Station.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Forest Fire Bill:  Mrs. Pschirrer moved to authorize the Chair of the Selectboard, Mr. Dalessio, to sign the Forest Fire Bill in the amount of $1,001.52 to the State of New Hampshire for responding to a brush fire in the Town of Acworth.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Citizen Complaint Re: Whipple Hill Road:  A Citizen Complaint form regarding Whipple Hill Road was turned over to Police Chief Michael Paquette.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (c) Reputations and (d) Acquisition, Sale or Lease of Real or Personal Property.  Mrs. Pschirrer seconded the motion, on a roll call vote with all in favor, the motion was approved at 7:42 PM.

The regular meeting resumed at 7:58 PM.

Mrs. Pschirrer moved that the Minutes of the Selectboard meeting of September 22, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:15 PM.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 8:16 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

SEPTEMBER 15, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; (Whitney Aldrich – late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $570,812.55 for checks dated September 16, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

The above amount includes a monthly payment in the amount of $513,448.73 to the Fall Mountain Regional School District.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending September 10, 2016, in the amount of $22,151.42 for checks dated September 16, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $4,679.04 for the week ending September 10, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – September 8, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of September 8, 2016, with the correction on page 3, under Proposed Budget, to delete the “n” on Mr. Dalessio’s name.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• Walpole Planning Board – September 13, 2016.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

ROBERT and MARY INGRAM, 16 Old Stage Road, Map & Lot #003-027-000:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Robert and Mary Ingram.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.  

JASON J. WILKINSON, 1049 County Road, Map & Lot #003-011-000:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for Jason J. Wilkinson.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

OLD BUSINESS:

Town Hall Facilities Policy:  The Selectboard continued to review the proposed Town Facilities Use Policy.  Following a discussion on insurance coverage, Mr. Dalessio suggested moving the second sentence in Section 3, sub-set #2 “The Selectboard reserves the right to waive insurance coverage if deemed to be in the best interest of the Town” to No. 3, sub-set #4.

Mrs. Pschirrer moved to take the second sentence from Section 3, sub-set A.2 and make it sub-set #4. Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

A small box will be put on the top of the rental form to indicate if insurance is required or not.  Mrs. Pschirrer recommended that a Waiver for Liability should also be signed.

Water and Sewer Liens:  Mrs. Edkins did not have an opportunity to work on this policy as she did payroll and other routine work this week.  Mrs. Downing noted that a few people that received notices have paid their bills.

Employee Policy Handbook Update:  Mrs. Pschirrer and the committee continue to work on the Employee Policy Handbook Update.  They will be meeting again on September 20^th.

NEW BUSINESS:

Employee Health Care Coverage:  The Selectboard discussed an employee having vacation and sick time and paying medical coverage when he/she is out on Workers Compensation / Disability coverage.  Should the Town pay the employee’s portion of the medical coverage while they are out on Short-term Disability?  There is a need to be consistent; there should be a policy.  The Selectboard agreed that more research needs to be done.

Tri-Fold Brochure and Selectboard Office Hours:  Mr. Dalessio suggested putting another page in the tri-fold brochure with the hours for the various departments.

Mr. Aldrich came into the meeting.

NON-PUBLIC SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:01 PM.

The regular meeting resumed at 7:14 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of September 15, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OTHER BUSINESS:

Highway Department:  Mrs. Pschirrer reported that since an employee has been out the Highway Department has been short-handed therefore they are running behind schedule.  Mr. Rau would like to continue with the same hours until October 17^th because they feel they get more work done in 10 hour days.  The Selectboard approved this request.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved at 7:16 PM.

The regular Selectboard meeting resumed at 7:20 PM.

OTHER BUSINESS (Continued):

Heating Oil Contract:  The Selectboard looked at the quotes received for heating oil from several companies.

Mrs. Pschirrer moved to renew the contract with Allen Bros. for heating oil for the coming season.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio suggested they ask Allen Bros. if they can give the same price to Walpole residents.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this Selectboard meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:40 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

SEPTEMBER 8, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall. He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were five people in attendance.

PUBLIC BUSINESS:

Westminster Street Parking Striping: Ms. Joan Balla has quite a few older customers coming into the bakery. The parking in front of the Walpole Tavern and her business is very limited. People do not seem to park to the end of the curb but they park in-between so quite often her customers cannot park in front or in back of other vehicles/trucks. Some handicapped customers need to have one of those front spaces otherwise they end up stopping in front of her business to drop off the handicapped person and then have to find a parking space. She spoke to the tenants that used to park there all day/night and asked them to leave those spaces free during the day and they have been doing that. Other people park there for 2-to-3 hours. She asked Mrs. Pschirrer if it would be possible to paint lines to designate the parking spaces so people will know where the parking spot starts and ends. There would be no in-between parking. People parallel park on Westminster Street all the time. There was discussion about having a handicapped parking space as well. Mr. Dalessio spoke to Police Chief Paquette about this. His concern is that there is no parking ordinance in Town therefore the Police officers could not enforce the parking violations. Mrs. Pschirrer mentioned that the Highway Department would like to stripe parking spaces on Elm Street because many times vehicles park too close to the “Stop” sign.

Mrs. Pschirrer moved to stripe both sides of Westminster Street from the beginning of Main Street down to Elm Street and Elm Street on one side only from Westminster Street to Main Street. A handicapped parking space will be added on Westminster Street. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer summarized that they need a Parking Ordinance. People will then start parking appropriately.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $37,113.35 for checks dated September 9, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending September 3, 2016, in the amount of $22,618.70 for checks dated September 9, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,818.98 for the week ending September 3, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – September 1, 2016: Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of September 1, 2016, as presented. Seconded by Mr. Aldrich. With all in favor, the minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – September 1, 2016: Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of September 1, 2016, as presented. These Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• North Walpole Village District Board of Commissioners – August 16, 2016;
• North Walpole Village District Board of Commissioners – August 30, 2016.

BUILDING PERMITS:

RICHARD S. FRANCIS, 257 Ramsay Hill Road, Map & Lot #011-007-000: Mrs. Pschirrer moved to grant Building Permit #2016-34 for Richard S. Francis to “Construct a 15’ x 10’ screened porch”. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

JAMES and MARY SUOZZI, 644 County Road, Map & Lot #005-033-000: Mrs. Pschirrer moved to grant Building Permit #2016-35 for James and Mary Suozzi to “Add a 2^nd story shed dormer to allow for additional bathroom and two bedrooms”. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OLD BUSINESS:

Town Hall Facilities Policy: Mrs. Pschirrer moved to sign the Town Hall Facilities Policy that was discussed and approved by the Selectboard last week. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

This policy will be numbered as “SB 101”.

Town Dental Coverage: Mrs. Downing reported that Ms. Melissa Hopf will be here on Friday, September 16^th to visit with Mrs. Downing and Mr. Kreissle and give them a proposal to review. She will then return on Thursday, September 22^nd to make a presentation to the Selectboard.

Water and Sewer Liens: The Selectboard had received a draft of the Water and Sewer Liens policy. Mrs. Linda Edkins continues to work on it. Mr. Dalessio wants to meet with Mrs. Edkins and Mr, Mark Houghton when it is ready to be finalized.

Employee Policy Handbook Update: Mrs. Pschirrer advised that the committee will be meeting on September 20^th to continue their work on the handbook update.

NEW BUSINESS:

Police Grants: Mr. Dalessio reported that the Police Department applied for and received three separate grants from the NH Department of Safety. The first Grant is a “Distracted Driving Patrol Grant. This was designed to enforce the NH’s Hand-Free Electronic Device Law. The second Grant is the “DWI Patrols” Grant. This Grant was awarded to the Department to assist with the impaired driving problem in our community. The final Grant awarded is the “Sustained Traffic Enforcement Patrol (STEP) Grant / Operation Safe Commute”. This Grant has been awarded to the PD to combat the problem of speeding motorists on roads traversing in and through Walpole. Chief Paquette said the matching funds are within his budget. Mrs. Pschirrer’s concern is the time involved with the paperwork, etc.

Mrs. Pschirrer moved to authorize the Chair of the Selectboard, Steven Dalessio, to sign these Grants and to initial each page. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Recreation Department Request: Mr. Cassarino submitted a request that through the earnings of the Recreation Programs, they would like to propose that they purchase four new soccer goals, two pairs, to replace the old ones for the 7/8 year old league. The goals have been in the league for many years and were purchased by the Beliveau’s when they were running the league. The poles/frames are starting to bend and are no longer straight. These new goals will be a huge upgrade to the program. The total cost for the four goals with shipping costs is $3,977.98.

Mrs. Pschirrer moved to permit the Recreation Department to order four goals and use their Revolving Funds of $3,977.98 for the soccer program. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Bond: Mr. Dalessio reported that Mr. Kreissle and Mr. Goins are looking into the details for taking out a bond. The Town has some major expenses that are coming up; there are several red-listed bridges, culverts and possibly if they do the diversion of the waste from the Vilas Bridge to Green Street in North Walpole and then cross over the new Arch Bridge. Conceptually bonds are at their lowest interest rate so it may benefit the Town to take a bond now rather than later. Typically bonds do not have to be spent for three years. We have a number of projects in the planning stages at this time. They need to get the planning done and then make some decisions.

Highway Department: Mrs. Pschirrer advised that an employee will be out for several weeks.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Aldrich. With all in favor, the motion was approved at 7:05 PM.

The regular Selectboard meeting resumed at 7:17 PM.

OTHER BUSINESS:

Department Head Budgets: Mrs. Downing was asked to remind the Department Heads that their budgets need to be turned in as soon as possible.

Proposed Budget: Mr. Dalessio passed out the base line budget to Mrs. Pschirrer and Mr. Aldrich with things they are aware of.   He felt they might want to look at the aging infrastructure. Mr. Dalessio recommended that they schedule an all-day meeting toward the end of October to talk with the Department Heads about their proposed budgets (Highway, Recycling, Police and Mr. Mark Houghton). He will give out information and instructions at the next Staff Meeting. Mr. Kreissle will be asked to get prices for oil and propane from Irving Oil. Other companies were asked for the same information.

Salary Review: Mr. Dalessio is waiting for a quote. The company now has all the job descriptions.

Railing and Gazebo Repair Projects: Mrs. Downing reported that both projects have been done. She is waiting to hear from the Handyman, who was hired as a contractor, for the other projects.

Town Hall Kitchen: Mrs. Downing talked to Mr. Mark Houghton about installing the dish washer in the Town Hall kitchen. Mrs. Pschirrer noted that they need to spend the money before the end of this year or lose it.

Employee and Volunteer Appreciation Picnic – September 25: Mrs. Downing is checking with people to see if they will be attending or not. Mr. Dalessio wanted to be sure the North Walpole Village employees are also invited.

Horse Thieves: Mr. Dalessio mentioned that the annual meeting is September 27^th.

Playground: Mr. Aldrich advised that they got the funding for the new playground. The committee plans to build it on September 30^th and October 1^st.

Boston Post Cane: The Selectboard would like to do the presentation of the Boston Post Cane on a Thursday before the regular meeting from 5:30 to 6:00 PM. Relatives and friends will be invited to attend.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting. Seconded by Mr. Aldrich. With all in favor, the meeting was adjourned at 7:34 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

SEPTEMBER 1, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall. He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were three people in attendance.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $116,971.84 for checks dated September 2, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending August 27, 2016, in the amount of $25,118.63 for checks dated September 2, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,327.17 for the week ending August 27, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – August 25, 2016: Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of August 25, 2016, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #1 – August 25, 2016: Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session #1 of August 25, 2016, as submitted. These Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #2 – August 25, 2016: Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session #2 of August 25, 2016, as submitted. These Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meeting:

• Walpole Planning Board Workshop Meeting – August 23, 2016

PUBLIC BUSINESS:

Mr. Bill Daher: Mr. Daher inquired about zoning requirements that would apply to his property off Route 12 if he were to consider some remodeling to a portion of his barn. It would not change the foot-print. Mr. Dalessio pointed out that it is a Commercial District so there are no restrictions. Unless the project is more than $10,000 he might not have to go before the Planning Board for Site Plan approval but it would be a neighborly gesture to have an informational consultation with the Planning Board to make them aware of his plans. It would be subject to a Building Permit from the Selectboard when the time comes.

SUMMARY INVENTORY OF VALUATION:

MS-1: Mrs. Pschirrer moved to approve and sign the MS-1, 2016 Summary Inventory of Valuation, document for prevue only. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

MS-IV – Walpole Fire Village District and North Walpole Village: Mrs. Pschirrer moved to allow Mrs. Sarah Downing to sign the MS-VI for the Walpole Fire Village District and the MS-IV for the North Walpole Village. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mr. Dalessio pointed out that the Selectboard feel the “Walpole Fire Village District” should be clarified as the “South Walpole Fire Village District”.

TAX ABATEMENTS:

STATE OF NEW HAMPSHIRE, DEPARTMENT OF TRANSPORTATION, Church Street / Rt. 12, Map & Lot #027-005-000: Mrs. Pschirrer moved to approve and sign the Abatement for Property Taxes for the State of New Hampshire, Department of Transportation, as they do not pay LUCT bills for property taken out of current use by eminent domain from a prior owner in the amount of $320.00. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SONYA A. KISSEL, 1 Hogan Lane, Map & Lot #016-005-MH01: Mrs. Pschirrer moved to approve and sign the Abatement for Property Taxes for Sonya A. Kissel in the amount of $72.40 plus any interest accrued. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OLD BUSINESS:

Employee and Volunteer Appreciation Picnic – Sept. 25: Mrs. Pschirrer moved to allow the Open Container Permit for the consumption of alcoholic beverages to be waived at the Employee and Volunteer Appreciation Picnic to be held on September 25, 2016, from Noon to no later than 6:00 PM. Seconded by Mr. Aldrich. With all in favor, the motion was approved. .

Abatement Permission to Rescind. Mr. Dalessio advised that during the July 21, 2016, meeting the Selectboard moved that Mrs. Sarah Downing be given permission to sign all Abatements under $100.00. Mrs. Smith pointed out that in accordance with State law the Selectboard cannot allow the Manager of Administration to sign all Abatements under $100.00.

Mrs. Pschirrer moved to withdraw this approval for the Manager of Administration to approve all Abatements under $100.00 but to allow her to sign only the Water and Sewer Abatements under $100.00. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Town Dental Coverage: Mrs. Downing reported that Ms. Melissa Hopf, Representative from the Health Trust, will be able to visit with the Selectboard to make a presentation. Mrs. Pschirrer would like to see something, in writing, preferably ahead of her visit.

Boston Post Cane: Mrs. Downing was asked to do a follow-up with Ms. Charmian Trundle to see if she is willing to be the participant of the Boston Post Cane. If so, ask her what date she would prefer to attend a Selectboard meeting at 6:15 PM. Mr. Ray Boas will be notified of this date and asked to attend to take a photo.

Building and Demolition Permit; Water and Sewer Rate Posting: Mr. Dalessio had no problems with the rates. The Building and Demolition Permit is still a work-in-progress.

Mrs. Pschirrer moved to approve posting the Water and Sewer rates. Seconded by Mr. Aldrich. With all in favor, the motion was approved. .

708 Main Street: The Selectboard agreed to take this off the agenda until there is some activity on the property.  

Thornton and Associates Compensation Survey: There was a consensus of the Selectboard to not participate in this Thornton and Associates Compensation Survey as it is lengthy and a lot of it does not pertain to the Town of Walpole.

Mary McMahon – Abatement Appeal: Mrs. Pschirrer had put together a time line with some facts and figures on this Abatement. The Selectboard would like to make arrangements to set the date for the mediation for October 27, 2016.

Sewer Liens: Mrs. Edkins is working on a note regarding the Sewer Liens for the Selectboard. Mr. Dalessio would still like to schedule a meeting with Mrs. Linda Edkins, Mr. Mark Houghton and Mrs. Sandra Smith.

Revised Town Hall Rental Information and Rental Agreements: Mrs. Pschirrer had provided a list of all the not-for-profit groups. Mr. Dalessio noted that they should have the flexibility to add and subtract groups/people on the list. Scheduling of Town facilities goes through this office. Preference should be given to regular and appointed Boards. All renters must complete and sign a Rental Agreement.   The Selectboard reviewed the document for Definitions of User and Renter; Scheduling of Town Facilities; Rental Agreement and Insurance. Under Insurance, number 2, it was agreed to change “request” to “waive” insurance.

Mrs. Pschirrer moved to approve the policy on Rental Agreements for the Town of Walpole with the condition that under Insurance, number 2, that “request” be changed to “waive” insurance. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Leases and Contracts: One more contract has been submitted to the Selectboard office. Mr. Dalessio recommended that this now be turned over to Mr. Kreissle as it is a finance function. Mrs. Pschirrer would like someone to find a copy of the Parking Lot Agreement as it comes up for renewal in 2017.

Primex Renewal – January 2017: Mr. Rich Kreissle is working on this Primex renewal.

Town Hall Handyman: This will now be taken off the Agenda as a Handyman has been hired. Quotes for various projects are being worked on.

Ramp Repair Update: This will now be taken off the agenda as a contractor has been awarded the project. Mrs. Downing will do a follow-up with Keene Construction on Friday as it needs to be repaired prior to Primary Election Day. The ramp is a handicapped requirement.

Employee Policy Handbook Update: Mrs. Pschirrer reported that the committee is meeting on September 20^th to continue work on the Handbook Update.

Draft Warrant Article – Elderly Tax Exemption: The Selectboard will work on drafting a Warrant Article for the Elderly Tax Exemptions to be voted on at the next Annual Town Meeting.

Town Seal: This will be removed from the agenda until more research can be done.

NEW BUSINESS:

Walpole Old Home Day Funding Request: The Walpole Old Home Days activities will be held in 2017. Mr. Dalessio moved to approve the Walpole Old Home Days Committee request for $2,500.00 subject to Mr. Kreissle, Manager of Finance, reviewing his budget and making a recommendation on which budget line it will be taken from. Seconded by Mrs. Pschirrer. With all in favor, the motion was approved.

Court Appointed Special Advocates Funding Request: This request from CASA will be given to Mr. Kreissle to be put in the file for the next budget.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:44 PM.

The regular Selectboard meeting resumed at 7:59 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of September 1, 2016, be sealed. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Dalessio. With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:15 PM

ADJOURNMENT:

Mr. Aldrich moved to adjourn this Selectboard meeting. Seconded by Mrs. Pschirrer. With all in favor, the meeting was adjourned at 8:16 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

STAFF MEETING

AUGUST 18, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer, Whitney Aldrich

Staff Present:               Sarah Downing (Executive –Manager of Administration); Rich Kreissle (Executive –Manager of Finance); Michael Rau (Road Agent); Police Chief Michael Paquette (Police Department); Sergeant Justin Sanctuary (Police Department); Paul Colburn (Recycling Center); Justine Rogers (Librarian); Sandra Smith (Town Clerk/Tax Collector)

Call To Order: Mr. Dalessio called this Staff meeting to order at 5:00 PM in the Walpole Town Hall. He advised that this meeting is being recorded.

Police Department: Police Chief Michael Paquette and Sergeant Justin Sanctuary were present. Chief Paquette recognized that both Sgt. Sanctuary and Mrs. Clough put together their new monthly stat report. This report is from July 16, 2016 to August 15, 2016. There were 414 calls for service. They are broken down as follows:

• Public Safety Calls:

Emergency Calls – 48              Administrative – 59                 Citizen Assists – 93

• Motor Vehicle Calls:

Accidents – 13                         MV Stops – 112                       Traffic Safety – 33

• Criminal Investigations:

Drugs/Alcohol – 15     Crimes Against a Person -13    Crimes Against Property – 28

Having 414 calls in one month is quite a lot. Mrs. Pschirrer pointed out that this is a very nice graph but it does not show all the time they actually spend on different calls / investigations; certain offenses require more time than others.   Chief Paquette said Mr. Dalessio has been discussing time; it is difficult to put a figure on everything they do but they can work on that. For example: they may spend ten minutes with one person on a certain incident yet spend a half-hour with another person. Mr. Dalessio noted that the only time that is logged in is at the scene; the other time they spend on this same incident is not logged. They have to figure out how they get that number without people actually sitting at their log books. Another responsibility adds up more time. Time is the next element. Chief Paquette agreed in that it does not log the time they spend after they go back to the station and process the paperwork, etc. They might be working on that when the phone rings and they have to leave to respond to another call; they are quite often in-and-out. When they come back in they have to finalize everything from the first call. It is difficult to keep track of all the time. Mr. Dalessio felt there are techniques they can try. It could take 10-or-12 man hours to process a DWI arrest. Sgt. Sanctuary said it sometimes takes longer as they have to keep coming back to it for little pieces. Chief Paquette and Sgt. Sanctuary can get data from the Dispatch Center. Mr. Dalessio said the new graph looks very good.

Chief Paquette thanked Mr. Rau and the Highway Department crew for doing the fencing at the Police Station and for removing some trees. It was a lot of work. Mr. Dalessio noted the new fencing looks good.

Town Clerk / Tax Collector: Mrs. Smith reported that they have been busy with election issues. Voter registrations, absentee ballot requests, UOCAVA ballots for voters that are overseas. This has been time consuming. They received the absentee ballots on Thursday. They also had the HAVA State Law Election Training here at our Town Hall. Everyone seemed very impressed with our beautiful Town Hall and what a lovely village we have.

They mailed out bills for the Land Use Change Taxes, Gravel Taxes and Yield Taxes. Money has been coming in slowly. They send reminders of small balances that are due because tax payers paid after the due date, they have collected $819.63 in interest and a total collected for the past month of $72,780.15. Interest is always paid first so any balance due can go to lien.

They collected $48,737.00 in vehicle registrations, 342 vehicles were registered, and this is average for this time of year.

Vital Records brought in $68.00; this is for certified copies of Births, Deaths or Marriages. They had three Marriage Licenses the Town receives $7.00 for each license, and this procedure can take from one half to an hour to complete. The State received $43.00 per license.

Dog licenses brought in $107.00 and Meghan is still sending out delinquent notices. A new person in town came in to register her vehicle and brought in the Rabies Certificates for her two dogs, so they registered her vehicle and her dogs! New comers are usually very good about wanting a Dog License.

They registered eight boats in the last month, this brought in $122.28. The larger boats pay more but they tend to have the smaller boats in Walpole. Next year we should do better, we do not make very much money but the customers appreciate the convenience.

They have spent hours trying to register a vehicle for a new resident. They were still working with the lien holder but it finally came in today.

The foot traffic always keeps them busy as do all the phone calls. The property taxes are almost all in. Vehicle registrations might not be as good this year; it runs in cycles.

Primary election is September 13^th. Don’t forget to vote! People can register on Election Day.

Highway Department: Mr. Michael Rau, Road Agent, submitted the following report for July 22, 2016 to August 18, 2016. They started their roadside mowing; that will be taken care of in the next two weeks. They need to recertify some of the crew for culvert replacements.

• A section of the new roof at the Highway Garage is done; it came out good.
• Replaced culverts under Cold River (this took two days), Merriam and Scovill Roads;
• Graded the Drewsville Road (it has heavy traffic – 500 vehicles might go over it on a Saturday)
• Asked by the Commissioners to cut brush on Center Street in North Walpole;
• Cleaned a pipe and catch basin in North Walpole;
• There was a wash-out on March Hill Road by Alice Smith Road that required ditching and grading – the guardrail is back;
• Work was done on Pleasant Street; it should be paved next week;
• Cold patching was done;
• Trucks and equipment were serviced;
• Cleaned catch basins;
• Crushed dumpsters for Recycling Center;
• Did Mowing;
• Cleared brush and trees in the Police Station Yard and did the fencing;
• Cleaned the ditch at the Cemetery;
• Moved books from the Town Hall to North Walpole;
• There will be flashing electronic signs and signs out on Main Street as they will be replacing the culvert that goes across the road and three catch basins near Hicks Machine (Mill Pond). Vehicles will be detoured to go through Houghton’s parking lot. They hope to start August 30^th. Mr. Dalessio asked Mr. Rau to get a notice in the Clarion and Walpolean. It will also be on-line.

Mr. Rau contacted Mr. Randy Rhoades to talk about the bridge by Black Jack Crossing. Mr. Rhoades will send his report to Beaver Tracks who will look at it. He has been working on the Permit by Notification for the March Hill Road and called the DES but they have not responded. Mr. Dalessio thought the Selectboard should make some inquiries to DES.

Library: Ms. Justine Rogers submitted the following report. Things have been going good and they have been very busy.

Summer Reading: 65 kids participated in the reading program. So far 8 have “finished” by reading 20+ hours. This is the last week we’ll be counting hours.

New Library Cards: The new cards have arrived today and they are beautiful. They are working on a services and programs brochure to hand out with new cards to all of their new and existing patrons so they have a better idea of what they offer. They have to coordinate everything with the State Library.

Bookworms Book Club: A few of the 4^th grade boys who come into the library weekly have requested a book club. Their first meeting is next Thursday! So far they have 4 kids interested and the boys who are “in charge” have been hanging flyers up around town.

The roofing company had told her they would begin work at the end of August or early September; she will check with them to confirm their start date.

Stats:

July 2015: 26 days open, 1403 people, 2149 circ, 25 programs, 341 people for programs.

July 2016: 23 days open, 1663 people, 2385 circ, 39 programs, 400 people for programs.

Jan-July 2015 Average: 84 circs per day and 48 people per day.

Jan-July 2016 Average: 89 circs per day and 62 people per day.

Recycling Center: Mr. Paul Colburn submitted reports for the month of July. He referenced the “Daily Weight Report and Year to Date Comparison”. There was an increase in steel cans over the other five years. Some lines are a little off due to various reasons. For example: they now did glass once a week instead of daily which has increased productivity. They no longer take in tubes; in 2012 they had about 2-1/2 tons but they haven’t taken them in for about two years because of the market. OCC/Chip is down a fair amount. Our biggest supplier is commercial but they found other ways to deal with it which is a better deal for them. A good thing is that the markets are up for cardboard; they are now getting the best price in 1-1/2 years. The Annual Forecast is down quite a bit. Mr. Colburn explained the “Five Year Comparison on Recyclables”. The biggest increase is commercial. They have taken in a lot of fluorescent bulbs from TransCanada as they are making a change but this will go down drastically next month. There are a lot of electronics these last two months. July has usually been a good month. Mr. Dalessio noticed an increase in the sale of bags.

Mr. Colburn had two Hooper helpers who are done this week. He did the exit interviews. It was great to have them. They still have compost that is screened and ready to go. He will be meeting with the Walpole Grange Leadership Academy students on Monday, August 29^th at 6:00 PM. They will do a review of what gets done at the Recycling Center. Mrs. Pschirrer noted that they will be at the Highway Department the following week at 6:00 PM. Mr. Dalessio pointed out that they want to do a session with the Library and the Police Department.

Mr. Colburn attended the Cheshire County meeting on August 3^rd. This is a monthly meeting but he does not usually attend all of them. He might go to half of the NRRA meetings. A bus trip is coming up that will go around to the various facilities. If anyone is interested let Mr. Colburn know. They signed the MSW and C+D contract for the next three years and a copy was given to the Selectboard office. He discovered a dead tree between the re-use trailer, the fence and Route 123; he will talk to Mr. Rau about addressing that. He sent in forms to get re-certified. The scales were re-certified today; it needs to be done annually. The WRAP Committee will be putting an ad in the Walpolean and Clarion for new members. They picked up the wood from the Mill Pond area that the Boy Scouts had cleared from the trails.

Chief Anashownee of the Raven & Wolf inter-tribal group, a Native American Group, is looking to set up another clean-up in September at the same place as last time. They want this clean-up to be open to everyone. Mr. Joe Aldrich had looked into who owned that area and found out that it is the Town of Walpole. Chief Paquette said at one time they talked about closing off a part of that area so vehicles could not drive there. Any parking would have to be in the designated lot. Chief Paquette would like to attend the planning meeting with the other parties involved including the Connecticut River Watershed Council and TransCanada. Mr. Colburn pointed out that it costs the Town about $75.00/ton for all the trash that is picked up and then needs to be disposed of. Mr. Dalessio suggested that they move forward with the meeting with Chief Anashownee.

Selectboard Offfice: Mrs. Sarah Downing made the following report:

Meeting with a NH Dept. of Revenue Administration (DRA) – Municipal & Property Division auditors last Friday, 8/12, for several hours. A review of Elderly Tax and non-profit property tax exemption audit work and files was conducted. Training regarding the upcoming MS-1 Report was also conducted.

5 Year Requalification of Veterans’ Tax Credits and Elderly and/or Disabled Exemption:

• Next steps were decided upon for the Elderly Tax Exemption audit. The Selectboard will finalize paperwork at the 8/18/16 Selectboard meeting. This will close out the Elderly Exemption section of the audit.
• For the Veterans’ Tax Credit, the state requires that veterans who have their properties held in trusts or life estates complete a PA-33 form. There are 43 veterans who will be receiving a notice of this change and the form. All veterans who have handed in their forms to date will be receiving their 2016 tax credit; the new form will be required for the 2017 tax year.
• Three non-profit property owners were to be reminded to send in A-9 and one also owed an A-12 financial form and report per the DRA auditors. Calls and e-mails were sent. Only one non-profit educational group owes information as of 8/17/16. Forms must be submitted by 8/24/16 or the exemption shall be removed.
• The DRA auditors will return in late September to review the Veteran’s Tax Credit audit and to start work on updating Current Use files.

MS-1: Follow-up work is underway to finalize any valuations that have changed from the audits being conducted along with property lot line changes and properties being granted a current use before the April 15^th deadline. The MS-1 is due to the state on or before Sept. 1^st. Current Use rates are being updated in Avitar with a software update pending. This form starts the process to set the tax rate by the DRA.

Timber and Excavation Tax Warrants: Reporting for 2015-2016 has been closed out. The tax collector has been sending out billings. One Timber Tax Warrant for 2016-2017 has been posted.

Town Hall Facilities: The ramp and gazebo repair should occur in less than 4 weeks. The ramp should be repaired before the Sept 13^th Primary Election Day. One application has been received for a Town Hall handyman. Several jobs including adding a hand rail and hanging a new projection screen are on the list of things to be installed.

Notices of Pending Sewer Lien: Notices were created by Linda Edkins and signed by the Selectboard. The notices were sent to property owners with outstanding balances. The Selectboard is researching next steps to recover monies owed to the Town.

Tri-fold Flyer: Was finalized and then recently updated. New copies of the flyer are being distributed.

Health Trust Benefits Overview Presentation: Friday, Oct 21^st from 1 – 2 pm in the Town Hall. “All full-time employees are expected to attend”

Sexual and Other Forms of Harassment Training: Scheduled for Friday, Nov. 4^th from 1-2:30 pm for all regular full and part-time employees in the Town Hall. “Attendance is expected. There will be a sign-in-sheet”

Town of Walpole – Employee and Volunteer Appreciation BBQ: The date has been set for Sunday, Sept. 25^th with the event starting at noon in Whitcomb Park. Pit Stop Smokehouse will begin serving lunch at 1pm. An electronic invitation is forthcoming. The rain location will be the main location of the Town Hall. The Planning Committee is seeking the loan a croquet set, bocci balls, and corn hole game with bean bags.

Manager of Finance: Attended a NHMA sponsored webinar entitled, “Federal Overtime Rule and Municipal Governments” with a Selectboard member on Weds., 6/17/16.

Walpole Recreation: Mr. Justin Cassarino was unable to attend this meeting but submitted the following report dated August 18, 2016.

Pool:

• State Inspector came and said everything was great. Chlorine level was high, but explained that we dumped in three 5 gal. tubs of shock the night before because of all of the rain that we had for four days straight. The rain brings the chlorine down, so we needed to get it back up quickly. She said that it wasn’t a problem. Gave a few recommendations, but overall was very happy.
• Head lifeguards have been holding a training every Sunday to practice injury situations. Kids enjoy volunteering to be the “victims”, so they can be strapped to the backboard.
• Community Day was rained out, but for the first hour and a half we had 75 patrons come to the pool. We are rescheduling for Friday, August 19^th. We still have Athens Pizza coming down with their truck to sell food and we are collecting non-perishable food items for the Fall Mountain Food Shelf. Patrons have free access to the pool when they bring in an item. We will also be playing games with prizes and showing a movie at night.
• Pool cover was shipped out on August 18^th, so they can get the proper measurements and create a new one for us.
• Tennis courts will be done at the beginning of September (hopefully), as long as the weather cooperates.

Basketball:

• Season ended last Friday.
• Had a great turn-out for the championship game.
• Players received a free piece of pizza, played a game at halftime, and watched a great championship game.
• Awards were given to the players, parents and coaches were thanked for their commitment to the league, and companies that sponsored a team received a plaque with a team photo to thank them again.

Soccer:

• Will start lining the fields next week.
• Sign-ups will begin the week of Labor Day at the school.
• Had a league meeting with all of the towns that participate in the league to discuss rules and other topics/concerns from last year.

Manager of Finance: Mr. Rich Kreissle handed out a Consolidated Statement of Activity – MTD and YTD as of August 17, 2016 and a Consolidated Statement of Activity – MTD and YTD for 12/31/16.

Proposed 2017 Budget: Mr. Dalessio advised that the Selectboard would like to have proposed budgets (at least the first round) submitted by the next Staff Meeting on September 15, 2016. In the beginning of October the Selectboard will meet on one day to work on all the budgets. In November they will work on capital spending. The goal is to finish by the middle of November. Mr. Kreissle will give the Department Heads worksheets.

Guests: Two guests from the Walpole Grange Leadership Academy attended this meeting.

Adjournment: Mr. Dalessio adjourned this Staff Meeting at 6:12 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

AUGUST 18, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich

CALL TO ORDER: Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall. He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were four people in attendance.

PUBLIC BUSINESS:

PARK IN NORTH WALPOLE: Mr. Bill Gallagher and Mr. Don Provencher are residents of the Village of North Walpole and also volunteers for the Village. There is a piece of property off Main Street and Center Street that the Town owns but has authorized the Village to build a park. They put in a volley ball game many years ago but there was vandalism and nothing else happened. It was, once again, overgrown with shrubs and grass so they cleaned it out again. There are other things they want to do but need authorization from the Selectboard and maybe get a little help from the Highway Department. They would like to level off a bumpy part, put grass seed down plus fill in an old cistern. They are looking for guidance before moving ahead. They displayed pictures of the park area. Mr. Gallagher mentioned there is an old stone foundation closer to Center Street; they thought about reusing the stones by putting them around the trees; it would hold the bark mulch in place. There are two kiosks by the tunnel that the Town was supposed to maintain as per a 2003 agreement on the tunnel with the railroad. They should be able to maintain this area. There was discussion relative to asking the Road Agent about the culvert and cistern and to look over the area. See if he has any suggestions about clearing around the kiosk. The Selectboard had no objections to Mr. Gallagher and Ms. Provencher contacting Mr. Rau and moving forward but would like them to keep the communication open.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $28,411.40 for checks dated August 19, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending August 13, 2016, in the amount of $24,152.31 for checks dated August 19, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,979.33 for the week ending August 13, 2016. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – August 11, 2016: Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of August 11, 2016, as submitted. Seconded by Mr. Dalessio. With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved. Mr. Aldrich abstained as he was not present at this meeting.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Trustees of Trust Funds – February 17, 2016;
• Trustees of Trust Funds – April 22, 2016;
• North Walpole Village District Board of Commissioners – August 9, 2016;
• Walpole Planning Board – August 9, 2016;
• Walpole Zoning Board of Adjustment – August 17, 2016.

BUILDING PERMIT:

ROBERT and MARY JANE NARDONE, 104 Barnett Hill Road, Map & Lot #009-053-000: Mrs. Pschirrer moved to approve Building Permit #2016-32 for Robert and Mary Jane Nardone to “Construct a 32’ x 50’ new home and 28’ x 36’ garage” at 104 Barnett Hill Road. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

CURRENT USE LAND USE CHANGE TAX (LUCT) WARRANTS:

KENNETH L. BURNS, 388 North Road, Map & Lot #008-076-003: Mrs. Pschirrer moved to approve the Land Use Change Tax for Kenneth L. Burns for the amount of $6,500.00. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve and sign the Tax Collector’s Land Use Change Tax Warrant to Sandra J. Smith, Collector of Taxes for Walpole, NH in said county for Kenneth L. Burns. Map & Lot #008-076-003, in the amount of $6,500.00. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

CURRENT USE APPLICATIONS:

LANE CONSTRUCTION, CORP., Whipple Hill Road, Map & Lot #003-002-000: Mrs. Pschirrer moved to approve the Current Use application for Lane Construction Corp to put 121.3 acres into Current Use. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

EUGENE and GAIL CRAY, Cray Road, Map & Lots #027-010-001 and #027-010-002: Mrs. Pschirrer moved to approve the Current Use application for Eugene and Gail Cray to put 36.15 acres into Current Use. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

ELDERLY and BLIND TAX EXEMPTIONS:

Mrs. Pschirrer moved to deny the following Elderly and/or Blind Exemptions from the property tax credit:

• Map & Lot # 029-045-000;
• Map & Lot # 028-119-000;
• Map & Lot # 016-005-000;
• Map & Lot # 020-037-000;
• Map & Lot # 010-043-000;
• Map & Lot # 029-010-000;
• Map & Lot # 028-131-000;
• Map & Lot # 012-050-000;
• Map & Lot # 025-031-000;
• Map & Lot # 028-103-000.

Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mrs. Pschirrer moved to grant the following Elderly and/or Blind Tax Exemptions for the property tax credit as follows:

• Map & Lot # 028-132-000;
• Map & Lot # 008-002-000;
• Map & Lot # 025-006-000;
• Map & Lot # 028-094-000;
• Map & Lot # 013-028-000.

Seconded by Mr. Aldrich. With all in favor, the motion was approved.

The Selectboard will review and compare income guidelines with other comparable towns to see if the Town of Walpole limits are too low as they have not been changed in quite a few years.

OLD BUSINESS:

Caskin Letter: Mr. Dalessio moved to approve the letter to Mr. Roland Caskin on Colonial Drive concerning the water drainage issue. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

2016 Revised Estimated Revenues – 2016 MS-434: Mr. Kreissle had left a packet of various Financial Documents for Review that included the MS-434. These are his best estimates and are based on a 5% decrease. The Selectboard will consider a 7% decrease. Mr. Kreissle checked with both Mrs. Smith and Mr. Colburn about their Revenues. The Selectboard will look at the other numbers. This will be kept on the Agenda and finalized at the next meeting.

Leases and Contracts: One contract came in recently. All the Department Heads have been asked to forward copies of any leases and/or contracts they have so there is a file in the Selectboard Office.

Boston Post Cane: This will remain on the Agenda until the cane is presented to the oldest Walpole resident.

Revised Town Hall Rental Information and Rental Agreements: Mr. Dalessio reported that some towns have created exemptions to the Primex rules. They are giving the authority to the Selectboard to make decisions on rentals. Mr. Dalessio will continue to research and have more information soon.

Town of Walpole DOT Drug Testing Policy: Mrs. Pschirrer will send a new revised version of this policy for the other Selectboard members to review.

708 Main Street: There have been no new developments on this property.

Volunteer Service Statement and Agreement: Mr. Dalessio recommended that they refer to the RSAs on Volunteer Service.

Employee and Volunteer Appreciation Picnic – September 25, 2016: Mrs. Downing reported that the Pit Stop Smoke House is doing the catering. She is looking for games they can use; a croquet set, bocci balls, corn hole game with bean bags, etc.    

Building and Demolition Permit and Water and Sewer Application Forms: Mrs. Downing has been doing research on the Fire Marshall and fire codes. Mr. Dalessio will send this link to the RSAs and other information to her.

Employee Policy Handbook Update: Mrs. Pschirrer advised that the committee is meeting again in September to go over other sections in the handbook. They will have to make decisions on over-time and comp time.

Town Seal: Mrs. Downing displayed a piece of art work of the north end of the Town Hall. It appears to have been used as a part of a Town Seal at one time. They will continue to do research.

Wage Review: This item will be kept on the Agenda for the next meeting.

NEW BUSINESS:

Sub-delegation of Deposit Authority Policy: Mrs. Pschirrer moved to approve and sign the Sub-delegation of Deposit Authority Policy. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

Mary McMahon Abatement Appeal: The Board of Tax and Land Appeals have mandated that the Town meet with Mrs. McMahon to mediate this Appeal. The Selectboard agreed that in the past they have gone with Avitar’s property assessments.

Water and Sewer Bill Collection: Mrs. Pschirrer looked at the RSAs and found that they have three options to handle Water and Sewer Bill Collections. The Selectboard have been discussing the collections of sewer bills in the Village of North Walpole. Mr. Dalessio suggested that they obtain a list of the property owners that have liens on them now and a list of the ones who have made special arrangements. A meeting should be scheduled with Mrs. Linda Edkins and Mr. Mark Houghton for his opinion.

Sexual Harassment Training Certificate: Mr. Justin Cassarino will be excused from attending the Town’s training as he has been certified through the school system.

Town Hall Handyman Application: This was tabled until the next meeting.

Town Construction and Building Repair Contracts: Mr. Dalessio advised that a Certificate of Insurance will be required.

Drug Testing Vendor Proposal: This will remain on the Agenda for future discussion.

Dog Waste in Trash Barrels on Common: At the Safety Committee meeting an employee brought up the fact that when they are emptying the trash barrels on the Common they are now finding dog waste in them. Mr. Dalessio stated that if someone gets it on their hands they need to report it to the office. Plastic bags are not used in these barrels because they fill up with water. Mr. Dalessio told Mr. Rau that the employees should wear gloves when doing this job. The barrels will be removed soon as they are not on the Common during the winter.

RECESS SELECTBOARD MEETING:

Mfr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Aldrich. With all in favor, the motion was approved at 8:07 PM.

The regular Selectboard meeting resumed at 8:17 PM.

OTHER BUSINESS:

Assessing: Mrs. Downing would like to attend the Assessing 101 Training Session on Wednesday, August 24^th. She will be gone a half day. Mrs. Edkins will be on out of the office; Mr. Kreissle and Mr. Fafara will be in the office. The Selectboard urged her to attend this class.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting. Seconded by Mr. Aldrich. With all in favor, the meeting was adjourned at 8:18 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

AUGUST 4, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

ACCOUNTS PAYABLE:  Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $552,277.04 for checks issued August 5, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The above amount includes a monthly payment of $513,448.72 to the Fall Mountain Regional School District.

PAYROLL: Mr. Aldrich moved to accept the Payroll Register for the week ending July 30, 2016, in the amount of $26,731.79 for checks issued August 5, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,829.95 for the week ending July 30, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 27, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of July 27, 2016, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Abstained: Mr. Aldrich as he was not present at this meeting.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Cold River Advisory Committee – May 26, 2016;
• Walpole Cemetery Trustees – July 23, 2016.

BUILDING PERMIT:

WILLIAM and ELIZABETH SILVERSTEIN, 70 Reservoir Road, Map & Lot #010-033-000:  Mrs. Pschirrer moved to grant Building Permit No. 2016-30 for William and Elizabeth Silverstein to “Construct a 22’ x 22’ Great Room Addition” pending receipt of the Energy Audit approval.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NOTICES OF INTENT TO CUT WOOD OR TIMBER:

ELISSE McGUIRK LIVING TRUST, Valley Road, Map & Lot #012-076-000:  Mr. Aldrich moved to grant and sign the Notice of Intent to Cut Wood or Timber for Elisse McGuirk / Elisse McGuirk Living Trust off the Valley Road.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

ELISSE McGUIRK LIVING TRUST, 167 Valley Road, Map & Lot 013-015-000:  Mr. Aldrich moved to grant and sign the Notice of Intent to Cut Wood or Timber for Elisse McGuirk / Elisse McGuirk Living Trust off the Valley Road.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

TIMBER TAX WARRANT and YIELD TAXES ASSESSED:

RONNIE KINGSBURY, 125 Kingsbury Lane, Map & Lot #008-120-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for Ronnie Kingsbury in the amount of $866.94.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to submit the Original Warrant Yield Tax Levy to Sandra J. Smith, Collector of Taxes for the Town of Walpole, NH, for Ronnie Kingsbury in the amount of $866.94.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

CURRENT LAND USE CHANGE TAX (LUCT) WARRANTS:

KIMBERLY BOGAR, 286 Old Keene Road, Map & Lot #007-025-000:  Mr. Aldrich moved to approve and sign the Land Use Change Tax (LUCT) Warrant for Kimberly Bogar in the amount of $85.00.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

JOSHUA and JAMIE DRUKE, 171 Reservoir Road, Map & Lot #010-028-000:  Mr. Aldrich moved to approve and sign the Land Use Change Tax (LUCT) Warrant for Joshua and Jamie Druke in the amount of $400.00.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

STATE OF NEW HAMPSHIRE, Church Street, Map & Lot #027-005-000:  Mr. Aldrich moved to approve and sign the Tax Collector’s Land Use Change Tax Warrant to Sandra J. Smith, Collector of Taxes for Walpole, NH, for the State of New Hampshire in the amount of $320.00.  They removed 1.86 acres from Current Use.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

OLD BUSINESS:

North Road:  The Selectboard discussed options regarding the water problems on North Road.  Mrs. Pschirrer will draft a letter to Mr. Caskin outlining the Selectboard’s decision on North Road.

Credit Card Use Policy:  The Selectboard signed this Credit Card Use Policy that was approved during their meeting last week.

South Entrance Handicap Access Railing Repair and Gazebo Repairs Contract: The Selectboard signed the contract with Keene Commercial Construction to do both of these projects.

Revised Town Hall Rental Information and Rental Agreement; Sample Agreement from Primex:  The Selectboard reviewed their revised Town Hall Rental Agreement and the sample agreement received from Primex.  They discussed the Indemnity clause.  Renters will be required to have their own rental insurance; coverage can be obtained from Primex.  Proof of rental insurance will have to be submitted to the Selectboard office before renters are given the key to the Town Hall.  Mr. Dalessio recommended asking Primex about the groups that do not get charged for using the Town Hall; do they still need to carry the insurance.  What if they do not have separate insurance.  Mrs. Downing was asked to formulate the Selectboard questions and submit the list to Primex.  Mr. Dalessio noted that after they receive answers they will have to notify the users of the Town Hall.           

Boston Post Cane Response Update: Mrs. Downing reported that they still have inquiries out to the public for the oldest Walpole resident.

Town of Walpole DOT Drug Testing Policy:  Mrs. Pschirrer has a draft proposal.  There are two existing policies: 1) the Walpole Substance Abuse Policy for non-DOT employees and 2) the Walpole Substance Abuse Policy for DOT employees.  They are almost verbatim in accordance with the federal regulations.  She is proposing that they have one policy and reference the New Hampshire Department of Transportation (DOT) policy because it affects people with CDL licenses.  It details drug testing.  This applies mostly to the Highway Department and Recycling Department.  It also covers people who are on a drug that was prescribed for them which affects their physical ability to work but this must be reported to their supervisor.  Mr. Dalessio recommended that this draft policy be sent out electronically to the Selectboard to review and a decision will be made at the next meeting.

Building and Demolition Permit and Water and Sewer Application Forms:  Mrs. Downing had sent these forms out electronically to the Selectboard for their review.  Mr. Dalessio requested that a copy of the Water and Sewer application form be sent to Mr. Mark Houghton for his input.

708 Main Street:  Ms. Cheryl Mayberry reported that the North Walpole Board of Commissioners talked about this proposed donation to the Town at their last meeting.  The Fire Chief was going to inquire as to whether or not there was any interest in this property and will report back to the Commissioners.

Dog Bite Report:  Mr. Dalessio advised that this dog bite is being handled by the appropriate people.

Volunteer Service Statement and Agreement:  Mrs. Pschirrer will review this Volunteer Service Statement and Agreement and research it in the RSAs.

Employee and Volunteer Appreciation Picnic – September 25^th; need to e-mail a ‘Save the Date’ and Then Quickly Create Invitations: Mrs. Downing is working on the Employee and Volunteer Appreciation Picnic.  The Selectboard will look at the Open Container Ordinance before the picnic.    

Employee Policy Handbook Update: Mrs. Pschirrer has a draft Employee Policy Handbook that will be distributed to the Selectboard for their review.

Leases and Contracts: Mrs. Downing has not heard from the Library as the Librarian has been away.  Mr. Dalessio pointed out that they should keep working on this.

Town Seal:  Mrs. Downing will continue to work on the Town seal.

NEW BUSINESS:

Complete Streets Update:  Ms. Cheryl Mayberry reported on a Transportation Advisory Meeting she attended last Monday.  They went over the Route 12 South corridor.  The Ten-Year Plan was approved by the DOT.  She met with Mr. J.B. Mack of the Southwest Regional Planning Commission as Mary was not in the office.  Their plan is to visit with the Planning Boards to go over the Complete Streets up-date and see if they want to add it to their Town Plans.  Ms. Mayberry attended a meeting that was held in Troy.  The towns need to consider the following; if the crosswalks are in appropriate places, the sidewalks, bicyclists and pedestrians, visibility; should they have a bike path or not, etc.  Consider all flows of transportation and think about changes to their roadway in a complete way.  Swanzey just wrote a Complete Streets Plan; they are about the size of Walpole.  Some wording and policy issues are considered across the board.  Ms. Mayberry plans to attend the Walpole Planning Board meeting when it is scheduled.

2016 Revised Estimated Revenues – 2016 MS-434:  This form needs to be turned into the DRA in September.  Mr. Dalessio thanked Mr. Kreissle for doing a draft for them in August as it allows time to study and make changes if required.  Mr. Kreissle was asked to talk to Mrs. Smith about the Town Clerk’s office and Mr. Paul Colburn about the Recycling Center as it appears revenues are going down in these two departments.  Mr. Dalessio would also like Mr. Mark Houghton to review the Water and Sewer portion of this report.  The Selectboard will look at this again before it is sent into the DRA.  This form helps set the tax rate.

Cemetery Deed for Lots D403 & D404, James and Patti Neal:  Mrs. Pschirrer moved to approve the Cemetery Deed for the sale of lots D403 and D404 to James and Patti Neal.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Town of Walpole Investment Policy and PDIP: Mr. Dalessio advised that this Town of Walpole Investment Policy and PDIP are well written.  He will talk to Mr. Goins about remembering to make changes when the RSAs are amended.  He will also discuss numbering these documents so they can begin indexing them.

Mrs. Pschirrer moved to approve and sign the Town of Walpole Investment Policy and PDIP as submitted.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Welfare Reports:  There was a consensus of the Selectboard to have Mrs. Clough submit written quarterly Welfare reports.  They would like to have her come in once a year at budget time; October would be a good time.

Wage Review:  Mr. Dalessio reported that Municipal Resources, Inc. did a study on organizational issues for the Town a few years ago.  He encouraged Mrs. Pschirrer and Mr. Aldrich to read this report that is in the Selectboard office.  He feels MRI is the best choice to do this new Salary Review.  They will match up Walpole to other towns of similar size.  It will be a thorough review.  Mr. Dalessio suggested that the study be done for 10-to-15 employees.  Mrs. Pschirrer recommended contacting Primex about doing the study as it might be less expensive than the per person quote from MRI.  Perhaps a labor attorney should be consulted as there are so many new edicts.  Mr. Dalessio recommended that they do their own internal study first and then make a decision on what direction they want to go.  He now has copies of all the job descriptions so will send them over to MRI and have them submit a proposal.

Strength and Honor Foundation Karate:  A request was received to use the Town Hall for classes from the Director of the Strength and Honor Foundation Karate.  There was discussion about the Town Hall being very busy now.  The Selectboard felt it needs to be denied at this time.  Mr. Dalessio suggested having Mrs. Edkins handle this.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved at 8:07 PM.

The regular Selectboard meeting resumed at 8:16 PM.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:23 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of August 4, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OTHER BUSINESS:

Water Rationing: Mr. Dalessio had received calls about water rationing in Cheshire County.  He contacted Mr. Mark Houghton who advised that this is not an issue in Walpole at this point.

ADJOURNMENT:  Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:24 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Sarah Downing also asked that I advise everyone that:

“This coming Selectboard Meeting (Aug. 11^th), the public can attend but there will be no discussion of items with the public since one Selectboard member will be absent this week.  The meeting will start at 5:45.” – Lil

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 27, 2016

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; (Absent: Joseph Aldrich)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

BUILDING PERMIT:

HASLAM, 54 Colonial Drive, Map & Lot #021-033-000:  Mrs. Pschirrer moved to approve Building Permit No. 2016-29 for Michael and Anita Haslam to “Construct a 12’ x 9’ greenhouse” at 54 Colonial Drive.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $119,295.73 for checks issued July 29, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll Register for the week ending July 23, 2016, in the amount of $26,219.70 for checks issued July 29, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $5,464.45 for the week ending July 23, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 21, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of July 21, 2016, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

SELECTBOARD STAFF MEETING – July 21, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard Staff Meeting of July 21, 2016, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

• Walpole Conservation Commission – July 11, 2016 *;
• Zoning Board of Adjustment – July 20, 2016.

*Referring to these meeting minutes, Mrs. Pschirrer will talk to the golf course members who have been using pond water for the course.

NOTICE OF INTENTS TO CUT WOOD OR TIMBER – Supplemental:

WILLETT, Ramsey Hill Road, Map & Lot #011-010-000:  Mrs. Pschirrer advised that on April 14^th the Selectboard approved a Notice of Intent to Cut for Kelly and Marcum Willett but they have now submitted a supplemental Intent to Cut as they want to increase the cut from 20 to 30 acres.

Mrs. Pschirrer moved to approve the Supplemental – Notice of Intent to Cut for Kelly and Marcum Willett.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

TIMBER TAX WARRANTS and YIELD TAXES ASSESSED:

Simonds, 15 Sawmill Lane, Map & Lot #013-034-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for Rita Simonds in the amount of $4,456.24.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Garland Lumber Company, Reservoir Road, Map & Lot 011-002-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for Garland Lumber Company in the amount of $121.03.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mark and Brooke Houghton, Blackjack Crossing, Map & Lot #004-044-002:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for Mark E. and Brooke Houghton in the amount of $10.50.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the Original Warrant Timber Tax Levy that will be given to Sandra J. Smith, Collector of Taxes for the Town of Walpole, NH for Rita Simonds, Garland Lumber Company and Mark E. and Brooke Houghton for a total tax amount of $4,587.77.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

SELECTBOARD LETTER TO BE SIGNED:

Women of Walpole (WOW) Thank You Letter:  Mrs. Pschirrer moved to approve and sign the Thank You letter to Andrea Goins, President of the Women of Walpole, for the microwaves that are in the Town Hall kitchen.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

OLD BUSINESS:

North Road:  The Selectboard had received an email from Mr. Rau on the North Road costs.  Mr. Dalessio mentioned that there were times when the Town provided labor but not materials however they were not for a project this large.  There was a consensus to table this until the next Selectboard meeting when Mr. Aldrich is present.

It was noted that Liberty Utilities took down the “dead” tree by the Johnson House.  The electric company will take down trees when it endangers their lines or they feel it will hit a house when it is near their power lines.

Town Directory Tri-fold:  The Selectboard looked over a revised copy of the Town Directory Tri-fold.  They continue to make changes.  Mr. Alex Fafara has been working on this.  Mr. Dalessio and Mrs. Pschirrer felt this copy looked good.  Mrs. Downing will have one more draft done tomorrow.  They will always be changing and up-dating it.  That is the reason why they will make a limited number each time they print it. There will be an insert of the civic people.

South Entrance Handicap Access Railing Repair / Gazebo Repairs:  Keene Commercial Construction has agreed to do both of these projects for $4,500.00.

Leases and Contracts: Most of the Department Heads have replied that they do not have any.  Mrs. Downing was asked to check with the Library to see if there is something that needs to be renewed year-after-year.  She will continue to work on this.

Clarion Advertising: The Selectboard reviewed the information received on advertising rates in the Clarion.  Mr. Dalessio felt the Town’s rate would be on a case-by-case basis.

Revised Town Hall Rental Information and Rental Agreement:  The Selectboard reviewed the revised Town Hall Rental Information and Rental Agreement.  There will no longer be an additional charge for the tables and chairs.  Mrs. Pschirrer said the prices seem to be okay.  Renters will still have some options.  Mr. Dalessio wanted the agreement to state that renters will not be reimbursed for their deposit if there is damage to the gazebo and they will be responsible for any damages above their deposit.  Mrs. Edkins is doing the edits on this document.  A copy will be sent to Primex for their review.

Boston Post Cane Article:  This is on-hold for a few weeks.

Employee Policy Handbook Update:  Mrs. Pschirrer continues to work on this.

Town of Walpole DOT Drug Testing Policy:  Mrs. Pschirrer continues to work on this.

Building and Demolition Permit Application Information and Form:  Mrs. Edkins has been working on this revision.

Town Seal:  Mrs. Downing did not have an up-date on the Town Seal.

NEW BUSINESS:

Complete Streets Update:  Ms. Cheryl Mayberry expected to be present for this discussion; however she was unable to attend. It will continue to be an agenda item.

Water and Sewer Lien Discharge, 47 Church Street:  Mrs. Pschirrer moved to grant the Water and Sewer Lien Discharge for the property at 47 Church Street in North Walpole.  The Chair is authorized to sign this Lien Discharge.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Water and Sewer Lien Discharge, 55 North River Road:  Mrs. Pschirrer moved to grant the Water and Sewer Lien Discharge for the property at 55 North River Road.  The Chair is authorized to sign this Lien Discharge.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Water and Sewer Lien Discharge, 4 Bank Drive:  Mrs. Pschirrer moved to grant the Water and Sewer Lien Discharge for the property at 4 Bank Drive.  The Chair is authorized to sign this Lien Discharge.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Dog Bite Report:  The Selectboard acknowledged receipt of letters from Mrs. Sandra Smith and Dr. Shaw regarding a dog bite on July 25^th involving a child.  Mr. Dalessio will follow-up with the Police Department tomorrow.

708 Main Street: The Selectboard will consider the offer from Champlain Oil to accept 708 Main Street as a gift.  Mr. Dalessio will check with Mr. Houghton and the North Walpole Commissioners to ask if they foresee any use of the building.

Credit Card Use Policy: Mrs. Pschirrer moved to approve the Credit Card Use Policy.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.  

Volunteer Service Statement and Agreement: Primex had sent a draft Volunteer Service Statement and Agreement.  They recommended that after the Selectboard edits it that they have legal counsel review it.  Mr. Dalessio will look at the RSA and this will be an agenda item for next week.

Employee and Volunteer Appreciation Picnic:  The Selectboard suggested that the picnic be held on Sunday, September 25^th or October 2^nd.  Mrs. Downing mentioned that the Town Hall will have to be available in the event it is a rain day.

North Walpole:  Mrs. Pschirrer advised that the Highway Department does not have enough money to put in concrete sidewalks therefore they will have to be asphalt.  Mr. Rau is working on this with the North Walpole Commissioners.

Mr. Dalessio mentioned that on the corner of Vine and Killeen Street (near Speedy Steve’s Laundromat) there is a big pot hole that opened up recently; it should be taken care of.  Mrs. Pschirrer will bring this to Mr. Rau’s attention.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess the Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved at 7:34 PM.

The regular Selectboard meeting resumed at 7:52 PM.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Dalessio.  With all in favor, the meeting was adjourned at 7:53 PM.

Respectfully submitted,

Regina Borden, Recording Secretary