The Walpolean

mbers Present:  Alicia Flammia, John Peska, France Menk, Peter Palmiotto, Lewis Shelley,

​​          Steven Dumont  

Members Absent:  Laura Hayes

Seating of Alternates:  Wendy Grossman;  Kara Dexter in attendance via Zoom

Call to Order:  Alicia called the hybrid meeting to order at 7:07 p.m. in the basement of Town

​​ Hall. This meeting was recorded.

Review and Approval of Minutes:  John moved to accept the November 7, 2022, minutes as

written.  Lew seconded and all voted in favor. Motion carried.

Public Business

Treasury Report:                    Conservation     $189,581.51

​​                                 Forestry​      $23,522.17

​​          Walker Road/Gateway         $1,989.75

Alicia said last month she paid the Long View invoice for invasive species treatment at Walker Road from the Conservation account because there was not enough money in the Walker Road account to cover it.

New Business – none at this time

Old Business

Hooper Forest Update:  Alicia has not heard from Alex Barrett about the Hooper Forest timber harvest. She suspects he’s either very busy right now or has not had a positive response from the logger previously discussed. She does not have information from Alex to support either of those theories, however.

Commission Website:   Kelli has been paid her deposit.  Though she has been working on the website, progress has been delayed as she awaits comments and content from the commissioners. France and Steven reported they have sent Kelli their comments.  Wendy pointed out that Kelli needs content to be able to continue. France stated she has already sent some. Alicia asked France to contact Kelli to find out exactly what information is needed.  She agreed to do that.  Alicia stated that, once they know this information, content can be distributed among commissioners, so that no one person is responsible for providing it.  France stated she thinks the commission should have one or two coordinators to work with Kelli.

Alicia will invite Kelli to the February meeting after they have a chance to compile some of the content.

Other Business

Walpole Trails Subcommittee:  Last month the committee planned events, trail work, and items to be taken care of in the year ahead. The tasks are laid out and appear on Google Docs.

Lew reported that he has done some tree clearing at High Blue.  He said he also plans to meet with the Forest Society about becoming the co-steward of High Blue.

Reservoir Dam:  John reported that Steve Dalessio has signed the grant paperwork for $749,000 for dam repair.  Cheryl stated that will cover 100% of the expenses. John also said Fuss and O’Neill has the permit for the DES ready to go. He said the state is anxious to get proof that the work can get underway in order to use the stimulus money.  John said the town is “as shovel ready as we can possibly be to make this happen in 2023.” The work will include the culvert, slope of the dam, center pipe removal, and spillway upgrade.

Alicia questioned where the commission’s role of advisor to the select board stands because the commission, Mark Houghton, and the select board had been leaning toward dam removal, based on the Fuss and O’Neill final report and recommendations.  Would it be wise to spend the money necessary for repair, knowing it would have to be done again in the future?  If there were no grant money, would they be looking at removal rather than repair?  Cheryl said it would come down to to the cheaper option, perhaps with a vote of the public. 

Alicia said she is having difficulty understanding why a decision has been made when they haven’t even received a final report from Fuss and O’Neill yet.  She believes a decision was made based on funding rather than good science. 

Peter pointed out that when you serve on an advisory board, you need to be aware that your advice may not be taken.  He feels that the issue here is, who is holding Fuss and O’Neill accountable for this report?  Should they be paid if the dam is repaired before the report is done?

France said it would seem better economic sense to remove the dam. Since the cost of repair or removal is about the same, removing it eliminates future repair costs.  Hence, the less expensive option. 

Alicia asked if the state would have given them money if they had chosen removal.  Steven said he thought there was state funding for dam removal.  Cheryl said she would ask about it and get more information.

Other:  Kara asked for an update on the Gateway. John is still talking to Mark Houghton about the turn-around/drop/off.  John said he will have an estimate for the work at the January meeting. Lew offered to do the work pro bono if the Commission will cover costs for moving his equipment to the site as well as cover the cost of materials.  That is only if Houghton’s will not do the work in a timely manner in the spring. 

John also spoke to Mike Rau about the timber stacked at the site. Mike told him if they can get it all picked up, there is a place on Alice Smith Road where it can be dumped.  John said he would talk to a couple of people to get an estimate for removal.   

John asked Lew if he had any information about pumping water out of reservoirs, streams, brooks by hydro seeding trucks.  Lew said the hydro seeding company needs to get approval from the landowner to pump the water.   

Steven asked about a survey for the Walker Road area.  Alicia said it was not a priority.  Lew said they should firm up the line before construction and Alicia added they should calculate the area of disturbance.

Wendy asked for a conservation easement update.  Alicia reviewed the process and stated they will hire an intern to help.  Peter said he would write a job description for the internship during his break. Wendy volunteered to help with the easement monitoring.  

With no further business to discuss, the meeting was adjourned at 7:49 p.m.

The next meeting will be on Monday, January 9, 2023.

Respectfully Submitted,

Jean Kobeski, Recording Secretary

** These minutes are in draft form until approved at the January 9, 2023 meeting.

Finally able to move on the Tax Warrant. Tax bills should be here next week. Probably not the time to wish you a Merry Christmas! – Lil

An added attempt to “Keep the Community up to date”. – Lil

Mr. Cassarino sent me a copy of the school newsletter because I thought you might be interested. Let us know what you think. – Lil

Selectboard Present:​Steven Dalessio, Chair; Peggy L. Pschirrer; Cheryl Mayberry

Staff Present: Sarah Downing (Manager of Administration); Richard Kreissle (Administrator of Finance); Ben Hoy (Recycling Director); Helen Dalbeck (Hooper Institute Executive Director); Jane Malmberg (Library Director); Meghan Hansson (Town Clerk/Tax Collector); Mike Rau (Road Agent)

Excused: Kraig Harlow (Recreation Director); Justin Sanctuary (Police Chief)

CALL TO ORDER:  Mr. Dalessio called this meeting of staffto order at 5:00 PM in the Walpole Town Hall. There were no members of the public present.

Mr. Dalessio started the meeting with a few comments. December 9^th is day for departmental budget meetings with the Selectboard. This is the time to make your pitch to the Selectboard with special requests. Major purchases require three quotes. Mr. Dalessio said that discretionary spending should be stopped due to cash flow issues at the end of the year. The Town is in good shape. However, with the delay in tax billing, there is more pressure on cash flow.

Everyone should pay attention to the health insurance packets that are being distributed for open enrollment stated Mr. Dalessio. The Town is changing its health care plan. Mr. Dalessio encouraged staff to attend the HealthTrust presentation on Dec. 20^th at noon. Pizza will be offered to the attendees.

Mr. Dalessio called upon Mr. Ben Hoy to give his departmental report.

RECYCLING: 

Mr. Hoy contacted Clear Span (pole barn) supplier to give us a quote on storage possibilities. Our trailers are in very rough shape.

Christine Burchstead is going to help coordinate an arts and crafts activity at the recycling center with professional scrap artist Michael Albert.

The DES is conducting inspections across the state at transfer stations. We recently had the safety committee sweep Walpole recycling for infractions. Important to be prepared for an inspection at any time. (they may condemn more of our trailers).

Reuse volunteers would like to have a party at Walpole recycling. I am self-appointed to the party planning committee and would like to get together with this group on a Friday afternoon at Walpole recycling with the selectboard’s approval. I would like to recognize the amazing efforts of our volunteers, who literally do not leave a shift open at any time that we are open. It is, in my opinion, the best reuse center in the state of New Hampshire with the help of our volunteers.

Mr. Dalessio asked what DES is allowed to look at? There was a discussion if the NH DES would be conducting a safety inspection. Mrs. Pschirrer asked what was the advantage of the pole barn design? It is very open to snow, wind, and water. Mr. Hoy would like a back wall and partial side walls on the front. 

Mr. Dalessio questioned the arch roof which may not work as well with square shaped storage items. There was a general discussion of clean-up to occur before the DES inspection.

HIGHWAY:

Mr. Rau stated that winter is here. The seventy-degree weather will be missed. On 11/16/2022, there was a winter weather call out. The following also occurred in the past month:

• Finished paving in cuts prior to asphalt plant closing for season.

• Paving has been completed. Shouldering of these roads has been done successfully with the use of the new shouldering machine. Lots of positive feedback has been received. The new machine saves time and material. It also prevents breakdowns. 

• Roadside ditching on gravel roads will begin next week.

• Sand piles have been placed out in various locations in Walpole and North Walpole for residence use throughout the winter. The locations are the Town Shop, the Old Town Garage, the junction of Watkins Hill and County Road, and the Recycling Center.

Winter blend vehicle fuel has increased $.70 cents per gallon. The Highway Department is still involved with FEMA regarding disaster funding. NH DES had a reminder call from FEMA that they are waiting for their documentation. The Town has handed in all its documentation.  The department is waiting for $100,000 in total funding from FEMA for three projects.

FINANCE:

Mr. Kreissle deferred discussion on the particulars of the budget to the board. He highlighted a couple of items:

• The meeting with the department managers is 12/9 – Sarah is handling the scheduling.

• Every year the budget presents certain challenges.  This year is no different than others and to further facilitate the board’s decision-making process, I expanded my Excel knowledge by incorporating a drop-down box in one part of the format along with learning how to use the IFS function.   

In regard to Tax Rate Setting:

• The signed MS-535, which is a report generated by our auditors for the DRA, has been signed and uploaded to the DRA’s portal.

• Walpole, North Walpole, and the Walpole Fire District have uploaded all the necessary documents to their portal. (Just waiting for the school district to finish uploading their documents.)

• Once all the documents have been uploaded, the DRA will issue a preliminary tax rate which will be submitted to the board for their review.

➢ The board will determine how much to allocate for Abatements (called an Overlay on the tax rate form) and how much of the Unassigned Fund Balance to use to either a) reduce taxes or b) fund warrant articles

• These amounts are entered into the portal and the DRA issues a final tax rate.

HOOPER INSTITUTE:

Mrs. Helen Dalbeck gave a recap which included the following activities.

School Programs and School Gardens: Raptor migration is center stage in 5^th grade and about to wrap up with migration maps. Tree id in the pond ecosystem with 7^th grade has been in the forefront as well as data collection and defining pond habitats for wildlife. I move into teaching 6^th grade earth sciences, beginning Dec. 2. School gardens are tidied and prepped for winter with spinach now growing in the high tunnel. My plan is to cover the bed inside the tunnel to increase the chance of not freezing this winter. For the younger grades tree and leaf ID, cider making, seed collecting, apple dissecting (and eating), pumpkin carving and garlic planting and more thanks to Becky Whippie.

Outreach and Marketing: Clarion, flyers, Facebook. Vital Communities Andrew Deaett visited with me, Mrs. Ronning and her 5^th grade on 10/17. He was thrilled to see the kids in the gardens and to learn more about the Hooper Institute’s programs and mission. A wreath-making invitation and save the date was published in the November Clarion.  Plans are in the works with the WPTG for a Winter Fun Day in Feb, 2023. I meet with them on 11/16.

Administration: Ongoing, in every way. Budget, Total Return Policy, reports, communication, maintenance, fundraising, land, building and gardens

Special Events, Programs, Scholarship and Friends: Garlic Saturday was 10.22 and I am setting up at the Thanksgiving Farmers Market on November 19^th, making a free bird craft and selling make your own hula hoops. Wreath making is Dec 2 and 3. Save the date for Winter Fun Day, February 11, 2023

Development/Fundraising: This has been “The Year of the Hooper Institute”. The Lend a Hand postcard was printed, processed and mailed. I had 1500 copies made via Vista Print. Friends of Hooper Institute will cover both the printing and postage cost for the appeal. The fall campaign is called “Lend a Hand to the Hooper Institute”. A GoFundMe campaign via Hooper Facebook is being organized as I write this.  

Scholarship The total awarded for the school year 2022-23 is $15,000.

Other news: Hooper Institute logo cloth tote bags are available, yours for a $10 donation.

Mrs. Dalbeck noted that wastewater pipe remains unrepaired. She is waiting for a return call from the contractor. There was a discussion about replacing the high tunnel at Walpole Elementary School. 

LIBRARY:

Mrs. Jane Malmberg stated that October was a strong month for visits and circulation at both libraries.

Art Exhibit: We have a new art exhibit at the North Walpole Library of paintings by local artist Alice Maurer.   

Building Maintenance: Progress on our front door has been slow due to the sub-contractor’s involvement in an automobile accident.  We have requested weekly status updates from our contractor until the project is complete.  

Friends: The Friends of the Library have reported that they made $6,448 from the book sale this year, which is $749 more than last year.

Programming: We had a good turnout for our children’s concert with Lisa Nichols on Saturday, November 5^th.  Staff and patrons alike enjoyed the music and audience participation.  On December 7, we will host an author talk with Dr. Eric Cervini, who wrote The Deviant’s War, about a pioneering astronomer who fought for gay rights a generation before Stonewall in partnership with NH PBS and the Nashua Public library. Jasmine Allen of NH PBS will moderate the discussion.  In January, we will offer “Step Into the New Year with Less Stress”, led by Naomi Hall, Ed D.

Staff Development: I attended many informative and engaging workshops at the NHLA/NELA conference in Manchester.  The highlights were sessions on grant writing, sustainable thinking for small/medium size libraries, conducting diversity audits for small/medium size libraries, media manipulation and media literacy, and communicating with the press about book challenges.  The keynote speaker on Tuesday was Chris Bohjalian, who gave a fantastic talk!

Volunteer Dinner: The library Board of Trustees hosted a lovely dinner last week for volunteers and staff.  We enjoyed delicious food and lively conversation.

Mrs. Malmberg added that the chimney is to be wrapped. She is checking with the contractor. There was a discussion about finding a new therapy dog since Toby has passed away. A showing of the “Elf “ movie will be a December afternoon event.

TOWN CLERK-TAX COLLECTOR’S OFFICE:

Mrs. Meghan Hasson stated that since the last meeting, the Town Clerk has collected about $67,000, and about $50,000 of that belongs to the Town. Additional updates included: 

• Online transactions continue to stream in.  There were about 100 last month.  We average about 100 registrations a week; so, about 25% of registrations are done online.  (It has been 4 weeks since the last meeting.)

• We continue to get requests from people to be able to pay property taxes with a card either online or in person.

• The State General Election was held on November 8th.  There was a high voter turnout and a matched a high number of requests for absentee ballots.  The election went quit smoothly.  The total number of ballots cast was 1,893.  (187 of these were absentee ballots.)

• There is Town-wide concern about the assessing update.  Some people are going ahead and putting their houses on the market to sell them, figuring if their assessment has doubled, their tax bills will double as well.  We encourage residents to talk to the assessing department (Selectboard Office).

We wonder if perhaps the Town could have notified residents that the re-assessment was happening and educate them as to what a dramatic change in a Town-wide assessment would mean to their tax bills.  An enclosed letter with the assessment notice?  An article in the Walpole Clarion?

• We have collected only about ten thousand dollars’ worth of property taxes this last month.  We have all our supplies ready for printing tax bills as soon as we have a warrant.  Regardless of when we receive the warrant and can get it printed out and stuffed into envelopes and mailed through the post office, the property owners will have 30 days from the mailing date in which to pay their bills.

SELECTBOARD OFFICE:

Facilities Update: Mrs. Sarah Downing reported that the Town Hall Roofing project has been completed. On Veterans’ Day, the staging was removed along with other construction equipment and materials. Much thanks to Brad Nash for sweeping the yard area with a magnet to gather fallen nails and screws. Melansonwill return to shingle the Elm Street door entry roof, at no cost to the Town.

• The south entrance door has been experiencing locking issues. Repairs are ongoing. The north door on Westminster Street is sticking. The card scan/door locking contractor has been contacted to remedy that issue.

• The painting of the Town Hall hallway has been on hold this past month. The project will continue as time allows.

• New tiles will be installed in the Town Hall hallway, bathrooms and kitchen area. The current tile is over 23 years old and is breaking and cracking. The installation is to begin on Wednesday, December 14th. The installation will take 5 business days to complete.

Assessing

• Once the Town tax rate is set, a tax warrant will be created. The Town’s reporting has been submitted to the DRA Portal as noted by Rich Kreissle. The tax rate is expected to drop given the overall increased Town valuation.

• There have been inquiries regarding property tax abatements. There are printed copies of the abatement form available in the Town Hall near the map table. The forms can also be downloaded from the Document Center page on http://www.walpolenh.us. Abatement forms will be accepted at the Selectboard Office AFTER the final 2022 tax bill is mailed.

• Veterans, Elderly, and Solar Energy property tax exemption forms (PA-29) will also be accepted after the 2022 tax bill is mailed. They are available at the same locations as the property tax abatement form.

Human Resources

• Open enrollment for healthcare is beginning. There has been a change in the health care plan offered to employees. Packets of information are being created and should be ready on Friday, November 18th.

• With the change in the health care plan, a HealthTrust presentation is scheduled for Tuesday, December 20th at noon. Free pizza and salad will be served to attendees. Benefited employees are highly encouraged to attend this presentation to learn more about the AB15/40IPDED Blue Cross and Blue Shield HMO plan.

• The lasagna and salad employee appreciation lunch isscheduled for Tuesday, December 12th from 11:45 AM to 1 PM. We are hoping for good weather so all can attend.

Mr. Kraig Harlow who could not attend the meeting submitted the following report.

RECREATION: 

Whitcomb Park

• All park equipment down at Whitcomb Park was picked up on November 15th and stored in the shed and the pool house.

• Bob Whyte from Basketball Courts MA, LLC came down to the park on October 22nd and repaired the hole in the tiles. Work was done for a written formal recommendation.

Pool

• The Recreation Department will be asking for an encumbrance on last year’s Article 10 for Pool and Pool House Repairs.

• The Recreation Department would like to extend it’s the time to use the monies next season to hire a pool specialist under the guidance of Mark Houghton to repair the pool. We are hoping to use just this one company on any issues with the pool.

Hockey Rink

• Our hockey rink will be put up next week out on the field by St. John’s Church. Members in the community have reached out to the recreation department and the select board in increasing the size of the rink.

• We are hoping to upgrade our 30ft x 60ft rink to the recommended recreational size of 80ft X 120 ft.

Winter Basketball

• We have 90 children signed up for basketball from grades 1st-6th grade. This is almost 40 more children from last year.

• We currently have three 1st & 2nd grade team, two girls 3/4 teams, two boys 3/4 teams, one girls 5/6 team, and one boys 5/6 team.

• Games will be held on Saturday mornings at Walpole Elementary School from 10 a.m. – 3 p.m. and at North Walpole School from 10 a.m. -3 p.m.

• Practices will be held at North Walpole School for one hour between 5 p.m. – 8 p.m. We have Diamond Pizza, Houghton, ServPro, Hubbards LLC, Home Away From Home and WW Building sponsoring teams this season.

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Staff Meeting.  Seconded by Mrs. Pschirrer.  Mr. Dalessio asked if there was any additional discussion.  There was none.  With Ms. Mayberry, Mrs. Pschirrer and Mr. Dalessio in favor, the meeting was adjourned at 5:50 PM.

Respectfully submitted,

Sarah Downing, Recording Secretary Pro Tempore

Selectboard Present:​Steven Dalessio, Chair; Peggy L. Pschirrer; Cheryl Mayberry

CALL TO ORDER:  Mr. Dalessio called this meeting of the Selectboard to order at 8:00 AM in the Walpole Town Hall.There were no members of the public present.

ACCOUNTS PAYABLE: Due to the short work week, there were no accounts payable.

PAYROLL:

Ms. Mayberry moved to accept the Payroll Check Register for the week ending November 19, 2022, in the amount of $31,367.34 dated November 25, 2022, and for the 941 Payroll Tax Transfer in the amount of $5,988.58.  Seconded by Mrs. Pschirrer.  With Ms. Mayberry, Mrs. Pschirrer and Mr. Dalessioin favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – November 17, 2022:  Ms. Mayberry moved to accept the Minutes of the Selectboard meeting of November 17, 2022, as submitted.  Seconded by Mrs. Pschirrer.  With Ms. Mayberry, Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – November 17, 2022:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of November 17, 2022, as submitted.  Seconded by Mrs. Pschirrer.  With Ms. Mayberry, Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.The minutes are to remain sealed.

COMMITTEE REPORTS: 

The Selectboard acknowledged receipt of the following Committee reports:

• North Walpole Village District Commissioners’ Meeting – October 25, 2022;

• North Walpole Village District Commissioners’ Meeting – November 1, 2022;

• North Walpole Village District Commissioners’ Meeting – November 8, 2022;

• Library Trustees’ Meeting – November 8, 2022

• Zoning Board of Adjustment Meeting – November 15, 2022

OLD BUSINESS:

Pending Further Actions:  Generators, Parking Ordinance, Three Phase Power for Industrial Park Drive and Bensonwood,School and Old North Main Bridges/Culverts, School Street Drainage Project, Ice Rink

Streetlights on Kilburn and Spruce Streets: Ms. Mayberry attended the prior night’s North Walpole Commissioners’ Meeting. She heard from Celeste Aumand that she was not interested in shutting off the streetlight on Kilburn Street. It’s a dark area with people walking on the street. Mr. Dalessio said that going forward that streetlight complaints in North Walpole Village will be sent to the commissioners first. If action is to be taken, they will notify the Selectboard.

Petition Warrant Article to Change Section P of the Zoning Ordinance: Signatures will be verified. Following a confirmation of 25 or more valid signatures, the text will be sent to Atty. Hockensmith for review. Mr. Dalessio encouraged everyone to take the time to read the article. There was a brief discussion about “formula businesses”.

Tax Rate: Mr. Kreissle reported that the DRA continues to wait for the Department of Education assessment form to be approved for the school district. Mrs. Pschirrer mentioned that citizens are concerned that the tax rate has not been set and the bills have not been mailed. Mr. Dalessio stated that the tax bill due date will run into the next year. Mrs. Pschirrer continued that there is also a concern with tax bills increasing dramatically. Although property tax assessments have increased, any tax increases will be relative to budget increases from the school district, town, county and fire district budgets. The percentage increase in property valuation will not correspond directly to the amount of a tax bill increase. However, if School District/Town/County/Fire & EMS budgets increase, property taxes will most likely increase. Taxes are based on the Town’s combined funding obligation divided by the Town’s overall property value assessment.

New Parking Lot: Mrs. Pschirrer reported that Green Site Services has requested assistance from the Town Highway Department with unloading and moving some large concrete structures that will be used in the drainage system. Ms. Mayberry asked if this would help save money. Mrs. Pschirrer replied that there would be some cost and time savings for the project. There was a consensus by the Board to approve the request.

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel at 8:20 AM.  Seconded by Mrs. Pschirrer.  With Ms. Mayberry, Mrs. Pschirrer and Mr. Dalessio in favor, the motion was approved. These minutes are to remain sealed.

The regular Selectboard meeting reconvened at 8:25 AM.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this Selectboard meeting.  Seconded by Ms. Mayberry.  Mr. Dalessio asked if there was any additional discussion.  There was none.  With Mrs. Pschirrer, Ms. Mayberry and Mr. Dalessio in favor, the meeting was adjourned at 8:25 AM.

Respectfully submitted,

Sarah Downing, Recording Secretary Pro Tempore