The Walpolean

PLANNING BOARD AGENDA

WALPOLE TOWN HALL

Tuesday, August 12, 2014

7 p.m.

Roll Call – Appointment of alternates if needed

 Minutes – Review minutes of the July meeting

 Old Business: 

Teragram LLC – Lot Line Adjustment – RN Johnson property – Decision to delay but approval and Mylar signed on Friday, July 11, 2014 by Board Members Mr. Robert  Miller and Mr. James Aldrich.
Public Hearings:

Public Hearing No. 1: JR. Development, LLC – Site Plan Review:  Cont’d – Add a 2030 square foot building to be used as cold dry storage behind the existing building in North Meadow Plaza – Town Tax Map No. 12, Lot No. 55. This is in the Commercial Zoning District. Mr. David Zhang is representing JR Development, LLC..

Public Hearing No. 2: Henry Fletcher, March Hill – Minor subdivision, Town Tax Map No. 9, Lot  4. Subdivide 70 acres into tow lots of 5 and 65 acres on March Hill and Maple Grove Road. This is in the rural agricultural district. New abutter list.

New Business

Request for a Public Hearing:  Tree Cutting by Liberty Utilities on east and west end of Farnum Road.  As this is a designated Scenic Road in Walpole, a public hearing needs to be held on the matter. Liberty Utilities wants to schedule routine maintenance and hazard tree removal as part of their routine vegetation management program.  Jeffrey Carney, Certified Arborist, will represent Liberty Utilities.

Other Business: 

Planning Board: Workshop session: There will be a Workshop Session Tuesday, August 26, in the Walpole Town Hall Downstairs Office at 7 p.m.

Cc: PB, ZBA, Town Offices, Walpolean

Posted; Town Hall Lobby and Outside Bulletin Board, Walpole Grocery Store.

I have to confess that, since my own children are close to Jacqueline’s age, I have never attended a movie night but it does sound like fun.  It just may be that the word “desserts” has struck a chord! – Lil

Join us for an evening of old-fashioned fun! Sit on hay bales (or bring your own blanket or chair) and watch great cinema projected inside our century-old barn surrounded by neighbors and friends!

7:00 p.m. Saturday, August 2^nd ~ Rain or Shine

The fun begins at 7:00 p.m. when we gather for desserts and conversation. We’ll start the evening with classic cartoons and then @ 7:30 p.m. we’ll start this year’s feature film – UP! Disney-Pixar’s 2009 instant classic about a hilarious and heartfelt adventure of a 78 year old man pursuing his lifelong dream when he ties thousands of balloons to his house and flies away to the wilds of South America. But, he discovers all too late that his biggest nightmare has stowed away on the trip: an overly optimistic eight-year-old Wilderness Explorer named Russell.

Popcorn, drinks and homemade cookies provided. Pot luck desserts encouraged. Free-will donations accepted.

DON’T MISS THIS GREAT FAMILY EVENT!

The Inn at Valley Farms is located at 633 Wentworth Road in Walpole just 3 1/2 miles from the center of downtown Walpole and just past the back entrance to Alyson’s Orchard. Questions? Call 756-2855.

Not sure if it is a question of geographical knowledge, poor listening skillls or bad information but please be advised that the small plate menu that starts this Friday at the Bellows Walpole Inn features flavors of Asia, not the Middle East.  Does that mean more rice and less curry?  :-)  Guess we have to wait and see. – Lil

TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
JULY 17, 2014

Selectboard Present: Chas Street (Chair); Steven Dalessio; (Absent: Whitney Aldrich)

CALL TO ORDER: Mr. Street called this meeting to order at 6:00 PM in the Walpole Town Hall with two people in attendance.
These are unapproved Minutes.

ACCOUNTS PAYABLE:

Mr. Dalessio moved to approve the Accounts Payable check register and manifest for checks dated July 18, 2014, in the amount of $515,463.15. This includes a monthly payment to the Fall Mountain Regional School District in the amount of $460,493.39. Seconded by Mr. Street. With all in favor, the motion was approved.

PAYROLL:
Mr. Dalessio moved to approve the payroll voucher for the week ending July 12, 2014, for checks dated July 18, 2014, in the amount of $24,118.44. Seconded by Mr. Street. With all in favor, the motion was approved.
Mr. Dalessio moved to approve the electronic transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,297.28 for checks dated July 18, 2014. Seconded by Mr. Street. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – July 10, 2014: Mr. Dalessio moved to approve the Minutes of the Selectboard meeting of the July 10, 2014, meeting with the following amendment on page 4, under June Statements: add “That concerns may be the result of report timing and the Selectboard is looking into it”. Seconded by Mr. Street. With all in favor, the minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – July 10, 2014: Mr. Dalessio moved to approve the Minutes of the Non-Public Selectboard Session of July 10, 2014, as submitted. The Minutes will remain sealed. Seconded by Mr. Street. With all in favor, the minutes were approved.

COMMITTEE REPORTS:
The Selectboard received and reviewed Minutes of the following meeting:
 Planning Board – July 8, 2014.

BUILDING PERMITS:
WEBB/LATHAM, March Hill, Map & Lot #009-043-000: Mr. Dalessio moved to approve Building Permit No. 2014-27 for William Webb and Tim & Shannon Latham to “Construct a 30’ x 24’ 1 Story Addition” at 380 March Hill Road, as submitted. Seconded by Mr. Street. With all in favor, the motion was approved.

NEW BUSINESS:
METAL DETECT REQUEST: The Selectboard acknowledged receipt of an email from Ed Merrill to request permission to do metal detection on the Common. Following a discussion there was a consensus of the Selectboard to deny this request. Mrs. Clough was asked to respond to Mr. Merrill’s request.

OLD BUSINESS:
WETLAND PROCEDURES RESPONSE: The Selectboard asked Mrs. Clough to forward a copy of their email that was received through their consultant to the Conservation Commission, Mrs. Alicia Flammia and Mr. Jack Franks. The DES is satisfied that the Avanru Development site is in compliance. If they have any further questions, contact the Selectboard.

Mrs. Clough’s Report: 1) Mrs. Clough advised that Mr. Ray Boas will attend the Selectboard meeting on July 31st. 2) Relative to the medical coverage – Mrs. Clough explained that this amount was put in monthly, as divided by twelve months, rather than put in weekly. The company bills the Town a month in advance; they pay by invoice date. The Auditors make adjustments. 3) The Auditors had submitted a few questions and Mrs. Clough will follow-up with them. As soon as that is done the Auditors will finalize the Audit. 4) Today the Department Heads met with Mrs. Clough. They are all on-board with what they should be doing. 5) Pool Supply Budget: Mrs. Clough advised that she went through that today and they are all set. Chemicals got posted to the wrong line. They did not hire as many youth this year as last year. 6) Library – Mr. Dalessio responded that this budget is okay.

Town Hall Repairs: Mrs. Clough contacted Mr. Rohr Cook from Cook Construction to tell him that the Selectboard accepted his quote and explained that he should submit a quote for siding on the back side. There are several different siding options and he will send in quotes with a recommendation on which one he feels would best suit the building. It has been seven years since the Town Hall was painted. Mr. Dalessio would like to have a quote on fixing the concrete on the Town Hall as a lot of it is chipping off.

RECESS SELECTBOARD MEETING:
Mr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Street. With all in favor, the motion was approved at 6:25 PM.
The regular Selectboard meeting resumed at 6:44 PM.

NON-PUBLIC SESSION:
Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel. Mr. Street seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:45 PM.
The regular Selectboard meeting resumed at 7:03 PM. No announcements were made.

OTHER BUSINESS:
CEMETERY TOMBS: Mr. Dalessio recently took a look at the tombs in the cemetery and took another set of photos; they are deteriorating since he last looked at them. He suggested they email the Cemetery Trustees to ask where they stand on the tombs. Mrs. Clough understands the Trust is for up-keep of the cemetery. There are line items in the budget for cutting trees and cleaning tombstones. Mr. Street felt they would have to look at the guidelines of the Trust but feels some money could be used for capital expenses.

RECREATION TRUST: Mr. Dalessio mentioned that there is a Recreation Trust of about $5,000. It is going backwards due to the expense of maintaining the Trust. The Selectboard should encourage them to use a percentage of the total. Mrs. Clough will be meeting with the committee; they have things they would like to purchase. She will check with Mrs. Pschirrer on the terms of this Trust.

LIBRARY – HUBBARD TRUST: Mr. Dalessio mentioned that the Hubbard Trust for the Library is going in the negative direction. He felt the Selectboard should look into the terms as somebody should be providing guidance.

ADJOURNMENT:
Mr. Dalessio moved to adjourn this meeting. Seconded by Mr. Street. With all in favor, the motion was approved at 7:14 PM.

Respectfully submitted,
Regina Borden, Recording Secretary
____________________
Chas G. Street, Chair
____________________
Whitney R. Aldrich
____________________
Steven Dalessio
(Note: These are unapproved Minutes. Corrections, if necessary, will be found in the Minutes of the July 17, 2014, Selectboard meeting.)

In June of 1965 Meeting Waters YMCA ran its first summer camp on a loaned field in North Westminster. Fifty years later, the regional Y’s camps continue to play a vital role in keeping kids engaged and active in the summer while also providing working parents with day-long care. Over those years, more than 12,000 area children have now spent between one and eight weeks of their summer break developing new skills, forming new friendships and making lasting memories.

On Thursday, August 7^th from 6-8pm, Meeting Waters YMCA is holding a celebration and reunion for campers, camp staff, volunteers and donors that have been part of the half-century of history, fun and impact. The event will be held at the Y’s Lewis Day Camp facility on Missing Link Road in Springfield, home of its camp programs since 1987.

“We are very proud of our 50 years of helping kids learn, grow and thrive in the summer months,” said Executive Director Steve Fortier. “It’s rewarding to reflect on the fact that we’ve been such an important and memorable part of so many young people’s experiences—well, when they were young. Some are not so young anymore!”

Fortier says he sees the August 7^th event as having two main themes. “It’s an opportunity for campers and camp staff from over all the years to have a reunion of sorts. I hope a lot of connections are re-established.” He adds, “We also look forward to the opportunity to thank the many people—volunteers and donors—that got our camps off the ground in the 60s, those that helped us elevate our quality and impact by creating a beautiful, permanent home for our camp in the 80s, and those that have ensured that our camp has always been accessible to all children with their donations to our Reach Out to Youth Fund.” Fortier estimates that over the past 50 years, parents have benefited from around $1.25 million in financial assistance and subsidized services.

The committee that’s been working on the celebration has planned a theme of “A Day at Camp” which will involve camp activities from throughout the years. There will also be a brief ceremony with comments from former campers who are now parents of current campers as well as a couple of volunteers who played vital roles in developing camp. The evening will end with a campfire as has been the tradition at family nights over the 50 years.

The 50^th celebration is free and open to the public. Fortier asks former campers and staff to help with outreach. “Unfortunately, our records before 1998 are not very good. We need help from others to spread the word about the event. If you’re still in touch with a friend from camp, please let them know about the celebration. It’s also listed within the ‘events’ tab on our Facebook page, so people can go there and share it on their wall or invite their friends that way.”

For more information, visit http://www.meetingwatersymca.org, Meeting Waters YMCA on facebook, or call the Y at their office nearest you—Brattleboro: 246-1036 or BF: 463-4769.

Meeting Waters YMCA is a charitable, social service organization founded in 1895. Its programs and services focus on youth development, healthy living, social responsibility and family strengthening throughout the Fall Mountain, Bellows Falls, Springfield and Brattleboro regions.

The other night I heard the the Bellows Walpole Inn is changing up its menu as of August 1st.  It was described to me as food with a Middle Eastern flair.  No idea what that means. – Lil

It’s not to late to register for the Vintage Golf Tournament.  The more people who participate, the more fun for everyone. – Lil

The Walpole Historical Society will hold it’s second annual Vintage Golf Tournament on Saturday, August 2,2014.  This will be played at the Hooper Golf Club in Walpole NH and tee time is 3pm.  Format will be a 9 hole scramble- You may sign up as a foursome or the pro, Ron Rosko, will set you up with others to make a foursome.   We will supply the old clubs and golf balls.  Prizes and picnic on the porch will follow with lots of great food, and elegant Walpole homemade desserts!!  * Wine and beer will be available but not included in the cost of registration/picnic.

All this for $50. Per golfer if walking – or $60. With a cart. * This includes the picnic.  Registration will be confirmed when payment is received.  For further information please contact Ron at Hooper Golf Club 603-756-4080 or emailronaldjrosko@pga.com.  * Let Ron know if left handed clubs are needed.

To partake of the Picnic on the Porch only, just call the Walpole Historical Society at 756-3449 and leave a message. Price for the picnic only is $20.  Registration deadline is July 27^th.   Don’t miss this opportunity to experience golf as it once was.  This is to benefit the Walpole Historical Society.

TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
JULY 10, 2014

Selectboard Present: Chas Street (Chair); Whitney Aldrich, Steven Dalessio

CALL TO ORDER: Mr. Street called the meeting to order at 6:00 PM in the Walpole Town Hall with four people in the audience.
These are unapproved Minutes.

PUBLIC BUSINESS:
JOHN TORRE: Mr. Torre, a tenant at 22 School Street, is concerned that his landlord is still renting apartments yet the tenants continue to hear rumors about the water being shut off in the near future. Mr. Street explained that the Selectboard have procedures they have to follow in order to do water shut-offs. Since there are no individual meters it is the property owner’s responsibility to pay these bills. Mrs. Edkins pointed out that the Town has to post a notice on all the apartment doors and on the door into the house. They expect to do the notices on Tuesday. The property owner gets a 30 day notice and tenants get a 15 day notice.

PAUL COLBURN – Recycling Center: Mr. Colburn distributed and reviewed the “2014 Summary Monthly Comparison – 5th Month Ending May 31, 2014 on Revenues”. They are above last year’s figures but are below the average because 2011 was such a banner year. The last two weeks have been extremely busy. On Tuesday there were almost 200 vehicles; on the usual Tuesday they have about 50 vehicles.
Mr. Colburn distributed and reviewed the “Daily Weight Report and 5 Year to Date Comparison” for recyclables. They are down about 30 tons. This is fairly consistent with the way it has been for a while. Glass might be down because Vermont has put a lot more items in the redeemable category.
Dr. Tucker Burr had a party when he was 90 years old and he donated the money to the Recycle Center. Rick Cooper bought a trailer with that money. Since that was a few years ago that trailer will probably be off the road after this year. It is an 18-foot box trailer that was purchased used with a lot of miles on it; it has had a lot of wear-and-tear.
The employees are rotating their vacation time. A couple of youth will be coming in from the Hooper Institute. Another youth is volunteering to do community service so he is able to go to a camp. Mr. Colburn hopes to get some more painting done.
They shipped 8 ton of tin and received approximately $1,700. All the markets are fluctuating up-and-down except for plastics that continue to go up. They gave about 40+ water bottles, egg cartons and bottle caps (that they have to pay to dispose of) to the Wells Memorial School for projects. Mr. Colburn did a rough estimate of junk plastic that they cannot sell and it figures out to between $500 and $600/year. They are still doing well with cardboard as they ship it out at least once a month; they do about 350/ton a year. The baler is so worn that it heats up; they are working on a method to resolve this but it might cost about $200 to do this.
At the last meeting with the NRAA in Concord there were people from the Department of Environmental Services (DES) who explained the new certification. It is supposed to make it easier for the towns to pick and choose who will do what. They also answered questions. The new certification started in July.
Mr. Colburn is still working on the Operating Plan that needs to be in place plus they need a Closure Plan which has to include that they will notify the public 30 days in advance in the event of a closure.
Mr. Colburn noted that the Town has 10 holidays and the majority of them fall on a Monday. For the past few years they have agreed not to close the next work day because it generates so much confusion. This allows the days to stay on a Tuesday, Thursday and Saturday. One of the four employees will take a Saturday off instead and they are fine with that arrangement.

LINDA EDKINS: Mrs. Edkins reported that in the last couple of days they have worked on doing the shut- off notices. She distributed copies of the proposed list. They are dating everything for next Tuesday. The notice is the one provided by Attorney Hockensmith who had sent them a parcel of information and noted that it did not all agree with the Town’s Ordinance that was done in 1997. She pointed out that the existing service charge is $20 but it costs at least $37 to do the shut-offs therefore she recommended that the Selectboard increase this to $40. There also needs to be a wording change on how the notices will correspond with the RSA.
Mr. Dalessio advised that the Public Utilities Commission lists specific things that have to be in the disconnect letter. It has to include the “800” number to the Consumer Affairs Office. He felt they should review the Ordinance to be sure that the 12 specific items are included in the Ordinance and to be sure all the information is in the letters. Mrs. Edkins felt this was covered in the information Attorney Hockensmith provided.
Mr. Dalessio moved to amend the Town of Walpole, Water and Sewer Ordinances, so that the $20.00 service charges are increased to $40.00. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Dalessio moved to remove “shall receive separate notices of intention to disconnect by certified mail, return receipt requested” and replace it with “by posting a conspicuously lettered notice on the main entrance door to each building and/or apartment in which service is being terminated and any common areas”. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

JACK FRANKS: Mr. Franks has been working on the information to get current numbers for comps. During last week’s meeting he noted RSA 155-E but it is actually RSA 79-A that states top soil can be re-enrolled into Current Use if it meets the enrollment criteria. Mr. Dalessio mentioned that the question was not if he could return the land to Current Use. Mr. Franks will put the numbers together, as discussed at the last meeting, and bring them back to the Selectboard.

ACCOUNTS PAYABLE:
Mr. Dalessio moved to approve the Accounts Payable check register and manifest for checks dated July 11, 2014, in the amount of $42,335.41. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:
Mr. Dalessio moved to approve the payroll vouchers for the week ending July 5, 2014, in the amounts of $27,666.14 and $52.50 for checks dated July 11, 2014. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Dalessio moved to approve the electronic transfers for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amounts of $6,250.78 and $8.96 for the week ending July 5, 2014. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – July 3, 2014: Mr. Dalessio moved to approve the Minutes of the Selectboard meeting of July 3, 2014, as submitted. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #1 – July 3, 2014: Mr. Dalessio moved to approve the Minutes of the Non-Public Selectboard Session #1 of July 3, 2014, as submitted. The Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #2 – July 3, 2014: Mr. Dalessio moved to approve the Minutes of the Non-Public Selectboard Session #2 of July 3, 2014, as submitted. The Minutes will remain sealed. Seconded by Mr. Aldrich. With all in favor, the Minutes were approved.

COMMITTEE REPORTS:
The Selectboard received and reviewed Minutes of the following meeting:
 North Walpole Village District Board of Commissioners – July 8, 2014.
Mr. Dalessio will ask Mr. Terrell to send a letter to Mr. Shaughnessy regarding the water runoff problem.

BUILDING & DEMOLITION PERMITS:
BRITTON, Watkins Hill Road, Map & Lot #008-103-000: Mr. Dalessio moved to approve Building Permit No. 2014-24 for Alfred, Marylou & Lawrence Britton to “Construct a 80’ x 36’ Pole Barn” on Watkins Hill Road. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

TAYLOR, LaClair Road, Map & Lot #013-043-002: Mr. Dalessio moved to approve Demolition Permit No. 2014-25 for Teresa & Lawrence Taylor, Jr. to “Demolish a 10’ x 16’ Back Porch” at 18 LaClair Road. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

REARDON, Kingsbury Road, Map & Lot #005-015-001: Mr. Dalessio moved to approve Demolition Permit No. 2014-26 for Edward and Carol Reardon to “Demolish a 20’ x 30’ Barn” at 195 Kingsbury Road. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OLD BUSINESS:
TOWN HALL REPAIRS: Mr. Street advised that another quote was received for the Town Hall repairs and painting. Mr. Dalessio pointed out that some terms and conditions need to be put in the contract. There was discussion relative to painting three sides of the Town Hall but putting vinyl siding on the back side because of the moisture issue.
Mr. Dalessio moved to accept the quote from R. B. Cook Construction, LLC for painting the Town Hall providing the terms and conditions specified can be met. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Cook will be asked for a quote to put vinyl siding on the back side of the Town Hall.

NON-PUBLIC SESSION:
Mr. Dalessio moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (a) Personnel. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:05 PM.
The regular meeting resumed at 7:12 PM. No announcements were made.

RECESS SELECTBOARD MEETING:
Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Dalessio. With all in favor, the motion was approved.
The regular Selectboard meeting resumed at 7:43 PM.

NEW BUSINESS:
Town Treasurer: Mr. Dalessio thought that Mr. Ray Boas was coming in to talk to the Selectboard. Mr. Street will remind Mrs. Clough to contact Mr. Boas.

June Statements: Mr. Dalessio had the end of June financial statements. He recommended that they spend a considerable amount of time looking at the budget. Every department has a problem in their Health Insurance line; they are significantly over. Every department has a problem in the Salary lines for the six month period. The Department Heads need to be careful. Mr. Dalessio has already mentioned this to the Highway Department, Hooper, and Library as he is their Selectboard liaison. It looks like there is a similar problem at the Town level. It was a consensus of the Board that it may be the result of the report timing. The Selectboard will have Mrs. Clough look in to it. Mr. Dalessio felt that next year the expenses should be put in the month they occur not just divided by twelve so they get a better picture of what is going on month-to-month. He recommended that the budget be on the Agenda for the next meeting. Mr. Dalessio also questioned how payments are made to the various organizations, such as the Walpole Seniors, do they get paid once, twice or more each year; he felt the Selectboard should look at this.
Mr. Street will talk to Mrs. Clough about the following issues:
1) Have Mr. Boas come into a meeting to visit with the Selectboard;
2) Medical Coverage over-ages;
3) Have the Department Heads review their budgets;
4) Pool supplies budget;
5) The Library budget;
6) Getting a quote for siding for the back wall of the Town Hall.

ADJOURNMENT:
Mr. Dalessio moved to adjourn this meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved at 7:58 PM.

Respectfully submitted,
Regina Borden, Recording Secretary

TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
JULY 3, 2014

Selectboard Present: Chas Street (Chair); Whitney Aldrich, Steven Dalessio

CALL TO ORDER: Mr. Street called this meeting to order at 6:00 PM in the Walpole Town Hall with four people in attendance.
These are unapproved Minutes.

PUBLIC BUSINESS:
JIM TERRELL – Highway Department: Mr. Terrell reported that there is a drainage issue on Taylor Street in North Walpole. Water is coming down off the hill. Since spring time it started flooding the Shaughnessy cellar; there are continuing issues. Mr. Terrell looked at the area and could not see anything different therefore he called Warren Stevens and they both looked at the area during a rain storm. The shoulders have built up on Hillcrest so the water is not going anywhere. If they do anything and it causes water problems somewhere else the Town has other issues but he feels they need to do something for Mr. Shaughnessy. The Selectboard read the report dated June 20, 2014, from Warren Stevens of M & W Soils Engineering, Inc. Mr. Terrell felt regular maintenance might slow down the water ponding. If the Town does not do anything the flooding will continue. The Selectboard supported Mr. Terrell’s recommendation to do regular maintenance.
Mr. Terrell advised that the Highway Department is currently getting their uniforms from Crown Uniform Service but Unifirst offered a good deal over what they are getting now. He submitted a copy of their contract to the Selectboard. Right now they are paying about $140/week but Unifirst will provide the same service at about $75/week. They want the Town to sign a five year contract but Mr. Terrell explained that it has to be a year-to-year contract. He talked to some people who said Unifirst is a good company. Mr. Dalessio would support this change as long as there is an “out” based on budget approval by the voters. Mr. Street and Mr. Aldrich agreed.

NON-PUBLIC SESSION:
Mr. Dalessio moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (a) personnel. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:16 PM.
The regular meeting resumed at 6:52 PM. No announcements were made.

SIDEWALKS: Mr. Terrell reported that the person that did the sidewalks last year is too busy therefore he contacted other people. The plan is to do Main Street in North Walpole. Mr. Terrell is looking into sealers to prevent the breaking-up of the sidewalks; there does not appear to be any consistency. Mr. Street noted that after the sidewalk project was done last year the top layer had worn off in a few spots so the stones are showing. Mr. Terrell is still doing research as to why the inconsistencies happened.

PAVING and ROAD DAMAGES: Mr. Terrell advised that paving will start on Monday. He advised that the Town had three wash-outs. There was a sinkhole on Dearborn Circle. Previously the Highway crew put rocks in the hole but it has washed out. Mr. Jennison pushed the stones back in but feels it needs to be paved over. There was another problem on Westminster Street where the Town installed sewer lines. Mr. Curven feels the Town should make repairs at the end of his driveway. The third wash-out was on Ford Avenue. Mr. Hicks advised that water is coming down his neighbor’s property and washing out his yard. Pictures were submitted of these areas. Mrs. Clough will write letters to these three property owners to let them know the Town is working on these areas. Mr. Terrell met with the State to
talk about when they can coordinate putting in the State and Town culverts; the State is looking at August or September.

PUBLIC BUSINESS:
JAMIE TEAGUE: Mrs. Teague had intended to attend this meeting to talk to the Selectboard about the electric rates in the future however she was unable to come in. This Agenda item was tabled until the next meeting. Mrs. Clough mentioned that the Town usually locks in with the School District on the fuel.

OLD HOME DAYS: Mr. Street, on behalf of the Selectboard, thanked the Old Home Days Committee, the various committees / sub-committees, organizational committees and anyone else who was involved in the planning and / or assisted in the events. It was a wonderful week-end and went off well. There was a good Block Party Dance and the bands were enjoyed by all. He only heard wonderful comments from everyone.

JACK FRANKS: Mr. Franks had a question on how the process works on the Land Use Change Tax.
He noted that there is a provision in RSA 155 – Excavation Tax. If someone is only excavating top soil, which is currently what he is doing, he has the right to put the land back in Current Use. He will not begin permanent construction until the spring of 2015 therefore feels he has the option to return it to Current Use. Mr. Street explained that the tax will not affect him until the following year as he did not start the work until May 2014. Mr. Franks asked if he had questions as to how this property was assessed what would be the best way to approach that. One of his questions is if it is going to go back into Current Use, which it is because they will not start construction until 2015, then what will happen. Will it be re-assessed at that point? Mr. Street felt he needs to submit it all in writing to the Selectboard, they will review it, and then forward it to Avitar Associates. Mrs. Clough pointed out that it does have to come out of Current Use. On his tax bill this year he will not see it out of Current Use. However it will be taken out of Current Use for the following tax bill. He has until March 1st to file to put it back into Current Use. If the Selectboard approve his Warrant at this meeting, it will go to Sandra Smith, Tax Collector, and he will have 30 days to pay it.

WARRANTS:
Mr. Dalessio moved to approve the Tax Collector’s Land Use Change Tax Warrant for Avanru Development Group, Ltd., Map #012, Lot #013-004 in the amount of $26,500.00. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

OLD BUSINESS:

TOWN HALL REPAIRS: Relative to the Town Hall repairs, Mrs. Clough talked to one contractor who is already booked up and she is waiting for a quote from another contractor who will submit one quote for the painting and a second quote for the construction. The Selectboard discussed the possibility of putting siding on the back side of the Town Hall only as nobody sees it. The moisture in the back is real bad and there is mildew. Mr. Street wants to get the front painted this year. Mr. Dalessio will do some research in an effort to get some quotes from contractors who can do the work this year. Mr. Aldrich recommended they put this on hold for one more week but will try to make a decision during the next meeting.

JOB POSTING: Mr. Dalessio will email some minor verbiage changes to Mrs. Clough over the week-end so the advertisement for a Full Charge Bookkeeper can go into the newspapers soon. The Selectboard want it to run in the Keene Sentinel and Eagle Times as well as putting it on the NH Municipal Association and the Indeed websites.

WATER AND SEWER REPORTING: Mrs. Edkins had submitted a report on the Water and Sewer delinquencies that was reviewed by the Selectboard. They are ready to do shut-offs. The Town’s Water Ordinance does not match with the RSAs. The Town’s Water Ordinance states they need to notify everybody in writing but the RSA does not include this.
Mr. Aldrich moved to go ahead and initiate the water shut-offs on the eight (8) designated properties as presented. For now, people will be notified in accordance with the Town’s guidelines. Seconded by Mr. Dalessio. With all in favor, the motion was approved.

NON-PUBLIC SESSION #2:
Mr. Dalessio moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:28 PM.
The regular meeting resumed at 7:43 PM. No announcements were made.

ACCOUNTS PAYABLE:
Mr. Dalessio moved to approve the Accounts Payable check register and manifest for checks dated July 3, 2014, in the amount of $86,421.18. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:
Mr. Dalessio moved to approve the payroll vouchers for the week ending June 28, 2014, in the amounts of $25,325.09 and $140.00. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Dalessio moved to approve the electronic transfers for the 941 Employer Taxes for Withholding, MEDFI and FICA taxes in the amounts of $5,612.91 and $31.09. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – June 26, 2014: Mr. Dalessio moved to approve the Minutes of the Selectboard meeting of June 26, 2014, as submitted. Seconded by Mr. Street. With Mr. Dalessio and Mr. Street in favor, the Minutes were approved. Mr. Aldrich abstained as he was not present.
NON-PUBLIC SELECTBOARD SESSION #1 – June 26, 2014: Mr. Dalessio moved to approve the Non-Public Selectboard Session #1 of June 26, 2014, as submitted. The Minutes will remain sealed. Seconded by Mr. Street. With Mr. Dalessio and Mr. Street in favor, the Minutes were approved. Mr. Aldrich abstained as he was not present.
NON-PUBLIC SELECTBOARD SESSION #2 – June 26, 2014: Mr. Dalessio moved to approve the Non-Public Selectboard Session #2 of June 26, 2014, as submitted. The Minutes will remain sealed. Seconded by Mr. Street. With Mr. Dalessio and Mr. Street in favor, the Minutes were approved. Mr. Aldrich abstained as he was not present.

COMMITTEE REPORTS:
The Selectboard received and reviewed Minutes of the following meetings:
 North Walpole Village District Board of Commissioners – July 1, 2014; and
 Planning Board – June 10, 2014.

NEW BUSINESS:
PERSONNEL: Mr. Dalessio moved to approve and sign the Personnel forms for the summer employees at the Hooper Institute and the Recreation / Pool Department. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PET WASTE STATIONS: The Selectboard acknowledged receipt of an email from Raynie Laware at the Walpole Foundation to see about getting permission to put up 4 or 5 dog waste stations within the Village. Mr. Dalessio’s concern is how they will be maintained. Mr. Aldrich pointed out that this has been an on-going problem. Following a discussion, Mr. Street advised that he will write a Thank You note but the Selectboard agreed to defer their offer at this time.

OLD BUSINESS:
ABATEMENT LETTER ON J.R. DEVELOPMENT: A letter was received from Avitar Associates of New England, Inc. regarding an Abatement for J.R. Development, LLC.
Mr. Aldrich moved to accept Avitar Associates’ recommendation to deny this tax Abatement as requested by J.R. Development in the North Meadow Plaza, Map #012, Lots #055-002, 055-A2 and #013. Seconded by Mr. Dalessio. With all in favor, the motion was approved.

DIGITAL MAPPING: Mr. Dalessio spoke with Avitar Associates today and they have gone through a first pass of converting the Town’s paper maps to shape files. They should be seeing the files sometime mid-to-late next week. During the conversion process Avitar discovered a number of issues most likely related to subdivisions that may not have been recorded on the paper maps. Shape files will be given to Mark Houghton, Water and Sewer Department, to start moving his effort forward. The files will then be moved onto the Jim Terrell at the Highway Department. It will be a step plan.

TOWN WEBSITE: Over the week-end Mr. Dalessio will be re-directing the town’s website from Network Solutions to Weebly and testing it to be sure the email still works. If all goes well the base web site will be up on Monday. Training on how to add content will start with the office and Town Clerk departments. After that they will plan the next steps.

RECESS SELECTBOARD MEETING:
Mr. Aldrich moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Dalessio. With all in favor, the motion was approved at 8:09 PM.
The regular Selectboard meeting resumed at 8:18 PM.

ADJOURNMENT:
Mr. Dalessio moved to adjourn this meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved at 8:19 PM.
Respectfully submitted,
Regina Borden, Recording Secretary