The Walpolean

TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
JUNE 26, 2014

Selectboard Present: Chas Street (Chair); Steven Dalessio; (Absent: Whiney Aldrich)

CALL TO ORDER: Mr. Street called this meeting to order at 6:00 PM in the Walpole Town Hall with three people in attendance.
These are unapproved Minutes.

PUBLIC BUSINESS:
POLICE CHIEF MIKE PAQUETTE: Chief Paquette introduced Katrina Lee as the temporary Dispatcher / Office Assistant. She took charge of the paperwork, doing tasks for the staff, got them caught up with filing, answering the phone and taking care of the people that come to the window. Chief Paquette would like to see her stay with the department on a temporary basis for under 34 hours/week.
Chief Paquette submitted an Activity Report year-to-date as follows: Arrests – 38 (9 were felony related); Traffic Crashes – 33; Incidents – 68 (there are follow-up investigations); Calls for Service – 2,663. These figures are close to last year.
Chief Paquette explained that his budget is doing well except for two lines: Over-time and Part-time officers. He is close to being where he was last year. He provided a written explanation of what is contributing to some of the over-time; it is consistent with the last ten years of eight-to-fifteen hours a week. His position for the fourth full-time officer was for officer safety. Mr. Dalessio pointed out that there have been no payments taken out of the Police payroll for dental insurance. The department has not yet been charged for gasoline. He will bring this to Mrs. Clough’s attention. Mr. Street mentioned that the Selectboard will be doing a review of the first six months of the budget the second week in July.
The Police Department recently did Range Day; he invited the Selectboard to come to the next Range Day to see the type of training they do. Recently all but two of the Police Department officers went to the Stevens Driving School for an eight-hour class at the Hillsborough Airport. It is sponsored by the Local Government Center. This past year they adopted a new Field Training Program. Chief Paquette sent Officers Justin Sanctuary and Noah Sanctuary to a Field Training Officer School for a week. They came back, set up the program for Walpole and came up with 320 hours for field training. This program is to minimize liability for the Town. He sent three officers to the Drug and Addiction School; it was a week long. Almost weekly they are dealing with cases dealing with drugs and other addictions; this is why they have a part-time detective.
This week-end they called in extra officers to cover for the Walpole Old Home Days and in August they will need extra officers for the Rockingham Old Home Days.
Chief Paquette advised that the department recognized the need to acquire a formal interviewing room and officer work space. They were able to provide this space by moving the officers work room into the conference room and making an interviewing room out of that space. He got a local business to help them with donations; they donated all the monitors and chairs. They are working on other donations. Chairs are needed; Mr. Street felt he could take some chairs the Town recently acquired from the American Legion.

JACK FRANKS: Mr. Franks wanted to talk about the letter the Selectboard wrote to the State. He wondered if there were any new concerns. Mr. Street noted that Mr. Franks has put up the silt fences and should be keeping track of what is going out-and-coming in with the excavation. Mr. Franks did a site inspection this morning as per the requirements. He felt Mr. Pellerin had sent in everything that Captain Herb Hurlburt requested but he will re-check with Mr. Pellerin.

NON-PUBLIC SESSION:
Mr. Dalessio moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (c) Reputations. Mr. Street seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:31 PM.
The regular meeting resumed at 6:43 PM. No announcements were made.

ACCOUNTS PAYABLE:
Mr. Dalessio moved to approve the Accounts Payable check register and manifest for checks dated June 27, 2014, in the amount of $26,226.44. Seconded by Mr. Street. With all in favor, the motion was approved.
Mr. Dalessio moved to approve the voided check register for a check in the amount of $25.00, dated June 27, 2014. Seconded by Mr. Street. With all in favor, the motion was approved.

PAYROLL:
Mr. Dalessio moved to approve the payroll vouchers in the amounts of $21,389.43 and $600.01, for the week ending June 21, 2014. Seconded by Mr. Street. With all in favor, the motion was approved.
Mr. Dalessio moved to approve the electronic transfers for the week ending June 21, 2014, for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amounts of $4,726.65 and $30.07. Seconded by Mr. Street. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – June 18, 2014: Mr. Dalessio moved to approve the Minutes of the June 18, 2014, meeting, as submitted. Seconded by Mr. Street. With all in favor, the motion was approved.

COMMITTEE REPORTS:
The Selectboard received and reviewed Minutes of the following meetings:
 North Walpole Village District Board of Commissioners – June 10, 2014;
 North Walpole Village District Board of Commissioners – June 17, 2014;
 North Walpole Village District Board of Commissioners – June 24, 2014; and
 Hooper Scholarship Committee – June 20, 2014.

BUILDING and DEMOLITION PERMITS:
FALL MOUNTAIN REGIONAL SCHOOL DISTRICT, Bemis Lane, Map & Lot #022-004-000: Mr. Dalessio moved to approve Building Permit No. 2014-20 for the FMRSD to “Construct an 11’ x 11’ Concrete Pad and Install a 9’ x 21’ Wood Pellet Silo” at 8 Bemis Lane. Seconded by Mr. Street. With all in favor, the motion was approved.

FALL MOUNTAIN REGIONAL SCHOOL DISTRICT, Bemis Lane, Map & Lot #022-004-000: Mr. Dalessio moved to approve Building Permit No. 2014-21 for the FMRSD to “Install 1000 Gal. Propane Tanks At the Walpole Middle and Primary Schools at 8 Bemis Lane. Seconded by Mr. Street. With all in favor, the motion was approved.

KING, Dearborn Circle, Map & Lot #012-055-022: Mr. Dalessio moved to approve Building Permit No. 2014-22 for Peter and Kimberly King to “Construct a 16’ x 22’ 1 story Bedroom Addition” at 46 Dearborn Circle. Seconded by Mr. Street. With all in favor, the motion was approved.

R.N. JOHNSON, INC., Map & Lot #023-003-3-1: Mr. Dalessio moved to approve Demolition Permit No. 2014-23 for R.N. Johnson, Inc. to “Demolish 3 Storage Bays To Create 20-foot Setbacks” at 469 Main Street. Seconded by Mr. Street. With all in favor, the motion was approved.

NEW BUSINESS:
PERSONNEL FORMS: Mr. Dalessio advised that there are about 23 youth in the Hooper Institute Summer Program.
Mr. Dalessio moved to approve and sign the Hooper Institute personnel forms for the summer program. Seconded by Mr. Street. With all in favor, the motion was approved.

PAINTING QUOTES: The Selectboard received two quotes for painting the Town Hall. There was a consensus to table this Agenda item until the next meeting when a full Board is present.

OLD BUSINESS:
PERSONNEL FORM: Mr. Dalessio moved to accept the Employee Personnel form to approve a raise. Seconded by Mr. Street. With all in favor, the motion was approved.

WATER and SEWER DELINQUENT LIST: Mr. Street has requested an up-dated Water and Sewer Delinquent List from Mrs. Clough.

BOOKKEEPER POSITION: The Selectboard had previously approved the Job Description for this position. Mr. Dalessio would like to see a draft of the ad for the Bookkeeper position at the next meeting.

NON-PUBLIC SESSION #2:
Mr. Dalessio moved to enter into a Non-Public Session #2 pursuant to RSA 91-A:3II to discuss (a) Personnel. Mr. Street seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:06 PM.
The regular meeting resumed at 7:14 PM. No announcements were made.

RECESS SELECTBOARD MEETING:
Mr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Street. With all in favor, the motion was approved.
The regular Selectboard meeting resumed at 7:16 PM.

ADJOURNMENT:
Mr. Dalessio moved to adjourn this meeting. Seconded by Mrt. Street. With all in favor, the motion was approved at 7:26 PM.

Respectfully submitted,
Regina Borden, Recording Secretary

TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
JUNE 12, 2014

Selectboard Present: Chas Street (Chair); Whitney Aldrich, Steven Dalessio

CALL TO ORDER: Mr. Street called this meeting to order at 6:00 PM in the Walpole Town Hall with three people in attendance.
These are unapproved Minutes.

PUBLIC BUSINESS:
PAUL COLBURN – Recycling Facility: Mr. Colburn distributed copies of the “2014 Summary Monthly Comparison – 5th month ending May 31, 2014” and explained the figures. This is a five year comparison. They do not include Revenue for returnables until they get a check; it will probably be in the next quarterly report. The bottom line is that they are doing pretty good.
He also distributed the “Daily Weight Report and 5 Year to Date Comparison”. They had been gradually going down but it is slowly coming back up. May was a good month, hopefully, it continues for the rest of the year.
They had a WRAP meeting this afternoon. One of the things discussed was the Walpole Road-side Clean-up which they participated in for the second year. They took in 1,102 pounds of bulky items (trash, part of an asphalt roof, beer bottles and cans, etc). There was 732 pounds of construction debris, 28 pounds of metals, TVs were 70 pounds and 16 tires. Tara Sad was in charge; she broke the group up and assigned different streets and roads. It included Drewsville and North Walpole. He had people come in to ask if they could continue to pick up. He told them they could and he would give out the blue bags no matter what time of the year it is.
They are switching into the summer mode at the Center; they are able to do more up-keep and maintenance. They painted some of the yellow railings. Two Hooper youth that are coming this summer and two other families came in to ask if their sons could come in to do some volunteer work. He talked to them about the criteria and what they would expect. The Watkins Garden would like one-or-two volunteers to help with the watering and other maintenance. It is starting to look really nice. The re-use center started a new trend last fall and is continuing this year. Some jewelry came in last fall that had some good value so they took it to a consignment shop and got approximately $300 for it. Most items are now being tagged. The center is taking in more money but people are bringing in better quality items.
The River Record is no longer being published. The WRAP Committee used to do an article so they have switched to the Vermont Journal which is known as The Shopper.
One of the ladies works at Home Depot and they started talking about it would be nice if they donated paint. Home Depot is willing to donate up to $50 of paint to the Center. It is colors that have been rejected by their customers so it is about $15/gallon. It is within the colors they are looking for.
A few weeks ago he found out that Alstead will no longer take glass. Acworth has decided that they will do a trial basis with just their own glass. Mr. Colburn pointed out that they had just emptied their container and it takes about two months to fill it so they have a two month window to do something. The impact for a full year is about $5,000. He could make arrangements to have it taken to Keene for about $150/trip, in Keene there is a tipping fee of $25/ton. He anticipates taking out three loads this year; about $2,600. It should not affect the bottom line of the budget.
Mr. Colburn advised that they changed to a new wire on the balers; it turned out to be cheaper. They shipped out cardboard today and are getting ready to ship other items. He anticipates they will have about the same revenues as last year. They will have compost again next year; maybe 120 cubic yards.

ACCOUNTS PAYABLE:
Mr. Dalessio moved to approve the Accounts Payable check register and manifest for checks dated June 13, 2014, in the amount of $50,942.17. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

PAYROLL:
Mr. Dalessio moved to approve the payroll voucher for the week ending June 07, 2014, in the amount of $20,484.01 and the electronic transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,609.37. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – June 5, 2014: Mr. Dalessio moved to approve the Minutes of the Selectboard meeting of June 5, 2014, as submitted. Seconded by Mr. Street. With Mr. Dalessio and Mr. Street in favor, the Minutes were approved. Mr. Aldrich abstained as he was not present at this meeting.

INTENT TO EXCAVATE:
AVANRU DEVELOPMENT, Main Street, Map & Lot #012-013-004: Mr. Dalessio moved to approve the Notice of Intent to Excavate, #14-461-06-E, for Avanru Development, 504 Main Street, as submitted. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

NORTHCOTT, Cheney Hill Road, Map & Lot #013-053-001: Mr. Dalessio moved to approve the Notice of Intent to Excavate, #14-461-07-E, for Ben Northcott, Cheney Hill Road, as submitted. Seconded by Mr. Aldrich. With all in favor, the motion was approved.
Mr. Dalessio advised that the 0.2 acres will have to come out of Current Use.

COMMITTEE REPORTS:
The Selectboard received and reviewed Minutes of the following meetings:
 Conservation Commission – June 2, 2014;
 North Walpole Village District Board of Commissioners – June 2, 2014; and
 Planning Board Workshop Session – May 27, 2014.

PROPERTY TAX ABATEMENT:
NH PUBLIC BROADCASTING, INC: Mr. Dalessio moved to grant the Property Tax Abatement in the amount of $7,782.00 for NH Public Broadcasting, Inc. The property was not marked exempt in the assessing records prior to the first tax billing. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

NEW BUSINESS:
LETTER FROM WALPOLE CONSERVATION COMMISSION: The Selectboard acknowledged receipt of the letter from the Walpole Conservation Commission regarding a complaint from an abutter to 504 Main Street, a/k/a Avanru Development Project. Mr. Aldrich attended their recent meeting on June 2nd. Mr. Dalessio felt they should send a letter to the NH Department of Environmental Services to make sure that everything is in compliance and to ask that they take a look at the property. There was a consensus to contact the DES; Mr. Street will draft the letter.
Mr. Dalessio moved that the Selectboard write a letter to the NH DES and reference the letter from the Walpole Conservation Commission as the landowner asked the Selectboard to be sure everything is in compliance. The Selectboard issued a Notice to Excavate at this meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved.

SAVINGS BANK OF WALPOLE – Paperwork: Mrs. Clough explained that Mr. Boas needed to open a new savings account for the $1,000 that came in for the Recreation Committee. It was an anonymous donation. He will be holding it on a temporary basis until the Recreation Committee decides what they want to do with it. The Selectboard signed the paperwork.

RECREATION DEPARTMENT PERSONNEL FORMS: The Selectboard signed the personnel forms for the summer employees. Mrs. Clough put the new conditions on the forms.

BOOKKEEPER JOB DESCRIPTION: A draft copy of a job description for a full time salaried Bookkeeper was distributed for the Selectboard to review.

OLD BUSINESS:
ASSESSMENT APPEAL LETTER: The Selectboard received a letter from the Lincoln Street Property Tax Services, LLC regarding the Assessment appeal for Tax Year 2013 for J.R. Development, LLC. Avitar Associates had previously recommended that their request for an Abatement be denied. Mrs. Clough pointed out that the next step is for them to go to the Board of Land and Tax Appeals. She will send them a letter to acknowledge receipt of their letter.

AVITAR TERRA MAPPING: Mr. Dalessio had attached his comments to the purchase order as the Selectboard previously voted to proceed with a three year contract with Avitar Associates of New England, Inc. for the initial conversion and updating of the Town’s paper parcel maps to electronic format and for updating the electronic files for the new two years. The Selectboard signed the original document.

NON-PUBLIC SESSION:
Mr. Dalessio moved to enter into a Non-Public Session pursuant to RSA 91-A:3 II to discuss (c) Reputations and (e) Pending Claims or Litigation. Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:38 PM.
The regular meeting resumed at 7:45 PM. No announcements were made.

RECESS SELECTBOARD MEETING:
Mr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. With all in favor, the motion was approved.
The regular meeting resumed at 8:09 PM.

ADJOURNMENT:
Mr. Dalessio moved to adjourn this meeting. Seconded by Mr. Aldrich. With all in favor, the motion was approved at 8:10 PM.

Respectfully submitted,
Regina Borden, Recording Secretary

TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
JUNE 5, 2014

Selectboard Present: Chas Street (/Chair); Steven Dalessio; (Absent: Whitney Aldrich)

CALL TO ORDER: Mr. Street called this meeting to order at 6:00 PM in the Walpole Town Hall with five people in attendance.
These are unapproved Minutes.

PUBLIC BUSINESS:
ALICIA FLAMMIA: The Selectboard received a letter from Alicia Flammia to file a formal complaint based on her inspection of the Avanru Property excavation she made from her property at 183 Upper Walpole Road (abutter). She noted:
 No obvious wetland delineation flagging was observed;
 Excavation was occurring within 2 feet of standing water, cattails, ferns, sedges (potentially within the wetland boundary)l
 No erosion and sediment control was being employed for soil piles or excavations adjacent to wetland areas.
Ms. Flammia attached two photos showing the excavation adjacent to areas of standing water and wetland vegetation. She is looking for Mr. Franks’ assurance that there is no digging in the wetlands. Ms. Flammia contacted Mr. Ridgley Mauck, P.E. at the NHDES who approved the Alteration of Terrain Permit; he is looking into it but essentially had not yet done the research. He did say they are approved to excavate right up to the wetlands boundary but Ms. Flammia’s concern was that she could not see flagging. She does not know whether or not work is being done in the wetlands. She also does not know what was in the bulk of the Alteration of Terrain Permit regarding setbacks from the wetlands. DES wanted to be sure she contacted the Selectboard and the Conservation Commission. DES is going to contact the engineer they used on the permit to see who marked the boundary, etc. Mr. Street heard that the silt fences are up. Mr. Franks said he appreciates Ms. Flammia’s concern about what is going on at the property but for insurance purposes he asked that Ms. Flammia and Mr.Seth Andrews stay off his property and that includes Red Barn Lane. He stated that the Storm Water Protection plan is in place, EPA was contacted, the silt fence is up even though they did not need to put it up based on the premise that water flows down hill. The Selectboard can talk to Hodgkins and Sons who are doing the work. Form PA-38 was filled out. Mr. Dalessio said if they were to pull the Storm Water Protection Plan and have somebody qualified go to the site to do an inspection would he be confident that an inspector would find him in compliance with the plan that was submitted with the Site Plan. Mr. Franks said “no question”; everything was done correctly. Right now they are moving top soil which does not get into the Storm Water Protection Plan aspect of this. He filled out the Notice of Intent to Excavate but, before submitting it the question was whether they were going to be above or lower than the 1,000 yards. Mr. Dalessio pointed out that the form needs to be submitted before the excavation rather than after. The $100 does not have to be paid if the excavation is less than 1,000 yards. The Selectboard have to sign the document before it goes to the State. Some soil will be coming back; some was sold. Mr. Franks was led to believe that the excavation form did not have to be submitted if it was lower than the 1,000 yards so he will bring in the form. He understands Ms. Flammia’s position but he hopes they can understand his as well. It has been four years into the project, it is a big investment. Mr. Street asked Mr. Franks to reiterate to Hodgkins & Sons and any other contractors that this is a visible project and they have to adhere to the guidelines. He recommended that Mr. Franks check with Mrs. Clough to be sure all the documents are in order. Mr. Street hopes that eventually it will turn out to be a good project for long term and add some value to the Town.

CONGRATULATIONS: The Selectboard congratulated Mrs. Peggy Pschirrer for being the recipient of the Community Citizen Award from the Walpole Grange. Mrs. Pschirrer was very surprised and honored to receive this award.

RECESS SELECTBOARD MEETING:
Mr. Dalessio moved to recess this Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Street. With all in favor, the motion was approved at 6:18 PM
The regular meeting resumed at 6:48 PM.

ACCOUNTS PAYABLE:
Mr. Dalessio moved to approve the two Accounts Payable check registers and manifests for checks dated June 6, 2014, in the amounts of $73,304.68 and $782.04. This includes a payment of $40,000 to the Walpole Fire District. Seconded by Mr. Street. With all in favor, the motion was approved.

PAYROLL:
Mr. Dalessio moved to approve the two Payroll Vouchers for the week ending May 31, 2014, for checks dated June 6, 2014, in the amounts of $14,853.06 and $520.00. Seconded by Mr. Street. With all in favor, the motion was approved.
Mr. Dalessio moved to approve the two electronic transfers for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amounts of $4,376.37 and $123.71 for the week ending May 31, 2014. Seconded by Mr. Street. With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – May 29, 2014: Mr. Dalessio moved to approve the Minutes of the Selectboard meeting of May 29, 2014, as submitted. Seconded by Mr. Street. With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – May 29, 2014: Mr. Dalessio moved to approve the Minutes of the Non-Public Selectboard meeting of May 29, 2014, with the following amendment: “There was a consensus that it would be a full-time position”. The Minutes will remain sealed. With all in favor, the Minutes as amended, were approved

PROPERTY TAX REFUNDS:
BRESLAND, Old Drewsville Road, Map & Lot #012-062-000: Mr. Dalessio moved to grant the Property Tax Refund to Karen Bresland c/o Barbara Kurkul in the amount of $138.21. Seconded by Mr. Street. With all in favor, the motion was approved.

FRANK WHITCOMB CONSTRUCTION, Whitcomb Road, Map & Lot #015-035-000: Mr. Dalessio moved to grant the Property Tax Refund to Frank Whitcomb Construction in the amount of $254.40. Seconded by Mr. Street. With all in favor, the motion was approved.

NEW BUSINESS:
TRAFFIC HAZARD EMAIL: Mr. Street acknowledged receipt of an email from a concerned citizen about bushes blocking Ramsey Hill onto Maple Grove. The Highway Department responded and cut the bushes back.

D.A.R.E. GRADUATION: The Selectboard acknowledged receipt of an email from Officer Mike T. Tollett, D.A.R.E. Officer with the Walpole Police Department, inviting the Selectboard to attend the Drug Awareness Resistance Education graduation ceremony next Tuesday, June 10th at 10:00 am in the Middle School gymnasium. The students have worked hard for the past 10 weeks and they want this to be a special occasion. The Selectboard will check their calendars and hope to attend.

OLD BUSINESS:
AVITAR MAPPING: Mr. Dalessio requested that the Selectboard go ahead with the Avitar Mapping system to convert the paper maps to digital as there are two needs. The Town already owns the software from Avitar but it is not being used. It will allow them to build zoning maps; there is a lot of functionality. This will be an up-grade. Mark Houghton needs this for the Water Department but he has to decide what software he needs. He is getting pressure from the Government agencies and it is tied into that funding. The cost will be approximately $8,550. Mr. Dalessio suggested doing a three year contract. He will try to negotiate for $2,500 this first year to meet the budget; the balance can be spread out over three years at $2,850 each year. Mr. Dalessio will write the purchase order.
Mr. Dalessio moved that the Selectboard accept the Avitar Associates of New England proposal to convert our paper maps to electronic files on a three year contact with the price not to exceed $2,850 each year for three years. Seconded by Mr. Street. With all in favor, the motion was approved.

DANA HEMENWAY: The Selectboard acknowledged correspondence from Mr. Hemenway.

TOWN BENCHES: The Selectboard acknowledged receipt of a note from Sarah Downing that the benches behind St. John’s church need to be repaired. This will be forwarded to the Highway Department for corrective action.

ADJOURNMENT:
Mr. Dalessio moved to adjourn this meeting. Seconded by Mr. Street. With all in favor, the motion was approved at 7:09 PM.

Respectfully submitted,
Regina Borden, Recording Secretary

Thank you, Marilou Blaine for getting us these minutes.  One more way to try to stay up-to-date with what is happening in Walpole. – Lil

Walpole Zoning Board of Adjustments

Minutes: July 16, 2014

Present: Board members: Chair Myra Mansouri, Vice-Chair Peggy Pschirrer,  Ernie Vose, Jan Galloway LeClerc. Alternates: Judy Trow.

Absent: Board members: Mary Therese Lester. Alternates: Bob Anderson, Stephanie Stoughton.

Roll Call: Ms. Mansouri called the meeting to order at 7:32 p.m. She asked Alternate Judy Trow to sit in as a board member.

Minutes: Ms. Mansouri said in the third paragraph of the section on the Special Exception hearing of the minutes the honorific was left out. It should read Ms. M. T. Lester. Mr. Vose made a motion to accept the minutes with the correction. Ms. LeClerc seconded the motion and the motion was unanimously approved by the board.

New business: Mr. Ray Boas and Ms. Barbara Kasper of Walpole and Ms. Lynne Rollins-Kinnier of Maryland, have purchased the American Legion building at 73 Main St., Walpole, for the purpose of moving the Costume Ladies business from its present location in a portion of the building where Mr. Rob Kasper’s law offices are on Main Street to the former Legion building.

Mr. Boas said that the second story will be used for storage and the first story will be retail. The entrance to the building will be from the rear with an emergency exit in the front from a doorway and three steps on the west side of the expansion, facing towards the driveway.

The owners’ plans are to remove the concrete pad, which includes the sidewalk and three steps into the building. That area will be grass. The facade of the building will change by increasing the area where there are now double doors with a 5-foot-by-5.83-foot expansion. This will be where the display window is.

The flagpole will remain, but by request of  the American Legion, the lettering saying American Legion and its number will be removed. The back of the building will remain the same as now with the exception of switching the door to the entrance from the side to the back of the building. The parking lot will remain as it is now – hard pack.

Ms. Mansouri asked it there would be steps at the back entrance. Mr. Boas said he wouldn’t know until the entrance was built if steps would be needed. Then Ms. Mansouri asked what they would do as far as keeping cars from going near the entry way. The area needed something like a curb to safeguard shoppers going into and out of the building. Ms. Kasper suggested railroad ties. Ms. Mansouri said that would work.

Mr. Boas said that Mr. Herb Hurlburt of the Walpole Fire Department and Mr. Mark Houghton of E.E. Houghton Plumbing and Heating have looked at the building and whatever they say are requirements, it will be done.

Ms. LeClerc made a motion for a hearing at the Zoning Board’s next meeting in August for Expansion of a Non-conforming Use. The motion was seconded by Mr. Vose and approved by the board.

Signage for the new building: Ms. Kasper asked about permission for a sign and wondered if the matter could be settled now since it is a simple 7-foot-by-2-foot oval sign that will replace the sign that formerly had the name of the Legion Lodge on it.

Mr. Vose said that the signage conforms to the ordinance and made a motion to accept  Ms. Kasper’s request. The motion was seconded by Ms. LeClerc and approved unanimously by the board.

Update on Tim Graves Gravel pit hearing: Mr. Vose reported that Ms. Rodriques sent a letter to Mr. Tim Graves offering to sell her property to him for $200,000.  He said the state still has to look at the site before rendering a decision in court.

Sprint work on Fall Mountain: Sprint has a tower on Fall Mountain in North Walpole. A company representative, Ms. Kerra McMullin, was asking for information on who is responsible for permitting in the area. Sprint wants to add an antenna to the Fall Mountain tower.

Ms. Mansouri directed the secretary to have Ms. McMullin contact someone from the North Walpole Zoning Board and also the Walpole Planning Board, which is in charge of cell towers. Ms. Pschirrer suggested Ms. McMullin talk to Ms. Barbara O’Brien, a commissioner in North Walpole. Ms. Mansouri suggested Mr. Jeff Miller, the chair of the Planning Board.

Ms. Trow found the reference to telecommunications in our zoning ordinance. It is Article IV, Part J but doesn’t say what the actual ordinance says.

Site Plan Review Amendment added by Planning Board: Board members received a copy of an amendment to the Site Plan Review that was voted on by the Walpole Planning Board. The amendment deals with excavation and timber cutting.

Ms. LeClerc said that the RSA states that residents can cut timber to build a house and also sell it for fire wood as long as its not their main business.

Walpolean: The secretary said that Ms. Lil DeCoste had approached her about submitting the Zoning Board minutes to her to put in the Walpolean. Board members didn’t object saying it was good to have them more available to the public. Mr. Vose said the minutes must say that they are unapproved minutes.

Handouts to the board members were: a copy of the telephone and emails of all board members and alternates; minutes of last month’s meeting; a copy of an article from Town and City titled “Q and A: Preparing a Certified Land Use Record”; and a Keene Sentinel article on the latest events in the Spofford Zoning Board vs. Spofford Selectmen dispute.

Respectfully submitted,,

Marilou Blaine, Secretary.

These minutes are unapproved and will be reviewed at the August 20, 2014, meeting for corrections, additions and/or omissions.

Mary Shoppmeyer asked that I share the following request. – Lil

TOWN OF WALPOLE

PLANNING BOARD MEETING

JULY 8, 2014

Presiding: Jeffrey Miller (Chair), Robert Miller (Vice-Chair), James Aldrich, (Secretary), Dennis Marcom, Jason Perron.

Alternates: Ed Potter, Jeff White.

Absent: Kelley Hicks, Chas Street (Selectboard Representative).

Recording: Marilou Blaine, Recording Secretary.

These minutes are unapproved and will be reviewed at the August 12, 2014 meeting for corrections, additions and/or omissions. There were eight people in attendance.

Meeting Opened: Mr. J. Miller, Chair, called the meeting to order at 7:02 PM in the Walpole Town Hall.

Roll Call: Mr. J. Miller asked Alternate Ed Potter to sit in for Kelley Hicks.

Minutes: Mr. Marcom said that on page 2 of the minutes, the seconded paragraph from the bottom, he stated that the roof appeared to have a curb, not a curve. The minutes were accepted with that correction.

Public Hearing No. 1: J. R. Development, LLC – Site Plan Review: Cont’d – Add a 2,030 square foot building to be used as cold dry storage behind the existing building in North Meadow Plaza. Town Tax Map No. 12, Lot No. 55. This is in the Commercial Zoning District.

Prior to introducing Mr. David Zhang who was representing J.R. Development, LLC, Mr. J. Miller read from a 1982 document showing that the Walpole Zoning Board of Adjustment granted a variance to Ames Department Stores for common walls. The document says, “to terms of Article VI, Section E2, of the Walpole Zoning Ordinance – to allow subdivision of property of Ames Department Stores, Inc., Route 12, Walpole, New Hampshire, without a sidelot line requirement on either side of the common boundary of Lot 1-A and 1-B, as shown on the plot plan of the proposed subdivision, in order to construct adjoining stores with a common wall.”

Mr. J. Miller said there was a concern about whether or not a common wall was approved, but the concern seems to be answered with the finding of the 1982 document by Regina Borden.

Mr. Zhang explained what J.R. Development, LLC intends to do –  put an addition on the back of the building in the area where the Bargain Furniture Store was. It is about a 2,000 square-foot building, 70 feet by 29 feet, to be used for cold dry storage. He doesn’t know who the tenant will be.. It will be unheated. The building will be metal with a metal roof. There will be three doors; one going into the building from the store, one in the back and an overhead door. The colors will match the existing colors of the building. The roof will be pitched, starting off at the height of the existing building and dropping down to 9 feet.

Mr. R. Miller, recalling comments from from a tenant at last month’s meeting, asked about rain water pouring into the back part of the building. It was reported that there were water leaks coming through the wall into the breaker box and the pull alarm was corroded. The water was going over the electrical service and at one point water got into the pull alarm in the Liquor Store and set it off.

Mr. J. Miller asked if there were any other concerns.

Mr. George Hurlburt, a building inspector with the Walpole Fire Department, said he had quite a few concerns. Some were about the problems that already existed.

Mr. Zhang said that they will be coordinating with the utility company and relocating the boxes.

Mr. Hurlburt asked if the building was going to be sprinkled.

Mr. Zhang said if the codes required it.

Mr. Hurlburt said it is best to have a building sprinkled. He added that he didn’t see any concrete plans other than a metal building.

Mr. Zhang responded that it was the intention of the architect to get the approval and then work on construction-level drawings.  He then asked if Mr. Hurlburt was suggesting that we show where the utilities were to be located on the plans.

Mr. Hurlburt said  that should be done before the building is approved.

Mr. J. Miller said that at this time because of the concerns, it would best for Mr. Zhang to go back and address some of the  issues. He moved to table the request. The move was seconded. He asked Mr. Zhang if he would be back next month. Mr. Zhang replied that he would be.

Public Hearing No. 2 – John Sheldon and Annette Newton and Southwest Community Services – Boundary Line Adjustments. Town Tax map No. 25, No. 26 and No. 28. This is in the Residential B and Rural Agricultural Districts in Drewsville.

Mr. Joe DiBernardo, DiBernardo & Associates, LLC, was representing John Sheldon and Annette Newton regarding property in Drewsville, across from The Common, and abutted on the south by Southwest Community Services on Old Cheshire Turnpike. The couple is buying property from Southwest Community Services and wants the boundary line adjusted so it includes their current property on Common Road. Southwest Community Services would continue to own the property on which the apartment and the Head Start School sit. So the boundary line adjustment would take 5.46 acres and add it to the couple’s property on Common Road for a total of 12.14 acres.

In addition, the couple was  also applying for an adjustment to a property that they own next door to their home. The current property line goes through the house and they would like to move it about 5 feet to the south, so the house would be solely on its own lot, Lot 25. A variance was approved by the Walpole Zoning Board. The lot would change from .44 to .55 acres.

The Chair asked if the board had any questions. They did not so the hearing was closed.

Public Hearing No. 3: Amendment to the existing site plan review. Section VII, Plat Submission Items.

The amendment reads B. Plat Submission Items – Unless specifically waived by the Planning Board, all Site Plan Review Applications shall include the following information:

Plan for timber/earth excavation in accordance with RSA 79 and RSA 155-E and the Walpole Regulations Concerning Earth Excavations, respectively. A copy of the Form PA-7 (Notice of Intent to Cut)/ Form PA-38 (notice of Intent to Excavate) and excavation permit is require to be submitted with the Site Plan Application if required by RSA 79:10, RSA 72:B:8, and/or the Walpole Regulation Concerning Earth Excavations.

Mr. J. Miller said that this was brought to the attention of the Planning Board by Ms. Myra Mansouri, Zoning Board of Adjustment Chair. He added that it gives the town income opportunities if they are excavating certain portions of properties and selectmen will know they have to tax this type of excavation.

Mr. Jason  Perron asked about how revisions to the site plan work; how were they documented. Mr. J. Miller responded that the clerk will add the amendment to the site plan. Mr. Miller closed the public hearing.

Decisions on the public hearings:

Mr. J. Miller said the first hearing was tabled but that he wanted discussion on the other two matters. Regarding the boundary line adjustments, Mr. Aldrich made a motion to accept it as presented. The motion was seconded and the board voted unanimously to approve the motion.

Regarding the site plan review amendment, a motion was made and seconded to add it to the Site Review plan and it was unanimously approved.

New business: Mr. Henry Fletcher of Maple Grove Road requested a subdivision of his property on Map No. 9. Lot 4 in the Rural Agricultural Zone; Lot 1 will be 5.01 acres; Lot 2 will be 65.79 acres. Lot 1 will have frontage of 747 feet and Lot 2 will have frontage of 1210 feet. There is no proposed change in use of the property.

Mr. Fletcher said he wanted to separate the house from the barn. He presented several maps for board members to look at.

Mr. J. Miller asked if Lot 2 had access. Mr. Fletcher said Lot 2 would have access at the circle at the end of the drive. The map says that there is a right of way over Lot 1 for the benefit of Lot 2.

Mr. J. Miller set up a hearing for next month, August.

Other business: RN Johnson subdivision – Teragram Properties, LLC.

Mr. J. Miller said the the closing date on the RN Johnson property was on July 14. In order to have the closing, the Plat must be registered, but they have to meet the conditions of the demolition and the setbacks.

Mr. Miller made a site visit to the property earlier that day and said that there were things that were promised to be done that were not done. There were beams still in the building and it was his impression that once they take the middle thing out they are also going to include both ends so they will be separate buildings. And this has not happened.

Mr. J. Miller added, there is also a cement /asphalt floor, which technically should be removed. Looking at the condition and the time frame, it doesn’t seem that the July 14 date will be met.

One idea, Mr. Miller said, was to sign the plat, but it was not official until there are two signatures. He said if he felt the work was near completion he would feel comfortable doing that but right now there is too much to be done.

One board member asked if he was correct in thinking that there can’t be a closing on the property until the work is finished. Mr. Miller agreed.

Another said if the buildings are still connected, it’s not finished.

Mr. J. Miller said, the intent was to clean it up and divide it.

Another comment was that the floor is part of the building so the floor should be removed, too.

Mr. Miller wanted to know if they were all on the same page, or in agreement, that the work hadn’t been completed.

Board members said they were.

Mr. Miller asked Ms. Mansouri to deliver the decision of the board that the plat wouldn’t be signed until the work is finished. She said she would.

July workshop – Mr. Miller said that since there was no business pending that the usual fourth Tuesday workshop would not be held this month.

The meeting was adjourned at 7:45 p.m.

Steve Fortier forwarded this press release describing a pretty easy and painless way to lend your support to Meeting Waters YMCA. – Lil

When Clark-Mortenson’s “Facebook Task-Force” came up with the creative idea to turn “likes” on their Facebook page into scholarship dollars for Meeting Waters YMCA’s Reach Out to Youth Fund, they then thought, “And why not invite some friends of ours to join us?” On July 1^st, Clark-Mortenson along with Savings Bank of Walpole, Claremont Savings Bank and Brattleboro Savings and Loan all launched campaigns through which they will donate $1 for each new “like” on each of their pages to the regional Y’s youth scholarship fund. The campaign runs through the month of July.

According to Sarah Dresser, chair of Clark-Mortenson’s Facebook Task Force, “This is a Win/Win! We get to raise money for a great organization, we get to partner with other businesses that focus heavily on supporting the communities that surround us, and we get to increase our social media footprint! It doesn’t get much better than this!”

Meeting Waters YMCA Executive Director Steve Fortier is grateful for the Clark-Mortenson partnership. “We’ve partnered with Clark-Mortenson for insurance and risk-management support since before I joined the Meeting Waters Y staff in 1998. They’ve always been fantastic business partners. Now, as their ‘2014 Charity of Choice’ they’re supporting us in a number of other ways, as well, including this innovative idea of turning ‘likes’ into scholarship funds. Like us, the folks at Clark-Mortenson are deeply committed to the well-being of the people in the communities they serve. And, they pulled in three other pillar institutions in the region to join them. We’re grateful for the support of all four organizations.”

For more information about the Facebook campaign, visit the pages of Clark-Mortenson Insurance & Financial Services, Savings Bank of Walpole, Claremont Savings Bank, Brattleboro Savings and Loan and/or Meeting Waters YMCA.

At The Market This Week

Hi all
This week at the market will find the arrival of fresh produce and fresh poetry. Summer weather and clear skies will bring us the beginnings of bounty. Fresh veggies begin to arrive at the market, summertime favorites such as summer squash and zucchini, peas, beans, green onions providing the freshest flavors for your meals.

Freshly baked breads, hand made cheeses, and locally grown mushrooms to please your palate. Pickles, preserves and fabulous fresh and locally made condiments such as garlic scape pestos… is your mouth watering yet? It should be.

Locally grown grass fed meats: beef, chicken, and pork – nitrate free bacon – try a ham steak on your grill? Once you try the local version, you’ll never go back to that water stuff at the grocery store.

We are joined by Christopher Clauss for poetry reading this week. Also this week, a massage therapy student from the River Valley Tech Center, is planning to join us. She will be giving short chair massages, the proceeds she earns will be a donation to the Fall Mountain Food Shelf, how cool is that, you can do something good for yourself, and something even greater for others.

if you need more info about the market check out the website: Walpolefarmersmarket.com or you can call me at 445-5104. See you tomorrow at
Holly
For the Walpole Farmers Market

FALL MOUNTAIN REGIONAL SCHOOL DISTRICT

SCHOOL BOARD MEETING

Fall Mountain Regional High School Library

Monday, June 9, 2014

Board Chairperson, Mary Henry called the meeting to order at 6:35 PM in the Fall Mountain Regional High School Library. In attendance were, Linda Christie, Lil DeCoste, Gabe St. Pierre, David Hogan and Andy Collins.  Lori Landry and Jamie Teague were also in attendance.

APPROVAL OF MINUTES

Motion: (Christie/DeCoste) to approve the minutes from Tuesday, May 27, 2014 Public Session. Passed unanimously.

Motion: (DeCoste/Streeter) to approve the minutes from Tuesday, May 27, 2014 Non-Public Session. Passed unanimously.

RECOGNITION OF PUBLIC INPUT

Doug Ring, Jr. High Football Coach addressed the board regarding a request to purchase a few new pieces of equipment, via donation for the younger football players. Mr. Ring explained that the existing equipment is often not size appropriate.

Mr. Collins thanked Mr. Ring for coming forward with the plan.

A conversation ensued regarding the possibility of a freshman basketball reserve team in the future.

Mr. Ring thanked the board for their time. 

REPORTS OF ADMINISTRATORS

Superintendent Landry reported that Dori Ferreira and Frank Mazzolla traveled to California to represent Fall Mountain at a National Board Certified Teacher Conference. Fall Mountain received national acclaim for their work on the process.

Ms. Landry also mentioned that she attended awards night last week, she thanked the high school guidance department and congratulated the students for all of their hard work.

Superintendent Landry reported that she is still working with the NH Deputy Commission on a resolve to the RVTC CTE program. They are working to get a Memo of Understanding in place in the near future.

Ms. Landry spoke to the ICLE survey explaining that it was available on the FMRSD website. She encouraged the board and community members to go on and fill it out.

Jamie Teague reported that the funding for the efficiency project has finally come through and she has brought the information for the board to review and vote on this evening.

NEW BUSINESS

Motion: (DeCoste/Christie) to approve the following co-curricular positions:

David Gibb, Boy’s Soccer Coach & Co-Drama Leader (Vilas)

Lisa Therrien, Wellness Coordinator (AAA)

Toni McDougle, Activities Director (WAA)

Lorraine Brooks, Co-Lead Teacher (WPS)

Kristie Kinson, Co-Lead Teacher (WPS)

Motion: (St. Pierre/Collins) to table until further discussed in non-public session. Passed unanimously.

Motion: (Streeter/Hogan) to approve the following 2014-2015 conditional contracts:

Stephanie Griffin, Paraprofessional (CPS)

Rebecca Bailey, Paraprofessional (CPS)

Ben Crawford, Special Education Teacher (Vilas)

Passed unanimously.

Motion: (DeCoste/Hogan) to accept the resignation of Shanna Ketchum, 4^th grade Teacher, Alstead Primary School effective June 30, 2014. Passed unanimously.

Motion: (DeCoste/Hogan) to accept amended policy IHBG-Home Education Instruction for second reading and adoption. Passed unanimously.

Motion: (DeCoste/Christie) to accept new policy GBEBB-Employee-Student Relations for second reading and adoption.

Motion: (St. Pierre/Christie) to table new policy GBEBB-Employee-Student Relations for second reading and adoption. Passed unanimously.

Motion: (Christie/Hogan) to accept amended policy GBCCAC-Maternity Leave for second reading and adoption. Passed unanimously.

Motion: (Collins/Christie) to approve an overnight field trip for the FMRHS track team to attend the NH State Heptathalon and Decathlon, June 21-22, 2014. Passed unanimously.

Motion: (Christie/Collins) to grant Lori Landry, Superintendent permission to provide contract approval from June 24, 2014-August 11, 2014. Passed unanimously.

Motion: (DeCoste/Christie) to approve the transfer of Katie Parsons from 2^nd Grade Teacher to PK Teacher, CPS effective August 21, 2014. Passed unanimously.

Motion: (DeCoste/St. Pierre) to approve a one-year leave of absence to Jeremy Martin, Science Teacher, CMS effective for the 2014-2015 school year. Passed unanimously.

Motion: (Christie/DeCoste) to approve a co-curricular contract for Emily Frithsen, Wellness Coordinator, CAA effective August 25, 2014. Passed unanimously.

Motion: (St. Pierre/Collins) to adopt a resolution to reimburse the Fall Mountain Regional School District’s general fund account 10-1801-000-000 for the monies paid out to Energy Efficient Investments for lighting retrofits, heating control upgrades, concrete work and propane tank installation as outlined in Transmittal #CP000997-001 in the amount of $74,558.10 from the total project energy lease project funded by Municipal Leasing Consultants in the total amount of $1,388,897.  The original expenditure to EEI was made on May 22, 2014, check #24275. Passed unanimously.

TREASURER’S REPORT

Motion: (St. Pierre/Collins) to approve the Treasurer’s Report as presented for period ending June 9, 2014. Passed unanimously.

Payroll:                                  $ 664,897.09

Accounts Payable:              $ 297,029.35

OTHER

Jamie Teague explained to the board that a decision was made to longer allow the high school students who carry large lunch balances to charge anymore.

Motion: (DeCoste/Christie) to enter into non-public session. Passed unanimously.

After an affirmative roll call vote, the board entered non-public session at 7:15 PM under RSA 91-A:3 (a) (c) to discuss a student issue and two personnel issues.

The board exited non-public at 8:44 PM and resumed public session.

Motion: (St. Pierre/Hogan) to seal the non-public minutes per RSA 91-A:3 (a) the dismissal, promotion, or compensation of any public employee or disciplining of such employee and (c) matters, which, if discussed in public, would likely affect adversely the reputation of any person.  Passed unanimously.

Motion: (St. Pierre/Hogan) to adjourn the meeting. Passed unanimously.

Hearing nothing further, the board adjourned at 8:49 PM.

Respectfully submitted,

Misty D. Bushee

School Board Clerk

TOWN OF WALPOLE

PLANNING BOARD MEETING

JUNE 10, 2014

Presiding:        Jeffrey Miller (Chair); Robert Miller (Vice-Chair); James Aldrich (Secretary); Kelley Hicks, Dennis Marcom, Jason Perron, Chas Street (Selectboard Representative

Alternates:      Ed Potter, Jeff White

Recording:      Regina Borden, Recording Secretary

These Minutes are unapproved and will be reviewed at the July 8, 2014, meeting for corrections, additions and/or omissions.  There were twelve people in attendance.

Meeting Opened:   Mr. J. Miller, Chair, called the meeting to order at 7:00 PM in the Walpole Town Hall.  He advised that meetings are tape recorded therefore asked anyone who wishes to speak to identify themselves.

Roll Call:  Mr. J. Miller noted that a full Board was present therefore there was no need to call upon the alternate members.

APPROVAL OF MINUTES OF REGULAR MEETING ON MAY 13, 2014 and WORKSHOP SESSION ON MAY 27, 2014:  Mr. Aldrich moved to approve the Minutes of the regular Planning Board (PB) meeting on May 13, 2014, and Workshop Session on May 27, 2014, as printed.  Seconded by Mr. R. Miller.  With all members in favor, the minutes were approved.

PUBLIC HEARINGS:

Mr. J. Miller called this Public Hearing to order at 7:05 PM.  He advised that the application was received, fees were paid, it was duly posted, published in the Keene Sentinel and abutters were notified.

Teregram Properties, LLC – Lot Line Adjustment:  Adjust the boundary line between Lot #002 and Lot #003 and annex, 1.56 acres of Lot #002 to Lot #003, creating a single continuous 4.0 acre lot of record (Lot #003 = 4.0 acres).  Town Tax Map #024, Lots #002 and #003.  This is in the Commercial Zoning District.  There was a consensus of the PB members that this application is complete.

Mrs. Westover submitted a letter from Alan Johnson authorizing her to represent him.  Mr. Wilkins advised that there is a slight change to the application he presented at the last PB meeting.  The four acres of the Alan Johnson property are to be purchased by the Teragram Properties, LLC.  In the process 42-feet / three bays will be removed.  He understands the PB will approve the subdivision but hold the final approval until physical removal of the 42-feet to provide the two 21-foot sideline set-backs between each of the shed sections is accomplished.  Mrs. Westover is handling the paperwork with Mr. Johnson and Mr. Wilkins is representing Teragram Properties. The only change on the plan presented a month ago is they had to adjust the line slightly so it went through a bay for them to have 21-feet on each side.  Mrs. Westover explained that they already hired someone to demolish the three bays but they were waiting to get their approval at this meeting; it will take about two weeks to take it down.  After that is done she will take a picture of it so the PB can see that it has been done and she will deliver the mylar to Mr. J. Miller.

Ms. Berdina Ezequelle asked what they intend to do with the property.  Mr. J. Miller responded that there has been no indication of what will happen to the property.  If they plan future development it will probably require Site Plan Review, that would have to come before the PB and all abutters would be notified.  Mr. Wilkins advised that it is an investment at this point.  No other comments were made.

Mr. J. Miller closed this Public Hearing at 7:11 PM.

Mr. J. Miller called this Public Hearing to order at 7:12 PM.  He advised that the application was received, fees were paid, it was duly posted, published in the Keene Sentinel and abutters were notified.

J.R. Development, LLC – Site Plan Review:  Add a 2,030 square foot building to be used as cold dry storage behind the existing building.  Town Tax Map #012, Lot #055.  This is in the Commercial Zoning District.  There was a consensus of the PB members that this application is complete.

Mr. David Zhang was representing J.R. Development, LLC who own the North Meadow Plaza off Route 12 (the State Liquor Store, Bargain Furniture Store and a portion of Shaw’s).  He explained that the proposed 75 x 29 foot cold dry storage addition will be behind the existing Bargain Furniture Store and is approximately 2,030 square feet.  It will have a metal pitched roof starting at the existing roof elevation and pitching down to about 9-feet with new metal siding; the addition will be 70-feet wide and 29-feet in depth.  The addition will be used for general dry storage, non-heated and non-cooled, no plumbing or mechanical fixtures just some electrical for lighting.  There will be a new door in the back and an overhead door; the colors will match the existing building colors.

Amy Norton, tenant in the Bargain Furniture Store, asked exactly where this addition will be.  Mr. Zhang said it will be off-set from the existing property line which runs between the Ocean State Job Lots store and the Bargain Furniture Store.  It will not be touching the OSJL building.  Ms. Norton stated that when she measured 70 feet from the OSJL wall it comes up to the Liquor Store.  She asked if work is going to be done to the existing building because of the poor condition it is in before something is added on to it.  Mr. Zhang said right now there is an existing tenant in there so it is difficult to do renovations on the existing space when it is occupied by a tenant.  When it is vacant they will add on the cold dry storage unit and make improvements to the existing space.  Ms. Norton pointed out that right now there are water leaks coming through the wall into the breaker box as well as the pull alarm that is all corroded.  Two months ago water got into the pull alarm in the Liquor Store that set it off.  There is a lot of deterioration to the back wall of the building.  Mr. Zhang agreed that some work needs to be done.  J.R. Development took this over toward the end of 2012 but since then there has been a tenant in there so it is difficult to make improvements.  Ms. Norton said there is actually under-mining going on in the pavement.  Mr. Zhang explained that they would be excavating about three-or-four-feet deep, put in a new foundation and proceed from there with the addition; it will be on a concrete slab.  They will be coordinating with the utility company to relocate the propane lines.

Mr. Marcom asked how the different owners enter into the complex.  Mr. Zhang pointed out that it is a long story.  Lot #1-A is owned by Ocean State Job Lots, J.R. Development owns the middle section which is the State Liquor Store, Bargain Furniture Store and a portion of Shaw’s; and the third portion is owned by Shaw’s.  The bank is a separate parcel and owned by them.  Mr. Marcom asked about the drainage off the roof; it appears there is a curve.  Will the addition affect the other structure?  Mr. Zhang said the new roof will be pitched so it will drain toward the southeast side.  They are not creating any new impervious surfaces because right now it is parking lot space.  He does not think it will affect drainage on the existing building.  He believes there is a mixture of gutter and drains on top of the roof.  Mr. Marcom asked if there is egress on the front and back for emergencies.  Mr. Zhang respond there is.  The intent for the addition is to find a tenant who will occupy the entire space with the cold dry storage.  He does not think there will be a separate tenant for the addition as there will not be any frontage and difficult to get in.  Their architect will be preparing construction documents that will be submitted for a Building Permit.

Mr. Jeff White was speaking as a public citizen.  He walks by there at least twice a day as well as three other people in the neighborhood.  His observation is that right in the southeast corner of the addition maybe 80-feet off there is a sink hole.  Close to the sink hole is the dumpster that Shaw’s uses and there is a catch basin there.  It is probably from the trucks backing in; it is soft there.  They re-did the propane tanks but there is still a safety issue there especially with the tanks.  In summary, he asked if he could trust Mr. Zhang and the OSJL, probably yes, but there is a huge maintenance issue there.  Safety is an issue in the parking lot, etc.  Shaw’s re-coated and lined their end of the parking lot.  Take care of what they have but do something about maintenance.  Mr. Zhang had conversations with the OSJL Property Manager and they are trying to work together because of the way it is divided.

Mr. R. Miller asked how the PB can approve an addition to this Plaza because in total it exceeds the 40,000 square foot requirement that they have.  This Plaza was in place before they had this requirement but how can they add more square footage to something that exceeds the regulations they now have in place.  Mr. Zhang asked if he is looking at the entire parcel or separate parcels.  Mr. R. Miller did not feel there is any separation as the buildings are all hooked together.  He feels separate owners is irrelevant.  Mr. J. Miller felt they must have had a Variance in the original approval because they abut each other; it is two separate lots.  Mr. Zhang felt J.R. Development owns about 30,000 square feet.  Shaw’s is approximately 24,000 square feet.  They are grandfathered in.  Mr. Perron asked how the 40,000 square feet is defined.  Mr. J. Miller believes it is 40,000 square feet per lot and they are not exceeding that requirement.  He just wants to be sure that the addition is properly grandfathered in with the original Variance.   It is probably okay but he feels they should double check by doing some research.  This is a technical thing; he does not feel the 40,000 square feet is an issue.

Mrs. Mansouri asked if he is moving that new structure 20-feet from the OSJL lot.  Mr. Zhang the original intention was to have it set back so someone could get in to do maintenance / repairs but they could look into re-evaluating a new location.  Mr. J. Miller clarified that there are three owners: 1) the OSJL store; 2) the Liquor Store, Bargain Furniture Store and a portion of Shaw;s; and 3) Shaw’s.

Mr. J. Miller closed this Public Hearing at 7:36 PM.

REGULAR MEETING:

Teragram Properties, LLC:  Mr. Aldrich does not want the PB to get into setting a precedent.  Mr. J. Miller summarized that there is a conforming lot and the proposal is to have a conforming lot.  R. N. Johnson will still own the other conforming lot in the middle.  In order for Teragram to have the lot they have to meet the zoning regulations.  Attorney Hockensmith advised that the PB can do this but the plat cannot be signed or registered until it conforms to the zoning regulations; not until it is a conforming lot.  A time limit could be placed on the condition.  Mrs. Westover will let everybody know when it is down in case they want to look at it but she will let Mr. J. Miller know.  They will be saving some of the materials to close up the sides so it looks nicer.  It should take about two weeks to demolish the three buildings and close in the ends; it should start at the end of this week.

Mr. Aldrich moved to approve the Boundary Line Adjustment for Teragram Properties, LLC subject to their meeting the set-backs of the zoning regulations.  Seconded by Mr. Street.  With all members in favor, the motion was approved.

J.R. Development, LLC:  Mr. J. Miller felt the square footage is not an issue because it is so segregated but he would like to do research to be sure they are not creating set-back issues.  Mr. Perron felt they should look for verbiage on the 40,000 square feet to be sure it is clear.  Mr. Marcom is concerned about the fire egress for the addition.  Mr. J. Miller suggested that Mr. Zhang contact the Fire Department.

Mr. R. Miller moved to table this application for J.R. Development, LLC until the next meeting on July 8, 2014.    Seconded by Mr. Aldrich.  With all members in favor, the motion was approved.

NEW BUSINESS:

John Sheldon:  Mr. Joe DiBernardo, DiBernardo & Associates, LLC, advised that this property and the Southwest Community Services property are located in Drewsville.  They are proposing a Boundary Line Adjustment between these two properties and John and Annette Sheldon are doing a Boundary Line Adjustment between themselves.  He explained the plan.  They are moving the line over so the house can be solely on one lot.  They went to the Zoning Board of Adjustment and got a Variance for that change.  John and Annette Sheldon would like to take an area owned by Southwest Community Services and add it to their existing lot.  Southwest Community Services will keep an area for the former Mansion because of State septic issues. Southwest Community Services will have 3.13 acres and Sheldon will have 6.68 acres.

Mr. Aldrich moved to schedule a Public Hearing for the July 8, 2014, Planning Board meeting.  Seconded by Mr. R. Miller.  With all in favor, the motion was approved.

OLD BUSINESS:

Excavation Tax and RSA 72-B – Proposed Draft For The Site Plan Review:  The PB approved the recommending language.

Mr. R. Miller moved to schedule a Public Hearing for the July 8, 2014, Planning Board meeting.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OTHER BUSINESS:  There was no Other Business presented at this meeting.

PLANNING BOARD:

Workshop Session – Reminder:  There will be a Workshop Session on Tuesday, June 24, 2014, at 7:00 PM in the Walpole Town Hall Downstairs Office.

Planning Board Secretary:  Mr. J. Miller noted that this would be Regina Borden’s last public meeting.  He said it has been a pleasant experience and he appreciates all her hard work, time and support for the Planning Board.  The PB presented her with two local paintings by a local artist to remember Walpole and the Planning Board.

ADJOURN MEETING:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mr. R. Miller.  With all members in favor, the motion was approved.  The time was 7:56 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Cc:  PB, ZBA, WCC, Town Offices, BOS

Posted:  Town Hall Lobby, Burdick’s Market, Walpolean