Walpole Staff Meeting Minutes – 5/20/21

Selectboard Present:      Cheryl Mayberry (Chair); Steven Dalessio (late); Peggy Pschirrer

Staff Present:                Sarah Downing (Manager of Administration); Richard Kreissle (Administrator of Finance); Michael Rau (Road Agent/Highway Department); Kraig Harlow (Recreation Director); Helen Dalbeck (Hooper Institute Executive Director); Jane Malmberg (Library Director); Meghan Hansson (Town Clerk/Tax Collector); Regina Borden (Recording Secretary

Staff Excused:               Chief Justin Sanctuary (Police Department); Ben Hoy (Recycling Director)

CALL TO ORDER:  Ms. Mayberry called this Staff Meeting via Zoom to order at 5:00 PM.  The Selectboard members are in three separate locations.  This meeting is being recorded by the Town.

Ms. Mayberry called for a voice roll call of the Selectboard present:  Peggy Pschirrer was present (at home) and Cheryl Mayberry was present (at home).  Steven Dalessio is expected but will be late.

Ms. Mayberry also called for a voice roll call of the Staff members present.  All Staff Members responded that they were present and provided the location.

Finance Office:  Mr. Richard Kreissle, Administrator of Finance, submitted the following report:

            Life in the bean-counting office has been dominated by pulling transactions for our auditors, Vachon, Clukay out of Manchester.  There is less emphasis on the tax collector’s office as they did a tax committal audit required by law because of Sandy Smith’s retirement so that’s lessened the load a bit.

            Audits are an exercise in determining the risk that an entity is exposed to due to their safeguarding of resources (i.e., assets).  The greater the strength of the controls involved in accounting incoming resources and those involved in the disbursement of those resources.  And by resources it all comes down, in the end, to how the cash of the entity is accounted for.  Cash is the oil of any entity that keeps it lubricated and allows it to continue to run.  It should come as no surprise then that billings and receipts are closely looked at, disbursements of cash are also examined closely, and the reconciliation of bank accounts are also examined.  We’ve developed a good track record of controlling these three functional areas but still they ask us to pull a number of specific records (i.e. source documents) to be ever vigilant in their efforts.

            Fortunately, they don’t ask for every record but rather a sample and make a determination of the veracity of the overall financial position of the town based upon those samples.  Therefore, the completed audited financial statements do not purport to testify that the financial statements are 100% accurate but instead state that they are a reasonable representation of the financial position of the entity as of the time period that was audited.

Printers & Copiers:

Mr. Kreissle contacted four outside vendors to bid on replacing the printers and copiers in the town hall and is happy to report that all four have expressed interest in bidding.  The copier in the Selectboard office is getting increasingly cranky and it’ll be nice to have machines with features that we currently don’t have with the current machines.

Elm Street:

Work on Elm Street has started requiring a careful tracking of the costs so we can pull the correct amount out of the water/sewer surplus that has built up over the years.

Walpole Recreation:  Mr. Kraig Harlow provided the following report:

Basketball Camp:

  • The recreation department hosted a week long basketball camp from April 26 to April 30.
  • Walpole Primary School has allowed us to use the gymnasium to host the event.
  • The camp had 25 children total and generated roughly $600.

Pool:

  • The recreation department is preparing to open the pool for June 10th.
  • They are looking to hire a couple more lifeguards for the summer season.
  • Ralph has taken off the pool cover and started treating the pool on May 2nd.
  • The pool cover will be needing a repair this summer due to general wear and tear.
  • The select board has rewarded Eric Franklin the contract to repair the pool roof at the cost of $15,200.

Walpole Summer League:

  • The select board has approved the recreation department to host the annual summer basketball league.
  • In 2020, the league was cancelled due to COVID-19 pandemic.
  • The grades 5-8 basketball will be played at Whitcomb Park with a 5/6 B team and a 7/8 A team.  Teams are co-ed.
  • The league is 8 weeks long and will include guaranteed 2 playoff games.
  • They have added two basketball programs for younger kids.
  • Kids finishing K-2 program will meet once a week to teach the fundamentals on Monday nights and kids finishing grades 3 and 4 will play in a 3v3 league.

Tennis:

  • Wilson and Lawrence will be repairing the tennis courts this spring.
  • They have an estimate from last fall of $5,796 dollars from the fall and have encumbered the funds from last year’s budget.
  • The courts may need additional repairs due to new cracks and damages from winter.

Sport Camps:

  • The recreation department is working with local coaches to help host multiple week long daily camps which include volleyball, football, and soccer.

Community Events:

  • The Hooper Institute will be hosting an owl event on May 22nd down at Whitcomb Park.
  • The recreation department just purchased an outdoor movie screen to host events once a month during the summer. 

Mrs. Pschirrer mentioned movie night will be in collaboration with the Library. Mr. Harlow replied that after talking with Mrs. Malmberg, they learned that their contract is for movies to be shown at the Library. He will try to work with another company.  Mrs. Malmberg mentioned having Mr.  Harlow talk to her because they might have movies on DVD at the Library that can be shown.           

Town Clerk/Tax Collector’s Office:  Mrs. Meghan Hansson submitted the following report:

  • Have deposited $181,598 of property taxes since the last staff meeting.
  • Intent to Deed Notices were sent out to owners with accounts two full years delinquent.  (5 for 2018, 2 should have been deeded in 2017).  Of the five, one has cleared.  One has cleared the 2017 but is still working on 2018.
  • Redemption information will be sent to Cheshire County Registry of Deeds for 7 liens.
  • Waiting for approval of tax pre-payments.
  • Tax Collector needs to be involved in decisions involving unusual scenarios…payment plans, deferrals, unusual PID assignments, etc.
  • Tax Collector has different viewpoint from assessing regarding outcome.
  • Tax bills are now out in the mail. 
  • Deputy Vicki Gohl is now doing MV renewals, E-registrations, and dog licensing.
  • Registered 578 vehicles between the last staff meeting and this one.  Of the $106,682 collected, about 80K belongs to the Town.
  • Have registered 23 boats between the last staff meeting and this one.
  • Have licensed 325 dogs (had licensed 264 by this date last year – COVID year).  Maximum number of dogs ever licensed was 514 two years ago.  (445 last year)
  • Have sent a couple of dog licensing reports to the Police Dept for their use.  I have sent them information on a service that our software provider offers that allows police departments to access the Clerk’s dog database.

Ms. Mayberry asked what the cost would be for the Police to have access to the dog database.  Mrs. Hansson said the software company could do a live demo if the Police express an interest.  At that point they could discuss cost.  Ms. Mayberry feels it is a good thought for future consideration.     

Walpole Town Library:  Mrs. Jane Malmberg provided the following report:

Circulation of materials continues to increase which is encouraging.  They are open their regular hours now with one small change: instead of closing between 12 noon and 1 pm on Mondays and Wednesday, they are open from 10 am – 7 pm both days.  They continue to require masks and try to main social distancing as much as possible in the library.

North Walpole Library:

Their biggest news is that they are planning to reopen the North Walpole on Monday, June 14th.  It will be a soft opening as they will still need to require masks and distancing.  They plan on having a bigger celebration in the Fall when they can open both libraries for programs inside.  Technology-wise it is looking good.  The new hours for the North Walpole branch will be Mondays 1 pm – 4 pm, Tuesdays 3 pm – 7 pm, Fridays 10 am – 1 pm and Saturdays 10 am – 1 pm.  They will have materials for adults, teens and children.  They hope to have story times and other programs soon.

Museum Passes:

They have renewed their museum passes for patrons.  They have the following available to check out: American Precision Museum, Brattleboro Museum, Currier Museum, Eric Carle Museum, The Fells, Montshire Museum and Vermont Institute of Natural Science.  They are adding a new pass this year: MASS MoCa (Massachusetts Museum of Contemporary Art). She just ordered it; they should have it in a week or so.  (Mr. Dalessio came into the meeting).

Programming:  Their Talking About Race was successful with 11 attendees from Walpole and surrounding communities.  They will be meeting again (without the guest presenters) to discuss possibilities for further discussion/action.  Round 2 of their Virtual Bake Off was disappointing with only two entries from adults and three from kids.  Since they didn’t have enough entries to vote on, they gave prizes to all who entered.  She thinks the time of year was most likely a factor, winter seems to be a better time for this type of contest.

Their seed library is well stocked with seeds from Walpole gardeners and donations from Seed Savers.

Their Friends of the Library are once again holding a plant sale on the front porch of the library.  There is a good variety of plants available. The sale will continue through the summer.

Summer Reading plans are underway.  It will be an online program again this year for all ages.  The program runs from June 16 through August 8.  Details will be forthcoming on the website and on Facebook soon.

Outreach:

The library participated as one of the locations for the Walpole Chick Scavenger Hunt during the Walpole Parent Teacher Group’s screen-free week activity.   They handed out 59 activity bags to students who stopped by to look for the chick.  They were able to sign up 17 new adults and kids for library cards that week.  They were also a location for a display for the Hooper Institute that was part of their activity for the scavenger hunt.

The library had hoped to be able to provide a site license to show movies outside this summer with the Recreation Department.  Unfortunately, they found out that the license only covers movies shown on library premises.  Hopefully, the Rec Department can get its own license to cover the summer movie showings.  The library has offered to provide copies of the movies on DVD for each showing.

Policy/Procedures:

They now have a new Collection Development policy for the library.  It has been posted on the library website.

Monthly Library Statistics were also attached to the May 2021 Report.

Hooper Institute:  Mrs. Helen Dalbeck submitted the following report:

“The work that they do at the Hooper Institute is informed and inspired by their mission to provide educational and scholarship programs to the youth and citizens of Walpole in the following focus areas: Agriculture, Forestry, Botany, Soils and Environmental Science”.

School Programs and School Gardens:  Right now, the gardens are the focus of a variety of lessons throughout the grades with lots of composting, garden planning, some planting and mulching of beds at all 3 schools.  They are keeping drought conditions in mind.  The 6th grade canoe trip over 2 days is happening in June and to prepare, there have been river and watershed lessons.  Regular Hooper science classes continue daily, mostly outside in the field, pre-K through 6th grade.

Outreach and Marketing:  Ongoing, on all fronts; Facebook, the Clarion, Friends of Hooper Institute, posters, Walpolean, school newsletter, the library, friends and more.  Program announcements posted in The Shopper, Monadnock Shopper News, and local newspapers promoting Eyes on Owls on May 22 and Circus in the Woods, May 23.  She also utilized her connections in the youth circus community in NH and VT to spread the word.

Facility and Land:  Connecticut Valley Landscaping was hired to clean up front lawn debris and two fir trees, cut downed by wind, the other pillowed and going.  Our building has been cleaned including all of the old wainscoting and woodwork.  She takes care of the gardens and beds around the Hooper Institute.

Administration:  Joni Cormier and Kim Anderson are their newest board members.  FOHI members have begun to plan a Fall Festival at the Hooper Institute on September 11.

Public Programs:  Circus in the Woods on May 23 is sold out.  (200 people over four shows).  She is getting lots of calls and inquiries about the live owl program and is expecting a good crowd on Saturday.

Camps:  Yes, camp is happening during the last two weeks of June (Hooper Day Camp and Adventure Camp) and the week of July 19 (Woodworking).  They could use more campers week 1, June 21-24 in both camps.  Please spread the word.  Campers that week are entering grades 1-2 and grades 5-8.

High School Summer Work Program:  She has six mentors (including Hooper Camp counselors) and has interviewed 10 students.  She plans to accept them all. She has a few more calls to make, then acceptances will go out, work forms signed, processed and we are off to the races.  She expects many will begin to work on June 21 and will stay on the job until August 21 or whenever they complete the hours that they were granted through their program.

Walpole Community Garden:  The WCG (with FOHI) is hosting four garden talks/presentations this year.  The first one was May 15.  “No-Till Gardening” with Jackie Caserta.  Seven people attended.  Next one is July 31 on “Pollinators” presented by her.    

Scholarship Program:  Mrs. Dalbeck would like to schedule the Scholarship Program for July 28th.  This is when the college students come back to make reports on the Hooper scholarships they received. 

Selectboard Office:  Mrs. Sarah Downing submitted the following report:

The Spring Tax Warrant was approved by the Selectboard on Thursday, May 13th.  The signed warrant was handed over to the Town Clerk/Tax Collector’s Office.  The warrant is the document that directs the tax collector to bill and collect the tax as set forth on the list taxable property.  Three copies of the listing of properties and associated tax were printed.  The first copy is given to the Town Clerk/Tax Collector’s Office.  A copy for public viewing is kept in a binder on a shelf under the maps in the Town Hall hallway.  The last copy is archived in the basement storage area.

The spring tax Warrant normally has over 30 days payments to be received.  The warrant must be created and signed by May 15th by RSA with taxes being due on or after July 1st, also dictated by RSA.

Looking ahead, with the Brownfields clean-up grant remediation beginning, there will be at least two public meetings via Zoom.  One will be on June 2nd for identifying and reading the bids for cleaning up the site.  The second will be a public hearing on July 6th with all the stakeholders and any interested public visitors.

The summer of construction has begun with the removal of pavement from Elm Street and the replacing of water/sewer lines.  The Town Offices have managed to get by without water for several days.  The group will be very happy and appreciative once the bathrooms and kitchen are once again functional.

Highway Department:  Mr. Michael Rau provided the following report:

The Elm Street project has begun.  All utilities have been marked prior to construction.  The old asphalt has been removed and trucked away.  Things seem to be moving along well.  Chloride was put on it yesterday to keep the dust under control.  While they wait for the next phase of Elm Street, crews have been busy replacing insufficient culverts and ditching roadsides in preparation for paving.  Routine mowing of town properties has also begun for the season.  On Monday they have a project scheduled at North Main Street and Drewsville Road to help some drainage problems.  There will be some disruption to traffic for a few days.  Hopefully they will have a good paving season in July.  They will be graveling all the dirt roads they did not get to last year and will put chloride down to help control the dust.  They have all the equipment to do this.  Everything seems to be going well at the Highway Department.  Paving on Elm Street should be done by mid-July. 

Selectboard Notes:  

CDC Guidelines:  Ms. Mayberry mentioned it is summer and there will be nice weather.  With the CDC guidelines changing they feel more will open up in a few weeks.  As of right now the Selectboard has not made any changes to mask requirements or social distancing.  The Selectboard will keep them updated. 

Vacations:  It is also time to schedule vacations.  Make use of this time.  The Selectboard has not talked about a carry-over waiver this year.  Some employees have a lot of vacation time.  They want people to manage their stress.  Make sure your staff is using their vacation time.  If you have any questions, contact the Selectboard or Mrs. Downing in the office. 

Mission Statements:  At the last meeting they asked everyone to come back with their Mission Statement.  Everyone now has another month to prepare for this.  It will be expected for the next meeting.

Drive-By – Police Department:  Mrs. Pschirrer reported that on Thursday, May 27th, at 1:00 PM the Police Department is planning a Drive-By Salute for former Police Chief Michael Paquette who is retiring on May 31st from the Police Department after at least 20 years of service in the Town of Walpole   They have invited Police Departments and Fire Departments from numerous communities; it will be a big parade.  They are asking everybody to gather at the Fire Station and/or across the street in E.E. Houghton’s parking lot.  Because of all the construction they will be coming down only Main Street.  The Library has graciously agreed to position Mike and others on the Library steps.  The parade will come up Main Street, past the Library, go back down South Street and out to Route 12.  As many of you as possible are invited to attend.                     

ADJOURNMENT:

Ms. Mayberry thanked everyone for attending this meeting.  She adjourned this meeting at 5:45 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Selectboard Meeting Minutes – 5/20/21

Selectboard Present:      Cheryl Mayberry (Chair); Steven Dalessio; Peggy Pschirrer

CALL TO ORDER:  Ms. Mayberry, Chair of the Walpole Selectboard, called this meeting via Zoom to order at 6:30 PM.  The Selectboard members are in three separate locations.  Also attending this meeting is Mrs. Sarah Downing, Manager of Administration, in the Walpole Town Hall and Mrs. Regina Borden, Recording Secretary, by telephone at a separate location.  This meeting was being recorded.  There were three members of the public in attendance:  Mr. Jody Spivey, Mr. Ray Boas, and Ms. Kathy Urffer.

Ms. Mayberry called for a voice roll call of the Selectboard present:  Steven Dalessio was present; Peggy Pschirrer was present and Cheryl Mayberry was present.  This meeting will be in accordance with Virtual Meetings, Emergency Order #12, which has been effective since March 2020.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable Check Register in the total amount of $663,867.34 for checks issued May 21, 2021.  This includes a monthly payment in the amount of $604,559.42 to the Fall Mountain Regional School District.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll Check Register for the week ending May 15, 2021, in the amount of $28,095.39 for checks dated May 21, 2021, and for the 941 Payroll Tax Transfer in the amount of $5,365.24.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MINUTES – May 13, 2021:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of May 13, 2021, as submitted.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION MINUTES – May 13, 2021:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of May 13, 2021, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs.  Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard acknowledged receipt of the following Committee reports:

  • Planning Board Meeting – May 11, 2021;
  • Library Trustees Meeting – May 11, 2021.

GRAVEL TAX WARRANT: 

MAP and LOTS #014-013-000, #015-011-000, NH Rt. 12 Project 14747:  Mrs. Pschirrer moved to approve the Gravel Tax Warrant in the amount of $4,137.88 for Map and Lots #014-013-000 and #015-011-000, NH Route 12 Project 14747.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

TIMBER TAX WARRANT:

MAP and LOT #009-006-000, #009-029-003 and #009-030-000, #002-012-000:  Mrs. Pschirrer moved to approve the Timber Tax Warrant in the amount of $416.19 for the owner(s) of Map and Lots #009-006-000, #009-029-003, #009-030-000 and #002-012-000.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

NOTICE OF INTENT TO CUT WOOD OR TIMBER

MAP and LOT #002-011-000:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber for the owner(s) of Map and Lot #002-011-000 for a property located off the County Road.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.   

BUILDING AND DEMOLITION PERMITS:

Permit No. 2021-22, MAP and LOT #019-068-000:  Mrs. Pschirrer moved to grant Demolition Permit #2021-22 for the owner(s) of Map and Lot #019-068-000 to “Remove A Barn” that has been removed.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

Permit No. 2021-23, MAP and LOT #012-057-001:  Mrs. Pschirrer moved to grant Building Permit No. 2021-23 for the owner(s) of Map and Lot #012-057-001 to add an “61’ x 24’ Equipment Building” at Hubbard Park.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

OLD BUSINESS:

Spivey Letter:  Mrs. Pschirrer moved to approve and sign the letter to Junius and Barbara Spivey in response to their two letters dated April 13, 2021 and April 27, 2021.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

Mr. Spivey had three questions:

  1.  Are OHRVs allowed on Class VI roads in the Town of Walpole?  Mrs. Pschirrer replied they have not specifically approved them as they did snowmobiles.  Ms. Mayberry noted we have not specifically allowed them.  Mr. Spivey said so they are illegal.  Ms. Mayberry responded those that are not in compliance with the law will probably disregard it.

Mr. Spivey again asked “Are OHRVs allowed on Class VI roads in the Town of Walpole”?  Ms. Mayberry replied the answer is “no”.  Mr. Spivey stated that answers his other two questions.  Ms. Mayberry summarized that if Mr. Spivey has questions after he receives the letter let them know.

Senator Shaheen Congressionally Directed Spending Item Request Form FY 2022 and Addendum

Mr. Dalessio reported these requests are due tomorrow.  Hopefully the support letters can be sent later.

Mrs. Pschirrer moved to allow the Chair of the Selectboard, Ms. Cheryl Mayberry, to sign the Congressionally Directed Spending Item Request Form FY 2022 and Addendum to Senator Shaheen.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, motion was approved.

Ms. Mayberry will call Senator Shaheen’s office to see if they can have an extension because they got the Request Form and Addendum late.  Mr. Dalessio feels they need eight weeks to get letters of support, etc.  Mrs. Pschirrer said there will be other opportunities for funding but we do not know when because they are not very clear.  Mr. Dalessio pointed out that the 3-Phase Power is only a bill.  The utility companies will take care of everything.  They could not do Bensonwood alone; they would have to include the Industrial Park.  These forms they just filled out are no guarantee of anything. 

Connecticut River Conservancy:  Ms. Kathy Urffer is the River Steward for the Connecticut River Conservancy.  They have been trying to protect the Connecticut River for 65 years.  For the past ten years they have been working on the relicensing of Wilder, Vernon and Bellows Falls Dams.  She thanked the Selectboard for supporting them.  Last year they sent out a resolution to all the towns along the river that was then sent to FERC.  She had offered to do a presentation in these towns to update them on where they are at with the relicensing; she will be speaking to the Walpole Conservation Commission on Monday, June 7th.  Great River Hydro, who owns these dams, has put forth a plan that will be positive for the River.  The term of their license could be 30-50 years. She works in Vermont and New Hampshire.  The recreational economy in the Connecticut River Valley is important.  She mentioned the Connecticut River Paddlers Trail and campsites along the River.  It could bring tourism money into the communities.  An obstacle is the portage along the Bellows Falls Dam.  They are planning a Portage Parade to educate the public and bring attention to the needed upgrade to the portage trail around the Bellows Falls dam.  The idea would be to start at the Pine Street take-out.  Have a short press event/statements there and then portage (dragging canoes and kayaks on wheels) with signs, etc. from there along the portage trail along Route 12 south to the put-in below the dam.  Options would be to have a service that will transport the people and equipment to the put-in location and/or another would be to have the portage go around Bellows Falls.  They feel the portage should be addressed under this new relicensing.  They are planning this parade on Saturday, July 17th, some of them would paddle from Herrick’s Cove to Pine Street, take out their boats there and have a short event.  She had reached out to the town to find out if any permits are needed and wanted to alert the towns that they were planning to do this.  Her guess is they would have maybe 20-to-30 participants but not all with boats.  They would stay on the sidewalk; not be on the roads. The public will be invited.  Mrs. Pschirrer felt they should have police escorts because of the heavy traffic.  She did not feel a permit would be required as long as it had been noticed.  Ms. Mayberry summarized that the Selectboard are recommending there be a police escort at the base of the Bridge as they are crossing to Route 12 heading south.  Ms. Urffur felt they would be at Pine Street at about 10:30 AM and it would be about 11:30 AM when they arrive at the portage area.  Mrs. Pschirrer will speak to Police Chief Sanctuary about this.  Ms. Mayberry asked if erosion along the bank in North Walpole came up during these negotiations.  Ms. Uffur replied that they did come to an agreement on how they will operate under their new license.  It is a significant change.  Under the new operating scenario instead of holding the water back they will be letting the water through all the time and generating all the time.  They will see the River with less fluctuation behind the dam.  They are asking Great River Hydro to monitor this.  After July there will be a public comment period on this final application.  Ms. Mayberry will provide information on contacting the North Walpole Village Board of Commissioners.     

American Rescue Funds for Clean Water:  Senator Jay Kahn wants to provide an update on the American Rescue Funds for Clean Water.  Mr. Dalessio feels they need to be clear with everyone about what they are trying to accomplish. Our efforts should be on moving the sewer line off the Vilas Bridge.  Mrs. Pschirrer noted they indicated support for the Village of Bellows Falls/Town of Rockingham, VT for the Vilas Bridge.  Ms. Mayberry mentioned Mr. Mark Houghton is not available after 5:30 PM.  There was a consensus to schedule the meeting with Senator Jay Kahn for June 10th at 4:30 PM.  It will be a Zoom meeting because of the construction on Elm Street and the Common. 

National Scenic Byway Funding Opportunity:  Ms. Mayberry was not prepared to talk about this National Scenic Byway Funding Opportunity at this meeting.  There was a consensus to table it for a week.  They need to determine if they want to take advantage of it.

Emergency Operation Plan Committee Meeting Date:  Mr. Dalessio advised they need to put a couple of meeting dates out there.  He suggested Wednesday, June 23rd or Wednesday, July 14th.  This is to review the plan to be sure there are no changes.       

Pending Further Actions:

Tax Deeded Property Sale, Mill Pond Dam Inspection, Reservoir Dam, Vilas Bridge, Houghton Brook Bridge, Generators, Boston Post Cane, Arborist Evaluation of Trees on Common (have not heard back from Arborclimb).  Mr. Dalessio is concerned that the list is getting longer.

Tax Deeded Property Sale:  Mrs. Downing will work on this soon.

Mill Pond Dam Inspection:  Mr. Dalessio noted they are waiting for a date to be set by the Department of Environmental Services (DES).

Boston Post Cane:  There will be an advertisement for the oldest Walpole citizen.

Reservoir Dam:  Mr. Dalessio talked with Fuss & O’Neill this morning.  He is not happy about measuring the water level from the ground to the first floor of the houses.  He will get back to Mr. Dalessio soon.

Houghton Brook Bridge:  This is now in the design phase. 

Generators:  Mrs. Pschirrer will check with Homeland Security because at one time they were told there is funding available.

Arborist:  Mrs. Downing is waiting to hear from Arborclimb.  This is their prime time of the year.  She will follow-up with them.

NEW BUSINESS:

SWRPC Annual Meeting Invitation:  The Southwest Region Planning Commission Annual Meeting will be held on June 15, 2021.  It will be a Zoom meeting starting at 3:30 PM.  Ms. Mayberry and Mrs. Pschirrer plan to attend.  Mr. Dalessio will try to attend. 

Opening Town Hall Use for Civic Groups and Rentals: Mrs. Pschirrer reported the Walpole Grange would like to use the Town Hall for their Awards Night.  They would like to have an in-person event.  It will be held on Tuesday, June 15th at 7:00 PM.  Ms. Mayberry would approve this but ask that they keep the distancing guidelines.  Mrs. Pschirrer agrees and would say “no” to individual packaging of food.  Ms. Mayberry asked if Mrs. Pschirrer and Mr. Dalessio are in favor of opening up the Town Hall. 

It was noted that both the Planning Board and the Conservation Commission held meetings there.  Mr. Dalessio advised if the Grange delays their meeting until July 20th, there will be better parking on Elm Street.  It is usually well attended.  Mrs. Pschirrer will contact the Grange tomorrow. The Selectboard made a decision to open the Town Hall for Civic Groups and Rentals on September 1st, 2021.      

Recycling Center:  Ms. Mayberry advised that DeCamp Trucking picks up the trash in North Walpole.  He reached out to Mr. Ben Hoy about doing a direct drop-off.  He would like to pick-up the trash in North Walpole and drive it directly to Naughton.  Mr. Hoy is ok with doing this.  It will drop some of our transportation costs.  The requirement is that it still has to be in Walpole bags.  North Walpole is still paying the tipping fees.     

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved at 7:37 PM.

The regular Selectboard meeting resumed at 7:41 PM.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:24 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of May 20, 2021, will be sealed. Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this Selectboard meeting.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the meeting adjourned at 8:25 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Selectboard Meeting Agenda – 5/27/21

Starting at 6:30 PM via Zoom. Visit walpolenh.us -Town News for access info

SELECTBOARD MEETING

ACCOUNTS PAYABLE

Accounts Payable Check Register in the total amount of $58,441.83 for checks issued 5/28/21

PAYROLL

Payroll Register totaling $29,236.95 dated 5/28/21 and the 941 Payroll Tax Transfer of $5,624.98

SELECTBOARD MEETING MINUTES

Selectboard Minutes – May 20, 2021

Non-Public Selectboard Session Minutes – May 20, 2021

Staff Meeting Minutes – May 20, 2021

COMMITTEE REPORTS

Zoning Board of Adjustment Meeting –May 19, 2021

PROPERTY TAX ABATEMENT

Map and Lot# 003-082-Cl4

Map and Lot# 008-015-002

TIMBER INTENTS

Map and Lot# 013-060-001

CURRENT USE

Map and Lot# 004-003-005

Map and Lot# 010-006-000

Map and Lot# 014-020-000

BUILDING PERMITS

2021-24, Map and Lot# 017-011-000

OLD BUSINESS

American Rescue Funds for Clean Water

National Scenic Byway Funding Opportunity

Emergency Operation Plan Committee Meeting Date

Arborist Evaluation of Trees on Common Meeting Date

Sen. Shaheen Congressionally Directed Spending Item Request Form FY 2022 and Addendum

Grange Awards Night

Pending Further Actions: Tax Deeded Property Sale, Mill Pond Dam Inspection, Reservoir Dam, Vilas Bridge, Houghton Brook Bridge,Generators, Boston Post Cane

NEW BUSINESS

Cemetery Deed D565

Economic Revitalization Zones – Hubbard Farms

NON-PUBLIC BUSINESS: RSA 91-A:3 II (a) (c)

**Any recording, audio or visual, and/or other devices must be declared at the beginning of the meeting**

Retirement Parade – 5/27/21

RETIREMENT PARADE – Thursday 27 May – CHIEF MIKE PAQUETTE

by Ray Boas

There will be a parade, Thursday 27 May honoring Chief Mike Paquette for his 20 years of dedicated service to Walpole Police Department and the Community.  His last day of Service is May 31, 2021.

The drive-by parade will start at 1:00PM from the Walpole Fire Station on Main Street.  It will continue up Main Street into Walpole Village and past the Walpole Town Library where Mike will be standing on the steps. If anyone would like to be in the parade, we are forming at the Walpole Fire Department at 12:30 PM. We would love to see Walpoleans out on the streets waving and showing recognition to him as well.

For more information regarding the parade, contact Janet Clough at the PD for details at 603-445-2058.

Thank you much, Janet Clough

Selectboard Meeting Minutes – 5/13/21

Selectboard Present:      Cheryl Mayberry (Chair); Steven Dalessio; Peggy Pschirrer

CALL TO ORDER:  Ms. Mayberry, Chair of the Walpole Selectboard, called this meeting via Zoom to order at 6:31 PM.  The Selectboard members are in three separate locations.  Also attending this meeting is Mrs. Sarah Downing, Manager of Administration, in the Walpole Town Hall and Mrs. Regina Borden, Recording Secretary, by telephone at a separate location.  This meeting was being recorded.  There were five members of the public in attendance: Mr. Leroy Watson, Mrs. Cheryl Watson, Mr. Ray Boas, Mr. Jody Spivey and Mrs. Barbara Spivey. 

Ms. Mayberry called for a voice roll call of the Selectboard present:  Steven Dalessio was present; Peggy Pschirrer was present and Cheryl Mayberry was present.  This meeting will be in accordance with Virtual

Meetings, Emergency Order #12, which has been effective since March 2020.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable Check Register in the total amount of $76,498.52 for checks issued May 14, 2021.  This includes a payment in the amount of $31,543.51 to the NH Retirement System.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll Check Register for the week ending May 8, 2021, in the amount of $31,471.16 for checks dated May 14, 2021, and for the 941 Payroll Tax Transfer in the amount of $6,110.08.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs.  Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MINUTES – May 6, 2021:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of May 6, 2021, as submitted.  Seconded by Mr. Dalessio.  Ms.  Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer; Mr. Dalessio and Ms. Mayberry in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #1 MINUTES – May 6, 2021:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session #1 of May 6, 2021, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #2 MINUTES – May 6, 2021:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session #2 of May 6, 2021, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard acknowledged receipt of the following Committee reports:

  • Walpole Fire District Commissioners Meeting – March 10, 2021;
  • Conservation Commission Meeting – May 3, 2021. 

WARRANTS:

TAX COLLECTOR’S WARRANT FOR SPRING 2021 PROPERTY TAXES:  Mrs. Pschirrer moved to approve the Tax Collector’s Warrant for Spring 2021 Property Taxes for $5,928,859.00.  Taxes are due on or by July 1st, 2021.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

ABATEMENTS:

MAP and LOT #015-007-OMH:  Mrs. Pschirrer moved to grant the Abatement for Property Taxes for the owner(s) of Map and Lot #015-007-OMH.  This is to abate a tax lien for a mobile home that was removed in 2019.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

MAP and LOT #008-117-000:  Mrs. Pschirrer moved to grant the Abatement for Property Taxes in the amount of $597.02 for the owner(s) of Map and Lot #008-117-000.  A garage assessment was adjusted to remove an apartment area.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

MAP and LOT #008-120-000 and #008-118-002:  Mrs. Pschirrer moved to grant the Abatement for Property Taxes for the owner(s) of Map and Lots #008-120-000 and #008-118-002.  Several small buildings were removed from both properties and the view value was adjusted on the residential property.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

MAP and LOT #008-061-001:  Mrs. Pschirrer moved to grant the Abatement for Property Taxes for the owner(s) of Map and Lot #008-061-001.  Temporary depreciation was added and increased since the cost to cure was higher than the prior depreciation.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

PROPERTY TAX FORGIVENESS:

MAP and LOT #013-003-001:  Mrs. Pschirrer moved to grant the Property Tax Forgiveness for the owner(s) of Map and Lot #013-003-001 in the amount of $68.80.  This is for a pro-rated portion of taxes not paid by the prior owner.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

ELDERLY PROPERTY TAX EXEMPTION:

MAP and LOT #001-009-000:  Mrs. Pschirrer moved to grant the Elderly Property Tax Exemption for the owner(s) of Map and Lot #001-009-000.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

CURRENT USE:

MAP and LOT #008-015-003:  Mrs. Pschirrer moved to approve the Current Use application for the owner(s) of Map and Lot #008-015-003.  This is for a merged lot that now meets the Current Use acreage minimum.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

MAP and LOT #008-118-002:  Mrs. Pschirrer moved to approve the Current Use application for the owner(s) of Map and Lot #008-118-002.  The owner is adding additional acreage for this lot.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

MAP and LOT #008-120-000:  Mrs. Pschirrer moved to approve the Current Use application for the owner(s) of Map and Lot #008-120-000.  The owner is adding additional acreage for this lot.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

MAP and LOT #008-120-002:  Mrs. Pschirrer moved to approve the Current Use application for the owner(s) of Map and Lot #008-120-002.  The owner is adding additional acreage for this lot.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved. 

BUILDING PERMITS:

Permit No. 2014-10 Renewal – MAP and LOT #012-013-004: Mrs. Pschirrer moved to grant Building Permit No. 2014-10 Renewal for the owner(s) of Map and Lot #012-013-004 to construct the “Third Apartment Building at Abenaki Springs”.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

Permit No. 2021-21 – MAP and LOT #010-049-000:  Mrs. Pschirrer moved to grant Building Permit No. 2021-21 for the owner(s) of Map and Lot #010-049-000 to add a “54’ x 13’ Ground Mount Solar System”.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.     

OLD BUSINESS:

Executive Councilor Warmington – Rescheduling Walk in Walpole:  Ms. Mayberry reported the new date to meet with Executive Councilor Warmington is Friday, July 23, 2021, at 1:00 PM.  She will meet with the Selectboard to do a Walk in Walpole and then come back to the Town Hall.  Ms. Mayberry has invited the North Walpole Village District Board of Commissioners to attend.  Mrs. Downing was asked to notify the owners of the businesses they plan to include in the Walk.

Brownfields Project Update:  Mrs. Pschirrer reported they had a good session today.  They had nine companies represented who are interested in doing this clean-up project.  They came to walk and look at the site from New Hampshire, Massachusetts and Connecticut.  Mr. Steve Rickerich and Mr. Jay Johonnett from Ransom Consulting were present.  A couple of abutters also attended including the Walpole Foundation.  Mr. Mark Houghton and Mr. Michael Rau were present to answer questions.  Mrs. Pschirrer and the Highway Department discussed having them take down the fence at the beginning of July, cutting the grass and taking down small trees but not disturbing the roots.  They need to be careful in that they do not disrupt the soil at all because all of the soil is contaminated.  They expect the building will be the first thing to come down.  Any concrete that can be saved from that building will be ground up and used for fill in the big hole after all the contamination is removed.  They have a sign-off from Mascoma Bank because there is a strip of land between Central Plating and the parking lot that they own.  They have given permission to have it tested and included as a part of the clean-up.  Mrs. Pschirrer is continuing to negotiate with Mascoma Bank to give that strip of land to the Town. 

Arborist Evaluation of Trees on Common:  Ms. Mayberry reported that Arborclimb would like a date to come to meet on the Common with the Selectboard.  She feels it is a good vision to look out for five years.  Mr. Dalessio mentioned their proposal was well thought out.  Mrs. Pschirrer looked at their website.  They will make every effort to save those trees if possible.  The Selectboard want to know what their cost will be.  Mrs. Pschirrer pointed out that Mrs. Eloise Clark told her some of the trees were Norway Maples which are an invasive species. They are illegal to sell in NH at this time.  Ms. Mayberry noted if they are cut down, they will not be replaced with a similar tree. 

Whipple Hill Road re: OHRV Signage Request:  Mrs. Pschirrer advised that Mr. Spivey asked her if she felt Off Road Recreational Vehicles (OHRV) had a right to be on Class V roads.  Mrs. Pschirrer replied “yes” but then contradicted herself when reading the amended RSA 215:A that states “the Town Selectboard has the right to authorize whether or not all of these vehicles can use Class 4, 5 and 6 roads.  Mrs. Pschirrer wanted to correct that.  The Town has made no decision about OHRVs with this amended RSA 215:A.

Library Request for Town Hall Space:  Mrs. Pschirrer reported the Library used the Town Hall before for the same wildlife presentation with small animals.  There is space on the first floor.  All animals are caged.  They do not have a definite date yet. but it will be in late June or early July.  Ms. Mayberry asked if we will have any limit on the number of attendees in the building.  Mrs. Pschirrer is not sure what COVID regulations will be at that time.  Mr. Dalessio had attended the program and identified the animals that were on display.  The Selectboard was in favor of approving this request.

Big Brothers Big Sisters of NH Thank You:  The Selectboard acknowledged receipt of the Thank You note from Big Brothers Big Sisters of NH for the annual donation.

Whipple Hill Road:  Mr. Jody Spivey asked if the amended RSA 215:A would change things.  Mrs. Pschirrer felt it would depend on the type license they have.  Mr. Spivey read a portion of RSA 215:A.6 He asked if they disagree with riding down the Main Street of Walpole; OHRVs are not allowed.  He referenced Minutes of a meeting with Officer DeLisle. There is confusion on his part.  Mrs. Pschirrer was just reading from the 2021 amended version of RSA 215:A, Chapter 6, from “A Hard Road To Travel”.  She replied to Mrs. Spivey; if someone petitions, they pay for notifying all the abutters and other costs incurred for the public meeting.  Mrs. Spivey said this little section of road is no different than any Class V road.  It needs to be regulated.  They are not asking to stop what is legal but rather stop what is illegal.  She referred to emails from Mr. Lew Shelley to Officer DeLisle, from Officer DeLisle to the Selectboard and Officer DeLisle at the Selectboard meetings.  Mr. Spivey noted they have been discussing this since May 21st of last year. Mrs. Spivey said they are getting nowhere.  The Walpole Conservation Commission is concerned about Class VI roads.  This road is not any different than other roads but it is not maintained by the Town.  Mr. Spivey mentioned they understand about signing the waiver; they have upheld their responsibilities. They maintain their section of the road, but people damage it all the time.  He questioned if he calls the local police will they stop violators?  Mrs. Pschirrer stated it is a public road, but they have the right to petition a Warrant Article to ask the Town to accept it as a Class V road.  Any Class VI road being changed to a Class V road must be done by a vote of the Town.  Mrs. Spivey stated there needs to be an end to this.  Mr. Dalessio asked Mr. Spivey if he saw anywhere in the Selectboard meeting minutes where they voted to allow snowmobiles and OHRVs on Class VI roads.  Mr. Spivey has read many meeting minutes but did not see anything like that.  They need a resolution.  Ms. Mayberry understands an issue is enforceability.  Are they going to be able to issue tickets?  Mr. Spivey said when they bought the property, they were not aware of the fact that this was a road and not a trail.  There was a discussion on the different licenses for OHRVs.  Mr. Dalessio pointed out that a Class VI road is a public way; it is not a trail.  Mrs. Spivey advised they are still waiting for a response to their letters of April 13, 2021 and April 27, 2021.  They are not being unreasonable or asking for a special privilege.  Ms. Mayberry asked if their letters contain all of the items they want resolved.  They will look at those letters again to see if they can give them a resolution.  Mr. Spivey stated they are asking the Town to rescind the section of the road they maintain.  Mr. Dalessio respectfully asked to cease the discussion at this point.  Mrs. Spivey asked about the signs.  They will purchase them if they can put them up.  They will get a photograph of the sign showing the wording and pass it around.  They want to protect their property against the constant abuse.  Mr. Spivey requested a copy of these meeting minutes.                      

Pending Further Actions:

Tax Deeded Property Sale, Mill Pond Dam Inspection, Reservoir Dam, Vilas Bridge, Houghton Brook Bridge, Generators, Boston Post Cane, Parking and Dog Fines re: Appeal Process

Congressionally Directed Spending Item Request Form FY2022:  Mr. Dalessio reported they will move forward with this form submitted by US Senator Shaheen’s office.  He will take the lead on the Vilas Bridge.  This is to move the sewer line off the Vilas Bridge and onto the new Arch Bridge.  It is due May 21st.  He will send out a draft copy for review the first of the week.  They can only put one project on each application.

Three Phase Power:  Mr. Dalessio will talk to Mr. Mark Houghton about three phase power and the cost.  Mrs. Pschirrer noted they had requests for this service from Bensonwood for several years.   

American Rescue Plan:  Mrs. Pschirrer reported that the amounts have been changed on the American Rescue Plan.  They dropped the amount the State of NH will be getting.  The regulations have not been announced for towns under 50,000 population.   It sounds like a big reduction.

Vilas Bridge/ Sewer Line:  Mr. Dalessio will talk to Mr. Mark Houghton tomorrow about the Vilas Bridge.  His initial indication was that it will not cost that much to move the sewer line.  The new pump has come in.    

NEW BUSINESS:

Grant Committee: Mrs. Beth Colley reached out to Mr. Dalessio as she would like to help the Town find grants to help fund projects.  Maybe they can create a mini-team to help?  He thought this was a good idea.  A suggestion is to start a matrix including the sewer pump stations, Vilas Bridge, generators. It would be a list of 10-to-12 items.  There is money out there, but we need to find it.  Ms. Mayberry and Mrs. Pschirrer agreed it is a good idea.    

Police Department Revolving Fund Request:  Mrs. Pschirrer moved to approve the Police Department Revolving Fund Request to purchase five (5) Cradlepoint Devise and Antenna (Cruiser, Wi-Fi and GPS) for $4,050.00.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

Police Department Revolving Fund Request:  Mrs. Pschirrer moved to approve the Police Department Revolving Fund Request to purchase two (2) AED Plus for $3,400.00.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved. 

Conservation Commission Reappointment Requests:  Mrs. Pschirrer moved to approve the request to reappoint Mr. John Peska and Mr. Steven Dumont to the Conservation Commission.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved.

Emergency Operation Plan Committee Meeting Date:  Mr. Dalessio reported the Emergency Operation Plan Committee meeting date is in the process.  He will check with Mr. Mark Houghton. 

National Scenic Byway Funding Opportunity:  Ms. Mayberry advised this is a non-binding letter of interest.  It is due June 14, 2021.  Walpole was specifically named.  Mrs. Pschirrer felt if there is money available we could use it to develop Walker Road as a recreational site.  People want access to the Connecticut River.  Mr. Dalessio suggested sending it to the Walpole Conservation Commission.  Ms. Mayberry will do some research; check with Mr. J.B. Mack at Southwest Region Planning Commission.     

Walpole Town Hall Rental Clean Up Agreement:  Ms. Mayberry mentioned that renters are not getting this Rental Clean Up Agreement up-front when renting the Town Hall.  Mrs. Downing confirmed that renters pay a security deposit.  There was a consensus of the Selectboard that all agreements be taken care of up-front.

Staff Meeting:  The Selectboard announced that there will be a monthly Staff Meeting via Zoom on Thursday, May 20, 2021, at 5:00 PM.

Visitors:  Ms. Mayberry thanked Mr. and Mrs. Leroy Watson for attending this meeting.

NON-PUBLIC SELECTBOARD SESSION:  Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (c) Reputations.  Seconded by Mr. Dalessio.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mrs. Pschirrer, Mr. Dalessio and Ms. Mayberry in favor, the motion was approved at 7:42 PM.

The regular Selectboard meeting resumed at 8 10 PM.

Mr. Dalessio moved that the Minutes of the Non-Public Selectboard Session of May 13, 2021, will be sealed.  Seconded by Mrs. Pschirrer.  Ms. Mayberry asked if there was any discussion.  There was none.  On a voice roll call vote with Mr. Dalessio, Mrs. Pschirrer and Ms. Mayberry in favor, the motion was approved.

ADJOURNMENT:

Mr. Dalessio moved to adjourn this Selectboard meeting.  Seconded by Mrs. Pschirrer.  Ms. Mayberry asked if there were any questions.  There were none.  On a voice roll call vote with Mr. Dalessio, Mrs. Pschirrer and Ms. Mayberry in favor, the meeting adjourned at 8:12 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

Zoning Board Meeting Minutes – 5/19/21

Roll Call: Present by a roll call: Board Members: Chair Jan Leclerc, Vice-chair Myra Mansouri, Clerk Tom Murray, Pauline Barnes. Alternates: Judy Trow, Don Sellarole, Dave Edkins. Absent: Ernie Vose. Mr. Edkins was asked and agreed to sit in for the absent board member. Host for the meeting was Jeremiah Phaneuf.

Recording: Secretary Marilou Blaine. This meeting is being recorded. These minutes are unapproved and will be reviewed at the June 2021 meeting for corrections, additions and/or omissions.

Meeting Opened: Chair Jan Leclerc called the meeting to order at 7:07 pm.

Minutes: Ms. Barnes made one correction. Delete the word “is” on page 1, last paragraph. Tom made a motion to approve the amended minutes for the April meeting of 2021. Ms. Barnes seconded the motion and in a roll call vote the motion carried.

Old Business:

Two public hearings – Signage for Shaw’s supermarket in North Meadow Plaza and signage for Edward Jones, 57 Main St. – were postponed until the June meeting. Marietta Burdick postponed until June her presentation for signage at BurdickGranada dba Jovay Chocolate, chocolate factory, 8 Huntington Lane. All are in the Commercial District.

New Business:

Signage from Federal government and contractors on Brownfield site in village, free-standing, 32 square feet. Commercial District. Select Board member Peggy Pschirrer presenting. Sign to be erected prior to start of construction. Template attached to the Specification Section.

Map 20, Lots 65 and 66, Commercial District.

 Ms. Pschirrer introduced herself as the local project director for the Brownfield Cleanup of the Central Plating Site and described the sign as well as the project. The town’s grant of $500,000 from the Environmental Protection Agency requires that the town post a sign. It will be free-standing and remain up during the period of construction. Renovation of the site is expected to begin in mid-July. The town is in the process of seeking bids. Last week there were about 10 people looking at the site. It is the contractor who will pay for putting up the sign. (The sign was displayed on the screen.) It is a 4-foot-by-8-foot wooden sign and it is temporary.

The Environmental Protection Agency is very specific about what must go on the sign including what colors to use and the font. It indicates who is the EPA contact. Her name is in the top left-hand corner of the sign and the contact is Katy Deng in Boston. She is the person to whom Ms. Pschirrer will report. Michael McCluskey P.E. is the environmental person from the New Hampshire Department of Environmental Services on the project. The engineer is Jay Johnsonnett P.E. of Ransom Consulting, LLC and when the town chooses a contractor that name will also appear on the sign along with the cost of the project, which is well over half a million dollars. All these names have telephone numbers for contact purposes. The total cost of the project will probably be close to $700,000. The sign will remain up until the project is completed, which will probably be between the end of November or the middle of December.

Mr. Sellarole said he wasn’t familiar with the site. Ms. Pschirrer said it’s the place where that old red shack is visible from the Mascoma parking lot and it was a part of the Central Plating business. The shack is on the smaller piece of the two properties and it too has some contamination. It has a concrete floor. That building and the concrete will be removed. The bigger hole, which is fenced in and abutted by the parking lot, backs up to Dave and Ellen Adams home. Other abutters include Felicia Phillips and Jane Vesper, Walpole Foundation buildings – the Tavern and the Griswald house – and then Tom Murray’s building. Mascoma Bank owns the parking lot and the town leases the lot from them. When the cleanup is completed the town will eventually expand the parking lot. The town is in desperate need of downtown parking, she said, and is negotiating with Mascoma Savings Bank to see if they’ll donate the parking lot to the town. The bank has been supportive of the cleanup – signing waivers to allow the town on their property (the contaminated site is landlocked) and to test and clean up the site. The worst case scenario is about seven feet of dirt must be removed. Big equipment will be used to do the task. The companies are certified for this environmental project. The soil removed will be put in trucks and taken down the Mascoma driveway to Main Street because that’s the simplest and most direct way or the trucks may also exit by Edward Jones.

Ms. Barnes asked if the replacement parking lot material would be permeable as she was concerned about runoff. Ms. Pschirrer said it would probably be asphalt and there would be about three or four stations for electric cars. Regarding runoff, Ms. Pschirrer said there would be proper drainage. However, at this time, there is no money yet for the parking space. When the town filed for the grant they mentioned the tightness of the area and that parking was needed in this area for commercial property and apartments.

Mr. Edkins interrupted and said we are not talking about the project, we are talking about the signage. Then he went on to ask about the cost of the project, which was “much higher” than the grant received. According to Ms. Pschirrer the money for the project is:

$175,000 in escrow from the owners of the property, the Westbergs.

$100,000 from the state.

$500,000 from the EPA grant.

How far from Westminster and Main streets is the sign? Ms. Leclerc asked.  Mr. Murray estimated it was about 150 feet from both streets. Ms. Leclerc asked and it was confirmed that the sign was in the commercial district. Ms. Leclerc began to say that the sign conforms to the ordinance and that she would like to make a motion when Mr. Edkins made a motion to approve the sign as submitted. Ms. Mansouri seconded the motion. Ms. Barnes said that she didn’t think the Board was required to vote on it since it is a sign from a governmental agency “to help protect the health and safety of the general public. Mr. Murray said he thought this supersedes our ordinances and the Board should just approve it. Roll call vote was five yeses.

Peter King, 46 Dearborn Circle, the addition of a living to the home will mean that the house would not meet the requirement of 65-foot distance to the middle of the road. Residential B. Mr. King was not at the zoom meeting.

Signage: Justin Cassarino. Sign in front of the School. Tax Map 22, Lot 4, Bemis Lane, Fall Mountain Regional School District, Commercial District. Mr. Cassarino said that the staff in Walpole want to remember Mr. Sam Jacobs by putting up this sign. The sign would be a rectangle, 4-feet-by-8-feet, in front of the flagpole. It will be two-sided so it can be seen from both traffic directions. There will be a space to put messages on both sides to showcase and post current events. The messages will not be electronic but put in by hand. It will have a 1-inch aluminum frame and the post structures are pressure treated lumber to be put into the ground.

Mr. Jacobs has spent more than 41 years in the district with half of that time as principal of the two Walpole schools, Mr. Cassarino said. Mr. Jacobs is mentoring Mr. Cassarino who will become principal of those two schools. Ms. Leclerc asked how far the sign would be from the edge of the road. The zoning ordinance, Article IV, D-6, states that “in the Commercial and Industrial Districts signs shall be placed not less than sixty (60) feet from the edge of the traveled roadway.” Mr. Cassarino didn’t know but since he was at the school he could check now. Mr. Cassarino and the custodian went outside to measure the distance. It’s exactly 60 feet to the flagpole from the road, but ideally in order to see it from the road, he would want the sign in front of the flagpole. If the sign were placed at the 60 foot distance, bushes would have to removed  and it would be right at the edge of the driveway in front of the school. Mr. Sellarole asked what was the preferred location. Mr. Cassarino said in front of the flagpole. Mr. Sellarole suggested Mr. Cassarino choose going for the variance because it was going to be placed in the preferred location. The sign would be up for a long time and the location is important. That would place the sign 35 to 40 feet from the edge of the road.

Mr. Edkins made a motion to waive the fee. Mr. Murray seconded the motion. Before the motion was voted on, it was pointed out that the application fee had to paid for the required legal announcement of the public hearing that must appear in a local newspaper. Also, the abutter fees pay for the certified letters that are required and must be sent to every abutter. The Town would end up paying those fees. The abutter fee is $8 per abutter and a certified letter USPS cost is $7. Ms. Leclerc suggested it might be better not to change the way we do things and set a precedent for waiving fees. Ms. Leclerc asked for a vote on Mr. Edkins’ motion. Board members Mansouri, Barnes, Murray and Leclerc voted no; Mr. Edkins voted yes. The motion failed. A motion was then made and seconded to hold a public hearing for the school sign at the June meeting, which will be an in-person meeting at the Town Hall and the motion carried. The secretary will send a variance application to Mr. Cassarino and he was asked to complete the application, pay the fees and submit the application by June 3.

Walpole’s ordinance is called a Permissive Ordinance

Ms. Leclerc referenced a letter, written by Town Counsel Jeremy Hockensmith, regarding the type of ordinance the town has. That letter was sent to every Board member. Mr. Hockensmith said in the letter that Walpole has a permissive ordinance, which means that if something is not mentioned in the ordinance, then it is not allowed. Repeating that phrase Ms. Leclerc said if it is not specifically mentioned in the ordinance, it is prohibited unless the person has or gets a variance or a special exception. That tells me, Ms. Leclerc said, that the only short-term rentals allowed in Walpole at this time are Bed & Breakfasts, which go through a site plan review. People who are worried about our stopping them for having a short-term rental, shouldn’t be because we will be creating an ordinance to allow them rather prohibiting them, she said.

 Mr. Hockensmith wrote, “A noted NH zoning commentator has said, “(i)n the absence of a variance or special exception, a permissive ordinance functions generally to prohibit uses of land unless they are expressly permitted as primary uses or can be found to be accessory to a permitted use.

Conversely, “(t)he opposite of a “permissive” ordinance is a so-called “prohibitory” ordinance which allows all uses not expressly prohibited. That commentator states: “most zoning ordinances in New Hampshire are of the so-called ‘permissive’ variety.

“As to the Walpole Zoning Ordinance, I have argued to the Superior Court on a handful of cases that it is of the permissive variety and I have never been challenged. It is my opinion that unless the plain language of the Walpole zoning ordinance specifically permits a use in the district, it must have a special exception or variance.”

Short-term Rentals

Ms. Barnes asked if there had been any new responses to the survey. The Clarion and The Walpolean ran a survey asking for townspeople’s input about short-term rentals. Everything was sent either in March or beginning in April. Mr. Edkins asked if short-term rentals had become a problem and if not why does the Board need to make rules for problems that aren’t there. Ms. Leclerc said suppose someone came along and complained. Short-term rentals are technically not allowed in the ordinance. Mr. Edkins said the Zoning Board shouldn’t be doing anything, the Planning Board should be doing this, creating an ordinance. The  ZBA is an adjudicatory body. The ZBA is not a regulatory body. If you really, really think this needs to be done, go to the Planning Board and tell them. It’s not our job, Mr. Edkins concluded.

Ms. Mansouri said the Zoning Board has been through this situation before and in the end the Zoning Board ends up creating the ordinance. Mr. Edkins repeated if it’s not a problem, why are we doing this? Ms. Barnes said it is considered to be a problem by many communities and it’s something that requires some regulations. Mr. Hockensmith suggested that the Zoning Board get something in the ordinances about short-term rentals, Ms. Leclerc added.

Ms. Barnes asked if the Board should send out another solicitation before we discuss this at next month’s meeting. Ms. Leclerc and Ms. Mansouri thought not. Ms. Trow said if someone is interested in short-term rentals they can come to the meeting. Ms. Barnes also said she sent two emails about short-term rentals to Board members. One was about short-term rentals and the taxes and fees that B&Bs and hotels have to collect, known as rooms and meals tax. The legislature is considering how they can make sure this is also done for short-term rentals as well as for common use cars. Also Vermont, Barnes said, is debating restricting short-term rentals to principal residents only and considering a registry for rentals. Ms. Mansouri said she wouldn’t compare New Hampshire to Vermont and she would prefer to put in something to benefit Walpole. Ms. Barnes said the NH Legislature is also considering legislation, which would make it lot easier for towns.

Barnett Hill letter

At the April meeting the Zoning Board received an unsigned letter complaining about a property that had “gotten out of hand” on Barnett Hill. Since the ZBA shouldn’t comment on a problem unless it is part of an appeal to the Board, the letter was given to the Select Board. There was a mention of the letter in the Select Board minutes dated April 29, 2021. Mr. Dalessio stated in the minutes that the Select Board “had hoped the ZBA would establish an ordinance to deal with properties such as this one, but they did not.” Since the letter was unsigned, the consensus of the Select Board was “to file it.”

At tonight’s meeting Ms. Leclerc brought up the comments about the letter in the Select Board minutes. She said that the ZBA could not comment on the letter because if there were ever an appeal regarding the letter, the Zoning Board would not be able to hear the appeal because it had commented on the matter beforehand. Also, the Select Board is the enforcement arm of local government.

Ms. Trow said she thought the Select Board should be told about the role of the Zoning Board that the ZBA can not comment on items that need to be enforced. It’s the Select Board’s job, not the Zoning Board’s job. Ms Mansouri suggested that she and the chair go to a meeting and discuss it with the Select Board. Ms. Trow suggested the Select Board should read the RSA regarding the role of the zoning board. A visit would help them better understand what we can and cannot do. Mr. Edkins said this is an enforcement matter and that’s up to the Select Board. Ms. Leclerc said the Select Board can determine if a violation has been made and if a violation has been made, they do something about it. If the Select Board tells the person he/she violated something and that person doesn’t agree, they can come then to the ZBA saying that the Select Board is wrong and present their case to us. Then we can get involved, but not until then.

Short-term rental ordinance

Ms. Leclerc suggested that she would prefer to discuss this topic at an in-person meeting, so she would like to defer the discussion on short-term rentals until next month when the Board meets in the Town Hall.

 Mr. Edkins repeated that the ZBA should not be writing an ordinance. The Zoning Board is to interpret the law, not create an ordinance. That is what the Planning Board should be doing. Ms. Leclerc said she consulted the NH Municipal Association about the matter and they said that the board could do what they are doing – drafting an ordinance for short-term rentals, which will then go to the Planning Board for a public hearing.

Next meeting

The next meeting on June 16 is an in-person meeting at the Town Hall. Jeremiah Phaneuf feels confident he can create a connection with the presenter of the Shaw’s signage, who will be in Westbrook, ME. Masks are required.

Mr. Sellarole made a motion to adjourn. Mr. Murray seconded the motion. After a roll call vote, the motion carried.

Respectfully submitted,

Marilou Blaine

ZBA Secretary

Posted: Inside Town Offices, on bulletin board outside Post Office, The Walpolean, www.walpolenh.us

cc: ZBA, WPB, Town Offices.

Selectboard Agenda – 5/20/21

Starting at 6:30 PM via Zoom. Visit walpolenh.us -Town News for access info

SELECTBOARD MEETING

ACCOUNTS PAYABLE• Accounts Payable Check Register in the total amount of $663,867.34 for checks issued 5/21/21

PAYROLL• Payroll Register totaling $28,095.39 dated 5/21/21 and the 941 Payroll Tax Transfer of $5,365.24

SELECTBOARD MEETING MINUTES• Selectboard Minutes – May 13, 2021• Non-Public Selectboard Session Minutes – May 13, 2021

COMMITTEE REPORTS• Planning Board Meeting –May 11, 2021• Library Trustees Meeting – May 11, 2021

GRAVEL TAX WARRANT• Map and Lot#s: 014-013-000, 015-011-000, NH Rt. 12 Project 14747

TIMBER TAX WARRANT• Map and Lot#s: 009-006-000, 009-029-003 and 009-030-000, 002-012-000

TIMBER INTENTS• Map and Lot# 002-011-000

BUILDING AND DEMOLITION PERMITS• 2021-22, Map and Lot# 019-068-000• 2021-23, Map and Lot# 012-057-001

OLD BUSINESS• Spivey Letter• Sen. Shaheen Congressionally Directed Spending Item Request Form FY 2022 and Addendum• American Rescue Funds for Clean Water• National Scenic Byway Funding Opportunity• Emergency Operation Plan Committee Meeting Date

Pending Further Actions• Tax Deeded Property Sale, Mill Pond Dam Inspection, Reservoir Dam, Vilas Bridge, Houghton Brook Bridge,Generators, Boston Post Cane, Arborist Evaluation of Trees on Common

NEW BUSINESS• SWRPC Annual Meeting Invitation• Opening Town Hall Use for Civic Groups and Rentals

HOOPER TRUSTEES MEETING

HOOPER TRUSTEES MINUTES• Hooper Trustees Meeting – May 6, 2021

HOOPER BUSINESS• Reimbursement to the Town of Walpole from the Hooper Maintenance Fund• Reimbursement to the Town of Walpole from the Hooper Educational Fund

HOOPER NON-PUBLIC BUSINESS: RSA 91-A:3 II

SELECTBOARD MEETING – continued

NON-PUBLIC BUSINESS: RSA 91-A:3 II (a) (c)

**Any recording, audio or visual, and/or other devices must be declared at the beginning of the meeting**

Walpole NH Biodiversity Project Zoom Meeting is Tonight at 5:30pm

An informational meeting about a new ‘Living Field Guide to Walpole NH’ that Steven Lamonde, an Antioch adjunct professor has created to document all the living organisms in the Town of Walpole, using the free iNaturalist app. https://www.inaturalist.org/projects/a-living-field-guide-to-walpole-nh


Here is the link to the Eventbrite page for the event with more info:https://www.eventbrite.com/e/walpole-nh-biodiversity-project-informational-meeting-tickets-152281779903?aff=ebdssbonlinesearch

Broadband News from Dennis

Fiber Optic / Broadband News

The fiber optic backbone in Walpole is now complete

The work now is to connect all who wish to connect to Consolidated’s fiber optic service in town. This the number to call – 1-844-988-1634

A Reminder – there are no installation fees

The Walpole Broadband committee wants to let Walpole residents know that there is no installation cost to install Fiber to your home.  We received the following from CCI in response to some questions. 

“Consolidated will not bill customers for the drop over 150′ as long as there is a defined path to the home that meets national electrical code.  This path would be an existing pole line or a useable conduit that runs from road to the home.  Locations that do not have a suitable path would need to arrange for third party installation of  conduit or pole access that traverses a customer’s private property.  There is no installation charge associated with a fiber connection from Consolidated Communications. “

Consolidated has made the mistake of charging some customers for installation. They are working to remedy this themselves but please check your own statement after installation and if there is a charge please contact their customer service.

Prices have been reduced

In April Consolidated’s prices were revised downward (rollout was the week of April 11). If you already have service from Consolidated, call them to take advantage of revised pricing.

If you are not currently a customer you may want to explore those revised prices.

Television ?

Consolidated is getting out of the business of providing access to television themselves. Their position is that their high speed internet can be the vehicle for any number of 3rd party TV providers – Netflix, Hulu & etc.

VOIP – Now Available

VOIP is now available through CCI but the technical details of installation are not familiar to all installers, nor to the technical folks that the installers need to communicate with back at CCI while doing the install. For customers who want this particular service CCI is providing this phone number – 888-604-3050

Dennis Marcom for Walpole’s Broadband Committee

Friends of the Library Plant Sale


The 2021 Library Plant Sale is off to a great start! A big thank you to all who have donated plants, and of course, to those who have dropped by the library to look at the beautiful selection and then buy these plants to brighten their homes. Your support is greatly appreciated.


Since this sale is ongoing throughout the summer, please continue to donate and purchase plants. A special thanks to the people who have labeled their donated plants. That’s a big selling point!


Please direct any questions to Carol at 756-9537.