Selectboard Meeting Minutes – 10/1/15

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 1, 2015

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

PUBLIC BUSINESS:

There was no Public Business at this meeting.

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to approve the Accounts Payable check register and manifest in the amount of $33,879.68 for checks dated October 2, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to approve the Payroll voucher for the week ending September 26, 2015, in the amount of $27,178.65 for checks dated October 2, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $6,786.50 for the week ending September 26, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – September 24, 2015:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of September 24, 2015, as submitted.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

NON-PUBLIC SELECTBOARD SESSION – September 24, 2015:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of September 24, 2015, as submitted.  These minutes will remain sealed.  Seconded by Mr. Dalessio.  With Mrs. Pschirrer and Mr. Dalessio in favor, the Minutes were approved.  Mr. Aldrich abstained as he was not present at this meeting.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • Conservation Commission – September 14, 2015;
  • North Walpole Village District Board of Commissioners – September 22, 2015.

With reference to the Conservation Commission meeting minutes, Mrs. Pschirrer pointed out that there are two Scouts who are doing projects in the Mill Pond area.  The Conservation Commission will be discussing the Class 6 roads in Town at their next meeting on October 5th at 7:00 PM.

WARRANTS:

TIMBER TAX WARRANT: 

FISHER, Cold River Road, Map & Lot #026-026-000:  Mrs. Pschirrer moved to approve the Original Warrant for Timber Tax Levy for the Tax Year April 1, 2015 to March 31, 2016 for Andrea J. Fisher, Operation #150461-05-T, in the amount of $2,157.06.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Letter To Bruce Carruthers, RE: Reeves Gallery Sign:  Mrs. Pschirrer moved to approve and sign the letter dated October 1, 2015, to Mr. Bruce Carruthers regarding a Zoning Board of Adjustment issue on the Reeves Gallery Sign.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Allen Brothers Oil Contract:  Mrs. Pschirrer moved to approve and sign the #2 heating oil contract with Allen Brothers at a fixed rate of $2.049 per gallon to the various locations listed as: Walpole Town Hall, Walpole Police Department, Walpole Town Library, Walpole Fire Department and Walpole Old Town Shop.  Deliveries will be made on a Will Call Basis to: the Hooper Institute, Hooper Mansion, Hooper Cottage and Welfare Fuel Assistance Program.  This fixed rate applies to the total amount of 7500 gallons.  Any amount of gallons that are needed before November 1, 2015 or after April 30, 2016 will be billed at the cash price on the day of delivery.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The various deliveries will be charged to the appropriate lines in the budget and/or Hooper Trust funds.

Food Shelf Advisory Board Meeting: There will be a meeting of the Fall Mountain Food Shelf Advisory Board on Tuesday, October 6th at 7:00 PM in the Langdon Municipal Building.  The Selectboard is invited to attend.  Mr. Charlie Montgomery had recommended that the Selectboard appoint a second member from the Town of Walpole to the Advisory Board.

Mrs. Pschirrer moved to appoint Mr. Andrew Wilking as the second Town of Walpole representative on the Food Shelf Advisory Board.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Hubbard Farms Barbeque Pit and Right Of Way:  Mr. Dalessio reported that this Agenda item can be deleted for now as it will take Hubbard Farms some time to work out the details.

Town Ordinance, Procedure and Policy Manual: The Selectboard reviewed two new ordinances as the office will be open five days a week.

Mrs. Pschirrer moved to approve the two new policies regarding the “Selectboard Hours of Operation”.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the policy which determines that the Selectboard Office will be staffed by a minimum of two people during normal working days.  Any exception must be approved by the Selectboard with a two weeks notice.  This becomes effective January 01, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Dalessio and Mrs. Pschirrer continue to work on the Town Ordinance, Procedure and Policy Manual.  Mrs. Pschirrer will be working on the Winter Parking Ban and Snow Remove policies.

Primex Insurance Company: Mr. Dalessio read through the Primex Insurance Company application and recommended that the Selectboard sign and submit it at this time.

Mrs. Pschirrer moved to approve the Primex Insurance Company’s application as presented with a note that we will continue to check on the values of the properties and equipment.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mr. Aldrich moved to authorize Mr. Dalessio, Chair, to sign the Primex Insurance Company application.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

New Hampshire Retirement AuditMrs. Clough reported that both she and Mr. Kreissle continue to work on the spread-sheets for the New Hampshire Retirement Audit.  They need to do quite a bit of research and have had to pull old time cards.  It is due on October 16th.

2014 Financial Audit: Mrs. Clough advised that they are still waiting to receive the 2014 Financial Audit.  The Auditors are waiting for a letter from Attorney Hockensmith; Mr. Dalessio will contact him tomorrow.

NEW BUSINESS:

There was no New Business to come before the Selectboard at this meeting.

NON-PUBLIC BUSINESS:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:38 PM.

The regular Selectboard meeting resumed at 6:57 PM.

Mrs. Pschirrer moved to seal the Minutes of the Non-Public Selectboard Session of October 01, 2015.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:10 PM.

OTHER BUSINESS:

NOTE OF APPRECIATION:  Mrs. Pschirrer thanked Mrs. Clough and Mrs. Edkins for finding the background material and confirming that old Route 12 was thrown-up so that the Conservation Easement on the Lund property could be completed.

OLD BUSINESS:

TRU NORTH NETWORKING:  Mr. Dalessio and Mrs. Clough will meet with the representative from Tru North Networking to do a technical review of the computers and software on October 7th at 8:00 AM.

ROAD AGENT:  The advertisement for a Road Agent will be revised and advertised again.  The deadline will be October 19th.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 7:29 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

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