Selectboard Meeting Minutes – 2/11/16

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

FEBRUARY 11, 2016

Selectboard Present:     Steven Dalessio (Chair); Whitney Aldrich; Peggy Pschirrer

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three people in attendance.

ACCOUNTS PAYABLE: Mrs. Pschirrer moved to approve the Accounts Payable check register in the amount of $34,713.67 for checks dated February 12, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PAYROLL:  Mrs. Pschirrer moved to approve the Payroll voucher for the week ending February 6, 2016, in the amount of $21,716.85 for checks dated February 12, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,746.20 for the week ending February 6, 2016.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – February 4, 2016:  Mrs. Pschirrer moved to approve the Minutes of the regular Selectboard meeting of February 4, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – February 4, 2016:  Mrs. Pschirrer moved to approve the Minutes of the Non-Public Selectboard Session of February 4, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

2016 ANNUAL BUDGET AND WARRANT ARTICLES PUBLIC HEARING – February 4, 2016:  Mrs. Pschirrer moved to approve the Minutes of the 2016 Annual Budget and Warrant Articles Public Hearing of February 4, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • Hooper Institute Committee – February 9, 2016;
  • Cold River Local Advisory Committee – December 10, 2015; and
  • Planning Board – February 9, 2016.

NOTICE OF INTENT TO CUT WOOD OR TIMBER:

WOOD, Woodshed Road, Map & Lot #011-031-000:  Mrs. Pschirrer moved to approve the Notice of Intent to Cut Wood or Timber off the Walpole Valley Road, Operation #T-15-461-17-T, for Beryl Wood, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

OLD BUSINESS:

Transfer of Hubbard Property to the Town of Walpole:  This will be kept on the Agenda until the documents for the BBQ area are received from Hubbard LLC to the Town of Walpole.

NH Department of Labor Audit and Inspection Report: The NH State Inspector will be in the office on Tuesday, April 5thMr. Dalessio advised that the paperwork will be in the office and ready for him.  Mrs. Clough will send the inspector an email to let him know this report will be ready.

Town Ordinance, Procedure and Policy Manual: This is a work-in-progress for the Selectboard.

NEW BUSINESS:

Auditor SearchMr. Kreissle received a list of auditing firms from the NH Municipal Association and has sent out Request for Proposals.  To-date one has been received and the Selectboard are in the process of reviewing it.

Request for Use of the Town Common:  A request was received from Mrs. Holly Gowdy to use the Town Common for the Fall Mountain High School Cross Country Running and Ski Teams.  The Booster Club would like to hold a 5K race on Thanksgiving Day.  The Turkey Trot would gather on the Common before the start and the finish would be on the Common.  This would be the morning of Thanksgiving Day, November 24, 2016.  This race is a fundraiser for these athletic teams.

Mrs. Pschirrer moved to allow the Booster Club to use the Town Common on Thanksgiving Day, November 24th, 2016, for a 5K race.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Holly Gowdy asked for permission to use the Town Common for a Farmers Market on November 19, 2016. This would coincide with the church fairs scheduled for this Saturday before Thanksgiving Day.

Mr. Aldrich moved to grant permission for the local farmers to use the Town Common on November 19, 2016, for a Farmers Market.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Letter from Jack Neary: The Selectboard acknowledged receipt of a letter from Mr. Jack Neary regarding the fact that the sidewalk on Pleasant Street was not plowed after the last storm.  Mrs. Clough was asked to put this into the Citizen’s Complaint Report book.  Mrs. Pschirrer reported that Mr. Rau and Mr. Symonds looked at the sidewalk and felt the machinery would be ruined handling the snow plowing due to the poor condition of the sidewalk.  Following a discussion the Selectboard agreed to have Mrs. Pschirrer respond to Mr. Neary’s complaint and advise that the Town will take care of removing the snow off the sidewalk in front of his property.

Administrative Assistant’s Vacancy: Mr. Dalessio announced that Mrs. Janet Clough has requested a change from the Selectboard office to the Police Department.  The Selectboard agreed to post the vacancy in the two locations where notices are customarily posted and on the Town’s web-site.  It will not be put in the newspaper, at this time, due to the cost of advertising.

Mr. Dalessio requested that Mrs. Clough take care of three things before making the transfer: 1) finalize the 2015 Town Report; 2) Take care of all the items that were listed in the Safety Audit; and that letters be sent to everyone who has a closet downstairs stating that they need to be cleaned / organized no later than March 24th, 3) Develop procedures for the five most common tasks.  Mrs. Clough noted that there will be more than five tasks.  At this time she has back-log work to complete because for the past two weeks she has been working on the Town Report.  She asked if the Selectboard would approve having her work at least two days with Miss Lee before she leaves her position at the Police Department on February 24th. The Selectboard approved this request.  Mr. Dalessio pointed out that they want a smooth transition in both directions.  The Selectboard, Mr. Kreissle and Mrs. Clough will meet to work out details on how the Welfare cases will be handled.

Selectboard Office Part-Time Position:  Mrs. Clough will up-date the existing Job Description.  The Selectboard agreed to post this position internally; Mr. Dalessio will draft this notice.

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (b) Hiring and (c) Reputations.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 6:44 PM.

The regular Selectboard meeting resumed at 7:11 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard session of February 11, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:27 PM.

ADJOURNMENT:

Mr. Aldrich moved to adjourn this meeting.  Seconded by Mrs. Pschirrer.  With all in favor, the meeting was adjourned at 7:28 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

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