Selectboard Meeting Minutes – 7/14/16

The Selectboard Meeting for Thursday, July 28th is moving to Wednesday, July 27th. The change is due to a meeting conflict for the Selectboard Chair. The meeting time is 6:30 pm. Selectboard Meetings occur in the Selectboard Office of the Town Hall.

*All are welcome to attend*

 

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 14, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

PUBLIC BUSINESS:

Pleasant Street Signage and StripingMr. Jack Neary and Mrs. Neary were present.  Mr. Neary acknowledged receipt of the letter but they were unable to attend the last couple of Selectboard meetings.  He hoped it was not too late to propose the following: 1) That the lines would not look good on the street therefore they thought maybe a sign would be a better solution.  He displayed a picture of the proposed sign “Slow – Pedestrian Traffic” and will donate the sign to the Town.  Mr. Dalessio noted that they would consider this sign if the other sign for “Shared Space” was not already ordered.  When people see signs for “Shared Space” they are much more cautious.  Mr. Aldrich pointed out that even if they had ordered the sign they could put up both; Mr. Dalessio and Mrs. Pschirrer agreed.  2) Mr. and Mrs. Neary are not in favor of the white painted lines on the north and south sides of Pleasant Street ; he thinks the street would look better with no lines at all.  Mrs. Pschirrer said it defines the edge of the road.  They planned on doing it to avoid having vehicles parked on the grass.  Mr. Dalessio will talk to Mr. Rau and others about the white lines.  The actual placement of the “No Parking” signs will be left up to Mr. Rau. Mr. Neary summarized that they hope things work out on Pleasant Street.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $756,419.57 for checks dated July 15, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

The above amount includes the monthly payment in the amount of $513,448.73 to the Fall Mountain Regional School District.

Mr. Dalessio reported that Mr. Kreissle will establish the policy and guidelines for use of the credit cards.  These were intended for the Departments Heads to use on week-ends for needed supplies and small supplies purchased at local vendors so they would not have to use their own credit cards.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending July 9, 2016, in the amount of $23,861.40 for checks dated July 15, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $4,984.21 for the week ending July 9, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 7, 2016:  Mrs. Pschirrer moved to accept the Minutes of the regular Selectboard meeting of July 7, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the minutes were approved. 

NON-PUBLIC SELECTBOARD SESSION – July 7, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of July 7, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the minutes were approved.

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • Walpole Conservation Commission – June 6, 2016;
  • Walpole Planning Board – July 12, 2016. (There will be no monthly Workshop in July.)

BUILDING PERMITS:

MacCLAREN and SINK, Map & Lot #019-045-000:  Mr. Aldrich moved to approve and sign Building Permit No. 2016-27 for Jon A. MacClaren and Chris B. Sink to “Construct a 36’ x 24’, 1 story, 3-car garage” at 16 Union Street.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

DeSIMONE, Map & Lot #012-027-000:  Mr. Aldrich moved to approve and sign Building Permit No. 2016-28 for Lois B. DeSimone to “Construct a 31’ x 8’ roof over a concrete patio” at 258 Upper Walpole Road.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

 

TIMBER TAX WARRANTS and YIELD TAXES ASSESSED:

McGUIRK, Map & Lot #005-026-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for the Tax Year April 1, 2015 to March 31, 2016, in the amount of $687.48, Operation #15-461-09-T, for Paul McGuirk.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

GALLOWAY LeCLERC, Map & Lot #002-012-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for the Tax Year April 1, 2015 to March 31, 2016, in the amount of $42.00, Operation #15-461-10-T, for Jan Galloway LeClerc.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

NEAL, Map & Lot #008-053-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for the Tax Year April 1, 2015 to March 31, 2016, in the amount of $375.69, Operation #15-461-16-T, for Christine Gage Neal.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

WOOD, Map & Lot #011-031-000:  Mrs. Pschirrer moved to approve the Certification of Yield Taxes Assessed for the Tax Year April 1,2015 to March 31, 2016, in the amount of $82.06, Operation #15-461-17-T, for Ricky Wood.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

TIMBER TAX WARRANT:

Mrs. Pschirrer moved to approve the Original Warrant, Timber Tax Levy for the Tax Year April 1, 2015 to March 31, 2016, in the amount of $1,187.23.  This is sent to Sandra J. Smith, Collector of Taxes for the Town of Walpole.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

OLD BUSINESS:

Thank You Letters for Summer Rec Basketball Sponsors: 

Mrs. Pschirrer moved to approve and sign the Thank You letter to Mr. Richard Senerchia, Athens Pizza, for his support of the Recreation Department’s summer basketball program.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

Mrs. Pschirrer moved to approve and sign the Thank You letter to Ms. Kristyn Wallace, Applied Bolting, for their support of the Recreation Department’s summer basketball program.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve and sign the Thank You letter to Mr. George Tsitsonis, Diamond Pizza, for his support of the Recreation Department’s summer basketball program.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve and sign the Thank You letter to Ms. Sarah McClellan, Chroma Technology Corp., for their support of the Recreation Department’s summer basketball program.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Town Directory Tri-fold: The Selectboard reviewed the draft copy of the Town Directory Tri-fold.  Mrs. Downing would like to take them to the next Staff Meeting for the Department Heads to look over.  This is a work-in-progress.

 

PUBLIC BUSINESS (Continued):

Mr. Jessie DelarosaMr. Delarosa had been reading the news reports about the Vilas Bridge and came to the meeting to hear about the status of the Vilas Bridge from this side of the river.  He felt some people do not understand the situation to-date.  Mr. Dalessio advised that the Town of Walpole has been operating without a formal agreement with the Village of Bellow Falls and their Wastewater Treatment Facility for about ten years.  A new agreement is ready to sign. However, the Village of Bellows Falls would like to couple the signing of this agreement in exchange for Walpole taking a more active role in the repair of the Vilas Bridge.  The Walpole Selectboard stated that they were not going to get into the repair, maintenance or ownership of the bridge as it is a matter for the State of New Hampshire and State of Vermont to address.  It is not a municipality issue to resolve. To-date the only thing the Walpole Selectboard has done is to authorize their Water/Wastewater Department to begin preliminary engineering to move the wastewater line off the Vilas Bridge to connect to Green Street in North Walpole and then go over the Arch Bridge.  That infrastructure is already there but needs to be up-graded.  Walpole has been assured by both the Vermont and New Hampshire DES that the Village of Bellows Falls cannot shut off the waste line.  Mr. Dalessio said the opening or closing of the bridge stands as a political matter.  The Walpole Selectboard made a decision to stay out of this and to pursue moving the line away from the bridge.  It is the prudent thing to do.  We will get the studies done and figure how much the cost will be.  Walpole has been assured by people of knowledge that there is no immediate danger.  We pay our bills on time even with no agreement.  Walpole is 27% of the Bellows Falls revenue for the Wastewater Treatment Plant. The Walpole Selectboard has talked to their Representatives who have taken this to the State level but they have not gotten the support/funding for the Vilas Bridge.  The State feels this area has two bridges open for crossing the river; a third bridge is not needed.  The Westminster Bridge is scheduled to be repaired this year.  Mr. Dalessio reported that Mr. Mark Houghton and Mr. Joe DiBernardo will meet next week to start the survey work to move the wastewater line.

Town Hall Kitchen’s New Microwave Ovens: Mrs. Downing reported that the microwaves are arriving tomorrow.

Boston Post Cane ArticleMr. Dalessio reviewed the ad.  The deadline for feedback will be July 31st.  A display case for the cane will be purchased; it will be presented to the recipient but kept in the Town Hall.

Revised Town Hall Rental Information and Rental Agreement: Mrs. Pschirrer moved ahead with proposed pricing for rental agreements in the Town Hall.  A number of issues have been raised.  There will be no difference in rates for the seasons; fuel costs were included year-round.  Mr. Dalessio recommended making the wedding package include the Town Hall, Gazebo and Common.  Non-residential rates will be higher.  There was a discussion about Non-Profit organizations.  Mrs. Pschirrer was making a list of these organizations.  The Selectboard will review the list and look at the criteria for Walpole based groups.  There will be no deposit for several groups unless they use the kitchen.  There will be a surcharge for use of the kitchen to help repay some of the renovation money that was put into the kitchen.  Mr. Dalessio advised that when this document is finalized it needs to be sent to Primex for their review.

Clarion AdvertisingMr. Dalessio spoke to Mr. Boas about the Clarion advertising.  Sarah will contact Mr. Boas upon his return.

North StreetMr. Dalessio mentioned that if they have a group of trees that need to be taken down in one day they will include the tree on North Road but they will not spend $900 for one tree at this time.

Leases and Contracts:  The Department Heads will be asked if they have leases and/or contracts.  Mr. Dalessio will bring this up at the next Staff Meeting.

Gazebo Repairs Mrs. Downing is still working on getting quotes; this is a small job therefore difficult to get quotes.  Keene Commerial Construction is going to submit a bid.

South Entrance Handicap Access Railing Repair:  Keene Commercial Construction will submit a bid to do the job.

Employee Policy Handbook Update: Mrs. Pschirrer has a draft of the Employee Policy Handbook. She will e-mail it to Mr. Dalessio and Mr. Aldrich after her meeting with the Personnel Committee on Tuesday.  Mr. Dalessio would like to run it by a labor attorney and Primex.

Town of Walpole DOT Drug Testing PolicyMrs. Pschirrer started to work on this Drug Testing Policy.  It has to be compatible with the Employee Policy Handbook.

Draft Pre-Deposit Procedure for Town Pool MoniesMrs. Downing will have the draft of the new procedure ready for the next meeting.

 

NEW BUSINESS:

Cemetery Deed, Lot #525 for Wesley J. Davey:  Mr. Aldrich moved to sign the Cemetery Deed for Lot #525 for Wesley J. Davey.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Cemetery Deed, Lot #540 for Jason S. Fitz:  Mr. Aldrich moved to sign the Cemetery Deed for Lot #540 for Jason S. Fitz.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Cemetery Deed, Lot #413 for Sally Kenyon Stevens: Mr. Aldrich moved to sign the Cemetery Deed for Lot #413 for Sally Kenyon Stevens.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Dalessio recommended they follow-up with Mr. Kreissle to be sure the money from the sale of these Cemetery Deeds goes into the Cemetery Trust as well as most recent deeds. 

Citizen Complaint #2016-19 from Bill Baldasaro – Re: Brush Trimming:  A copy of this Citizen Complaint was forwarded to Mr. Rau.  It is for brush trimming on North Main Street in North Walpole.

Citizen Complaint #2016-20 from Doris Goguen – Re: Brush Trimming:  A copy of this Citizen Complaint was forwarded to Mr. Rau.  It is for brush trimming where High Street meets School Street and at the top of Old North Main Street.

Drewsville CommonMr. Dalessio wants to bring the garbage on the Drewsville Common to Mr. Rau’s attention.  It should be done on a regular basis.  If liners were put in the barrels there is someone who volunteered to take it to the Recycling Center.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (e) Pending Claims or Litigation.  Mr. Aldrich seconded the motion and, on a roll call cote with all in favor, the motion was approved at 7:50 PM.

The regular Selectboard meeting resumed at 8:09 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard session of July 14, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 8:17 PM.

 

ADJOURNMENT:

Mr. Dalessio moved to adjourn this Selectboard meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:18 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

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