Selectboard Meeting Minutes – 7/7/16

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 7, 2016

 

Selectboard Present:  Steven Dalessio (Chair); Peggy Pschirrer; Joseph Aldrich

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.

ACCOUNTS PAYABLE:

Mr. Aldrich moved to accept the Accounts Payable check register in the amount of $16,310.95 for checks dated July 8, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

PAYROLL:

Mr. Aldrich moved to accept the Payroll voucher for the week ending July 2, 2016, in the amount of $27,914.97 for checks dated July 8, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

Mr. Aldrich moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,806.48 for the week ending July 2, 2016.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – June 30, 2016: Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of June 30, 2016, as submitted.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – June 30, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of June 30, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Aldrich.  With all in favor, the Minutes were approved.

OLD BUSINESS:

North Street Visit: Mrs. Pschirrer made the following report on the Selectboard visit to North Street:

“Town of Walpole

Select Board

Notes, July 6, 2016

 

Present:  Steve Dalessio, Chair, Joe Aldrich, Peggy Pschirrer, Mike Rau, Road Agent, and Roland Caskins, resident of 14 Colonial Drive, Walpole.

The Select Board along with Mike Rau, Road Agent, viewed the property of Roland Caskins, 14 Colonial Drive, Walpole to assess water issues on the property.

The group made the following observations: washout of driveway, evidence that water from the hillside is pushing inward the house foundation which is concrete block and some natural trenching made by water flow from up and behind the house location.

The group discussed the following options: removing soil from the sloping hillside above what appears to be a water induced natural small trench, adding large, almost boulder size rock in several layers, digging a ditch lined with rock which would direct water down a ditch alongside the driveway.

At the end of the driveway the culvert already there would be increased in size at the end of the driveway and water would be directed toward a larger gulley across Colonial Drive.

Road Agent was to develop estimates for materials and the time needed to do each of the two options under discussion.

The Question remains: may we work on private property; is there a safety issue involved.

Peggy Pschirrer”

Relative to the rotted tree near the Johnson property, Mr. Dalessio noted that it is in the Town’s right-of-way but it is not leaning toward the road.  It is a small tree.  The Select Board is waiting for Mr. Rau to get some numbers to remove it and then they will address this tree issue.

Pleasant Street Signage and StripingMr. and Mrs. Neary were unable to attend this meeting.  Mr. Dalessio will draft a letter to finalize the Pleasant Street Signage and Striping.  He recommended they purchase a sign that states “Shared” to be posted at the end of the roadway.

Draft Thank You Letters for Summer Rec Sponsors:  Mrs. Pschirrer moved to approve the Thank You letter to Mr. John Watson for his efforts in clearing the pool water.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Downing will contact Mr. Cassarino for names and addresses for the other Summer Rec sponsors.

South Entrance Handicap Access Railing Repair:  The Selectboard is waiting for recommendations from Mr. John Davis of Diversified Precast.

Town Hall Kitchen Dishwasher UpdateMr. Mark Houghton would like to delay installing the kitchen dishwasher until after the summer due to his work schedule.  Mr. Dalessio just wants it installed before the end of this year.  Mrs. Pschirrer reported that the microwaves will be in the Town Hall next week.

Gazebo RepairsMrs. Downing is waiting for estimates from two people she had contacted.

Boston Post Cane:  An email was sent to Mr. Ray Boas to ask that he put an ad in the Clarion for the oldest Walpole resident. However, he has not yet responded.

Employee Policy Handbook Update Mrs. Pschirrer continues to work on this handbook update.

Town of Walpole DOT Drug Testing Policy: Mrs. Pschirrer continues to work on the Drug Testing Policy.

Town Directory Tri-fold:  Mrs. Downing had a rough draft of a Tri-fold Town Directory for the Selectboard to review and provide feedback.  This is a work in-progress.  Mrs. Pschirrer suggested the organizations be listed with a contact.  Put some color in it.  Mrs. Downing will continue to work on it and bring it back for another review.

 

Draft Pre-Deposit Procedure for Town Pool Monies:  Mrs. Downing presented a draft for a procedure to handle the Town Pool monies.  Mr. Goins makes the deposits.  Mr. Dalessio suggested that at the top of the form it should state that the person working with it should have knowledge of Microsoft Excel.       

Revised Town Hall Rental Information and Rental Agreement: Mrs. Downing and Mrs. Edkins have been working on revising the Town Hall rental information and Rental Agreement.  The deposit was changed from $50 to $200.  Mr. Dalessio recommended that when it is finalized it needs to be sent to Primex for a review as they want an Event/Rental Policy for every renter.  Primex will have an issue with alcoholic beverages in the Town Hall.  Their focus is prevention.  Anytime a renter enters into a Rental Agreement Primex wants to see that agreement in advance of the rental.  Renters can go on the Primex web-site to print out information on their Event/Rental Policy as they will need their own insurance.  Mrs. Pschirrer mentioned her changes to the Gazebo/Band Stand.  Some language was added under alterations; if this is not adhered to, the renter will lose their deposit.  Mr. Dalessio said groups that are recognized as Town organizations will be listed on the Town insurance policy.  There should be an approved list of non-profits in Town who can use the Town Hall at no charge but everybody else should pay.

NEW BUSINESS:

Paul Beliveau Eagle Scout Letter:  Mrs. Pschirrer moved to approve the letter of congratulations to Paul Beliveau for reaching his accomplishment of Eagle Scout.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

PLT Workers’ Compensation Open Loss Run Report:  The Selectboard reviewed the PLT Workers’ Compensation Open Loss Run Report.

Walpole Grange Leadership AcademyMr. Dalessio advised that there is a National Contest to create a new promotion.  Mr. Leo Watson volunteered to put that together.  Last night he video-taped some of the Leadership meeting.

NON-PUBLIC SELECTBOARD SESSION:

Mrs. Pschirrer moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel and (e) Pending Claims or Litigation.  Mr. Aldrich seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:26 PM.

The regular meeting resumed at 7:41 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of July 7, 2016, will be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

RECESS SELECTBOARD MEETING:

Mrs. Pschirrer moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:57 PM.

OTHER BUSINESS:

ClarionMr. Dalessio mentioned that the Town is beginning to consume a lot of space in the Clarion.  Mr. Boas had been giving us free space but it is costing him money for an extra page so it is time to start paying.  Mr. Dalessio asked Mrs. Downing to meet with Mr. Boas to see how he wants to handle it.

Contracts and Leases:  Mrs. Pschirrer recommended that they start making a list of contracts and leases so they can anticipate what will be coming up in the future.

Traffic PatternsMrs. Pschirrer would also like them to think about traffic patterns.  The Selectboard will be hearing from the Mascoma Bank as they start to change things.  Westminster Street is often blocked by big delivery trucks.  Mr. Dalessio will ask Police Chief Paquette to have an officer check the area during the day; it is a safety issue.  Chief Paquette will be asked to make a recommendation.

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 8:08 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

 

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