Selectboard Meeting Minutes – 9/29/16

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

SEPTEMBER 29, 2016

 

Selectboard Present:     Steven Dalessio (Chair); Peggy Pschirrer; Whitney Aldrich (late)

CALL TO ORDER:  Mr. Dalessio called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  He advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

 

PUBLIC BUSINESS:

Whipple Hill Road Citizen ComplaintMrs. Barbara Spivey lives on Whipple Hill Road and had three questions for the Selectboard regarding her Citizen Complaint.  She asked about putting up a gate to deter people access on this road as they own property on both sides of the road.   She understands they could do this but need the permission of the Selectboard.  It is a Class 6 road.  Mrs. Spivey noted that they would be happy to maintain the road if the road classification was changed from Class 6.  Mr. Dalessio felt this would need to go before the Town Meeting for a vote but he will double-check on this.  Mr. and Mrs. Spivey are also questioning if they could put up a sign stating that this is a “Privately Maintained Road”.  Mrs. Pschirrer advised that this is one of the gravel pits that the Zoning Board of Adjustment members monitor every year.  A few years ago the Police were using that pit for fire arms training.  Mrs. Spivey’s concern is not respectable people going in there but other people using it randomly for shooting and partying.  They are not opposed to hunting, with permission of the landowner, but all the other activities are a concern.  Some neighbors had mentioned that they tried to stop the shooting down there but they were not successful.  Mr. Dalessio said Chief Paquette will monitor it and talk to the property owner about these concerns and what they will allow in the pit.  The Selectboard will have to do some research in terms of putting up a gate and signage; check the State RSAs.  Mrs. Spivey believes they can have a gate but it cannot be locked.   Mr. Dalessio summarized that they agree there is a problem that is getting out-of-hand and have referred the gun part of it to the Police Chief who has been checking into it.  There was discussion about “dumping” in the area.  Mr. Dalessio recommended that they call this in as soon as it is discovered because there could be some identification in it, if so the Police Department can enforce the violation.  After doing their research the Selectboard will send Mrs. Spivey a letter on their findings.

 

ACCOUNTS PAYABLE:

Mrs. Pschirrer moved to accept the Accounts Payable check register in the amount of $60,246.52 for checks dated September 30, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

PAYROLL:

Mrs. Pschirrer moved to accept the Payroll voucher for the week ending October 1, 2016, in the amount of $22,996.84, for checks dated September 30, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA in the amount of $4,393.07 for the week ending October 1, 2016.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – September 22, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Selectboard meeting of September 22, 2016, as submitted.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved. 

NON-PUBLIC SELECTBOARD SESSION – September 22, 2016:  Mrs. Pschirrer moved to accept the Minutes of the Non-Public Selectboard Session of September 22, 2016, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With all in favor, the Minutes were approved.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • Cold River Local Advisory Committee Meeting – August 18, 2016;
  • Hooper Institute Committee Meeting – September 13, 2016;
  • Walpole Zoning Board of Adjustment Meeting – September 20, 2016.

 

BUILDING PERMITS:

UNIVERSITY OF NEW HAMPSHIRE / AT&T, 88 Scovill Road, Map & Lot #003-082-000:  Mrs. Pschirrer moved to grant Building Permit No. 2016-36 for the University of New Hampshire / AT&T to “Upgrade existing facility per prior permit 2013-39”.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

PAUL TOLE, JR., 98 River Road, Map & Lot #007-009-000: Mrs. Pschirrer moved to grant Building Permit No. 2016-37 for A. Paul Tole, Jr. to “Add a 39’ x 8’ front porch”. Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

 

OLD BUSINESS:

Personnel Policy Handbook Update: Mrs. Pschirrer reported that the NH Municipal Association recommended attorney, Mark Broth, who is in Manchester.  She would like permission to talk to him and see how much the charge would be to have him review this policy before making a commitment.  Mr. Dalessio agreed that they should move forward with this to be sure it is legal and complies with the RSAs.  Mrs. Downing asked if they can add a specific range of time for internal posting of jobs.  Mr. Dalessio felt five days was adequate.  They will start to advertise in the Keene Sentinel and Eagle Times, a week-end ad, for the vacancy in the Recycling Center.  Mr. Aldrich came into the meeting.

 

NEW BUSINESS:

Police DepartmentSgt. Sanctuary submitted two requests for Expenditures from the Walpole Police Department Revolving Fund.

Mrs. Pschirrer moved to approve the expenditure of  the Walpole Police Department Revolving Funds to purchase (2) Zoll Pluse AEDs for the amount of $3,091.20.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Mrs. Pschirrer moved to approve the expenditure of  the Walpole Police Department Revolving Funds to purchase (1) Refurbished Radar, Decatur Genesis II, in the amount of $1,120.00 plus installation.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Proposed Quotes – Propane:  The Selectboard looked over quotes received for propane.

Mrs. Pschirrer moved to accept the bid for propane from Irving Energy provided it is not tied to the oil price, if it does, the Selectboard will go with the James Company.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Online Administrator for Town Credit Cards: Mr. Dalessio advised that they had another issue with the credit card limit; all the Department Heads used it at the same time.  To resolve this Mr. Kreissle would like permission to view the credit cards on-line.

Mrs. Pschirrer moved to give permission to the Director of Finance to be the Online Administrator for the Town Credit Cards and to authorize the Chair of the Selectboard, Steven Dalessio, to sign that approval document.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

Fairpoint AppealMr. Dalessio will send a copy of this Fairpoint Appeal to Attorney Hockensmith to review it.

Town Wide Assessment Contract:  The Town Wide Assessment will start in 2017.  A contract was received from Avitar Associates.  The cost will be $132,500.00 for 220 parcels of land; $11,000.00+ a month.  Mr. Dalessio pointed out that this has to be done by State law.

Mr. Aldrich moved to accept the Avitar Associates contract.  Mr. Steven Dalessio, Chair of the Selectboard, will be authorized to sign the document.  Seconded by Mrs. Pschirrer.  With all in favor, the motion was approved.

 

NON-PUBLIC SELECTBOARD SESSION:

Mr. Aldrich moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations and (e) Pending Claims or Litigation.  Mrs. Pschirrer seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:22 PM.

The regular Selectboard meeting resumed at 7:28 PM.

Mrs. Pschirrer moved that the Minutes of the Non-Public Selectboard Session of September 29, 2016, be sealed.  Seconded by Mr. Aldrich.  With all in favor, the motion was approved.

 

RECESS SELECTBOARD MEETING:

Mr. Aldrich moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With all in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:46 PM.

 

OTHER BUSINESS:

Review Budgets with Department Heads:  Mr. Dalessio advised that an entire day will be set aside to review proposed budgets with the Department Heads.  It will be on Monday, October 24th beginning at 8:00 AM.  All budgets must be in by October 20th, 2016.

Audit:  An email had been received from Ms. Jennifer Dorr, Town’s auditing firm, advising that the audit will be six-to-seven weeks late.  They have had some delays getting some information from the previous auditing firm.

 

ADJOURNMENT:

Mrs. Pschirrer moved to adjourn this meeting.  Seconded by Mr. Aldrich.  With all in favor, the meeting was adjourned at 7:52 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

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