Staff Meeting Minutes – 4/20/17

TOWN OF WALPOLE

STAFF MEETING

APRIL 20, 2017

 

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

 

Staff Present:               Sarah Downing (Manager of Administration), Rich Kreissle ((Manager of Finance), Michael Rau (Road Agent). Sgt. Justin Sanctuary (Police Department), Paul Colburn (Recycling Center), Tom Burt (Recycling Center), Justine Rogers (Librarian); Justin Cassarino (Director-Recreation Department)

 

Call To Order:  Mrs. Pschirrer called this Staff meeting to order at 5:00 PM in the Walpole Town Hall.  She advised this meeting is being recorded.  Police Chief Michael Paquette, Rebecca Whippie and Sandra Smith were unable to attend this meeting.

 

Police DepartmentSgt. Justin Sanctuary distributed copies of their report for the period of March 16, 2017 through April 15, 2017.  The number of calls for service was 380.

  • Public Safety Calls:

Emergency Calls – 41              Administrative – 66                 Citizen Assists – 44

  • Motor Vehicle Calls:

Accidents – 7                           MV Stops – 117                       Traffic Safety – 20

  • Criminal Investigations:

Drugs/Alcohol – 8       Crimes Against a Person – 44  Crimes Against Property – 33

Sgt. Sanctuary reported their Motor Vehicle Stops are up due to the extra patrols through the grants.  They responded to several assaults.  They are working on the local store break-in, Drug Take Back Day is Saturday, April 29th.  They are doing this at the Fire Station and the Police Station. Next year it might be at the Recycling Center.  They are trying to keep prescriptions/drugs out of the water systems.  Some posters will be put up and it will be on the website.  On April 27th they will be doing their first physical testing; they are looking to hire officers.  They have been busy on some larger cases; there could be about 30 active cases.  Mr. Dalessio felt it would be nice to grade the cases on how long they are open and active plus how many there are.

 

Finance Department:  Mr. Kreissle handed out some material.  It included the “Expenditure Comparison Summary for the Year Ending December 31, 2017 / As Of April 17, 2017” and the “Warrant Article Expenditure Comparison Summary for the Year Ending December 31, 2017 / As of April 17, 2017”. Mrs. Pschirrer had asked for up-dates since we finished the first quarter of 2017.  The Department Managers can keep track of what their department is doing.  Mr. Dalessio noted on the Warrant Article page it states For the Year Ending December 31, 2016” but it should be “2017”.  The Department Managers should be thinking about getting requests in for the building projects.  Anything new that was not on the list will depend on any surplus.  Mr. Colburn would like LED lights for the building and the fence needs to be repaired.  Mrs. Pschirrer advised there are leaks around the Town Hall cupola.  Mr. Dalessio felt they should check to see if they had any guarantee as it was not that long since it was done; we may have a warranty.  We should be at 27% of the budget.

 

Highway DepartmentMr. Rau submitted a report from March 16, 2017 to April 19, 2017.  Most of their repairs are from the winter.  They are now getting the equipment ready for spring/summer.  Mr. Dalessio mentioned that Eaton Lane (an emergency lane) is unpassable.  Mr. Rau will put in some stone.  It was plowed once or twice last winter.  He will do Derry Hill as well.  Meeting House Road (Class 6) is also in need of some work.   Two catch basins were repaired but two still need to be done.  Following is a list of what was done:

  • Cold patching;
  • Serviced trucks and equipment;
  • Truck-5 went to Reeds for engine problems;
  • They fixed Truck-8 spinner controls;
  • Fixed Truck-7 trap door;
  • Fixed AEB1 thermostat;
  • Fixed shoe on sidewalk plow;
  • Fixed sidewalk salter;
  • Truck-7 went to Reeds to repair boost line;
  • Took wing off grader;
  • Cleaned-up shop yard;
  • Crushed dumpsters at Recycling Center;
  • Undercoated all trucks;
  • Posted roads on 3/28; unposted roads on 4/11;
  • Graded dirt roads;
  • Repaired catch basin on Center St., North Walpole;
  • Repaired catch basin on Main St. & Westminster St., Walpole;
  • Swept sidewalks in Walpole and North Walpole;
  • Roads were swept in Walpole and North Walpole Villages;
  • Ordered new loader; it should arrive early June;
  • Looked into several 9-1-1 number discrepancies;
  • New roadside mower was delivered;
  • Filled in several washouts on sides of the roads;
  • Winter weather call outs: 3/31 and 4/1.

Mr. Rau wanted to extend a “Thank You” to Mr. Dan Northcott of Fuzzy Brothers who came in on his own time and helped them out the day of the blizzard with their equipment.  He was there about three hours.  It was a big help.  Mrs. Pschirrer advised the majority of people are happy with how they took care of the roads during the storm.

 

Selectboard Office:  Mrs. Downing submitted the following Staff Report as of April 20, 2017.

Assessing Update:

  • Avitar is preparing letters to send to property owners that were not available when assessors visited. This will allow property owners to schedule a time for the assessor to visit and view the inside of their homes and/or buildings.  The mailing will occur on close to May 1st.
  • All Veterans Tax credit and Elderly Property Exemption applications have been received and processed up through April 15th, the closure date.
  • Property tax abatements, deed transfers and current use applications continue to be processed.
  • Timber and Excavation Intent forms are being submitted along with reports for April 2016 – March 2017 timber harvests and excavated material. The tax warrants for each are sent to the Tax Collector for processing.
  • Requests for tax maps and cards have increased with the real estate market “warming up” due to spring listings.
  • Target date for the Selectboard to sign the Spring Tax Warrant is May 18th.

Town Hall Facilities:

  • The Walpole Historical Society is applying for grant money to recondition the antique ledgers and books that were stored in the Town Hall basement vault.
  • An investigation of leaks in the Town Hall roof is beginning;
  • The Village School Pancake Breakfast was very successful and went smoothly.
  • Several presentations are scheduled in the Town Hall for the upcoming weekend.

Water and Sewer:

  • Training is occurring with the software vendor, AccuFund; documenting of procedures is part of the process.
  • A notice to water and sewer users re: water and sewer rate increase and the reasons for the change will be produced and mailed as soon as possible.
  • Target spring water and sewer billing is sliding closer to June.

Selectboard Office Staff Restructuring:

  • The two part-time positions are being eliminated with the creation of a single, full-time administrative assistant- water and sewer clerk.

 

Mrs. Pschirrer has quite a few applications for the part-time position at the Highway Department.  Mr. Rau will start interviewing on May 2nd; Mrs. Pschirrer will attend.  Interviews for the new single, full-time administrative assistant / water and sewer clerk will be scheduled soon.   Mrs. Pschirrer mentioned they are waiting for water and sewer plus property tax money to come in as we are now using what was collected last year.

 

Walpole LibraryMs. Justine Rogers submitted a report for 4/20/2017.

March 2017:    Open 25 days

Served 1669 people

Circulated 2304 materials

Offered 39 programs which served 298 people.

Average daily people served has gone up from last March by about 6 people and average daily circulation has gone up by about 10 items daily.

Circulation in March:

Adult Fiction 29%

Videos 25%

Kids Fiction 23%

Adult Non Fiction 6%

Kids Non Fiction 4%

Audio Books 4%

Magazines 3%

Last March, they were circulating more Kids Fiction (27% of circ) than Videos (21% of circ), but otherwise percentages are very similar.

The Library Board of Trustees is meeting with architects for potential library expansion.

They are working on their summer reading schedule.  They always have great programs for the kids, and she is trying to find some interesting programs for adults as well.

Ms. Rogers also distributed a Walpole Town Library calendar for May with all the scheduled programs for adults, teens, Children, all ages and special programs.

 

Recycling CenterMr. Paul Colburn reported that Mr. Kreissle generated a monthly report on recycling revenues as of April 17, 2017.

The Data Set is:

Category                      Budget                         Actual

Bag Sales                     $100,000.00                $28,512.00

Card/News/Mag               22,000.00                    6,222.59

Recyclables                     14,000.00                    3,726.87

Bulky                               14,000.00                   1,089.50

Metals                                7,000.00                       774.16

Electronics                         8,000.00                    1,235.62

Plastic                                1,350.00                            0.00

Totals                                       $166,350.00               $41,560.74

Mr. Colburn reported that this time of the year is not when they bring in most of the revenues.  This was a bad month weather-wise but people are starting to come out.  They were still busy doing routine maintenance, moving snow and doing catch-up.  They are holding the plastics for now.  The revenues are on track.  He thanked Mr. Kreissle for generating this new report.  They are down on cardboard.  They no longer collect tubes.

Mr. Colburn explained the “5 Year Comparison to Recyclables” and the “Daily Weight Report and 5 Year to Date Comparison” worksheets.

Walpole’s clean-up day is this Saturday.  North Walpole already did some.  Some people who walk do clean-ups periodically; they are given blue bags and can drop them off for free.  Couches are quite often found just thrown out along the roads.  There is a charge for disposing of them; it is $3.75 plus $.15/pound.  The Recycling Center will be closed on Thursday, April 27th; notices have been posted. The baler is getting repaired.  The Re-Use Hut opened up today.     

 

Walpole Recreation Mr. Justin Cassarino, Director, submitted the following report as of April 20, 2017.

Pool:

  • Will be starting to get the pool clean and running by the end of this week or early next week.
  • Looking to find at least one more person to teach swim lessons because one of their instructors is not returning.
  • Let the staff know that we will not be having a help desk position this year. All three help desk workers from last year will be getting lifeguard certified.
  • Field Day for Walpole is June 21st and Sam Jacobs is asking if the 8th grade can have their graduation party / celebration at the pool. Michelle Whitney will be writing a letter to the Selectboard.
  • Would like to have the pool open early June and be open half days. Will have college students work at the pool during the day and high school students take their place in the afternoon (if available with sports).
  • Have six metal signs being made up about no smoking/vaping to put around our parks/athletic fields.

Basketball:

  • Contacted another company about filling the cracks on the basketball court. Going to see if their prices compare to Wilson and Lawrence.*

Soccer:

  • Will be setting the goals up at the NWS at the end of the school year, so kids can use them over the summer. Gives kids another way to stay active throughout the summer.

Tennis:

  • They are looking into finding instructors for tennis lessons.

Mr. Cassarino thanked Mr. Mike Rau and his crew for taking the cover off the pool.  Mr. Rau said they need a bigger gate on Route 12 for them to get the cover out.  Mrs. Pschirrer asked them to find out how much it will cost.  As soon as Mr. Mark Houghton gets the water turned on he will start to clean the pool.  They are looking into having a Pickle Board court.  Mr. Kreissle is trying to find a service for on-line sign-ups.  They are looking into this to make it simpler.  He feels they will have more participation if they can do sign-ups on-line.

*Mr. Cassarino did find another company to do the basketball court at a lower price.  Wilson and Lawrence will do the tennis courts.

 

Adjournment:  Mrs. Pschirrer closed this meeting at 6:05 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

 

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