Selectboard Meeting Minutes – 5/2/17

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

MAY 2, 2017

 

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:00 PM in the Walpole Town Hall.  She advised this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were four people in attendance.

 

PUBLIC BUSINESS:

AVANRU COMMERCIAL BUILDING PERMITMr. Jack Franks and Attorney Anna B. Hantz were present.  Attorney Hantz referenced the letter from the Selectboard dated April 27th, 2017 that rescinded Building Permit #2011-48 for the development of Lot # 012-013-000 at 504 Main Street. She does not think it was an appropriate decision under the circumstances.  This development was originally approved in May 2011.  This lot is for the commercial side of the development.  By their letter they request that the Selectboard immediately reinstate the building permit and allow the development of the property to proceed as planned.  Attorney Hantz distributed informational packets.  She reviewed statements in her letter to the Selectboard dated May 2, 2017 that outlined the history of building permit #2011-48, Avanru Development Group, Inc.  The packet included plans submitted on May 10, 2011 that were prepared by:  Surveyor – DiBernardo Associates; Civil Engineer – SVE Associates and Architect – Socius Design / Jedd Pellerin.  The Index of Plans included: Existing Conditions Plan, Notes & Legend, Site Layout- Overall, Phase I Site Plan, Overall Site Grading & Drainage, Detailed Grading & Drainage (Sheets #1 and #2), Site Utilities, Construction Details, Construction Details, Intersection Upgrade; Lighting Plan and Landscaping Plan.  The architectural drawings for 504 Main Street, Building “D” from Socius Architecture & Visual Media indicate the Foundation Plan, First Floor Plan, Second Floor Plan, Elevations, Section A, Section B, Details, First Floor Reflected Ceiling & Lighting Plan and the Second Floor Reflected Ceiling & Lighting Plan were submitted.  A copy of the letter from SVE Associates to the NH Department of Environmental Services (DES), dated April 24, 2017 relative to the Extension of the Alteration of Terrain Permit (AoT) was enclosed.  Attorney Hantz raised the issue that if Mr. Dalessio cannot be unbiased he should recuse himself.  Mr. Dalessio replied he would recuse himself if that was the case, but it is not.  Mr. Franks noted the footprint of the building will be the same but if the inside of the building changes he will comply with all the code regulations of the State of NH.  Mr. Dalessio mentioned the letter on file from the Fire Department with several issues.  Attorney Hantz mentioned the plans were submitted to the Planning Board and approved. The Fire Department had 65 days to raise any concerns. However, they did not do so in this period of time. Mrs. Pschirrer noted the Fire Department did not respond in a timely manner.  Mr. Franks will go to Life Safety on any interior changes.  He would appreciate feedback from the Fire Department in a timely manner.  The Town is blessed with so many dedicated firefighters.  However, requesting things that are not code related is outside the scope of their authority.  Mr. Franks did end up putting gas sensors in the basement of the housing units because it was a benefit to all.  Requesting changes 8-to-9 months later put him in a position of unanticipated expense.  He does operate within the confines of the law.  Mr. Dalessio requested that Mr. Franks mark the plan to show exactly what parking spaces will be there and those being deleted.  The Selectboard’s intention was to make sure everybody was on the same page because this has been on-going for several years.  Having Mr. Franks bring in the paperwork is appreciated.

Mr. Dalessio moved to rescind the motion approved by the Selectboard during their April 27, 2017, meeting to rescind Building Permit #2011-48.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Attorney Hantz will send a separate set of plans to the Planning Board for their information.

 

ACCOUNTS PAYABLE:

Ms. Mayberry moved to approve the Accounts Payable check register in the amount of $29,056.17 for checks dated May 5, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

PAYROLL:

Ms. Mayberry moved to approve the Payroll Register for the week ending April 29, 2017 in the amount of $23,241.48 for checks dated May 5, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,471.25 for the week ending April 29, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – April 27, 2017:  Ms. Mayberry moved to approve the Minutes of the regular Selectboard meeting of April 27, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #1 – April 27, 2017:  Ms. Mayberry moved to approve the Minutes of the Non-Public Selectboard Session #1 of April 27, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION #2 – April 27, 2017:  Ms. Mayberry moved to approve the Minutes of the Non-Public Selectboard Session #2 of April 27, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor the Minutes were approved.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed minutes of the following meetings:

  • Conservation Commission – April 3, 2017;
  • North Walpole Village District Board of Commissioners – April 11, 2017;
  • North Walpole Village District Board of Commissioners – April 18, 2017;
  • North Walpole Village District Board of Commissioners – April 25, 2017;
  • Walpole Planning Board Workshop – April 25, 2017.

 

PROPERTY TAX REFUNDS:

MAP and LOT #028-012-000:  Ms. Mayberry moved to approve the Property Tax Refund in the amount of $6.73 for Map and Lot #028-012-000.  This is the result of an overpayment.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #013-033-000:   Ms. Mayberry moved to approve the Property Tax Refund in the amount of $39.95 for Map and Lot #013-033-000.  This is the result of an overpayment.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

 

LAND USE CHANGE TAX:

MAP and LOT #013-053-000:  Ms. Mayberry moved to take Map and Lot #013-053-000 out of Current Use because it no longer qualifies but it is beyond the Land Use Change Tax statutory time for billing.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #004-049-000:  Ms. Mayberry moved to approve the Land Use Change Tax in the amount of $150.00 for Map and Lot #004-049-000 as the disturbed area has increased.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

ABATEMENTS:

MAP and LOT #025-012-001: Ms. Mayberry moved to deny the Property Tax Abatement request for Map and Lot #025-012-001 based on the recommendation of Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

MAP and LOT #UTIL-FAIR-000:  Ms. Mayberry moved to deny the Property Tax Abatement request for Map and Lot #UTIL-FAIR-000 based on the recommendation of Avitar Associates.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

CURRENT USE:

MAP and LOT #025-012-001:  Ms. Mayberry moved to approve the Current Use update for Map and Lot #025-012-001 after it was re-visited.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

BUILDING PERMIT:

JAY and JOAN PUNT, 30 Ford Ave., Map and Lot #019-014-003: Ms. Mayberry moved to grant Building Permit #2017-08 for Jay and Joan Punt to “Construct a 12’ x 16’ Utility Shed”.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

OLD BUSINESS:

Thomas Cashel Letter:  Mr. Dalessio moved to approve and sign the letter to Mr. Tom Cashel updating him on the E-911 mapping.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Complete Streets Policy: There was a consensus to postpone this agenda item until the next meeting.  Ms. Mayberry noted there were some minor changes; it is a guide.

Water and Sewer: Mrs. Downing was working on this and did more research.  Mr. Dalessio is interested in getting to the point where they can down-load so they can do the readings.  He recommended she check with Mr. Mark Houghton on what he needs to move forward.

 

NEW BUSINESS:

Vachon Clukay and Company PC Representative Letter:  Mr. Dalessio moved to authorize the Chair, Mrs. Peggy Pschirrer, to sign the Representative Letter from Vachon Clukay and Company.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved. 

Thank You Letter:  A Thank You letter was received from Big Brothers and Big Sisters for the Town’s $500.00 contribution.

Historical Society Ownership RequestMrs. Pschirrer received an email from the Historical Society asking if the Town would supply them with a letter stating that the Town is the owner of those materials will be taking out of the Town’s vault.  They are evaluating them to see if some can be preserved.  They are in the process of applying for a grant from the Moose Plate money.  Mr. Dalessio and Ms. Mayberry approved having Mrs. Pschirrer write the letter and sign it to indicate the Town is the owner.

Soda MachineMrs. Downing reported that the soda machine is broken and she is not sure if it can be fixed.  It is an old machine. The soda money just goes back into the change section.  Mr. Dalessio will check to see if he feels it can be repaired or if it will be disposed.

Highway Department: Mrs. Pschirrer and Mr. Mike Rau interviewed four people for the part-time office position.  They made a decision to hire Mrs. Lindsey Guyette who is able to start work on Monday.  Mr. Rau will bring the paperwork into the office.  The department is very busy.  They are in the process of doing culverts.

Selectboard Office Mrs. Downing reported that Ms. Rhonda Bloom is a temporary employee working in the Selectboard Office.

Fall Mountain Regional School District Mrs. Pschirrer reminded Mr. Dalessio and Ms. Mayberry that they have an invitation to have coffee with the school officials on May 10th at 9:00 AM.  Mrs. Pschirrer plans to attend.

 

RECESS SELECTBOARD MEETING:

Mr. Dalessio moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved at 7:16 PM.

The regular Selectboard meeting resumed at 7:37 PM.

 

OTHER BUSINESS:

Memorial Day Parade Mr. Whitney Aldrich invited the Selectboard members to either ride or walk in the Memorial Day Parade.  He asked Ms. Mayberry to be the guest speaker to deliver the memorial tribute to the veterans.  It will be held on Monday, May 29th at 11:30 AM.

Old Home Days Mrs. Pschirrer spoke to Mr. Sam Jacobs about their graduation plans.  They will not be using the Common for graduation this year.  It will be by the school and recreation area.

North Walpole ParkMrs. Pschirrer was at the Highway Department today when Mr. Bill Gallagher from North Walpole came in to talk about ordering some signs that state the hours for the park and some parking signs.  Mr. Rau will order them.  Somebody stole the chain so Mr. Rau will put a concrete block there.

 

ADJOURNMENT:  Ms. Mayberry moved to adjourn this meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 7:44 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

 

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