Selectboard Meeting Minutes – 6/1/17

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JUNE 1, 2017

 

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  She advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were no members of the public in attendance.

 

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $218,727.52 for checks dated June 02, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

It was mentioned the above amount includes the first lease payment on the loader and $125,000.00 went to the Capital Reserve Fund for the Fire Department.

 

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending May 27, 2017 in the amount of $22,405.47 for checks dated June 02, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,956.80 for the week ending May 27, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – May 25, 2017:  Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of May 25, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – May 25, 2017:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of May 25, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

 

ABATEMENTS – WATER/SEWER:

Sewer Abatement for Map and Lot # 012-012-006:  Ms. Mayberry moved to grant the Sewer Abatement in the amount of $560.56 for Map and Lot #012-012-006.  Pete’s Farm Stand was using the Pomasko’s water for garden and nursery watering; there was no sewer usage.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

OLD BUSINESS:

John Deere Loader Purchase Order:  The Selectboard signed the Purchase Order for the Lease Agreement on the John Deere Loader that had previously been approved.  Mr. Dalessio would like Purchase Orders to indicate they were approved by Warrant Article.  Ms. Mayberry felt it should also include the year of the Warrant Article.

Fund Balance Policy: Mr. Dalessio advised this is a new procedure.

Ms. Mayberry moved to approve and sign the Fund Balance Policy.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Complete Streets Demonstration Project:  Ms. Mayberry reported at the last Planning Board Workshop the SWRPC asked them to come back with some alternatives for implementation.  Copies of the Preferred Design: Sharrows & Traffic Calming; Alternate 1: Bike Infrastructure Near School; and Alternate 2: Intersection Improvements were distributed.  Mr. Dalessio was in favor of the Bike Lanes but not sure about the islands.  Mrs. Pschirrer had talked with Mr. Mike Rau about line-of-sight for the crosswalk.  She asked Mr. Rau to re-do the crosswalk before Old Home Days; he will also do the parking lines on Middle Street.  The Highway Department will re-do all the parking lines on Main Street.  Ms. Mayberry explained this is all temporary for the demonstration.  Mr. Dalessio pointed out that drivers do not know what direction should be used to go around the fountain.  Mrs. Pschirrer said people go to the left because it is safer for visibility.  Ms. Mayberry explained the “Bump Outs” are for visibility because the road is narrowing down.  There was a consensus to do the bike lanes, island and sidewalk (Alternate One).

Letter of ThanksMr. Dalessio moved to approve and sign the thank you letter to Mr. Terry Holcombe.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

MAST Bike Racks: Mrs. Pschirrer mentioned the Bike Racks have arrived and are at the Highway Department.  They need to have concrete bases.  The Highway Department cannot do this until the fall due to a tight schedule.  They also do not have money to pay for all the materials.  Mr. Dalessio will look at the bike racks with Mr. Rau to see if there are any alternatives for the bases before making any decisions.  Six pads will be needed.

Water and Sewer Billing Update Mrs. Downing will be meeting with the software representative tomorrow at 10:30 AM.  There are multiple review steps to go through before bills are actually printed.  It will take up to Friday to get all the work done.

 

NEW BUSINESS:

Letter of Congratulations:  Adam Terrell will become an Eagle Scout on June 11th.  He did the work on the beginning part of the Mill Pond Trail.

Ms. Mayberry moved to approve and sign the Letter of Congratulations for Adam Terrell on his accomplishments.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved..

Thank You Letter from Southwest Community Services:  The Selectboard acknowledged receipt of the thank you letter from Southwestern Community Services for the Town’s donation and for participating in their programs.

Open Container Request:  A request was received from Burdick’s Restaurant to host Bastille Day on July 14th and Oktoberfest event on September 29th and 30th.   The activities will be contained to the parking lot in an area in and around the 20×40 tent located in front of the restaurant entrance at 47 Main Street.  The events will be started no earlier than 11:30 am and will end no later than 9:00 pm.  They are requesting approval, in writing, from the Selectboard to be able to serve alcohol (beer and wine) outside to be consumed under the tent.

Mr. Dalessio moved to approve waiving the Open Container Policy for Burdick’s Restaurant on Bastille Day on July 14th and the Oktoberfest event on September 29th and 30th in accordance with the above stipulations.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry asked that Mrs. Janet Clough at the Police Station be made aware of these events and waiver.

Mailbox Damage Complaint:  A letter was received from Mr. Andrew Lewis regarding his postal box being uprooted and damaged by a town snow plow last winter.  Mr. Rau has talked with Mr. Lewis several times and will be going back again.  The Highway Department did not totally knock the post box but rather partially.  Mr. Lewis feels he installed it in accordance with Postal Department specifications but his mail box is in the Town’s right-of-way; the problem is it is not high enough.  Mr. Rau is going to give him a diagram stating how high it should be. Mrs. Pschirrer will write a letter to Mr. Lewis.

Village of Bellows Falls Bond PaymentsMr. Tom Goins had submitted a memo regarding the Special Assessment and Sewer Bond Payment Examples.  He proposes that in 2017 two payments be made in the amount of $50,000/each.  Right now there is $80,000 in the budget.  The Selectboard reviewed the proposed 2017 Budget for Bond Payment, a Recommended Bond Payment and an Alternate Bond Payment.  Mr. Dalessio is in favor of the $90,000/year.  The next bills will reflect a 20% increase in sewer, an increase in water plus a Special Assessment.  For this five month period the Selectboard discussed the Bond Payment of $90,000 which results in a Special Assessment of $70.36.  It will be revaluated after this first cycle.

Mr. Dalessio moved to include the Bond Payment of $70.36 per sewer usage.  Seconded by Ms. Mayberry.  Mrs. Pschirrer added an Addendum to this motion  that they will re-consider the assessment for the next billing cycle.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion and Addendum were approved.        .

Walpole Fire DepartmentMr. Dalessio reported that Mr. Mark Houghton is looking for storage space for medical equipment and supplies.  The Walpole Fire Department is taking over a program to supply items such as wheel chairs, walkers, crutches, etc. when needed.  Mrs. Downing mentioned there is a room in the downstairs of the Town Hall that could be used or other space will be found.

 

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (c) Reputations and (e) Pending Claims or Litigation.  Mr. Dalessio seconded the motion and, on a roll call vote with Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:18 PM.

The regular Selectboard meeting resumed at 7:50 PM.

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of June 1, 2017, be sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

RECESS SEKECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The regular Selectboard meeting resumed at 7:55 PM.

 

OTHER BUSINESS:

Walpole GrangeMr. Dalessio mentioned the Walpole Grange will have a Community Awards night on June 6, 2017 beginning at 7:00 PM in the Town Hall.  There will be food and entertainment.

Coffee-With-A-Senator:  Senator Jay Kahn will be in Walpole for “Coffee-With-A-Senator” on Saturday, June 10th from 10:00 AM to Noon.

Fall Mountain Region School District:  The Selectboard was invited to attend a dinner and meeting at the Fall Mountain Region School District at the High School by the Board members on June 14th.

Selectboard Office Mrs. Downing reported they are almost ready to do water bills.  There is a temporary person working in the office until the end of next week.  Mrs. Downing will be out of the office on July 3rd and 5th.  The other days she will be off were approved and will be marked on the calendar. Mr. Kreissle and Mrs. Naigle will be in the office.

Mrs. Pschirrer advised that Mrs. Downing received two letters of comment.  One letter is from a new family in Town who thanked her for all the help she gave to them for their municipal requests.  The family wanted the Selectboard to know that she has been outstanding in her performance and her help (signed – Chuck Wise).  Another note was received from Jasmine Bresland who is moving her salon business from Keene into her home.  It states we are all so lucky to live in a great Town like this.

 

ADJOURNMENT:

Mr. Dalessio moved to adjourn this Selectboard meeting.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the meeting was adjourned at 8:00 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

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