Selectboard Meeting Minutes – 6/8/17

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JUNE 8, 2017

 

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  She advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There were three members of the public in attendance.

 

PUBLIC BUSINESS:

High Street:  Mr. Phil Shaw has a concern about the traffic flow on High Street.  The first 50-feet are one- way between the lawyer’s office and florist shop.  Cars come down the street and when they get that far, they either continue to go through the one-way area or back into his driveway to turn around.  His driveway is starting to show the extra traffic; it has cracks.  He asked if the Selectboard could put something up to alleviate this.  People do not understand what a “No Outlet” sign means.  There are other signs on the street as well.  Mrs. Pschirrer felt they could put up a sign that says “Do Not Use This Driveway” and put up another sign that says “Do Not Enter”.  Mr. Shaw recommended replacing the “No Outlet” signs with “No Enter” signs.  Mrs. Pschirrer will speak to Mr. Rau about this and they will tour the area.  More signs will be put up to try to resolve this problem.

 

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $50,586.05 for checks dated June 9, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending June 3, 2017 in the amount of $24,352.18 for checks dated June 9, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,466.14 for the week ending June 3, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – June 1, 2017:  Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of June 1, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

NON-PUBLIC SELECTBOARD SESSION – June 1, 2017:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of June 1, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • Walpole Conservation Commission – May 1, 2017;
  • North Walpole Village District Board of Commissioners – May 9, 2017;
  • North Walpole Village District Board of Commissioners – May 16, 2017;
  • North Walpole Village District Commissioners – May 30, 2017.

 

Ms. Mayberry invited the North Walpole Village Board of Commissioners to the “Coffee with a Senator” to meet Senator Jay Kahn.  She gave Senator Kahn the Commissioners names and how to contact them.

 

ABATEMENTS – WATER/SEWER:

Water Abatement for Map and Lot #024-014-003Mr. Dalessio advised this is the Day Care Center.  The Day Care Center, mobile home and house are all owned by the same company.  Mr. Houghton worked out an engineering plan that they agreed to.  During a conversation the owner asked how he could get the water bill reduced on the mobile home that is abandoned.  All mobile homes get charged $200.00/month for water because they cannot put meters in.  Mr. Houghton is recommending when a mobile home becomes abandoned or is not being used they be charged the minimum amount.  When a property is not occupied that does not mean the minimum charge goes away.  It is only when it is disconnected from the system the charge goes away.  This will be one of the new procedures written soon.  Ms. Mayberry said it is up to the property owner to let them know when a home or mobile home is not occupied.

Ms. Mayberry moved to approve the Abatement in the amount of $1,288.80 for water for Map and Lot #024-014-003   Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

OLD BUSINESS:

Colonial Drive:  Mrs. Pschirrer mentioned the new home being built on Colonial Drive will be connected to the Town’s sewer system.  Ms. Howard is responsible for this connection.  Work will begin next week.  They will go up the middle of Colonial Drive therefore this will be the last street on the paving schedule.

Banking Forms Mrs. Pschirrer pointed out that multiple signatures of the Selectboard are needed on the Government / Municipal Public Fund Banking Resolution.

Ms. Mayberry moved to approve and sign the Municipal Funds Banking Resolution where their signatures are needed and for the Chair to sign all the forms as needed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Lights on Arch Bridge: The Selectboard acknowledged receipt of a letter from the Department of Transportation advising they are turning off the lights on the Arch Bridge as of today even though the Selectboard appealed their decision.  Ms. Mayberry will share this letter with the North Walpole Commissioners.

Legal Counsel Engagement Letter:  Mr. Dalessio moved to approve and sign the legal counsel engagement letter with Drummond Woodsum for Attorney Laurel McClead.   Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

 

NEW BUSINESS:

Police Department Revolving Fund Request: A letter was received from Sergeant Justin Sanctuary with a request to withdraw funds currently held in the Walpole Police Revolving Fund to purchase Laptop cradles, mounting hardware and antennas for Walpole fleet cruisers for the sum of $5,834.29.  Mr. Dalessio recommended holding this over until the next meeting to allow time to talk with Police Chief Paquette to obtain more details.

Election Equipment Purchase Request:  Mrs. Sandra Smith, Town Clerk/Tax Collector, learned some ballot counter machines that have been recommissioned are available.  She would like to buy one for $750.00.  There is money in her budget.  It would give us “peace of mind” having a back-up machine.

Ms. Mayberry moved to approve the purchase of a back-up ballot counting machine for $750.00.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Mail Box:  Ms. Mayberry moved to approve and sign the letter to Mr. Andrew Lewis regarding his mail box that was knocked off the post by the snowplow this winter.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Air Conditioning for Walpole Players:  Mr. Dalessio had a call from Mr. Eric Merklein who is looking into running a portable air conditioner to the second floor of the Town Hall.  He is also looking into the cost.  Mr. Dalessio reminded him it needs to come before the Selectboard.  He would prefer they are on the back side of the building rather than the Common side.

Non-Service Dogs in Restaurants and Food Stores:  The Selectboard acknowledged receipt of an email from Mr. Jennison regarding the presence of non-service dogs in Shaw’s Supermarket.  Mrs. Pschirrer read a portion of the RSA, Dogs and Cats.  Mr. Dalessio suggested a letter be written to the Manager of Shaw’s advising that an email had been received about the presence of non-service dogs in the store along with a copy of RSA 466-44.  Mrs. Pschirrer will draft the letter.

Burdick’s:  Mr. Dalessio explained this is still an open issue.  Mrs. Pschirrer mentioned the Town owns the small space in front of the grocery store on the corner of Main Street and Westminster Street but the rest of the space including parking spaces belongs to Burdick’s and Burns.  They are considering selling hot dogs and beer on the Saturday of Old Home Days.  Burdick’s has not yet submitted a proposal to the Selectboard therefore no decision is needed at this time.

Time Sheets:  Mrs. Pschirrer reported they have been working on time sheets for the office.  It would be to find out how much time is spend on each specific category; water/sewer, assessing, etc.  Mr. Dalessio feels this is a great tool but wants to be sure Mr. Kreissle is kept informed of the tracking information.

2018 BudgetMrs. Pschirrer has been talking to Mr. Kreissle about the 2018 budget.  She would like to make an announcement at the Staff Meeting next week that they will expect the first draft of each Department’s proposed budget by September 1st along with any Warrant Articles.  At the end of September they can begin to look at the proposed budget.  She wants to hold a meeting on Wednesday, July 6th at 8:30 AM with all the people she worked with on the Personnel Policy.

SeminarMs. Mayberry will be attending a seminar that is geared toward making changes in water and sewer systems.  How do they approach the public?  How do they market it publicly?  The ladies doing the presentation talk about the tools that enter into these conversations. This year it is in Merrimack.  Ms. Mayberry is bringing another North Walpole Commissioner with her.

Southwest Region Planning Commission:  Mrs. Pschirrer will attend the SWRPC dinner on June 20th.

New Hampshire 4-H Dairy Endowment Fund:  Mrs. Pschirrer moved to make a donation in memory of Mrs. Sharlene Beaudry to the NH 4H Dairy Endowment Fund.  Seconded by Ms. Mayberry.  With Mrs. Pschirrer, Ms. Mayberry and Mr. Dalessio in favor, the motion was approved.

North Walpole Board of CommissionersMs. Mayberry said the Commissioners were wondering when they would receive the water invoices.  Mrs. Downing replied that they are working on them and they might be ready tomorrow.

SWRPC:  Ms. Mayberry went to the Transportation Meeting last Monday on Route 12.  Information can be accessed on the SWRPC web-site.  It will be discussed at the DOT meeting on June 28th at the North Walpole School.

Mr. Tim Murray mentioned the GACIT meetings will be coming up.  He asked if the Selectboard will support the Vilas Bridge.  Projects have gone on-and-off the Ten Year Plan but it is important to keep the conversation going and to advocate for their project.  They could eventually come back on the plan as a viable project.  Ms. Mayberry also brought this up to the North Walpole Commissioners.  She plans to attend the GACIT meetings as it is important to attend and asked the Commissioners to write a letter in support.  Ms. Mayberry offered to write a letter, on behalf of the Walpole Selectboard, in support of renovating the Vilas Bridge and getting it back on the Ten Year Plan. The GACIT meetings usually start in September but the schedule is still not available.

Walpole Conservation Commission:  Ms. Mayberry attended the WCC meeting on June 5th.  They elected a new Chair who is Mrs. Alicia FlammiaMr. John Peska agreed to be the Vice-Chair.   Mr. Alex Barrett from Long View Forest in Westminster attended.  At the last meeting they were voted in as the new Town Forester.  Ms. Mayberry asked Mr. Barrett to submit all the questions/things he asked about in writing and submit them so the members would know exactly what his questions were.  He agreed to do this.  There was discussion about having a sub-committee work with the Forester to look at the properties to get the process started.  She volunteered as it would be a good way to learn more about the Town’s conservation lands.  It was a long but a productive meeting.  There is a lot of work to be done.

Mr. Peska was going to talk to Mr. Mark Houghton about the Reservoir Dam.  Mr. Duncan Watson suggested they talk to an engineer about looking at the property.  Mrs. Pschirrer would like them to look at the Hooper land that abuts the Reservoir land.  It has not been timbered in many years.

Highway DepartmentMrs. Pschirrer mentioned that Mr. Mike Rau has an engineer from the CDL Company coming to look at the Alstead Center Road.  The culvert needs to be replaced.  Mr. Rau is waiting for a written proposal.

Ruggiero Processing Facility Mr. Dalessio attended the Hearing on June 2nd on the Ruggiero Processing Facility.  He briefed the Selectboard members.

Congratulations:  Mrs. Pschirrer and Ms. Mayberry congratulated Mr. Steve Dalessio who was named the Granger of the Year last Tuesday night.  He has worked on the Selectboard, with the Boy Scouts, the Grange and Leadership Academy plus other groups/organizations.

 

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:52 PM.

The regular Selectboard meeting resumed at 7:56 PM.

 

OTHER BUSINESS:

Coffee with a Senator:  Ms. Mayberry will be unable to attend.  Mrs. Pschirrer and Mrs. Downing will set-up for the meeting with State Senator Jay Kahn.

 

ADJOURNMENT:

Ms. Mayberry moved to adjourn this meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:06 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

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