TOWN OF WALPOLE
MEETING OF THE SELECTBOARD
JUNE 15, 2017
Selectboard Present: Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry
CALL TO ORDER: Mrs. Pschirrer called this Selectboard meeting to order at 6:05 PM in the Walpole Town Hall. She advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record. There were six people in attendance.
POLICE DEPARTMENT: Mr. Dalessio has seen several emails over a period of time between the Finance Office and Police Department. He thought it best to get Mr. Rich Kreissle, Mr. Tom Goins, Mrs. Janet Clough, Police Chief Michael Paquette and Sgt. Justin Sanctuary together to discuss the most efficient way to process paper work between the Police Department and Finance Department. Everybody has done a good job to try to make it smoother but they have to make these processes simpler and work more efficiently. Mrs. Clough wanted to know what the Police Department could do to help this office. She has worked a lot with Mr. Kreissle this past week on several things. Mr. Dalessio said nobody should guess at anything. A purchase order should have all the information on it otherwise it should be sent back to the department for clarification. All invoices should have the purchase order number on them. It needs to be made clear where something should be deposited, charged to, etc. Mr. Kreissle mentioned sometimes there is confusion with transferring paperwork between each other so they set up a system whereby they will communicate weekly. Ms. Mayberry saw three separate issues: accuracy of time sheets and payroll, where to send funding/deposits and making sure purchase orders were done. Mrs. Clough noted there is a Purchase Order Policy. When a department orders something, the purchase order is to be sent to the Manager of Finance that same day. Some days it is difficult for her to bring that PO to the office. Therefore she has been scanning a copy to Mr. Kreissle. This creates the possibility of duplication. Chief Paquette noted another problem is getting mail. He would like everything to come to their station. Ms. Mayberry said if mail goes to them, it should be put in their box for them to process to avoid duplication. Mr. Dalessio asked Mr. Kreissle to work out an internal procedure for all departments. Mr. Goins and Mrs. Clough worked out a procedure for the disbursement side involving the Revolving Fund. She makes sure they have sufficient funds to cover the purchase. After Mr. Goins has all the Revolving Fund paperwork and gets approval from the Selectboard, he gets a bank check to the vendor.
Mr. Dalessio moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (c) Reputations. Ms. Mayberry seconded the motion and, on a roll call vote with Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved at 6:28 PM.
The regular Selectboard meeting resumed at 6:59 PM.
Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of June 15, 2017, be sealed. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.
ACCOUNTS PAYABLE: Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $573,203.79 for checks dated June 16, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.
This amount includes the monthly payment in the amount of $535,300.00 to the Fall Mountain Regional School District.
PAYROLL: Ms. Mayberry moved to accept the Payroll Register for the week ending June 10, 2017 in the amount of $22,541.91. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.
Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $2,525.70 for the week ending June 10, 2017. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.
SELECTBOARD MEETING MINUTES:
SELECTBOARD MEETING – June 8, 2017: Ms. Mayberry moved to accept the Minutes of the regular Selctboard meeting of June 8, 2017, as submitted. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were approved.
WILLIAM and LYNNE REED, 60 Main Street, Map and Lot #021-046-000: Ms. Mayberry moved to grant Building Permit #2017-12 for William and Lynne Reed to “Build a 7’ x 3’6” Covered Entry” at 60 Main Street. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.
WILLIAM and ELIZABETH SILVERSTEIN, 70 Reservoir Road, Map and Lot #010-033-000: Ms. Mayberry moved to grant Building Permit #2017-13 for William and Elizabeth Silverstein to “Build a 24’ x 32’, 1.5 Story – Timber Frame Barn” at 70 Reservoir Road. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.
VETERANS TAX CREDIT:
MAP and LOT #008-028-000: Ms. Mayberry moved to grant the Veterans Tax Credit for Map and Lot #008-028-000. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.
Police Department Revolving Fund Request: This Agenda item was put on-hold at the last meeting. Mr. Dalessio spoke to Chief Paquette. The Walpole Police Department is the only one in the county that does not have laptops in police vehicles. Laptop computer purchases will come through a different source of grant money. This request is to purchase laptop cradles, mounting hardware and antennas for Walpole fleet cruisers plus installation for the amount is $5,834.29 from their Revolving Fund. It is a safety issue.
Mr. Dalessio moved to approve this request as submitted. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.
Beer and Wine Endorsement with Additional Permissions: Mrs. Pschirrer advised the Selectboard had given permission to Chris and Caitlin Casserta to obtain a beer and wine license for their Eat Well Culinary Group, LLC, d/b/a The Hungry Diner. They are now asking if they can serve beer and wine in their court yard. When the Liquor Department representative was there they discussed adding a fenced-in area in front of the building on the lawn that abuts NH Rt. 12. Some shrubbery will add screening from the road. A covered pavilion area has been approved for building at a future date within this same area.
Mr. Dalessio moved to approve the expansion endorsement of the Eat Well Culinary Group, LLC, d/b/a The Hungry Diner to serve beer and wine in their court yard. Seconded by Ms. Mayberry. With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.
Mailbox Issue Response: The Selectboard acknowledged receipt of a response letter from Mr. Lewis with reference to his mailbox.
Brewery Road Health Issue: Mr. Dalessio reported that the Brewery Road health issue still exists. They need to clarify the assessing issue on the dwellings/buildings. Mrs. Pschirrer will check to see if the property taxes are being paid.
Old Drewsville Road: Mrs. Pschirrer mentioned that last night at a meeting she was reminded that a property on the Old Drewsville Road was still in need of a clean-up. There are unlicensed vehicles on the property. Would this be considered a Junk Yard? She will draft a letter to the owner and bring it back to the next meeting for review.
Arch Bridge Lights: Ms. Mayberry was at the North Walpole Commissioners meeting on Tuesday. They would like the Selectboard to consider keeping two lights on the bridge because it is a safety issue. They would like to continue the discussion with the Selectboard. She suggested they put their request in writing. Mr. Dalessio feels the State should turn off the lights first so the past bills will go away. The Selectboard would like to keep the lights on. After the lights go off the Selectboard can decide if and how to get them turned back on.
Water and Sewer: Mr. Kreissle generated a copy of the aging report for water and sewer. It was reviewed and will go to Mr. Mark Houghton. This report includes everybody who owes anything. Mr. Dalessio would like it re-run with information on 90 days and over; prior to May 30, 2017.
Health Trust Visit: Mrs. Downing noted the Health Trust representatives are open to setting a date to visit during July or August. They will talk about changes in coverage and benefits. Mr. Dalessio recommended it be scheduled when all employees can attend. Mrs. Downing was asked to find a week when employees were not on vacation and schedule it then.
Warrant Article: Mr. Dalessio discussed the Warrant Article with Chief Paquette as they would like to use some of the Warrant Article funds to get needed work done on their building. He will remind them to process a purchase order.
Walpole Library: Mrs. Pschirrer mentioned the Library Board had voted to hire Dan Scully, architect, to do the schematics on this building. They have a $10,000 donation from an estate and will use some of their own money. He is anxious to do this work.
RECESS SELECTBOARD MEETING:
Ms. Mayberry moved to recess the Selectboard meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 7:36 PM.
The regular Selectboard meeting resumed at 7:54 PM.
Auditors: When Mrs. Pschirrer met with the auditors she also told them about the Town’s lawsuits but she did not believe there would be financial impacts. They also talked about Current Use. The auditors said we are not recording it properly because Current Use is based on collection. Therefore when something is billed in 2015, but is not collected until 2016, we should not be recording it in 2015. After the audit is over, Mr. Dalessio would like to talk to Mr. Kreissle about separating the water and sewer funds out of the general fund and separate the PDIP account into smaller sub-accounts. Mrs. Pschirrer advised the auditors will be finished tomorrow.
Ms. Mayberry moved to adjourn this meeting. Seconded by Mr. Dalessio. With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 7:58 PM.
Regina Borden, Recording Secretary