Selectboard Meeting Minutes – 7/20/17

TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 20, 2017

 

Selectboard Present:     Peggy Pschirrer (Chair); Steven Dalessio; Cheryl Mayberry

CALL TO ORDER:  Mrs. Pschirrer called this Selectboard meeting to order at 6:30 PM in the Walpole Town Hall.  She advised that this meeting is being recorded and asked anyone wishing to speak to identify themselves for the record.  There was one person from the public in attendance.

 

PUBLIC BUSINESS:

Ford Avenue Surface Water DrainageMs. Jennifer Jones lives on Ford Avenue.  With the recent storms she had some water run-off damage, took pictures and drew a diagram of the area.  She explained the flow of water into her yard/garden.  Mrs. Pschirrer noted they have talked with several property owners, including some who live on Ford Avenue, who attended a previous meeting.  Ms. Jones had talked with her neighbor about putting in a stone lined ditch on their side of the property line so the water flows straight down and into the road.  She had Dig-Safe come in to check her property before doing anything and they discovered something electrical in her yard which she identified on the picture.  Not much can be done on her own property because of the ledge and trees.  Mrs. Pschirrer mentioned Ms. Brown and Ms. Stewart have been working with the USDA about the stream that runs underneath Prospect Hill Road and surfaces in the Jeffries’ yard.  Mrs. Pschirrer and Mr. Rau will be meeting with a USDA representative to walk the property to see what can be done to prevent flooding in the future.  They are trying to determine if some of these areas qualify for federal funding because a lot of engineering will need to be done.  The Town cannot do anything in the streams without permission from the State.  Ms. Jones will talk to her neighbors again about the ditch.  She will also talk to Ms. Brown and Ms. Stewart as they are working to avoid future flooding in that neighborhood.  Mrs. Pschirrer mentioned she should document what they are proposing to do.  The Selectboard is concerned about several areas.

 

ACCOUNTS PAYABLE:

Ms. Mayberry moved to accept the Accounts Payable check register in the amount of $626,515.99 for checks dated July 21, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

The above amount includes a monthly payment in the amount of $535,300.00 to the Fall Mountain Regional School District.

 

PAYROLL:

Ms. Mayberry moved to accept the Payroll Register for the week ending July 15, 2017 in the amount of $25,803.97 for checks dated July 21, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

Ms. Mayberry moved to accept the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $5,433.48 for the week ending July 15, 2017.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

SELECTBOARD MEETING MINUTES:

SELECTBOARD MEETING – July 13, 2017:  Ms. Mayberry moved to accept the Minutes of the regular Selectboard meeting of July 13, 2017, as submitted.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were accepted.

NON-PUBLIC SELECTBOARD SESSION – July 6, 2017Mr. Dalessio moved to accept the Minutes of the Non-Public Selectboard Session of July 6, 2017, as submitted.  These Minutes will remain sealed.

Seconded by Ms. Pschirrer.  With Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were accepted.  Ms. Mayberry abstained as she was not present at this meeting.

 

NON-PUBLIC SELECTBOARD SESSION – July 13, 2017:  Ms. Mayberry moved to accept the Minutes of the Non-Public Selectboard Session of July 13, 2017, as submitted.  These Minutes will remain sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the Minutes were accepted.

 

COMMITTEE REPORTS:

The Selectboard received and reviewed Minutes of the following meetings:

  • North Walpole Village District Board of Commissioners – July 5, 2017;
  • Planning Board – July 11, 2017;
  • Hooper Institute Committee – July 11, 2017.

 

BUILDING PERMIT:

PETER and KIMBERLY KING, 46 Dearborn Circle, Map and Lot #012-055-022:  Ms. Mayberry moved to approve Building Permit No. 2017-20 for Peter and Kimberly King to “Construct a 24’ x 12’ deck” on Map and Lot #012-055-022.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

INTENT TO EXCAVATE – Avanru Development Group, Red Barn Lane, Map and Lot #012-013-003:  Ms. Mayberry moved to grant the Intent to Excavate for Avanru Development Group Ltd.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

OLD BUSINESS:

Finance Reports:

MS-535:  Mr. Kreissle advised that this form was prepared by the auditors and he reviewed it.

Mr. Dalessio moved to accept the MS-535 form.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs Pschirrer in favor, the motion was approved.  This form helps set the tax rate.

 

Auditor’s Bill:  Mr. Dalessio moved to approve the invoice from the Town’s auditors for 2016 in the amount of $12,500.00.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

 

Deficiency Worksheet:  The Selectboard received a Control Deficiency Worksheet from the auditors.

Mr. Dalessio moved to sign the acknowledgement page that the Selectboard received and read this Deficiency Worksheet.  Mrs. Pschirrer is authorized to sign on behalf of the Selectboard. .  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

 

Knowledge of Fraud:  Ms. Mayberry moved to approve this Governance form as requested by the auditors.  Mrs. Pschirrer is authorized to sign this form.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

Mrs. Pschirrer met with the Auditors two-or-three times while they were in the office.  Mr. Kreissle met with them frequently.

 

Aquatic Resource Mitigation Funds: Mrs. Pschirrer recommended this be an agenda item for the next meeting.

 

Water and Sewer Invoice Payment Policy: Ms. Mayberry moved to adopt the Water and Sewer Invoice Payment Policy.   Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

Water and Sewer Invoice Collection Procedure: Mr. Dalessio moved to adopt the Water and Sewer Invoice Collection Procedure.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

 

Water and Sewer Income Report:  The Selectboard acknowledged receipt of the Water/Sewer Receipts to Date 7/20/2017.  Total Receipts were $267,502.57 or about 82.22%.  The Total Left to Collect is $57,799.09 or about 17.78%.  Ms. Mayberry mentioned that Mrs. Barbara O’Brien wants to know how the Town calculates the sewer bills.

 

NEW BUSINESS:

Police Department:  A purchase order was received from the Police Department for installation of equipment in the interrogation room in the amount of $649.00 under Warrant Article No. 5.  There was a consensus of the Selectboard to send it back as it is not building maintenance and therefore does not fit the Warrant Article.

 

MS-1 Extension Request Form: Mrs. Downing advised they want to meet the September 1st deadline but might not be able to do so because the Revaluaton Update Report from Avitar Associates  must be accepted before completing the form.

Mr. Dalessio moved to approve the MS-1 Extension Request form.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

 

Hooper Institute Youth Workers Personnel Form: Ms. Mayberry moved to approve and sign the Hooper Institute Youth Workers personnel form.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

Recreation Department Revolving Fund Request:  A request was received from the Recreation Department that they would like to purchase twelve Walpole Recreation shirts for the current staff.  The total cost is $121.60.

Mr. Dalessio moved to approve the request from the Recreation Department to purchase twelve Walpole Recreation shirts for the staff in the amount of $121.60.  This will be taken out of the Recreation Department Revolving Fund.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

 

Hooper Institute Appointment Notice:  Ms. Mayberry moved to approve the appointment of Mrs. Heather Brady to the Hooper Institute Board.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

North Walpole Village Volunteers: Ms. Mayberry provided some history on the North Walpole Park area.  The Town owns the Park.

Mr. Dalessio moved that the Selectboard will accept the North Walpole Village Park land as a part of the Town of Walpole therefore the same agreements and forms will apply. It will be covered under the Town’s insurance coverage.  Seconded by Ms. Mayberry.  With Mr. Dalessio, Ms. Mayberry and Mrs. Pschirrer in favor, the motion was approved.

 

2016 DRA Property Assessment ReviewMrs. Downing reported that the Town failed to meet the DRA’s Current Use and Land Use Change Tax standards.  There should be a procedure in place to follow-up on these deficiencies.  Mrs. Pschirrer said some time will be set aside to work on this.

 

NON-PUBLIC SELECTBOARD SESSION:

Ms. Mayberry moved to enter into a Non-Public Selectboard Session pursuant to RSA 91-A:3 II to discuss (a) Personnel, (c) Reputations and (e) Pending Claims or Litigation.  Mr. Dalessio seconded the motion and, on a roll call vote with all in favor, the motion was approved at 7:52 PM.

The regular meeting resumed at 8:06 PM. 

Ms. Mayberry moved that the Minutes of the Non-Public Selectboard Session of July 20, 2017, be sealed.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved.

 

OTHER BUSINESS:

Bar SetMrs. Downing would like to advertise and sell the patio bar set that is in the basement for $200.00.  The price new would be about $350-to-$400.  The Selectboard approved this request.

 

RECESS SELECTBOARD MEETING:

Ms. Mayberry moved to recess this Selectboard meeting.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the motion was approved at 8:10 PM. 

The regular Selectboard meeting resumed at 825 PM. 

 

OTHER BUSINESS (Continued)

Highway Department:  The Selectboard reviewed the proposal received from the CLD engineer.  Ms. Mayberry suggested obtaining a break-down on the individual projects.  Mr. Dalessio feels some of the work could be done by Town employees.  Mrs. Pschirrer mentioned they need an engineer for dams and bridges.  The Reservoir Dam has a deadline.  They will continue to look into the Mitigation Funds.  Mrs. Pschirrer will talk to Mr. Rau about this engineer; maybe he could write a report of their meeting.

 

ADJOURNMENT:

Ms. Mayberry moved to adjourn this Selectboard meeting.  Seconded by Mr. Dalessio.  With Ms. Mayberry, Mr. Dalessio and Mrs. Pschirrer in favor, the meeting was adjourned at 8:32 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

 

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